Faculty Senate & FOEC
From: Amy Wharton, Director, College of Liberal Arts, WSU Vancouver Re: Administrative Consultations Informing the DTC Proposal
Date: January 12, 2009 The College of Liberal Arts and the DTC program at WSU Vancouver request Faculty Senate approval for: (1) The relocation of the DTC degree on the Vancouver campus to a newly created unit that would administer the degree and serve as a tenure-home for program faculty; (2) A set of curricular changes to the existing DTC major. We have submitted two documents to support this proposal: (1) A memo requesting the establishment of a new administrative unit for DTC; and (2) a Major Curricular Change Form showing proposed changes to the existing DTC major. This proposal is the product of a year’s concerted effort to consult, gain approvals, gather information, and prepare documents that are consistent with WSU policies, procedures, and administrative preferences. While the status of A2P2 is unclear at this point, this proposal was endorsed in principle by University’s Academic Prioritization process: “Form a Department of Digital Technology and Culture headquartered in Vancouver.” (Academic Affairs Program Prioritization, Provost’s Decisions, Section III, College of Liberal Arts, May 2008). The purpose of this memo is to explain the format and rationale behind some of the administrative elements of our proposal. In it, we show how these were guided and informed by WSU policies and by our consultations with key WSU administrators, including Jane Sherman (Vice-Provost for Academic Policy and Evaluation), Hal Dengerink (WSU Vancouver Chancellor), Bruce Romanish (WSU Vancouver ViceChancellor, Fran McSweeney (Vice-Provost for Faculty Affairs), Warwick Bayly (Provost), Paul Whitney and Erich Lear (current and former Deans of the College of Liberal Arts), and George Kennedy (Chair, Department of English). Many others had a hand in this proposal, but the input of those above has been especially crucial in helping us understand what might be possible and/or desirable from an administrative standpoint.
DTC began on the Vancouver campus and has been a formal major in Vancouver (and Tri-Cities and Pullman) since 2003. When the major was created, a decision was made to house it in the Department of English. (Prior to that time, DTC was administered by General Studies). DTC in Vancouver has grown considerably since 2003 and continues to evolve as the field of digital media studies expands. To facilitate this growth, better accommodate the dynamic nature of the field of study it represents, and be attentive to the local context and needs, we propose to move the DTC program in Vancouver to a new administrative unit. We are not seeking department status at the present time. Rather, as we work to build critical mass and weather a very constrained budget environment, we propose the creation of a stand-alone program. This new unit, which we 1
name “Creative Media and Digital Culture,” would administer the DTC major. The Major Curricular Change form proposes modest curricular changes to the major, but the DTC major will continue to exist as a degree on the Vancouver campus (and on the campuses of Tri-Cities and Pullman). To be clear, then, we are not proposing a new major or degree, nor are we proposing a new department. Consultation with Jane Sherman, Vice-Provost for Academic Policy and Evaluation: In December 2007, Jane Sherman was consulted for advice about how the separation of DTC from English should be administratively accomplished. She encouraged us not to create a new degree, but rather to modify the existing DTC degree in ways that suited the needs of WSU Vancouver but did not deviate significantly from its iteration on the other campuses. Jane invoked a 75% rule: As long as 75% of the requirements were the same, the degree would be considered the same degree. 1 The Dean of CLA (Erich Lear) and the Chair of English strongly endorsed this view. In fact, all parties consulted have agreed that the DTC degree should remain. Per the Educational Policies and Procedures Manual, changes to existing degrees are to be handled via the Major Curricular Change Form. That form is one of the documents we have submitted with this proposal. Pasted in below are the relevant sections from the EPPM (Chapter VII): Major Curricular Changes Changes to the existing curricula at Washington State University are categorized as major curricular changes or minor curricular changes. The following items are defined as major curricular changes. Changes of this nature must be submitted on a Major Curricular Change Form available from the Registrar’s Office or on line at http://www.ronet.wsu.edu/ropubs/ . 1. 2. 3. New departments, programs, degrees, majors, curricula, or options. Dropping departments, programs, degrees, majors, curricula, or options. Substantial changes in current departments, programs, degrees, majors, curricula, or options. Change in name of departments and programs (including course prefix) or degrees. Establishment or change of certification requirements. Change in graduation requirements.
The changes requested on the Major Curricular Change form clearly meet this threshold. 2
New or change to majors or minors. Course to meet General Education Requirements (GER) for Graduation. (See p.113). S, F grading. Change or drop service course. Restoration of course being dropped because of no enrollment for four years. New courses: permanent, temporary, Cooperative University of Idaho, Intercollegiate Center for Nursing Education (Spokane and Yakima), WSU Spokane, WSU Tri-Cities, WSU Vancouver, Extended Academic Programs, Summer Session, Seattle Center for Hotel and Restaurant Administration, Study Abroad. Establish or delete a crosslisting with another department. Establish conjoint listing. Change in course number to a different level: 100-200 (lower-division); 300400 (upper-division); 500-800 (graduate). Credit: increase, variable, or repeat. Change in credit/contact hour (lecture-laboratory-studio-ensemble) ratio.
9. 10. 11. 12.
13. 14. 15.
Major Program Changes
For substantial changes such as the creation or discontinuation of an academic department or program, curricula, degree, major, or degree requirements, complete information must be provided in memo form and attached to the Major Curricular Change Form. This includes but is not limited to a full description and reasons for the proposed change, cost analysis (added cost or savings), facility needs, faculty/staff arrangements, enrollment data, and special considerations. Study committee and/or accreditation recommendations should also accompany the proposal when applicable. (See additional details in Chapter II for departments or schools and Chapter III for degree programs.) The above paragraph addressing “major program changes” is relevant to the part of our proposal that seeks to create a new administrative unit, which we call Creative Media and Digital Culture. Consistent with the statement above, we have provided a memo requesting the creation of this new unit. 3
Advice from Chancellor Hal Dengerink: In late Spring 2008, we submitted our draft of the major curricular change form to the Chancellor for his review. He reminded us that, in addition to the curricular changes we were proposing, we needed a memo that explicitly requested the creation of a new unit. He provided us with a copy of the memo that the Vancouver campus’ School of Engineering and Computer Science used in their successful proposal to create a stand-alone School of Engineering in Vancouver. Although the parallels with Engineering are not exact (i.e., Engineering created a new School and new degrees), our aims are similar in one key respect: Like Engineering, we are proposing to create a unit on the Vancouver campus that will not be administratively “under” a department or school based in Pullman. Hence, we used the memo submitted by Engineering as a guide for constructing our request for the creation of CMDC. Consultation with Paul Whitney, Dean of the College of Liberal Arts: One issue that emerged during discussion of CMDC was whether this new unit should be considered a “department.” Paul felt that we should not propose a new department at this time, but rather refer to the new unit as a “program”. “Departments” at WSU have a specific set of administrative requirements (e.g., separate budget) (EPPM, Chapter II). Paul urged us to think developmentally – begin with a “program” and allow it to evolve over time. We agreed with this approach, which seems especially prudent in the current budget environment. One question that emerged from these discussions was whether “programs” could hire and tenure faculty. Consultation with Fran McSweeney, Vice-Provost for Faculty Affairs (Warwick Bayly, WSU Provost): Can a program hire and tenure faculty? Bruce Romanish posed this question to Fran McSweeney. Fran said that the Provost has “no objection to tenuring the DTC folks in the program on a temporary basis as you build the critical mass for a department.”
The proposal before you reflects the administrative consultations and advice described above. We are proposing to create a new unit – called CMDC. This unit would administer the existing DTC degree and would have the ability to hire and tenure faculty. The existing DTC degree (which has been offered in Vancouver and elsewhere at WSU since 2003) would be modified slightly, but would otherwise continue to be offered at WSU Vancouver.