MINUTES OF THE SCHOOL BOARD OF MANATEE COUNTY PUBLIC by obr18219

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									        MINUTES OF THE SCHOOL BOARD OF MANATEE COUNTY
 PUBLIC HEARING AND REGULAR MEETING, MONDAY, SEPTEMBER 8, 2003


The School Board of Manatee County held a Public Hearing regarding Fiscal Year 2004
Budget and Millages and met in regular session at the School Board Administration
Building on Monday, September 8, 2003, at 5:30 p.m. Members present: Barbara A.
Harvey, Chairman, Frank Brunner, Harry G. Kinnan, Walter E. Miller, and Larry
Simmons. Also present, Dr. Roger Dearing, Superintendent.


FINAL PUBLIC HEARING ON THE FISCAL YEAR 2004 BUDGET AND MILLAGES


CALL TO ORDER PUBLIC HEARING ON FINAL BUDGET, 2003-04


OPENING REMARKS – DR. DEARING


PRESENTATION

A presentation on the Rolled Back Rate, FY 04 Millage and FY 04 Budget was made by
Jim Buckley (Director of Finance), and Tim McGonegal (Assistant Director of Finance).

PUBLIC COMMENT ON FY 04 MILLAGE AND BUDGET

1.    John Hardy – said the increase in taxes levied to Manatee County residents in the
      past three years is nearly intolerable, and that the taxes that have been charged to
      him have increased 300 percent.

      Mrs. Harvey encouraged Mr. Hardy to speak to Mr. McGonegal regarding this
      issue.

      Superintendent Dearing noted that state law limits an increase of three percent to
      the assessment of a home. He explained that the only way the increase could
      have gone up by that amount is if a home was built subsequent to the purchase
      of a property.

      Mr. Brunner said the state requires the school district to use the language “Tax
      Increase” in the TRIM (Truth in Millage) Bulletin, even if it is a decrease, when in
Public Hearing and Regular Board Meeting   Page - 2                        September 8, 2003


        fact, this year we are lowering the Millage. He pointed out that this year’s levy
        will be the lowest since 1989.

2.      Raphael Allen – recommended the School Board recapture money in Tallahassee
        held in an unclaimed property fund.

        Mr. Buckley confirmed that the school district has filed a claim with Tallahassee
        for its unclaimed property, which amounted to $1,400.00.

        Mr. Allen also recommended the School Board reinstate the 30 minutes to the
        length of the school day.

3.      Donna Hayes (representative of East Manatee Republican Club) – said that of its
        253 members, 92 percent are against reducing the class day. She stated several
        reasons for the clubs opposition to reducing the classroom day.

4.      David Miner – spoke in opposition of the Board’s recent action to reduce the
        length of the school day. He requested the Board address this issue as a budget
        item.

5.      William Wheeler – suggested to the Board year-round schooling as a method to
        address the budget shortfall.

6.      Craig Bachler – spoke in opposition to the reduced student day. He suggested
        the School Board does not have the insight to create ways to reduce spending,
        and recommended an independent audit to prove this.

7.      Karen Bachler – spoke in opposition to the reduced student day. She said the
        problem is not Tallahassee, but rather, how the money is allocated. She
        suggested an independent audit

8.      Ernest “Sandy” Marshall, Vice-President of the Federation of Manatee County
        Community Associations - suggested that reducing the school day is penny wise
        and pound foolish. He made several suggestions for cost saving measures with
        regard to the district’s budget.

BOARD DISCUSSION ON FY 04 MILLAGES AND BUDGET

        Board Members made individual comments and requested various reports/
        information regarding the budget.
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        Mr. Brunner said he has reconsidered the vote he cast at the August 4 Board
        Meeting regarding the reduction of the school day.           He encouraged
        Superintendent Dearing identify within the budget to either reinstate the 30-
        minute day in January, or the next school year.

REQUIRED MOTIONS

Mr. Miller moved, with a second by Mr. Simmons, to approve the additional
discretionary Millage of 0.112 for the 2003-04 fiscal year. Motion carried unanimously.

Mr. Miller moved, with a second by Mr. Brunner, to approve the Resolution adopting
the fiscal year 2003-04 total millage which includes:

        1)      5.674 mills for Required Local Effort
        2)      0.510 mills for Operating Discretionary
        3)      0.112 mills for Additional Operating Discretionary
        4)      2.000 mills for Capital Outlay
                8.296 Total Millage

Motion carried unanimously.

Mr. Miller moved, with a second by Mr. Brunner, to approve the 2003-04 fiscal year
budget in the amount of $561,337,917.16. Motion carried unanimously.


RECESS

Chairman Harvey called for a recess at 7:22 p.m., and reconvened for the Regular
Meeting at 7:42 p.m.


CALL TO ORDER REGULAR MEETING, INVOCATION AND PLEDGE OF
ALLEGIANCE

Chairman Harvey called to order the Regular Business Meeting at 7:42 p.m., followed
by an invocation by Pastor Doug Aldrink of the Bradenton Christian Reformed Church
and recitation of the Pledge of Allegiance to the American Flag by audience and Board
Members.


APPROVAL OF THE ORDERS OF THE DAY
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Chairman Harvey announced the following Agenda changes: C.5 - Interlocal Agreement
for Public School Facility Planning; C.7 - Palmetto and Parrish Head Start – Lease Agreement
were withdrawn from the Consent Agenda; B.5 - Approval of Request for Quotation for
Student Laptop One-to-One Initiative, MCSD No. 03-0110-BT was pulled from Consent
and placed as New Business “D” for the purpose of discussion. Mr. Miller moved, with
a second by Mr. Simmons, to approve the Agenda as amended.                   Motion carried
unanimously.


MINUTES

Mr. Kinnan moved, with a second by Mr. Simmons, to approve the Minutes of the
Workshop of August 18, 2003, Regular Meeting of August 18, 2003, Workshop of
August 25, 2003 and Work Session of August 26, 2003. Motion carried unanimously.


REPORTS AND PRESENTATIONS


GROWTH MANAGEMENT AND PLANNING ISSUES – MARK BARNEBEY

Mr. Barnebey discussed growth management and planning issues, in response to the
Board’s request for an update on the Growth Management Interlocal Agreement and
other planning issues made at the August 18, 2003 Board Meeting. He addressed
matters including:

        1.      The status of the Growth Management Interlocal Agreement;

        2.      Planning Commission participation;

        3.      District input on planning matters and Board review.

Mr. Barnebey responded to questions of individual Board Members.

ENVIRO CAMP AT HARLLEE MIDDLE SCHOOL SUMMER OF 2003

The Enviro Camp held at Harllee Middle School this past summer was a tremendous
success. It was a joint effort between the Boys and Girls Clubs and Harllee Middle
School. The funding for the camp was secured through Southwest Florida Water
Management District ($7,800.00), Tampa Bay Estuary ($900.00) and Knight Foundation
(approximately $1,000.00).
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The activities at the camp included beach park clean-ups, educational trips to Mote
Marine and Florida Aquarium, tree planting, work with the Department of
Environmental Protection and Port Manatee, and many habitat studies. The program
has been commended by parents and other local organizations. Students are more
excited about learning science and the world around them. This was also considered an
effective Florida Comprehensive Achievement Test prep for incoming sixth graders.

Mr. Rick Smith and Ms. Shelbi Weaver, teachers at Harllee Middle School, conducted
and made the Enviro Camp a great success.


CONSENT ITEMS

Mr. Simmons moved, with a second by Mr. Miller, to approve the Consent Items as
amended. Motion carried unanimously.

        Approval of Purchase(s) Bids Under $100,000.00

        Approval of Invitation for Bid on Lawn Maintenance Services, MCSD No. 04-
        0035-ML
        Approved of the Invitation for Bid on Lawn Maintenance Services, to Jan
        Underwood, Inc., Florida Document No. P99000068917, and Tufford’s Lawn
        Care, Florida Document No. G03136900106, for services as required, for the
        period of September 9, 2003 through September 8, 2004, not to exceed $75,000.00
        (include $14,016.00 for School Support Center, $60,984.00 for other sites
        throughout the district). The five positive respondents are:

        Bidders

        Amerson Landscape, Inc., Florida Document No. K71426
        Jan Underwood, Inc., Florida Document No. P99000068917
        Scott’s Commercial Services, Florida Document No. F940000050111
        Total Yard Care, Inc., Florida Document No. P96000028597
        Tufford’s Lawn Care, Florida Document No. G03136900106

        Copy of Bid Tabulation can be found in the Supplemental Minute Book.

        Approval of Invitation for Bid on Tree Trimming and Removal Services, MCSD
        No. 04-0044-ML
        Approved of the Invitation for Bid on Tree Trimming and Removal Services, to
        Trees, Inc., Florida Document No. P24114, as the primary vendor and Paul’s Tree
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        Services, Florida Document No. G01232900313, as the secondary vendor, for
        services as required, for the period of September 9, 2003 through September 8,
        2004, not to exceed $50,000.00. The five positive respondents are:

        Bidders

        H. Jr. Enterprises, Inc., Florida Document No. P99000048404
        Luke Davis Tree Service (1)
        Paul’s Tree Services, Florida Document No. G01232900313
        Pete & Ron’s Tree Service, Inc., Florida Document No. 656059
        Trees, Inc., Florida Document No. P24114

        Copy of Bid Tabulation can be found in the Supplemental Minute Book.

        Approval of Purchase of Maintenance Service and On-Site Support for Food
        Service Horizon Fast Lane Point of Sale, MCSD No. 04-0055-BT
        Approved renewal of the Maintenance Service and On-Site Support for Food
        Service Horizon Fast Lane Point of Sale from Horizon Software, in an amount
                                    m
        not to exceed $50,054.00 ( aintenance service will be $31,054.00 and on-site
        support will be $19,000.00). The expenditure will be funded from the following
        accounts: School Food Lunch; Various School Business Units; and Food Services.

        Approval of Request for Quotation on Chiller Replacement – Instructional
        Materials Center, MCSD No. 04-0053-ML
        Approved the Chiller Replacement at the Instructional Materials Center from
        Carroll Air Systems, Inc., in an amount not to exceed $45,206.00. The three
        positive respondents are:

        Quoters

        Carroll Air Systems, Inc., Florida Document No. 401778
        Tampa Bay Trane, Florida Document No. 355678
        York International Corporation, Florida Document No. P37846

        Copy of Quote Tabulation can be found in the Supplemental Minute Book.

        Approval of Purchase(s) of NovusAgenda Software
        Approved of the purchase of the NovusAgenda Software, from Novusolutions,
        in an amount not to exceed $24,500.00 (including open source code and the first
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        three years of maintenance). The total purchase price is budgeted in the district’s
        adopted Technology Plan budget.

        Approval of Purchase(s) Bids Over $100,000.00

        Approval of Invitation for Bid on Roof Repair Services, MCSD No. 04-0046-ML
        Approved of the Invitation for Bid on Roof Repair Services, to the two positive
        respondents, GRI of West Florida, Inc., Florida Document No. P93000011560, as
        the primary vendor and Crowther Roofing & Sheet Metal of Florida, Inc., Florida
        Document No. P96000018966, as the secondary vendor, for services as required,
        for the period of September 9, 2003 through September 8, 2004, not to exceed
        $200,000.00.

        Copy of Bid Tabulation can be found in the Supplemental Minute Book.

        Approval of Renewal (1) of Request for Proposal on Environmental Consulting
        Services, MCSD No. 03-0004-ML
        Approved of Renewal (1) of the Request for Proposal on Environmental
        Consulting Services, to Mactec Engineering and Consulting, Inc. (formerly Law
        Engineering and Environmental Services, Inc.), OHC Environmental
        Engineering, Inc., and Professional Services Industries, Inc. on a rotating basis,
        for the period of September 10, 2003 through September 9, 2004, not to exceed
        $120,000.00. The requested expenditure will be charged to various Budgetary
        Accounts throughout the district. (Original Request for Proposal was approved
        on September 9, 2002.)

        Approval of the Use of Lee County School Board Bid on Music Equipment and
        Supplies, MCSD No. 04-0056-SS
        Approved of the purchase of music equipment and supplies, utilizing the Lee
        County School Board Bid, to various vendors, as required, for the period of
        September 9, 2003 through March 3, 2004, in an amount not to exceed
        $150,000.00. The expenditures will be charged to various General Operating
        Funds and Various Capital Outlay Accounts.

        Approval of Purchase of School Buses on State of Florida Contract, MCSD No.
        04-0057-ML
        Approved of Department of Education Invitation for Bid on School Buses from
        Florida Transportation Systems, Inc., Florida Registration No. P00688 for the
        purchase of twelve (12) school buses. The expenditure for these purchases shall
        be $930,303.00.
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        Approval of Request for Quotation for Student Laptop One-to-One Initiative,
        MCSD No. 03-0110-BT – THIS ITEM WAS WITHDRAWN FROM CONSENT
        AND PLACE ON THE NEW BUSINESS AGENDA

        Contracts and Grants

        1.      Approved of a Disaster Relief Funding Agreement with State of Florida,
                Department of Community Affairs.
        2.      Approved Educational Plant Survey – Approval of Professional Services.
                The fee for the survey is $31,975.00 and is included in the total project
                budget of $32,500.00.
        3.      Approved Florine J. Abel Elementary School and H.S. Moody Elementary
                School Renovations Amendment 1 – Agreement Between Owner and
                Architect/Engineer. The fee for Amendment 1 for both schools for
                Holmes Hepner & Associates Architects, Inc. is $32,272.00; they are
                included in the total project budget of $12,448,143.00.
        4.      Approved High School “AAA” – Amendment 4 – Agreement Between
                Owner and Architect/Engineer (Schenkel & Shultz, Inc.). The fee for the
                additional services for the project is $4,800.00.
        5.      Interlocal Agreement for Public School Facility Planning      - THIS ITEM
                WAS WITHDRAWN FROM THE AGENDA
        6.      Approved Middle School “AA” – Amendment 2 – Agreement Between
                Owner and Architect/Engineer (Fawley Bryant Architects, Inc.). The fee
                for additional services for the project is $1,000.00 and is included in the
                total project budget of $17,222,388.00.
        7.      Palmetto and Parrish Head Start - Lease Agreement – THIS ITEM WAS
                WITHDRAWN FROM THE AGENDA
        8.      Approved Robert H. Prine Elementary School – Amendment 2 –
                Agreement Between Owner and Architect/Engineer (Harvard Jolly Clees
                Toppe Architects, P.A.). The fee for Amendment 2 for the project is
                $9,800.00 and is included in the total project budget of $12,987,000.00.
        9.      Approved Agreement 03-37 between the Suncoast Workforce Board, Inc.,
                and the School Board of Manatee County (SBMC) for the 2003-2004 school
                year. The SBMC is contributing $14,750.00 to cover the school district’s
                portion of the expense of this joint position. The school district’s portion
                will be paid from Secondary Perkins Grant Funds earmarked for program
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                improvement and advancement, and approved by the Department of
                Education for this initiative.
        10.     Approved Tech Prep Articulation Agreements with Manatee Community
                College and/or the School Board of Sarasota County - school year 2003-
                2004. (Copy of Matrix of Agreements can be found in the Supplemental
                Minute Book.)
        11.     Approved the contract with Hyatt Hotels & Resorts for the Lakewood
                Ranch High School (LRHS) 2004 Junior-Senior Prom. The cost of this
                contract is a minimum of $18,000.00 to a maximum of $24,000.00 based on
                $30.00 per person with a minimum of 600 guests and a maximum of 800
                guests. The funds will be paid from the LRHS Junior Class internal
                account.
        12.     Approved to renew the contract between the Hurricane Island Outward
                Bound School Corporation (HIOBSC) and the School Board of Manatee
                County for the 2003-2004 school year. The district will reimburse HIOBSC
                80 percent of the weighted Full Time Equivalency (FTE) based upon FTE
                generated during the 2003-2004 school year. The maximum number of
                full-time equivalent students to be funded under this agreement is forty.
                Students receiving services from the agency generate state funds through
                the Florida Education Finance Program (FEFP) and Supplemental
                Academic Instructional (SAI) categorical funding for juvenile justice
                programs. There are no matching requirements.
        13.     Approved to amend the contract between the School Board of Manatee
                County and P.A.C.E. (Practical Academic and Cultural Education) Center
                For Girls Inc./Manatee for the 2003-2004 school year. The contract that
                was previously approved (July 28, 2003) stated it would serve a maximum
                number of 50 students. This proposed action will increase the maximum
                number to 52 students. The district will reimburse P.A.C.E. 80 percent of
                the unweighted Full Time Equivalency (FTE) based upon FTE generated
                during the 2003-2004 school year. The maximum number of full-time
                equivalent students to be funded under this agreement is 52. FTE
                calculations will include statutory provisions pertaining to Juvenile Justice
                sites. There are no matching requirements.
        14.     Approved to renew the contract between Ramsay Youth Services of
                Florida, Inc., Manatee Palms Youth Services, and the School Board of
                Manatee County, for the 2003-2004 School Year. Both agencies will be
                reimbursed 80 percent of the funds generated by the Florida Education
                Finance Program (FEFP) in the October and February Full Time
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                Equivalency (FTE). The school district will retain 20 percent of the
                generated FTE up to a maximum of 60 students.
        15.     Approved Amendment #3 to the 2002-2003 agreement between the
                Manatee County Local School Readiness Coalition, Inc., and the Manatee
                County School Board. This amendment reduces the amount of funding to
                be paid to the school district by $32,489.00, thereby permitting the
                Coalition to expend these underutilized funds which would not be
                payable to the district. The School Readiness fees paid to the district by the
                Coalition, collected parent fees and parent fees from the Employee Pre-K
                program cover the costs of providing services. The district did not earn
                these funds and therefore will not receive them. The reduction in the
                amount to be paid to the district represents unused funding for children
                not served. (Original contract approved on July 8, 2002, Amendment #1
                on November 19, 2002 and Amendment #2 on June 2, 2003.)
        16.     Approved to amend the contract with Easter Seals of Southwest Florida,
                Inc., for the 2003-2004 school year. The contract is being amended by
                deleting Paragraph G on page 1, section 1. The paragraph reads: To
                provide transportation of students enrolled in the Easter Seals Southwest Florida,
                Inc., program for the 2002-2003 school year. The provider must meet the same
                applicable transportation safety requirements as the School Board. (Original
                contract approved on July 28, 2003.)
        17.     Approved the contract between the Anna Maria Island Community
                Center, Inc. and the School Board of Manatee County to provide a before-
                and/or after-school remediation enrichment program for the 2003-2004
                school year. The program will be provided on regular school days at
                Anna Maria Elementary School. Students will pay a fee to attend;
                however, the Community Center will provide scholarships to assure that
                no child is ever denied access to this program because of financial
                constraints.
        18.     Approve to accept and expend the Carl D. Perkins Vocational & Technical
                Education - Secondary Grant for the 2003-2004 school year. Funds
                received by the district from Secondary Perkins grant program total
                $343,190.00.
        19.     Approved to accept and expend the Carl D. Perkins Vocational &
                Technical Education - Postsecondary Grant for the 2003-2004 school year.
                Funds received by the district from the postsecondary Perkins grant
                program total $146,238.00.
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        20.     Approval to accept and expend the Carl D. Perkins Tech Prep Education
                Grant for the 2003-2004 school year. Funds received by the district from
                Perkins Tech Prep grant program total $125,417.00.
        21.     Approved to accept and expend the Farmworker Jobs and Education
                Program Grant for the 2003-2004 school year. Funds received by the
                district from the grant total $240,620.00. These funds will be used to
                continue provide services for the program at Manatee Technical Institute.
        22.     Approved to accept and expend the Adult - Front Porch Florida -
                Continuation Grant for the 2003-2004 school year. Funds received by the
                district from the grant program total $112,500.00.
        23.     Approved to submit the application for the Title I State Agency Neglected
                Program, Part D, Subpart 1, Grant funds (Project #4274), in the amount of
                $28,106.27 for the 2003-2004 school year. There are no matching
                requirements.
        24.     Approved to accept and expend the Comprehensive School Reform Grant
                (Project #4294), Title I, Part F in the amount of $281,395.53 for the 2003-
                2004 school year.        The grant will provide funds in the amount of
                $140,697.77 to Palm View Elementary for the implementation of the
                Waterford and Rigby Professional Development Programs and
                $140,697.76 to Daughtrey Elementary for the implementation of the Co-
                Nect Program. There will be no matching requirements.
        25.     Approved to accept and expend the Comprehensive School Reform Grant
                (Project #4284), Title V, Part D, in the amount of $151,806.68 for the 2003-
                2004 school year.        The grant will provide the funds to Manatee
                Elementary School for the implementation of the Creative Education
                Institute Program.
        26.     Approved of the Boys and Girls Club Mentoring Services grant
                application for 2003-2004 school year. The Finance Department of the
                district serves as the fiscal agent for this grant and will not receive indirect
                funds.        Per 2003 Department of Education Request for
                Proposal/Application instructions, non-allowable expenditures include
                indirect costs. The agency will invoice Manatee School District for
                expenses for Project Learn to total $84,784.00.
        27.     Approved to accept and expend the 21st Century Community Learning
                Centers Program Continuation Grant Funds for the 2003-2004 school year.
                The grant will continue learning centers at Daughtrey, Samoset, Tillman,
                and Wakeland Elementary and Harllee Middle Schools. The total amount
                of the grant is $836,000.00.
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        28.     Approved to accept and expend funds from the Florida Department of
                Education for the Reading Coach Model Grant for 2003-2004. The schools
                involved include: Ballard, Bayshore, Daughtrey, Moody, Oneco, Orange
                Ridge-Bullock, Palm View, Palmetto, Rowlett, Samoset, Tillman and
                Wakeland Elementary Schools, and Police Athletic League (PAL) and
                Center Academy Charter Schools. The grant will award $800,164.00 to the
                district to provide reading coaches and training. No matching funds are
                required for this grant.
        29.     Approved the application for the State Urban & Community Forestry
                Grants provided through the Federal US Department of Agriculture’s
                Forestry Service. The project funds will be used to remove existing trees
                and pay for replacement trees, professional services, new tree installation
                costs, grow-in maintenance period costs, and related equipment and
                supplies. Approval will provide $10,000.00 State dollars to this $20,000.00
                project. The remaining $10,000.00 cash match will be provided through
                Special School Maintenance Funds.
        30.     Approved application for the Dori Slosberg Driver Education Safety Trust
                Fund Grants offered by the Manatee County Government. If funded, the
                $69,866.00 grant would pay $9,000.00 to enroll 30 students at an accredited
                driving school, $45,766.00 to pay the Manatee County School Board’s cost
                of instruction for 182 students in its summer program, and $15,100.00 for a
                new driver’s education vehicle. No match is required.

        Construction Services

        1.      Approved Blackburn Elementary School – Heating, Ventilation and Air
                Conditioning (HVAC) Modifications – Change Order 1. Change order 1 is
                a reduction of $15,739.00 to the previous $455,109.00 Guaranteed
                Maximum Price (GMP) resulting in a project construction amount of
                $439,370.00.
        2.      Approved Ellenton School – Educational Plant Supplemental Survey. The
                survey will allow the School Board to dispose of the property which
                includes a two-story 12,000 square foot building built during the 1920’s on
                1.68 acres. (Copy of Survey can be found in the Supplemental Minute
                Book.)
        3.      Approved to extend authorization for Professional Services Continuing
                Service Contracts for Small Projects (Less than $1,000,000.00 in
                Construction Costs or Design S  ervices that do not exceed $50,000.00).
                There is no fiscal impact and each project will be negotiated separately.
Public Hearing and Regular Board Meeting   Page - 13                        September 8, 2003


                The extension for each firms on the list is for two years through September
                8, 2005. The list of firms are:
                ARCHITECTS: BMK Architects (formerly Barger Dean); Fawley Bryant;
                Harvard, Jolly, Clees Toppe; and Long & Associates, Inc.
                CIVIL ENGINEERING: Hough Engineering; Lombardo, Skipper & Foley,
                Inc.; and WilsonMiller
                CONSTRUCTION MANAGERS: Beck; McIntyre Elwell and Strammer;
                NDC Construction; Pat Cook Construction; and Willis A. Smith
                Construction
                ELECTRICAL ENGINEERING: ATP Engineering South, PL; Forney
                Engineering; Long and Associates; Mashayekhi Consultants, Inc.; and
                SMRT Architects
                ENVIRONMENTAL         ENGINEERING/TESTING:     Ardaman    and
                Associates; Long and Associates; Phoenix Agency; and Southern
                Independent Testing Agency
                FORENSIC ENGINEERING: Mashayekhi Consultants, Inc.
                LAND APPRAISERS: Richard W. Bass Associates
                LAND PLANNING: Lombardo, Skipper and Foley; and WilsonMiller
                LAND SURVEYORS: Leo Mills and Associates; Lombardo, Skipper and
                Foley; and WilsonMiller
                LANDSCAPE ARCHITECTS: Colborn Design Group; David W. Johnston
                Associates; Swan, Moody and Associates; and WilsonMiller
                MECHANICAL ENGINEERING: ATP Engineering; Forney Engineering;
                Long and Associates; Mashayekhi Consultants, Inc.; and Smith, Seckman
                and Reid
                MOISTURE CONTROL: Law Engineering and Environmental; and Long
                and Associates
                PERMITTING, INSPECTION AND PLANS REVIEW: Peico; and West
                Coast Inspections
                ROOF SYSTEMS: Law Engineering and Environmental; and Weber and
                Tinnen
                SOIL/MATERIAL TESTING: Ardaman and Associates; Law Engineering
                and Environmental; and Williams Earth Sciences
Public Hearing and Regular Board Meeting     Page - 14                      September 8, 2003


                STRUCTURAL ENGINEERING: Long and Associates; Sterling & Wilbur
                Engineering Group; and Weber and Tinnen
                TRANSPORTATION             ENGINEERING:       Hough    Engineering;     and
                WilsonMiller
        4.      Approved Food Service Facilities – Authorization to Negotiate for Food
                Service Consultant. The scope of work is for planning, programming and
                design services for development of prototypical designs for elementary,
                middle and high school food services facilities, etc. The interviewed firms
                were ranked as follows:       Number One Firm: SSA Food Service
                Consultants; Number Two Firm: Reynolds, Smith and Hills, Inc.; Number
                Three Firm: Fishman & Associates, Inc. (Copy of Ranking Sheet can be
                found in the Supplemental Minute Book.)

        Finance

        1.      Approved request to declare surplus and dispose of Portable #964.
                Notification from the Manatee County Sheriff’s Department indicated that
                this portable was demolished approximately June 2001. The amount of
                $16,082.00 in tangible personal property will be removed from the
                inventory records.
        2.      Approved of the write-off of Non-Sufficient Fund Checks for July 2003 as
                presented by staff. The total amount of the checks to be written off is
                $765.25. The revenue for schools internal accounts will be reduced by
                $394.25 and $371.00 for food service. (Copy of NSF Check List can be
                found in the Supplemental Minute Book.)
        3.      Approved the final budget amendments for June 2003.
        4.      Approved the Annual Financial Report for 2002-03 fiscal year.

        Personnel

        1-7.    Approved Personnel List and Addendum, copies of which can be found in
                the Supplemental Minute Book.
        8.      Approved the report of teachers who are Out-Of-Field in ESOL (English
                for Speakers of Other Languages). (Copy of List can be found in the
                Supplemental Minute Book.)
        9.      Approved revised Mechanical Inspector Job Description.
        10.     Approved revised job description for Teacher Aide, Title I Teacher Aide,
                and Teacher Assistant.
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        11.     Approved of the waiver of contract language for Rowlett Elementary
                School through the end of the 2003-04 school year. The teachers and
                administration have requested that the school be permitted to schedule
                forty minute planning periods instead of the usual fifty minute planning
                period. (Copy of Waiver can be found in the Supplemental Minute Book.)


INFORMATION

A listing of Leaves was provided to the Board for its information


PUBLIC COMMENTS

1.      Gregory Coker – proposed the naming of Elementary School “C” as the Eugenia
        Tyson Elementary School. He presented information regarding Ms. Tyson’s
        academic career in Manatee County, as well as a signed petition, to name
        Elementary School “C” the Eugenia Tyson Elementary School.

2.      Julie Aranibar – queried the need for the new Parent Information Center (at 234
        Manatee Avenue East).

3.      David Miner – discussed the budget approved tonight by the School Board. He
        encouraged the Board to identify funds to restore 30 minutes to the school day
        which was reduced by Board action previously this school year.

4.      Kathy Cook – presented photos of the July 8 and September 12 Honors Orchestra
        Showcase on behalf of the District’s middle school and high school orchestra
        directors. She also extended invitation to Board Members to attend the 2003-04
        All-County Honors Orchestra Showcase, which will be held on November 14 at
        7:00 p.m., in Neel Performing Arts Center at Manatee Community College.

5.      Starloe Galletta – spoke in support of a need for everyone to work together in
        support of an excellent education with regard to the District’s upcoming
        redistricting. She opposed any plan that forces children to be bused long
        distances from their homes.

6.      Raphael Allen – offered his services to the Site Selection Committee regarding
        identifying land in Central Bradenton on which to build schools.


BOARD COMMENTS
Public Hearing and Regular Board Meeting   Page - 16                       September 8, 2003


        Mr. Simmons

                Mr. Simmons had no comments.


        Mr. Brunner

                School Publications – recognized schools for publishing professional
                publications. He commended Manatee Elementary School for including a
                section regarding Character Education in its monthly newspaper. He also
                commended schools for promoting the Speak Out Hotline.

                Laptop Computers for School Board Members – announced that he would
                be seeking commitment from private sector sponsors to fund the Board
                Members’ laptop computers.

                Reduction of Student Day – said he has reconsidered the vote he cast at
                the August 4 Board Meeting regarding the reduction of the school day.
                He encouraged the Board to work hard within its own budget to either
                reinstate the 30 minute day in January, or the next school year.


        Mr. Kinnan

                Palmetto High School Athletic Event Schedule – thanked Jim Pauley,
                Principal of Palmetto High School, for providing Board Members a copy
                of sports events and complimentary passes.

                Florida School Boards Association (FSBA) – provided a report of
                highlights from the recent FSBA President’s Retreat, which he attended as
                the district’s representative.

                September 11 Anniversary – made several comments in deference to the
                second anniversary of the September 11, 2001 terrorist attack on America.


        Mr. Miller

                Palmetto High School Athletic and Academic Boosters Invitation –
                expressed appreciation for the ticket he received for this event scheduled
                for September 16.
Public Hearing and Regular Board Meeting   Page - 17                      September 8, 2003




                Constitutional Amendment Petition on Sales Tax Exemptions – requested
                discussion at tomorrow evening’s Legislative Workshop regarding
                consideration of whether or not to support this issue.

                Stewart Elementary School Meeting – made several complimentary
                remarks regarding a Stewart Elementary planning meeting.


        Chairman Harvey

                Rowletter Publication – commended Rowlett Elementary School for its
                Rowletter publication.

                Para-to-Teacher Program – requested information regarding the status of
                this program.

                Future Teachers of America (FTA) – requested information on how many
                schools currently host the FTA organization. She suggested offering
                encouragement to those groups from the School Board, and/or the
                Manatee Education Association.

                Palmetto High School – made several complimentary comments regarding
                Palmetto High School’s educational program.

                Character Education – suggested that as we work with educating our
                children academically, we also address character issues of all children.
                She expressed grief regarding the death of a dear friend, who lived right
                and came from a good home with love, but whose life was taken by
                someone else. She said, “Unless we are raising the bar for all of our
                children, we are leaving the door open for activities that are
                inappropriate.”


SUPERINTENDENT’S REPORT

1.      Administrative Appointment – Jeff Asher, new Principal at Manatee High
        School.
Public Hearing and Regular Board Meeting   Page - 18                        September 8, 2003


2.      Palmetto High School Athletic and Academic Boosters – spoke in support of the
        emphasis of this organization being both an academic and sports boosters club,
        and announced that he would be joining them.

3.      Rowlett University – encouraged elementary schools to provide a program for
        parents of students, like the Rowlett University.

4.      Missing Children’s Day – pointed out that today is Florida’s Annual Missing
        Children’s Day.


SCHOOL BOARD WORKFLOW CHART

Board Members commented regarding revisions and additions to the School Board
Workflow Chart.

(A copy of the current Workflow Chart can be found in the Superintendent’s Office.)


NEW BUSINESS


APPROVAL OF REDISTRICTING PROCEDURES FOR ELEMENTARY SCHOOL
“C”

The Board held a workshop on August 25, 2003, to discuss issues governing the
redistricting process for the 03-04 school year, including the parameters to be
considered for designing the boundaries for new Elementary School “C” on Erie Road.
Dr. Dearing presented information which outlined tentative procedures. The Board
emphasized the importance of establishing a clear timeline and for ensuring community
involvement in the process.

The establishment of attendance zones is part of the Boards’ rule making authority.
Therefore, the Administrative Procedures Act requires that the district publish a Notice
of Intent to Adopt a Rule 21 days prior to the public hearing after which the final vote is
taken. Due to these advertising requirements, and the need to have boundary lines
determined by January, it is important to start the process as soon as possible. The
Superintendent seeks final approval of the redistricting procedures to be followed for
designing attendance boundaries for Elementary School “C.”

Superintendent Dearing provided information regarding the process, as outlined below:
Public Hearing and Regular Board Meeting   Page - 19                          September 8, 2003


                      Proposed Redistricting Procedures: Elementary C

I.      Forming Redistricting Committees – Elementary C: September 8-15

        A.      The following elementary schools may be affected by the new attendance
                boundaries:

                Ø       Blackburn Elementary
                Ø       Palm View Elementary
                Ø       Palmetto Elementary
                Ø       Tillman Elementary
                Ø       Witt Elementary

        The principal of each of these five schools will be asked to identify three teachers,
        three parents, and one administrator to serve as the school’s representatives on
        the redistricting committee.

        B.      The following elementary schools also have minority populations
                assigned to their school from various locations in Palmetto and could be
                affected by new boundaries:

                Ø       Ballard Elementary
                Ø       Palma Sola Elementary
                Ø       Stewart Elementary
                Ø       Miller Elementary

        Representatives of each of the “minority pocket” schools including an
        administrator and up to three parents and teachers may be part of the committee
        if that school is potentially affected.

        C.     The committee will also include representatives of School Support Services
               and the Transportation Department.

II.     Redistricting Committee Meetings September 25 – October 15:

        A.     Each designated committee member shall be contacted by the
               Superintendent to request their participation. An initial meeting will be
               scheduled between September 15 and September 30, with additional
               meetings as needed throughout October 15.
Public Hearing and Regular Board Meeting   Page - 20                        September 8, 2003


        B.     At the initial redistricting committee meeting the following materials will
               be provided to all members:

        Data indicating the number of students living in each designated area, and the
        actual number of children attending each school. This population will be
        categorized by minority percentage and by the race neutral factors used in the
        Voluntary Desegregation Plan.

        Maps will be provided reflecting the geographical area and location of students
        within each boundary area.

        C.     Staff will present an explanation of the factors and parameters to be
               considered in designing attendance boundaries as identified in School
               Board Rule 5.7 to include:

                1.      Capacity of each school facility
                2.      Natural boundaries such as rivers, highways, railroads
                3.      Distance students must travel to and from school
                4.      Socioeconomic composition of schools impacted by boundary
                        changes
                5.      All race neutral factors as they reflect the district wide
                        demographics

        D.    The overall committee will be divided into three sub committees with
              representation from every participating school to serve on each sub
              committee. Each sub committee will be charged with designing an
              Elementary C attendance boundary for consideration by the overall
              committee and the Board.

        E.    Each subcommittee will identify a chairman and schedule all tentative
              meetings of the subcommittee to occur between September 25 and October
              15 as needed to complete a recommended boundary area for Elementary C.
              Each subcommittee will include a district staff person to serve as meeting
              coordinator and also as an information resource.

        F.    The entire Elementary C Redistricting Committee will reconvene after
              October 15 to review the pros and cons of each option developed.

III. Board Workshop on Redistricting Elementary C – October 23 or 30:
Public Hearing and Regular Board Meeting   Page - 21                      September 8, 2003


        A.      Each sub committee will present its recommendation (Plan A, B, and C) to
                the Board at workshop session in late October.

        B.     Committee representatives will then be charged with presenting plans A,
               B, and C to their individual school communities for input and feedback at
               the November SAC meetings.

IV. Final Adoption Under Administrative Procedures Act – December 1:

        A.     The Board will be asked to approve the Notice of Intent to Develop a Rule
               at the November 3 Board meeting.

        B.     The district will schedule a public hearing to review the various options
               prior to the Board’s adoption of final boundaries at the Board meeting on
               December 1.

Fiscal Impact: Approximately $200 for legal advertising costs which is budgeted in
account 61101010632.4399.7710.

Mr. Brunner moved, with a second by Mr. Simmons, to approve of the Redistricting
Procedures for Elementary School “C.”

Mr. Barnebey commented that this would be an appropriate time to make adjustments
to the Superintendent’s Recommendation with regard to schools with (busing) pocket
areas as referred to in the Proposed Redistricting Procedures, item B.

There was lengthy discussion regarding the role and guidelines of the Redistricting
Committee.

At the request of Mr. Miller, Dr. Dearing restated his recommendation, “to approve the
Redistricting Committee Guidelines as presented to you, and in Section “B,” to consider
adding the pocket of those students going to Ballard Elementary School into that mix of
the other five schools, which are listed in “A” of that group.

Mr. Brunner withdrew his motion, on the opinion that all schools listed in Section B
need to be represented, or included.

Mr. Brunner moved, with a second by Mrs. Harvey, that the School Board approve the
Superintendent’s recommendation for the Redistricting Procedures of Elementary
School “C” with the addition of including all four of the schools identified in section
Public Hearing and Regular Board Meeting   Page - 22                      September 8, 2003


“B” to be represented in the committee work. Voting for: Mr. Brunner and Mrs.
Harvey. Voting against: Mr. Kinnan, Mr. Miller, and Mr. Simmons. Motion failed: 3-2.

Mr. Kinnan moved, with a second by Mr. Miller, to approve the recommendation of the
superintendent’s recommendation as submitted. Voting for: Mr. Kinnan, Mr. Miller,
and Mr. Simmons. Voting against: Mr. Brunner and Mrs. Harvey. Motion carried 3-2.

APPROVAL OF POSITION AND JOB DESCRIPTION – SPECIALIST FOR
SCHOOL RELATIONS

The knowledge of and respect for cultural diversity is vital for our school district as
well as for society at large. This includes knowledge of cultural differences and the
ability to work effectively with students, staff, and the community to foster
understanding of those differences. No single individual within our school district
currently performs the responsibilities entailed within this position. This position
would also provide inservice to all stakeholders and assist district staff and schools in
affirmative action and/or minority recruitment activities.

This position would be assigned to the Department of Exceptional Student Education
and Student Services and report to the director of that department. A point factor
analysis on the position indicated that it should be placed at the SAMP D-10 level. The
effective start date would be October 1, 2003.

The annual cost of this position, excluding benefits, would range from $45,596.00 -
$56,694.00, depending on experience, and would not exceed $42,521.00 for the duration
of this school year.

The Superintendent recommends that the School Board approves the allocation and job
description for the position of Specialist for School Relations.

Mr. Miller moved, with a second by Mr. Simmons, approve the allocation and job
description for the position of Specialist for School Relations. Voting for: Mrs. Harvey,
Mr. Kinnan, Mr. Miller, and Mr. Simmons. Voting against: Mr. Brunner. Motion
carried 4-1.

PALMETTO HIGH SCHOOL CLASSROOM WING ADDITION – AMENDMENT 1
– AGREEMENT BETWEEN OWNER AND CONSTRUCTION MANAGER –
GUARANTEED MAXIMUM PRICE (GMP)

Extensive renovations of the campus were completed in 1999. There are currently 1362
student stations, which equates to a student capacity of 1294. The addition will increase
Public Hearing and Regular Board Meeting   Page - 23                         September 8, 2003


the student stations at Palmetto High to approximately 1,700. As well as associated
infrastructure, additional parking spaces will be provided, as required.

The scope of work is the construction of an addition of one classroom wing, containing
approximately 350 student stations and associated parking. The classroom wing design
and construction will meet or exceed the educational requirements of the School Board
of Manatee County.

The purpose of the requested action is to amend the Agreement between Owner and
Construction Manager, originally approved for pre-construction services, to include the
Guaranteed Maximum Price. The Department of Education approved the Spot Survey
and it is included in the five-year plan. The construction manager is NDC Construction
Company, selected through the Request for Qualifications process, was approved on
January 27, 2003. The Architect/Engineer is GLECBB Architects, Inc. selected through
the Request for Qualifications process and approved January 27, 2003. The amendment
established the Guaranteed Maximum Price in the amount of $3,052,921.00. This fee is
included in the total project budget of $3,924,546.00.

The Superintendent recommends approval of Palmetto High School Classroom Wing
Addition – Amendment 1 – Agreement Between Owner and Construction Manager –
Guaranteed Maximum Price (GMP).

Members of the Construction Project Team presented information and answered
questions of the Board.

Mr. Brunner moved, with a second by Mr. Simmons, to approve of Palmetto High
School Classroom Wing Addition – Amendment 1 – Agreement Between Owner and
Construction Manager – Guaranteed Maximum Price (GMP).        Motion carried
unanimously.

APPROVAL OF REQUEST FOR QUOTATION FOR STUDENT LAPTOP ONE-TO-
ONE (1-2-1) INITIATIVE, MCSD 03-0110-BT

This Request for Quotation is for laptop computers for the 1-2-1 initiative. The District
is currently piloting this initiative at several school sites and will be imp lementing at a
high school later this year. The laptops will be issued to each student participating in
this program and will be used in daily lessons, to take tests, complete homework, and
do research.

Request for Quotations were submitted to four suppliers. The School District received
three responsive quotes and one non-responsive quote. Quotations were opened on
Public Hearing and Regular Board Meeting   Page - 24                      September 8, 2003


Wednesday, April 23, 2003. The recommended supplier is Apple Computer, Florida
Document No. 853146.

Fiscal Impact: The estimated expenditure for this purchase will be $1,998,000.00.

The Superintendent recommends the approval of the Request for Quotation for the
Student Laptop 1-2-1 Initiative in an amount not to exceed $1,998,000.00 and authorize
staff to negotiate further discounts and delivery with Apple Computer.

Mr. Kinnan requested withdrawal of this item from the Consent Agenda and placement
under New Business. He suggested the plan reflect the philosophy of Dr. Dearing, and
requested that Dr. Dearing provide the Board with a sense of his direction.

Dr. Dearing provided background information and highlights of his philosophy
regarding the laptop computer initiative.

Mr. Kinnan suggested that because this project will be the first in Florida, the district
might have the ability to extract some benefits from this transaction with Apple
Computers.

Dr. George Vensel, Supervisor of Technology and Information Services, presented
information regarding this item.

Mr. Brunner queried whether or not the budget for implementation of 1-2-1 is all-
inclusive of the costs beyond purchasing the hardware, i.e., the software, consultants,
training sessions, and other hidden costs that may be necessary. He expressed concern
that the bid, as currently stated, does not specifically include technical support from
Apple Computer for setup of computers, etc.

Dr. Vensel responded that Mr. Brunner is referring to the hardware budget, which does
include the tool set software, which was specified in the quotation process. He further
answered questions of the Board.

Mr. Barnebey cautioned the Board, “Your bid is limited to what your bid is, so don’t
consider those other factors in making your determination tonight.”

Mr. Brunner said he would support issuing another RFP (Request for Proposals) to
include those issues the Board Members raised this evening and part of the
specifications for the RFP, however, he does not feel comfortable in supporting a bid
that does not include consulting, rollout, technical support, in an all-inclusive price
from the vendor.
Public Hearing and Regular Board Meeting   Page - 25                       September 8, 2003




Dr. Patricia Lucas, Assistant Superintendent for District Support Services, pointed out
that approval of this item specifically provides staff the opportunity to purchase laptops
and authorizes staff to negotiate further discounts and delivery with Apple Computer;
and in going through that process staff will get everything in writing before entering
the first order.

Mr. Barnebey said he is concerned that staff is adding some parameters that were not in
the original Request for Quotations.

Mr. Simmons spoke in support of moving forward with this issue.

Mr. Buckley clarified that staff’s request is for the Board to approve the quotation
(award the bid), which firms the price, and then to enter into negotiations with Apple
Computer. Staff can then bring back the results of its negotiations for delivery and an
improved price.

Board Members further discussed the issue.

Mr. Brunner moved, with a second by Mr. Simmons, to approve the Apple Bid not to
exceed $1,998,000.00, and prior to the first purchase order being issued, that a
comprehensive budget to include technical support, consultation, training and other
identifying needs would be presented to the Board. Motion carried unanimously.

(Copy of Quote Tabulation can be found in the Supplemental Minute Book.)

Superintendent Dearing announced that an Executive Session regarding Negotiations
would be held at 11:18 p.m. in the Superintendent’s Conference Room. Those attending
will be: Board Members, Mr. Barnebey, Dr. Roger Dearing, Dr. Lucas, Mr. Buckley, and
Mr. McGonegal.


RECESS

Vice-Chairman Simmons recessed the meeting at 11:08 p.m.


ADJOURNMENT

Vice-Chairman Simmons adjourned the meeting at 1:00 a.m., Tuesday, September 9,
2003.
Public Hearing and Regular Board Meeting   Page - 26                      September 8, 2003




____________________________________               ____________________________________
Dr. Roger Dearing, Ex Officio Secretary            Barbara A. Harvey, Chairman
and Superintendent of Schools

								
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