Please note this memo is intended for students with a diploma date of: January 2009, June 2009 or September 2009
To: CC: Date: 12/22/2008 Re:
2009 Graduation Ceremony 2009 Graduation Candidates
Commencement for your class will be held on Sunday, June 14th at Alice Tully Hall, Lincoln Center. Please check the website for all details on the ceremony at www.sgu.edu in the News & Events section. Also, carefully read the FAQ sheet that is attached. Please fill out the attached form as soon as possible. Failure to do so will result in ticket delays and possible exclusion from the ceremony. Each candidate will receive 10 guest tickets. Tickets will be mailed in May along with additional information about Commencement day. Be aware that your completion and diploma dates and the date of Commencement are independent of one another. Any questions concerning your completion date or diploma date should be directed to the Office of Registrar. For your convenience, we have attached directions and information on hotels near Lincoln Center that are offering reduced rates to St. George’s graduates and their families. We would like to suggest that you not bring children under the age of 5 to the ceremony, to avoid disruption. However, if it is necessary to bring a child we are happy to arrange seating near an exit on the day of the ceremony. Children will require a ticket. If you have any questions concerning Commencement, you should email GraduationInfo@sgu.edu. Thank you for your cooperation. We look forward to meeting you in June.
GRADUATE INFORMATION FORM School of Veterinary Medicine All questionnaires must be signed and returned by January 23 2009
PLEASE PRINT: Full Name:________________________________________________________M/F(Circle) Will you be attending Commencement? Will a PARENT/SPOUSE be hooding you? Yes________ Yes________ No________ No________
PLEASE NOTE: ANYONE HOODING MUST SUBMIT PROOF OF A DVM DEGREE ALONG WITH THIS FORM
Name of person hooding ______________________________________________________
Your Mailing Address: TICKETS WILL BE SENT TO THIS ADDRESS IN MAY ***PLEASE USE A PERMANENT UNITED STATES ADDRESS *** ________________________________________________________________
Finances: Contact the Department of Student Finances at 631-665-8500 to clear any outstanding balances. Failure to do so will result in ticket delays or may possibly jeopardize your graduation status.
PLEASE COMPLETE THE FOLLOWING FOR GRADUATE CAP AND GOWN SIZING:
Height (with shoes):____________________________________________________________
Hat Size (circumference in inches)________________________________________________
Forms can be mailed or faxed to: University Services - 1 East Main Street - Bay Shore – NY – 11706 - ATTN: Graduation Fax: 631-665-2827
School of Veterinary Medicine Frequently Asked Questions about Graduation
What time is my ceremony and how long will it last? The ceremony will begin at a11am and is scheduled to last approximately 2 hours. At the conclusion of the ceremony graduates will have one hour to take photos with their guests and return their caps & gowns. How many tickets will I receive? Each candidate will receive 10 tickets. Extra ticket requests will not be accepted by the University. Any extra tickets will be available the day of the ceremony on a first come first served basis. Please note hooders and children, will require a ticket. Can a family member hood me? A graduate may choose to have a parent or spouse hood him/her on the day of the ceremony. This person MUST have a DVM degree. You will find a place on your graduation form for all necessary information. You MUST notify us if someone will be hooding you. The deadline for this is January 23, 2009. We will NOT accept any additional hooders the day of the ceremony. Please note hooders will require a ticket. How can I get a visa letter for a family member who wishes to attend? Requests for visas must be arranged in advance and should be sent to email@example.com. Please include the title VISA LETTER in the subject line. When requesting a visa please be sure to include an address we can mail the letters and the following information on family members: correct spelling of name, date of birth, citizenship, gender and relationship to the graduate. All requests must be in writing. Is handicapped seating available? Handicapped seating is available for anyone who requires a wheelchair accessible seat. We do not provide the wheelchair and can not guarantee where the seats will be. You will need to notify us beforehand by emailing us firstname.lastname@example.org. Will I receive my diploma the day of the ceremony? You will NOT receive your diploma the day of the ceremony. Once you have been cleared by the Office of the Registrar, you will receive your official diploma in the mail. Please understand that your completion and diploma dates and the date of Commencement are independent of one another. Any questions concerning your completion date or diploma date should be directed to the Office of Registrar. How do I get my cap & gown? You will be issued your cap & gown after you check in. Caps, gowns and hoods are property of the University and you are asked to return them immediately following the ceremony. A charge of $500 will be assigned to the University bill of any student who fails to return his/her cap, gown or hood at the conclusion of the ceremony.
Is there assigned seating? All tickets are general admission. Guests are invited to enter the venue one half hour prior to the start of the ceremony to obtain their seats. Will I receive announcements? Each graduate will receive 25 announcements, courtesy of the University. These will be mailed along with your tickets several weeks prior to the ceremony. Please be aware these are NOT tickets and can not be used to gain entry to the ceremony. Dress Requirements Graduates and guests should dress appropriately. Keep in mind you will be in a gown and it tends to get warm. Business casual is suitable for all. Personal Belongings Please refrain from bringing any personal belongings on the day of the ceremony. There will be no place to store these items.
For the convenience of you and your family we have arranged for discounted rates at the following hotels:
Please note: Taxes and service are additional at all hotels. The Park Central 870 Seventh Avenue (at 56th Street) New York, New York 10019 Phone: 212-247-8000
Room Rates: Single/Double - King Bed Double/Double - 2 Beds Triple - King Bed 2 Beds $209.00 $239.00 $229.00 $239.00
*Reservations must be made directly with the hotel and they can call 800-346-1359. The must identify themselves as the St. Georges Graduation Group. Reservations must be done on or before 4/26/09.
The Salisbury Hotel 123 West 57th Street New York, New York 10019 Phone: 212-246-1300
Room Rates: Single/Double Rooms Suites (up to 4 in a room) Additional people in rooms $30
*Reservations must be made directly with the hotel at the above number. Passengers must identify themselves as St. Georges University Graduation. Reservations must be done on/or before 5/11/09.
The Holiday Inn Midtown 440 West 57th Street New York, New York 10019 Phone: 212-581-8100
Room Rates - Single/Double - King $259.00 There are no rooms with 2 beds
*Reservations must be made directly with the hotel at the above number. Passengers must identify themselves as St. Georges University Graduation - group code XVT. Reservations must be done on/or before 5/14/09.
The Hudson Hotel 356 West 58th Street New York, New York 10019 Phone: 212-554-6000
Room Rate - $259.00 Single/Double - Queen bed
*Reservations must be made directly with the hotel. Guests can call 800-606-6090 and identify themselves as part of the St. Georges University Group. Reservations must be made on/or before 5/4/09.
DIRECTIONS TO LINCOLN CENTER
Lincoln Center, Alice Tully Hall Broadway at West 65th Street Phone: 212-875-5000 Lincoln Center is on the Upper West Side of Manhattan, between West 62nd and 65th Streets and Columbus and Amsterdam Avenues. For additional bus and subway information and directions call the Travel Information Bureau at 718-330-1234. By Car: From Long Island Take Long Island Expressway to Midtown Tunnel. Follow signs to Uptown/West Side and go cross-town at 34th Street to 8th Avenue. Turn right onto 8th Avenue and proceed to 59th Street. Turn right onto Columbus Circle, making another right onto Broadway. Take Broadway to West 62nd Street and turn left. Cross Columbus Avenue. The Lincoln Center parking garage entrance is on the northern side of the street (right side). From Lincoln Tunnel take the exit on the left towards 40th Street. Turn left onto West 42nd Street. Turn right onto 10th Avenue, continuing all the way to 65th Street. Turn right onto West 65th Street. The Lincoln Center parking garage entrance is on the southern side of the street (right side). From Holland Tunnel follow signs to Exit 1 (Uptown and Canal Street) into Laight Street. Follow Laight Street to West Side Highway (Joe DiMaggio Highway). Follow to 56th Street, staying to the right after 42nd Street. Turn right onto West 56th Street. Turn left onto 11th Avenue. Turn right on West 65th Street. Cross Amsterdam Avenue. Lincoln Center parking garage entrance is on the northern side of the street (right side). From Rockland County/Upstate New York Take New York State Thruway south to Palisades Parkway south to the George Washington Bridge. Cross the bridge and follow signs to Henry Hudson Parkway South/West Side Highway (Joe DiMaggio Highway). Merge onto Henry Hudson Parkway South. Take the West 79th Street (Boat Basin) exit. Follow the circle and exit onto 79th street. Turn right onto West End Avenue, heading south. Turn left onto 65th Street. Cross over Amsterdam Avenue, continuing on 65th Street. The Lincoln Center parking garage entrance is on south side of the street (right side). Public Transportation: By Subway: Take the #1 or #9 local train to 66th Street/Lincoln Center Station. By Bus: The M5, M7, M10, M11, M66 and M104 bus lines all stop within one block of Lincoln Center.
Lincoln Center parking garage: The garage can be accessed from either West 65th or West 62nd. There is ample parking located in the parking garages on West 62nd Street, between Amsterdam and Columbus Avenues. Cost is based on length of stay.