CITY OF STILLWATER

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					                                             NOTICE TO BIDDERS

City of Stillwater
P.O. Box 1449
723 South Lewis
Stillwater, Oklahoma 74076-1449

The City of Stillwater will receive sealed bids in the Department of Finance at the Municipal Building, 723
South Lewis, P.O. Box 1449, Stillwater, Oklahoma 74076-1449 for:

                                  TRUCK TIRE RETREADING

TWO COPIES of the bid proposal are to be submitted. Bids will be received by the Deputy City Clerk until 3:00
p.m., Monday, May 19, 2003 and publicly opened and read aloud in the Municipal Building, 723 South Lewis,
Stillwater, Oklahoma, 74074.

The outside of the bid envelope should be clearly marked with the name of the bidder, the project or item(s)
being bid, and the date and time of the bid opening using the labels provided with the bid package.

Any bid received by the Deputy City Clerk more than ninety-six (96) hours, excluding Saturdays, Sundays and
holidays, before the time set for the opening of bids, or any bid so received after the time set for opening of
bids, shall not be considered and shall be returned unopened to the bidder submitting same.

Bids will be referred to city staff for evaluation. The City Commission may award to the "lowest and best
responsible bidder". The City Commission reserves the right to reject any or all bids and to waive any
technicalities in the bidding process. No bid may be altered, withdrawn, or resubmitted after the date set for the
opening of bids.

The documents describing the requirements for this request for bids may be examined in the Fleet
Maintenance Division of the Development Services Department, 505 E. Third, Stillwater, Oklahoma, during
regular working hours. Copies of these documents may be obtained at the same location or on the City of
Stillwater’s web site at www.stillwater.org. Questions regarding the bid package should be directed to John
Maehs, Fleet Superintendent, (405) 742-8268.

A pre-bid conference will be held on Wednesday, May 7, 2003 at 2:30 p.m. in the Fleet Maintenance office,
505 E. Third, Stillwater, Oklahoma. Anyone that intends to submit a bid is encouraged to attend this meeting.



                                                                    Dated this 17th day of April 2003

                                                            _______________________________
                                                            Deputy City Clerk
                                         CITY OF STILLWATER
                                  PUBLIC WORKS - FLEET MAINTENANCE

                                             SPECIFICATIONS
                                          TRUCK TIRE RETREADING

       The Fleet Maintenance Division of the City of Stillwater is requesting bids on the recapping of tires on
       the sanitation trucks, prices bid for this service will be good for a period of one year starting July 1, 2003
       and ending June 30, 2004.

MINIMUM REQUIREMENTS

TIRE RETREADING:

          Process used to apply the tread shall be the “pre-cure” method.

          Tire Size: 11R-22.5 Tubeless

          Tread Width: 8.5”

          Skid Depth: 26/32”

          Tread Design: Waste Hauler Lug Type

          Tires shall not be retread beyond the number of times recommended by the tire manufacturer.
           (maximum of three times)

REPAIRS:
      All repairs will be bid with a separate price for each of the following: Section Repair Only
         (constitutes 120 and above, no portion of a section repair will overlap another) Section Repair with a
         Cap, Nail Hole Repair, Bead Repair and Spot Repair.

          Tires that are damaged beyond what is normally acceptable for a quality repair should not be
           repaired.

          All repairs will be in accordance with NTDRA (National Tire Dealers Re-treading Association)
           standards.


A certificate of insurance shall be provided to the City of Stillwater showing the amounts and limits of liability
insurance coverage.
                                                  BID PROPOSAL

                                           TRUCK TIRE RE-TREADING
                                                                                                Date:

The City of Stillwater
Development Services Department
P.O. Box 1449
Stillwater, Oklahoma 74076

Gentlemen:

 The undersigned, being familiar with the bid documents on file in the Fleet Maintenance Division of the
Development Services Department for the City of Stillwater, Stillwater, Oklahoma, and in accordance with the
provisions thereof, hereby propose to furnish all labor, materials necessary for the following in accordance with
the specifications.

   It is understood that an itemized price must be quoted for each and every item being bid, and it is further
understood that the owner reserves the right to reject any or all bids when such rejection is in the interest of the
owner.

All prices quoted will include pick up and delivery as part of a regular route to any city facility requested.

TIRE RETREADING:

       Price per tire retread

REPAIRS:

       Price per section only (120 and above)

       Price per section with retread

       Price per nail hole repair

       Price per bead repair

       Price per spot repair

Turn around time from tire pick-up to delivery

Respectfully Submitted:

Bidder:______________________________________

Address:_____________________________________

Phone: (_______) __________________________

Fax: (_______) _____________________________

Authorized Signature:___________________________________________
ALL QUOTATIONS MUST BE SIGNED.



                                        City of Stillwater, OK
                                       (For Competitive Bids)

                                       Non-Collusion Affidavit


State of________________________________)

County of_______________________________)


________________________________________, of lawful age, being first duly sworn, on oath says that (s)he
is the agent authorized by the bidder to submit the attached bid. Affiant further states that the bidder has not
been a party to any collusion among bidders in restraint of freedom of competition by agreement to bid at a
fixed price or to refrain from bidding; or with any City official or employee as to quantity, quality, or price in the
prospective contract, or any other terms of said prospective contract; or in any discussion between bidders and
any City official concerning exchange of money or other thing of value for special consideration in the letting of
a contract.



                                                       _________________________________


Subscribed and sworn to before me this _______day of ___________________, 2003.



____________________
Notary Public

My Commission Expires:

____________________
___

				
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