REGULAR MEETING OF THE COUNCIL OF THE CITY OF SAGINAW

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REGULAR MEETING OF THE COUNCIL OF THE CITY OF SAGINAW Powered By Docstoc
					                           NOVEMBER 21, 2005                                        533

REGULAR MEETING OF THE COUNCIL OF THE CITY OF SAGINAW, MICHIGAN, HELD
MONDAY, NOVEMBER 21, 2005, AT 6:30 P.M. IN THE COUNCIL CHAMBER OF CITY
HALL.

                            COMMITTEE OF THE WHOLE
        Attending the Committee of the Whole meeting held at 5:00 p.m. were
Councilpersons Gregory Branch, Larry Coulouris, William Federspiel, Willie Haynes,
Amos O’Neal, Amanda Kitterman, Andrew Wendt, Mayor Carol Cottrell and Mayor Pro
Tem Wilmer Jones Ham, Chair. John Falls, Community Development Block Grant
Coordinator, discussed the Community Development Block Grant Agreements submitted
to Council for approval on the Agenda that evening. Beth Church, Interim Human
Resources Director, explained the process of the City Manager search.

                                      ****
                    PRAYER AND PLEDGE OF ALLEGIANCE
         Councilman Amos O’Neal offered a prayer and led the pledge of allegiance.

                                      ROLL CALL
        Mayor Carol Cottrell called the meeting to order. The following Councilpersons
were present: Councilpersons Gregory Branch, Larry Coulouris, William Federspiel,
Wilmer Jones Ham, Willie Haynes, Amos O’Neal, Amanda Kitterman, Andrew Wendt and
Mayor Carol Cottrell-9.

                                ANNOUNCEMENTS
        The City Clerk made an announcement that the deadline had passed for
candidate campaign signs to be removed.

                                PUBLIC HEARINGS
         The City Clerk announced a public hearing would be held on Monday,
December 5, 2005, at 6:30 p.m. with regard to the proposed PILOT for the Wolgast
Corporation purchase and development housing project located in 3200-3600 block of
Douglass Street on the Southeast side of Saginaw.

                              PERSONAL APPEARANCES
         Jack Schmidt, (no address given), questioned under what authority allowed him
to be escorted from the prior meeting. Said the ex-Mayor was out of order. (Mayor Cottrell
advised Mr. Schmidt she would not allow personal attacks.) Mr. Schmidt then said the
Saginaw Police Department needs global positioning. Believes the City should be able to
have 40 plus officers on the streets.
         C. S. Olvera, 2535 Midland, invited Council, all church members in the
community and families of homicide victims to participate in a Caravan for Peace,
Progress, and Prosperity to be held Friday, December 2, 2005. Said there would be vigils
held at St. Joseph’s, St. Mary’s or St. John Lutheran Church following the Caravan.
         Kathleen Chaltraw, 714 Congress, congratulated the new Mayor, Mayor Pro Tem
and all new Council members. Said she believes if Council works together as a team,
534                       NOVEMBER 21, 2005

they can move the City forward.
          Johnny Sanders, 3420 Grant, said it is time for a change. Said the City is in bad
shape. Said people need to respect each other and respect the Chamber. Council should
hold all citizens to the same rules. One person should not be asked to remove their hat
and another one be allowed to keep it on, and people should not be allowed to bring
beverages in the Chamber.

                                REMARKS OF COUNCIL
          Councilman O’Neal thanked the Interim City Manager for providing the
information he had requested. Said he appreciated him being thorough and intentional in
getting the information back to him.
          Councilman Coulouris said the week before he had noticed two signs missing
out of the parking lot, Mayor and Council parking, and now they were back. (Mayor
Cottrell said there was no longer a Mayor sign.) Said people respected the change and
thought it was a movement towards a user-friendly City Hall. Reserving the parking
spaces during the daytime is stealing a parking place from a customer. Believes the spots
should be eliminated. (Mayor Cottrell suggested he make a motion during Motions and
Miscellaneous Business.)
          Councilwoman Kitterman publicly acknowledged PRIDE for all their hard work in
hosting the Holidays in the Heart of the City on Friday night and the parade the following
morning. Said it was great to see so many citizens participate in the events. The City
needs to have more of these types of functions as everyone works to bring the City
together.
          Councilwoman Ham said it was her pleasure to have attended the Sickle Cell
Banquet. She thanked the committee for their hard work. Also mentioned the St. Mary’s
   th
11 Annual Coronet Ball where Dr. Karu and Dr. Martin were recognized for their
leadership. Also gave kudos to the Zenos for their wonderful work.
          Councilman Wendt also praised PRIDE for the Holidays in the Heart of the City
event. Said his band from Arthur Hill entertained the crowd on Friday night and
participated in the parade on Saturday. Said it was great to see so many people out
celebrating the festivities.
          Mayor Cottrell thanked the Heritage Square Neighborhood Association for the
flowers sent to Council and placed at the table that evening. Also thanked PRIDE for
sponsoring the events the past weekend and wished all a Happy Thanksgiving.

         REPORTS FROM BOARDS AND COMMISSIONS AND COMMITTEES
          Councilman Haynes reported on the City/County/School Liaison Committee.
Said the committee was established in 1994 to address youth related activities in the
community and improve youth programs. Said the committee was also concerned about
                                                                                     th
crime in the community. Announced their next meeting would be held November 30 and
special guests had been invited from the City, County, Saginaw School District, Bridgeport
and Buena Vista Townships to discuss and hopefully resolve some of the City’s problems
with crime.
          Mayor Cottrell announced a need to fill two vacancies on the City/County/School
Liaison Committee and inquired if any Council members were interested in serving. It was
                           NOVEMBER 21, 2005                                        535

decided there would be a conflict for Mayor Cottrell, Councilwoman Kitterman or
Councilman Wendt to serve due to their affiliation with the School District and Councilman
Branch serves on the Historic District Commission which meets on the same day and
time.
        After further discussion, Councilman Branch moved to appoint Councilman
Federspiel to the Committee.
        Adopted unanimously.

                          REPORTS FROM CITY MANAGER
Management Update
         Interim City Manager Darnell Earley advised Council there would be a Committee
of the Whole meeting prior to the December 5, 2005 Council Meeting for the purpose of
providing Council with recommendations and options for the mid-year budget adjustments.
Said there would also be an update from the Management Efficiency Team as a result of
meetings they had with the various department heads so Council would be made aware of
some of the issues that will affect the current and next year’s budgets.

Recommended Actions
Subject: Water Vending Machine
         Manager’s Recommendation: I recommend acceptance of the bid and issuance
of a purchase order to Smith Instruments, Midland, MI in the amount of $3,325.00 for a
replacement bulk water vending machine.
         This vendor meets all requirements of Contract Compliance Provisions, Title 1,
Chapter 14, § 14.35 - 14.44, of the Saginaw Code of Ordinances.
         Funds for this purchase are available in Water Operation Account 591-4721-861
97-41.
         Justification: On October 11, 2005 a bid was received for a bulk water vending
machine, which is replacing a 1960 vintage machine at the Water Treatment Plant. The
new machine will be relocated in the Maintenance & Service Division due to construction
at the Water Treatment Plant.
         Council Action: Councilman Haynes moved to accept the recommendation of the
City Manager.
         Adopted unanimously.

Subject: Replacement Backhoe Mounted Hydraulic Hammer
          Manager’s Recommendation: I recommend acceptance of the only bid and
issuance of a purchase order to Michigan Cat, Saginaw, MI, in the amount of $16,800.00
for the purchase of a replacement backhoe mounted hydraulic hammer.
          This vendor meets all requirements of Contract Compliance Provisions, Title 1,
Chapter 14, § 14.35 - 14.44, of the Saginaw Code of Ordinances.
          Funds for this purchase are available in Sewer and Water Capital Operation
Account Nos. 576-4840-881.97-41 and 577-4740-811.97-41 respectively in the amount of
$8,400.00 each.
          Justification: On October 11, 2005 one bid was received for a replacement
hydraulic hammer used in the construction and maintenance of the sewer collection and
536                      NOVEMBER 21, 2005

water distribution systems. A cost comparison shows an increase from the previous item
bid of 52%, which is attributed to the increase in raw materials to manufacture the
equipment and the recent spike in fuel costs.
                           NOVEMBER 21, 2005                                          537

        Council Action: Councilman Haynes moved to accept the recommendation of the
City Manager.
        Adopted unanimously.

Subject:            Installation on Duro-Last Roof
          Manager’s Recommendation: I recommend that the bid received from Beyer
Roofing Co. be accepted and that a purchase order be issued to them in the amount of
$67,940.00 for a roof replacement at the Wastewater Treatment facility’s operation
building.
          This vendor meets all requirements of the Contract Compliance Provisions, Title
1, Chapter14, §14.35-14.44, of the Saginaw Code of Ordinances.
          Funds for this purchase are available in the Sewer Operation and Maintenance
Account No. 590-4830-861-9720.
          Justification: The City received bids for roof replacement at the wastewater
treatment facility’s operations building and the rate control building. These roofs have
exceeded the expected life span for this type of installation by approximately three years.
Following is a tabulation of the bids received:

           Beyer Roofing Co.                             $67,940.00
           Saginaw, MI

           Brandle Roofing & Sheetmetal
           Midland, MI                                 $120,780.00

        Council Action: Councilman Haynes moved to accept the recommendation of the
City Manager.
        Adopted unanimously.

Subject: Community Development Block Grant (CDBG) Grant Agreement
           Manager’s Recommendation: I recommend that City Council approve the CDBG
Grant Agreement for 2005-06 and that the proper City officials be authorized to execute the
same. The grant agreement is subject to the approval of the City Manager as to
substance and the City Attorney as to form.
           Justification: The City of Saginaw has received a Grant Agreement for the 2005
year Community Development Block Grant program. The funding agreement is in the
amount of $2,855,412.00. This is the City's entitlement amount approved by the Federal
Government. To this has been added: $600,051.00 in CDBG program income and
$90,620.00 in reprogramable funds. Together these three amounts will bring the total
2005-06 Community Development Block Grant program to $3,546,083.00.
           The activities referred to in the funding agreement include all of the activities
listed in the submission and approved by Council on February 26, 2005. A summary of
the activities contained in the funding agreement is attached and included in the City
Clerk's File No. (A-7573). The environmental clearances for those projects requiring this
step have been completed. The contract is being sent to you now so that it can be
reviewed, approved and returned to the Department of Housing and Urban Development.
538                       NOVEMBER 21, 2005

         In accepting the grant agreement, the City agrees to comply with all terms and
conditions of the agreement, applicable laws, regulations and all other requirements of
DHUD now or hereafter in effect pertaining to the assistance provided. The agreement is
for a one-year period that began July 1, 2005 and will terminate June 30, 2006. In
accepting this grant agreement, the City also agrees that it will comply with standard
federal regulations on employment and training of area residents, affirmative action in
hiring employees, equal employment opportunity and third-party agreements. These
conditions are also made a part of contracts with third parties or subgrantees financed
with block grant monies.
         Council Action: Councilman Haynes moved to accept the recommendation of the
City Manager.
         Adopted unanimously.

Subject: Community Development Block Grant (CDBG) Subgrantee Contracts
          Manager’s Recommendation: I recommend that City Council approve the CDBG
Subgrantee Contracts for 2005-06 and that the proper City officials be authorized to
execute the same. The contracts are subject to the approval of the City Manager as to
substance and the City Attorney as to form.
          Justification: Transmitted herewith are twenty-three contracts for housing,
                                                                                   nd
economic development and public services to be carried out under the City's 32 year of
the Community Development Block Grant (CDBG) Program. The following information
outlines the scope of activity and funding level for each of these projects.
1.        Home Maintenance Self-Help $36,400.00.
          This project (City Clerk's File No. A-7542) is sponsored by the County of Saginaw
          through Michigan State Cooperative Extension Service. It assists low and
          moderate-income residents to help maintain properties and prevent further
          deterioration in city neighborhoods. It also provides homebuyer education,
          financial literacy, and foreclosure counseling. Ninety-six classes and fifty home
          visits are to take place.
2.        Minor Home Repairs $113,750.00.
          This project (City Clerk's File No. A-7543) is sponsored by the Saginaw County
          Community Action Committee. It will provide minor home repair assistance to
          the dwellings of homeowners who reside in neighborhood improvement project
          areas and on a spot basis to homeowners in other low and moderate-income
          areas. About 25 homeowners will be assisted.
3.        Urban Homesteading $227,500.00.
          This project (City Clerk's File No. A-7544) is sponsored by the Saginaw County
          Community Action Committee (CAC). Single-family dwellings will be acquired,
          rehabilitated, and sold to low and moderate-income households. After these
          houses are sold, the proceeds will enable CAC to acquire and rehab more
          properties. Six dwellings needing rehabilitation are to be acquired and resold
          improving the housing stock in the City.
4.        Home Ownership Promotion $145,600.00.
          This project (City Clerk's File No. A-7545) is operated by Neighborhood Renewal
          Services (NRS). It will provide financing for three combined acquisitions and
                        NOVEMBER 21, 2005                                            539

      home improvement loans. Terms will be more favorable than mortgages offered
      in the conventional market. Lower interest rates, reduced cash requirements,
      reduced closing costs and market incentive grants will enable home ownership
      for persons who otherwise would be unable to obtain financing. Buyers are
      expected to be creditworthy low and moderate-income individuals.
5.    Circle of Love Housing (New) $38,000.00.
      This activity (City Clerk’s File No. A-7546) is sponsored by the Circle of Love
      Community Development Corporation. It will assist low to moderate income
      families and individuals by providing educational programs which inform and
      assist with the following: how to deal with credit issues, credit repair, financial
      responsibilities, construction, loan application process, down payment
      assistance program, overall maintenance, safety and upkeep after home
      purchase. Moving ahead with this program will ultimately depend on receiving
      overall approval from DHUD.
6.    RCO Flooring Tile (New) $9,100.00.
      This project (City Clerk’s File No. A-7547) sponsored by Restoration Community
      Outreach and will replace the badly worn existing flooring with ceramic tile. Due
      to heavy traffic, the floors must be durable, safe and cost effective. A ceramic tile
      floor will give the durability needed over many years.
7.    The Bridge Center $10,001.00.
      This activity (City Clerk's File No. A-7548) is sponsored by the Bridge Center for
      Racial Harmony. Its long-term purpose is to help create a community in which
      all people are judged on their character, enjoy racial harmony and appreciate the
      strength of a diverse population. It will help youth and adults who work with
      youth to better understand racial and ethnic diversity and work to overcome
      barriers.
8.    Fair Housing $15,000.00.
      This project (City Clerk’s File No. A-7549) is operated by Community Housing
      Resource Board of Saginaw. This activity will provide fair housing services to
      residents of the City of Saginaw and assist the City in affirmatively furthering fair
      housing laws.
9.    Saginaw County – CHAP (New) $15,000.00.
      This activity (City Clerk’s File No. A-7550) is sponsored by Saginaw County
      Consortium of Homeless Assistance Providers, a group of non-profit
      organizations that provide homeless prevention and intervention services in
      Saginaw County. It will provide the funds for a full-time coordinator who will be
      responsible for organizing meetings, grant writing for MSHDA and HUD
      applications, and provide technical assistance to member programs.
10.   Saginaw Economic Development Corp $252,187.00.
      This program (City Clerk’s File No. A-7551) is operated by the Saginaw
      Economic Development Corporation. It provides funds to make business loans
      to credit worthy entrepreneurs and firms that whish to start or expand businesses
      in the targeted areas. Each business loan is based on the number of jobs to be
      created and made available for low and moderate-income residents in the City.
11.   Saginaw Revitalization (New) $27,500.00.
540                     NOVEMBER 21, 2005

      This program (City Clerk’s File No. A-7552) is operated by Saginaw Future Inc.
      (SFI). It will aid the City in attracting and retaining businesses, promote job
      creation and retention, assist the proliferation of minority/women owned
      businesses in the City while helping them to obtain the proper certifications for
      minority/women owned status and will partner with SEDC to provide gap
      financing in the attraction and expansion of businesses in the City. Businesses
      receiving these funds are contractually obligated to created new jobs and hire
      low to moderate income City residents. SFI will create two or more jobs for low
      to moderate-income persons.
12.   Youth Protective Services $25,632.00.
      The Saginaw County Youth Protection Council (YPC) operates this program (City
      Clerk’s File No. A-5753). It seeks to alleviate homelessness among high-risk
      youth (16-21 years old) within the Saginaw Community. The program will provide
      them with better choices than those of delinquency, drug and other crimes. It will
      also support, guide and assist youth to attain and maintain independent living
      (self-sufficiency).
13.   Teen Parent Support $25,632.00.
      The Saginaw County Youth Protection Council (YPC) operates this program (City
      Clerk’s File No. A-7554). It seeks to provide assistance directed toward high-risk
      pregnant and parenting females under the age of 20. Teen Parent Support works
      to: reduce infant mortality and child abuse; delay subsequent pregnancies; and
      help young mothers work toward self-sufficiency.
14.   Neighborhood Environmental Code Enforcement $17,882
      Saginaw County Community Action Committee (CAC) operates this project (City
      Clerk’s File No. A-7555). It will employ and train youth and adults throughout the
      summer months to provide environmental code enforcement through cleaning of
      vacant DNR properties in low and moderate-income areas. Trainees will work an
      average of 20 hours a week cutting tall grass, removing rubbish, brush, weeds
      and dead trees. Area residents will be encouraged to maintain lots cleared by
      this activity. Moving ahead with this program will ultimately depend on receiving
      overall approval from DHUD.
15.   Teen Intervention $17,280.00.
      This project (City Clerk's File No. A-7556) is sponsored by the Boys and Girls
      Club of Saginaw County. It will identify youths showing signs of risky or criminal
      behavior and/or gang activity. Selected youth will be involved in daily Boys and
      Girls Club activities including support groups and individual help. Individual
      development plans will be set up and tracked.
16.   Urban Scouting $17,280.00.
      This program (City Clerk’s File No. A-7557) is sponsored by Lake Huron Area
      Council #265 Boy Scouts of America. The program will service at-risk youth in
      grades 1-12 throughout numerous CDBG eligible areas of the City. Youth will be
      mentored by adults of high character, trained to be self-reliant, assisted in
      building self-confidence, taught the value of citizen participation and physical and
      mental development.
17.   New Alternatives Youth Service Center $20,000.00.
                         NOVEMBER 21, 2005                                          541

       This activity (City Clerk’s File No. A-7558) is sponsored by New Alternatives
       Youth Service Center, Inc. It provides funding for a youth service center, which
       provides alternative programs and services for inner city youth in the
       neighborhood strategy areas within low to moderate income areas of the City.
       The goal is to provide counseling, support, job training and placement with
       mentors that serve as role models. Targeted outreach will take place to reach
       high-risk youth who have high suspension, low academic achievement and
       behavioral problems.
18.    Child Care Program $20,000.00.
       This activity (City Clerk’s file No. A-7559) is operated by Jasmine’s Child Care
       Center. It provides quality childcare with extended hours of operation for children
       of low and moderate-income households whose parents work and/or attend
       school. These households do not qualify for assistance through FIA.
19.    Mid-Michigan Child Care Program $10,000.00.
       This activity (City Clerk’s File No. A-7560) is operated by Mid-Michigan Child
       Care Centers Inc. It provides quality childcare for children of low and moderate-
       income households whose parent work and/or attends school. These
       households do not qualify for assistance though FIA.
20.    Youth Mentoring Program $18,842.00.
       This activity (City Clerk’s File No. A-7561) is sponsored by Big Brothers Big
       Sisters of Saginaw Bay Area, Inc. It is committed to making a positive difference
       in the lives of children and youth, primarily through professionally supported one-
       to-one relationship with mentors who assist them in becoming confident,
       competent and caring individual
21.    RCO Security (New) $28,800.00.
       This activity (City Clerk’s File No. A-7562) is operated by Restoration Community
       Outreach (RCO). It provides funds for two security officers’ positions for the
       shelter located at 1205 Norman Street. With the recently constructed 22 room
       addition which allows RCO to house more homeless individuals, security
       concerns have been heightened. The hiring of two security officers will resolve
       these concerns.
 22.   Girl Pride (New) $4,000.00.
       This activity (City Clerk’s File No. A-7563) is sponsored by Women of Colors Inc.
        It provides an opportunity for participants to get involved and encourage positive
       interaction with peers. This curriculum is an investment in youth who desire and
       need help to develop and define their individual growth. The activity provides
       educational and leadership skills, encourages healthy life skills and empowers
       participants to become independent and successful future leaders. Moving
       ahead with this program will ultimately depend on receiving overall approval from
       DHUD.
23.    Quality Time with Dads (New) $19,465.00.
       This activity (City Clerk’s File No. A-7564) is sponsored by First Ward Community
       Center. This project will assist non-custodial teen/young fathers from low-
       income families in the City to develop sustaining relationships with their families
       and improve the ability of their family to grow and develop. The major goal of this
542                     NOVEMBER 21, 2005

        project is to help non-custodial fathers understand the importance of being
        involved in the lives of their children.

        Council Action: Councilman Haynes moved to accept the recommendation of the
City Manager.
        Adopted unanimously.
                           NOVEMBER 21, 2005                                        543

Subject: HUD HOME Community Housing Development Organization (CHDO) Contract
          Manager’s Recommendation: I recommend that City Council approve the 2005-
06 HOME CHDO contracts and that the proper City officials be authorized to execute the
same. The contracts are subject to the approval of the City Manger as to substance and
the City Attorney as to form.
          Justification: Transmitted herewith are two contracts (City Clerk’s File Nos. A-
7565 and A-7566) to provide $52,954.50 from the Home Investment Partnership program
to assist Saginaw County Community Action Committee (CAC) to buy and then rehab
rental housing units and $52,954.50 to assist the Circle of Love Community Development
Corporation to develop new construction. The rental housing units will be owned and
managed by CAC for very low-income tenants, with a few low-income tenants. Circle of
Love will construct a new home and will use the proceeds from the sale to construct more
homes.
          Council Action: Councilman Haynes moved to accept the recommendation of the
City Manager.
          Adopted unanimously.

Subject: HUD HOME Investment Partnership Program Grant Agreement
          Manager’s Recommendation: I recommend that City Council approve the 2005-
06 HOME Grant Agreement and that the proper City officials be authorized to execute the
same. The grant agreement is subject to the approval of the City Manager as to
substance and the City Attorney as to form.
          Justification: The City has received a notice of funding and Grant Agreement
from DHUD for the 2005-06 HOME Investment Partnership program (City Clerk’s File No.
A-7567). The funding agreement is in the amount of $706,061.00. The City will use
$600,152.00 for a single-family owner-occupied residential grant program for very low-
income homeowners. The balance of the funds, in the amount of $105,909.00, will be
split between Saginaw County Community Action Committee (CAC) and the Circle of Love
Community Development Corporation. Council selected CAC and the Circle of Love to be
the 2005-06 Community Housing Development Organizations (CHDO) during the February
26, 2005 Council meeting. CAC and Circle of Love will receive the HUD mandated 15%
set aside for a CHDO.
          Council Action: Councilman Haynes moved to accept the recommendation of the
City Manager.
          Adopted unanimously.

Subject: HUD Emergency Shelter (ESG) Grant Contracts
         Manager’s Recommendation: I recommend that City Council approve the 2005-
06 ESG contracts and that the proper City officials be authorized to execute the same.
The grant contracts are subject to the approval of the City Manager as to substance and
the City Attorney as to form.
         Justification: Transmitted herewith are four contracts (City Clerk's File Nos. A-
7568, A-7569, A-7570 and A-7571) to provide $110,312.00 from the Emergency Shelter
grant portion of the Stewart B. McKinney Homeless Assistance Act to four organizations
providing shelters and transitional housing for the homeless. These are the Underground
544                        NOVEMBER 21, 2005

Railroad shelter for homeless and abused women and their children, the Youth Protection
Council Innerlink Shelter for runaway youth, Innerlink Transitional Housing Program,
Prescott Transitional Housing Program, Harvest Home Transitional Housing Program,
Restoration Community Outreach and Safe Haven shelter for homeless persons. The
Underground Railroad will receive $34,790.00 to be used for utilities, property insurance,
building maintenance, selected operating costs and furnishings. At the Youth Protection
Council, $29,820.00 is to pay for insurance, utilities, equipment, minor repairs and
operating costs at the Innerlink Shelter, Prescott House, Innerlink Transitional Housing and
Harvest Home Transitional Housing. At Restoration Community Outreach, $29,820.00 is
to pay for insurance, utilities and supplies at its shelter. At Safe Haven Shelter,
$15,882.00 is to pay for food, insurance, utilities and supplies.
         Council approved the City’s submission to the Department of Housing and Urban
Development for these funds February 26, 2005. The DHUD contract is on tonight’s
agenda for Council approval.
         Council Action: Councilman Haynes moved to accept the recommendation of the
City Manager.
         Adopted unanimously.

Subject: HUD Emergency Shelter (ESG) Grant Agreement
          Manager’s Recommendation: I recommend that City Council approve the ESG
Grant Agreement for 2005-06 and that the proper City officials be authorized to execute the
same. The agreement is subject to the approval of the City Manger as to substance and
the City Attorney as to form.
          Justification: The City of Saginaw has received a Grant Agreement from the
Department of Housing and Urban Development for 2005-06 for the Emergency Shelter
grant portion of the Stewart B. McKinney Homeless Assistance Act (City Clerk's File No.
A-7572). The funding agreement is in the amount of $110,312.00. This is the City's
entitlement amount approved by the Federal government.
          The activities recommended for funding include the three activities listed in the
2005-06 Annual Program part of the Consolidated Plan submission approved by Council
on February 26, 2005 as follows:
          At the Underground Railroad, $34,790.00 is to be used for utilities, property
insurance, building maintenance, selected operating costs and furnishings. At the Youth
Protection Council, $29,828.00 is to pay for utilities, maintenance, related operating costs
and equipment costs. The Innerlink Shelter, Prescott House, Innerlink Transitional
Housing, and Harvest Home Transitional Housing will use the funds to pay for costs of
travel, supplies, equipment, communication, transportation, occupancy, and minor repair.
At Restoration Community Outreach, $29,820.00 is to pay for insurance, utilities, allocated
accounting cost and supplies at its shelter. At the Safe Haven shelter, $15,882.00 is to
pay for food, insurance, utilities and supplies.
          The Underground Railroad shelter has a capacity of 21 women and their children
driven from their homes by domestic violence. The Innerlink Shelter has a capacity of 15
runaway and homeless youth, ages 10 to 17. Prescott House has a capacity of 20
persons over a year, ages 18 to 21. Innerlink Transitional Housing has a capacity of 8
youth. The Restoration Community Outreach shelter has a capacity of 22 persons for
                           NOVEMBER 21, 2005                                           545

overnight stays. The Safe Haven shelter has capacity for a combination of 9 men and/or
women with children.
          The grant agreement is being sent to you now so that it can be reviewed,
approved, and returned to HUD. This will allow the above activities to continue to help
battered women and children that are homeless as well as runaway and homeless youth
and homeless adults.
          In accepting the grant agreement, the City agrees to comply with all the terms
and conditions of the agreement, applicable laws, regulations, and all other requirements
of HUD now or hereafter in effect pertaining to the assistance provided.
          Special conditions to this agreement are: the Emergency Shelter Grant funds are
to be obligated by 180 days from July 1, 2005, and completely expended by two years
from this date. If this is not done, then funds which are not used will become available for
reallocation to other communities by DHUD. Compliance with these conditions should not
be a problem. In a separate communication, City Council is being asked to approve
contracts committing the $110,312.00 provided by this grant to the Underground Railroad
shelter, Restoration Community Outreach shelter, the Innerlink Shelter and Prescott
House and Innerlink Transitional Housing and the Safe Haven shelter for the activities
described above.
          In accepting this grant agreement, the City also agrees that it will comply with
Federal regulations pertaining to the Emergency Shelter Grants Program and other
applicable laws. These conditions are also made a part of any contracts with third parties
or subgrantees financed with Shelter Grant monies.
          Council Action: Councilman Haynes moved to accept the recommendation of the
City Manager.
          Adopted unanimously.

Subject: City Board of Canvassers Certified Election Results from City of Saginaw (City
Council/School Board) General Election held November 8, 2005
          City Board of Canvassers Recommendation:
          Recommending City Council receive and file the City Board of Canvassers report
and certification of the tabulation of votes from the City of Saginaw (City Council/School
Board) General Election held November 8, 2005.
          Justification: The City Board of Canvassers met on November 9, 2005 to canvass
and certify the votes from the City of Saginaw (Council/School Board) General Election
held November 8, 2005. The City Clerk called the meeting to order and the following
members were present: George C. Bush, E. Louis Ognisanti and Mary C. Washington.
          The City Clerk presented the returns from the City of Saginaw Precincts #1
through #20, the Absent Voter Counting Board (AVCB) (which were included in the final
tabulation), Kochville Township and City of Zilwaukee for the General Election held
November 8, 2005. The City Clerk further presented the Provisional Ballot Report Form as
a result of examination by her of the provisional/envelope ballots that were delivered to her
following the Election. Upon examination, it was found that the number of ballots cast for
each precinct equaled the poll list number in the Poll Book and the number of ballots
tabulated. Therefore, all ballots were accounted for. The Board further examined the
printed totals tapes from the City of Zilwaukee and Township of Kochville specifically for
546                       NOVEMBER 21, 2005

the Board of Education office.
          George Bush offered and moved the adoption of the following resolution:
          WHEREAS, the Statement of Votes polled from the City of Saginaw Precincts #1
through #20, and the Absent Voter Counting Board (AVCB), (which were included in the
final tabulation), and the printed totals tapes from the City of Zilwaukee and Township of
Kochville, specifically for the Board of Education for the General (City Council and School
Board) Election held Tuesday, November 8, 2005, were examined and considered by said
Board; and
          WHEREAS, the City Clerk further provided the Provisional Ballot Report Form
from which no votes were able to be counted.
          NOW, THEREFORE, BE IT RESOLVED, that the Board of Canvassers of the City
of Saginaw does hereby determine and certify that the votes cast were 6,784 (see
attached Canvassers Election Certification Chart, Precinct Reports, Summary Report, and
Provisional Ballot Report Form); and
          BE IT FURTHER RESOLVED, that the Board of Canvassers of the City of
Saginaw does hereby determine and certify according to law that a majority of electors
voted for and elected Greg Branch, Larry A. Coulouris, William L. Federspiel, and Andrew
Wendt to the City Council for a four-year term; and
          BE IT FURTHER RESOLVED, that the Board of Canvassers of the City of
Saginaw does hereby determine and certify according to law that a majority of electors
voted for and elected Amanda J. Kitterman to the City Council for a two-year term; and
          BE IT FURTHER RESOLVED that the Board of Canvassers of the City of
Saginaw does hereby determine and certify according to law that a majority of electors
voted for and elected Norman Braddock, Delena Spates Allen and Ronald S. Spess to the
School Board for the Saginaw City Schools for a six-year term.
          The Board requested that the Clerk prepare the Canvassers report for submission
to the City Council including the tabulation of votes as canvassed.
          Adopted unanimously.
          The votes cast were as follows: (See attached chart.)
          Council Action: Councilman Haynes moved that the report from the City Board of
Canvassers be received and filed.
          Adopted unanimously.

                       (Above attachment on subsequent pages.)
NOVEMBER 21, 2005   547
548   NOVEMBER 21, 2005
                            NOVEMBER 21, 2005                                            549

         All City Manager recommendations to this point were adopted by general
consent. The following was considered after discussion.

Subject: Pickup Mounted Salt Spreader
          Manager’s Recommendation: I recommend acceptance of the only bid received
from Scientific Brake and issuance of a purchase order to them in the amount of
$4,428.00 for the purchase of a pickup mounted salt spreader.
          This vendor meets all requirements of Contract Compliance Provisions, Title 1,
Chapter 14, § 14.35 - 14.44, of the Saginaw Code of Ordinances.
          Funds for this purchase are available in Sewer and Water Operation Accounts
590-4821-861.97-41and 591-4721-861.97-41.
          Justification: On October 11, 2005 one bid was received for a pickup mounted
salt spreader to be used by the Maintenance and Service Division in de-icing operations at
the Divisional complex and in the field on water main leaks and breaks. In the past, this
activity was predominantly done by hand.
          Council Action: Councilman O’Neal moved to accept the recommendation of the
City Manager.
          Adopted unanimously with the exception of Councilman Branch who
abstained from voting on this item.

                            INTRODUCTION OF ORDINANCES
Subject: Pilot Ordinance Wolgast Corporation
          Manager’s Recommendation: It is recommended that a Low Income Housing
Tax Exemption for Wolgast Corporation be added to the Table of Special Ordinances VIII.
An Ordinance has been prepared and appears under the regular order of business. (see
attached)
          Justification: The City of Saginaw recently put out a Request for Proposals (RFP)
for the purchase and development of City owned land located in the 3200, 3300, 3400,
3500, and 3600 block of Douglass St. on the southeast side of the City. The RFP
requested a proposal for the development of this land, approximately 14 acres, with
preference given to a single family housing development. Two proposals were received
and an evaluation team of City staff which included personnel from the Development,
Finance, and Engineering Departments, scored both the written documentation and
participated in an oral interview of both developers. A compilation of the scores of each
member of the team resulted in the selection of Wolgast Corporation as the first developer
with whom to negotiate the purchase and development of this property. Highlights of the
agreement which has been reached are as follows:
          1)        Cash purchase price for the land $209,000.00;
          2)        Issuance of a Payment In Lieu Of Taxes agreement equal to four
                    percent of the shelter rents paid;
          3)        Provisions for City staff participation in the design of the development to
                    ensure the development compliments W ickes Park and the Riverfront;
                    and
         4)         The construction of sixty one single family homes.
This area of the City is currently zoned for residential development and it is the intent of
550                        NOVEMBER 21, 2005

this project to provide new quality affordable housing in the City of Saginaw, design the
development such that it compliments the adjacent Wickes Park and Riverfront, and to
encourage more use of the park and riverfront. The term of the PILOT Ordinance is fifteen
years. While this is essentially a tax abatement for Wolgast Corporation, the end result is
an increase in revenue for the City because these payments may be collected and do not
affect the 3.8 million dollar tax cap, so any revenue collected as a result of this ordinance
is over and above the 3.8 million dollar tax cap. The City Council recently adopted a policy
concerning PILOT Ordinances which states that the standard rate for a PILOT is eight
percent of shelter rents, however the City may negotiate a different rate. A different rate
was negotiated because this agreement involved the purchase of City owned real estate at
a price which bridges the gap from four percent to eight percent and the City will realize
this revenue immediately instead of spreading it over fifteen years. This agreement is
contingent upon the award of low income housing tax credits from the Michigan State
Housing Development Authority.
          Council Action: This Council Communication is for explanation of the Ordinance
and requires no separate approval.

         Councilman Federspiel introduced an ordinance entitled and reading as follows:

         AN ORDINANCE TO ADD “LOW INCOME HOUSING TAX EXEMPTION
         FOR WOLGAST CORPORATION,” TO THE TABLE OF SPECIAL
         ORDINANCES VIII.

         Laid over under the Charter provision.

                   MOTIONS AND MISCELLANEOUS BUSINESS
         Councilman Coulouris moved to eliminate the two special parking spaces located
at the back entrance of City Hall in an effort to create a more user friendly City Hall for
people who come to due business with the City or pay their bills.
         Adopted unanimously.


         At 7:10 p.m., Councilwoman Kitterman moved to adjourn the meeting.
         Adopted unanimously.




Diane M. Herman
City Clerk

				
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