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					      Graduate School of Medicine
                               &
              Veterinary Medicine




Guidelines on Developing and
Approving New Postgraduate
   Courses and Programmes

                                  2008-2009



       Graduate School of Medicine & Veterinary Medicine
             College of Medicine and Veterinary Medicine
                             The University of Edinburgh
                                The Chancellor's Building
                                 49 Little France Crescent
                                    Edinburgh EH16 4SB

                                Telephone 0131 242 6461
                                      Fax 0131 242 6479
                                 Email mvmpg@ed.ac.uk
                            www.mvm.ed.ac.uk/gradschool
                                       CONTENTS
                                                               PAGE
1.    THE APPROVAL ROUTE                                         3


2.    DOCUMENTATION

      2.1    PROGRAMME SPECIFICATION                            4

      2.2    PROGRAMME PROPOSAL                                 4

      2.3    DEGREE PROGRAMME TABLE                             5

      2.4    COURSE CREATION AND MAINTENANCE SYSTEMS (CCAMS)    5



3.    TIMETABLE/SCHEDULE TO DEVELOP AND HAVE APPROVED           6
      NEW PROGRAMMES TO COMMENCE SEPTEMBER 2008




APPENDIX 1   USEFUL URLS                                        7

APPENDIX 2   EXAMPLE DEGREE PROGRAMME TABLE                     8
Graduate School of Medicine and Veterinary Medicine
Guidelines on Developing and Approving New Postgraduate Programmes and Courses 2008-2009


1.      THE APPROVAL ROUTE

New programmes must be approved at College level by the College Postgraduate Studies
Committee (CPGSC) and at University level by the Senatus Postgraduate Studies Committee
(SPGSC).

For new standard programmes it is often the case that the SPGSC receives proposals for
information. For non-standard programmes SPGSC will play a more active role in considering and
approving proposals.

Standard programmes are those which fit completely with the agreed curriculum project and
academic year requirements.
See     http://www.aaps.ed.ac.uk/Projects/CURR/index.htm
        http://www.aaps.ed.ac.uk/Committees/AcYear/Index.htm

Non-standard programmes are those which do not fit with the agreed curriculum project and
academic year requirements. Any programmes which are collaborative in nature or which have
elements of online distance/flexible learning delivery are also classified as non-standard.

If you have an idea for a new postgraduate Programme it is recommended that the College
Postgraduate Office is contacted at an early stage (contact mvmpg@ed.ac.uk at the address given on
the cover of this Manual) for preliminary discussions and advice, in advance of formal submission
of any documentation.


2.      DOCUMENTATION

The following guidelines relate to new postgraduate courses and Programmes within the College of
Medicine and Veterinary Medicine intended to commence September 2009.

There are five key items of documentation required by the Senatus/College Postgraduate Studies
Committees to approve a new Postgraduate Programme and its constituent Courses as follows. It is
emphasised that the College Office should be consulted by Schools when preparing the following
documentation and that discussions should be held at an early stage within School Planning &
Resources and Postgraduate Committees.

i)      Programme Specification
ii)     Programme Proposal
iii)    Degree Programme Table
iv)     Completion of Course Creation and Maintenance Systems (CCAMS)
v)      Letter of support from Head of School

Draft documentation should be forwarded to the CMVM Postgraduate Office for comment by 14
November 2008. Final drafts should be submitted to the College Postgraduate Studies Committee
(Isabel.lavers@ed.ac.uk) by 4 December 2008 for the CPGSC Meeting on 15 December 2008.




                                                          3
Graduate School of Medicine and Veterinary Medicine
Guidelines on Developing and Approving New Postgraduate Programmes and Courses 2008-2009



2.1     PROGRAMME SPECIFICATION

Terminology: The Programme Specification is intended to provide the core factual information
about a programme of study. For this purpose, ‘programme of study’ means a coherent programme
lasting one or more years and leading to an award (taught postgraduate
degree/diploma/certificate). A Programme consists of prescribed Courses.

Programme Specifications should include information including:

     intended learning outcomes (educational aims) of a programme;
     teaching and learning methods that enable learners to achieve these outcomes and the
      assessment methods used to demonstrate their achievement;
     relationship of the programme and its study elements to the qualifications framework;
     programme structure and features.

For full details on how to prepare Programme Specifications see the guidance notes at:

http://www.ed.ac.uk/qahandbook/programme-course/guidance.html

A useful University template for Programme Specifications is provided at:

http://www.ed.ac.uk/qahandbook/programme-course/programme-spec-template.rtf


2.2     PROGRAMME PROPOSAL

Programme Specifications are intended to provide the core factual information about a
programme of study whereas the Programme Proposal is more detailed and contains additional
information including:

Programme Information
    Details of the proposed timetable, assessment and progression arrangements.
    An indication of any areas of joint teaching with other postgraduate Programmes or
      undergraduate Honours Programmes or CPD provision.
    Arrangements for: supervision of any off-site project work, field courses etc.; supervision of
      the dissertation; provision of generic skills training.

Market Information
   Potential demand for the Programme.
   Comment on comparable provision and student numbers at competitor institutions.
   Student numbers - indicate how many students you expect to admit each year (in steady
      state), and the recruitment profile expected whilst building up to this steady state.
   Details of any scholarships that may be available for the Programme.

Resource Information – Business Planning
    Tuition fees: Indicate the level of tuition fee proposed - for both home and overseas students,
      e.g. standard or non standard.
    Other course costs: Any additional charges to the students for research costs or field trips
      etc.

                                                          4
Graduate School of Medicine and Veterinary Medicine
Guidelines on Developing and Approving New Postgraduate Programmes and Courses 2008-2009




         Additional resources: Will the Programme require additional staffing (academic and
          support); or additional teaching / laboratory facilities? If so, indicate why current resources
          are not adequate and what additional resources are required. Provide confirmation that you
          have consulted with the Library and Computing services on the adequacy of provision; and
          where teaching resource or other services from outside the host School is required, provide
          confirmation that this service will be available.

Administration/QA
   How the Programme will be managed (secretarial/administrative support, Board of
      Examiners etc.) and the arrangements for strategic review of the Programme?
   The relevance of the Programme to the School plan; how it fits within any School suite of
      taught postgraduate courses and how it relates to active areas of research work.

It is very important that the Programme’s Business Case is agreed at School Level prior to
submission to CPGSC and that a letter of support from the Head of School is included.


2.3       DEGREE PROGRAMME TABLE

Each degree Programme requires a Degree Programme Table setting out the structure of compulsory
and optional courses as described at

http://www.aaps.ed.ac.uk/Projects/CURR/PrepDPTs.htm


2.4       COURSE CREATION AND MAINTENANCE SYSTEMS (CCAMS)

All courses (the units that comprise the Programme) are required to have an entry on the student
record, containing appropriate data.

The student record is called WISARD: Web Interface to Student, Admissions and Related Data.

All staff developing new masters Programmes must apply for an account and register with
WISARD if they have not already done so. Details on how to do this are available at:

http://www.sasg.ed.ac.uk/SACS/Wisard/

The new Course Creation, Approval and Maintenance (CCAMS) system – delivered via WISARD
enables new courses to be created for approval, and existing course details to be updated.

Details of how to complete CCAMS entries for each course on line are available at:

http://www.sasg.ed.ac.uk/SACS/Wisard/UserGuide/default.htm

Additional guidance notes on completing CCAMS:

     For full information on the Scottish Qualifications Framework credits and levels see
      http://www.scqf.org.uk (each credit should equate to approximately 10 hours student work)

                                                          5
Graduate School of Medicine and Veterinary Medicine
Guidelines on Developing and Approving New Postgraduate Programmes and Courses 2008-2009




   All masters courses consist of 180 credits and are deemed to be level 11 in the Scottish
    Qualifications Framework.

   For the purpose of CCAMS and credit points, dissertations are treated as Courses. Entries for
    masters dissertations need to be created for all programmes. The dissertation needs to be given
    a distinctive title like Dissertation (MSc in Dermatology) that uniquely associates that
    dissertation with the relevant programme. The ‘course’ should be stated to be level 11 and
    accorded 60 credits.

   Course entries on the student record need to contain information about content, outcomes and
    assessment (mandatory fields) as they will be directly accessible through the new online
    calendar.


3. TIMETABLE/SCHEDULE TO DEVELOP AND HAVE APPROVED NEW PROGRAMMES TO COMMENCE
   SEPTEMBER 2009

The following timetable should be followed in order for new Programmes/Courses to be fully
approved for 2009/2010.


Action                                                                       Deadline

Preliminary discussions at School Planning & Resources                       Semester 1
Committee and School Postgraduate Committee
Preliminary discussions with College Postgraduate Office                     Semester 1

Submit draft documentation to Postgraduate Office for                        14 November 2008
comment (Dorothy.Watson@ed.ac.uk or
Isabel.lavers@ed.ac.uk)
Submit final draft of documentation to CPGSC                                 4 December 2008
(Isabel.lavers@ed.ac.uk)

CPGSC meeting                                                                15 December 2008

SPGSC meeting                                                                22 January 2009



The College Marketing Officer (Joanne.Hathway@ed.ac.uk) can help with early stage market
research and marketing and recruitment advice subsequent to programme approval.
Please note that any publicity materials produced prior to formal approval must bear a disclaimer,
e.g. ‘this Programme will be offered in September 2009 (subject to university approval)’




                                                          6
Graduate School of Medicine and Veterinary Medicine
Guidelines on Developing and Approving New Postgraduate Programmes and Courses 2008-2009



                                                   APPENDIX 1


                                                  USEFUL URLS

Information on                             URL

Graduate School of Medicine &              http://www.mvm.ed.ac.uk/gradschool
Veterinary Medicine


Programme Specifications                   http://www.ed.ac.uk/qahandbook/programme-course/guidance.html



Template for Programme Specifications      http://www.ed.ac.uk/qahandbook/programme-course/programme-spec-
                                           template.rtf



Degree Programme Tables                    http://www.aaps.ed.ac.uk/Projects/CURR/PrepDPTs.htm



Wisard                                     http://www.sasg.ed.ac.uk/SACS/Wisard/



CCAMS                                      http://www.sasg.ed.ac.uk/SACS/Wisard/UserGuide/default.htm



SQA                                        http://www.scqf.org.uk



Curriculum Project                         http://www.aaps.ed.ac.uk/Projects/CURR/index.htm



Academic Year                              http://www.aaps.ed.ac.uk/Committees/AcYear/Index.htm



DRPS                                       http://www.drps.ed.ac.uk/



Postgraduate Assessment Regulations        http://www.aaps.ed.ac.uk/regulations/exam.htm



CCAMS Training sessions                    http://www.sasg.ed.ac.uk/SACS/Wisard/wisard_training.htm




                                                          7
Graduate School of Medicine and Veterinary Medicine
Guidelines on Developing and Approving New Postgraduate Programmes and Courses 2008-2009



                                                   APPENDIX 2


                                  EXAMPLE DEGREE PROGRAMME TABLE


Degree Programme Title: MSc/Diploma in Public Health Research
Degree Type: Postgraduate Taught MSc/Dip

All courses are taken in 1st year of one year programme

NYT           Course                                                          Schedules    Level   Credits
1             COMPULSORY COURSES:
              Introduction to Research Methods and Ethics                     R            11      20
              Introduction to Public Health and Epidemiology                  R            11      20
              Dissertation                                                    R            11      60

              FURTHER ELECTIVE COURSES:
              Health Promotion                                                R            11      10
              Systematic Reviews and Meta-Analysis                            R            11      10
              Advanced Protocol Development                                   R            11      10
              Advanced Statistical Methods: Categorical and                   R            11      10
              Survival Data
              Public Health Research: International Issues                    R            11      10
              Resource Allocation and Health Economics                        R            11      20
              Communicable Disease Control and Environmental                  R            11      10
              Health
              History and Theory of Medical Ethics                            R            11      10
              Personhood and Rights                                           R            11      20
              Health Service Planning                                         R            11      10
              Genetic Epidemiology                                            R            11      10
              Biotechnology and Bioethics                                     R            11      20
              Evaluation of Complex Interventions for Health                  R            11      10
              Improvement
              Epidemiology for Public Health                                  R            11      10
              Statistics and Analysis                                         R            11      10
              Evaluation of Effectiveness in Health Care                      R            11      10
              Research Ethics                                                 R            11      10
              Advanced Statistical Methods: Continuous Data                   R            11      10
              Clinical Trials                                                 R            11      10
              Sociology of Health & Illness 1                                 R            11      10
              Sociology of Health & Illness 2                                 R            11      10
              Extended Epidemiology                                           R            11      10

Public Health Research Programme Handbook contains full details of all these courses. This
indicates restrictions on choice of courses and will be available for students entering the programme
to facilitate advance planning.



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