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CAHSEE Regulations - California

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CAHSEE Regulations - California Powered By Docstoc
					 1                                        Title 5. EDUCATION
 2                       Division 1. California Department of Education
 3                                         Chapter 2. Pupils
 4                  Subchapter 6. California High School Exit Examination
 5                                         Article 1. General
 6   § 1200. Definitions.
 7       For the purposes of the California High School Exit Examination (CAHSEE), the
 8   following definitions shall apply:
 9       (a) “Accommodations” means any variation in the assessment environment or
10   process that does not fundamentally alter what the test measures or affect the
11   comparability of scores.
12       (b) "CDE" is the California Department of Education.
13       (c) "District coordinator" is an employee of the school district designated by the
14   superintendent of the district to oversee the administration of the CAHSEE within the
15   district.
16       (d) "Eligible adult student" is a person enrolled in an adult school operated by a
17   school district who is working to attain a high school diploma and has not passed both
18   the English-language arts section and the mathematics section of the CAHSEE. This
19   term does not include pupils who are concurrently enrolled in high school and adult
20   school.
21       (e) "Eligible pupil" is a person enrolled in a California public school in grade 10, 11,
22   or 12, including those pupils placed in a nonpublic school through the individualized
23   education program (IEP) process pursuant to Education Code section 56365, who has
24   not passed both the English-language arts section and the mathematics section of the
25   CAHSEE.
26       (f) “Excessive materials” is the difference between the sum of the number of tests
27   scored and 80 percent of the tests ordered by the school district for the entire school
28   year. The difference must be greater than 100 to be “excessive materials.”
29       (g) "Grade" for the purposes of the CAHSEE means the grade assigned to the pupil
30   by the school district at the time of testing.
31       (h) “Grade 10 census administration” is the administration of the CAHSEE during
32   which all eligible pupils in grade 10 are to take the CAHSEE.
33       (i) “Modification” means any variation in the assessment environment or process
 1   that fundamentally alters what the test measures or affects the comparability of scores.
 2      (j) “Nonpublic school (NPS)” is a nonpublic, nonsectarian school as defined in
 3   California Education Code section 56034.
 4      (k) “Opportunity” shall refer to a chance an eligible pupil or eligible adult student is
 5   provided to take the section(s) of the CAHSEE not yet passed.
 6      (l) “RFEP” means reclassified fluent English proficient.
 7      (m) "School district" includes unified and high school districts, county offices of
 8   education, any charter school that for assessment purposes does not elect to be part of
 9   the school district or county office of education that granted the charter, any statewide
10   benefit charter, and any other charter school chartered by the State Board of Education
11   (SBE).
12      (n) "Scribe" is an employee of the school district, or a person assigned by a
13   nonpublic school to implement a pupil's IEP who has signed a Test Security Affidavit as
14   identified in section 1211.5(d) and is required to transcribe an eligible pupil's or eligible
15   adult student's responses to the format required by the CAHSEE. A pupil’s parent or
16   guardian is not eligible to be the pupil’s scribe.
17      (o) "Section," "portion," and "part(s)" of the CAHSEE shall refer to either the
18   English-language arts section of the CAHSEE or the mathematics section of the
19   CAHSEE.
20      (p) "Significant medical emergency" is a significant accident, trauma, or illness
21   (mental or physical) that precludes a pupil in grade 10 from taking the CAHSEE. An
22   accident, trauma or illness is significant if the pupil has been determined by a licensed
23   physician to be unable to participate in the CAHSEE.
24      (q) "Test administration" is the period of time starting with the delivery of the secure
25   testing materials to the district and ending with the return shipment of materials to the
26   test contractor, and includes the period of time during which eligible pupils or eligible
27   adult students take one or both sections of the CAHSEE.
28      (r) "Test examiner" is an employee of the school district, or an employee of a
29   nonpublic school who has been assigned to implement the pupil’s IEP, who has signed
30   a Test Security Affidavit as identified in section 1211.5(d) and has received training
31   specifically designed to prepare him or her to administer the CAHSEE.
32      (s) "Test materials" are materials necessary to administer the CAHSEE, including
33   but not limited to test manuals, pupil test booklets, answer documents, special test
                                                   2
 1   versions, and other materials developed and provided by the test contractor.
 2      (t) "Test proctor" is an employee of the school district or an employee of a nonpublic
 3   school who has been assigned to implement the pupil's IEP, who has signed a Test
 4   Security Affidavit as identified in section 1211.5(d) and has received training specifically
 5   designed to prepare him or her to assist the test examiner in administration of the
 6   CAHSEE.
 7      (u) "Test site coordinator" is an employee of the school district designated by the
 8   district coordinator or the superintendent or a person assigned by a nonpublic school to
 9   implement a student's IEP who oversees the administration of the CAHSEE at each
10   test site at which the CAHSEE is given.
11      (v) “Translator” is a person who has been assigned to translate the test directions
12   into the pupil’s primary language pursuant to section 1217(d), who has signed a Test
13   Security Affidavit as identified in section 1211.5(d), and who has received training
14   specifically designed to prepare him or her to assist the test examiner in the
15   administration of the CAHSEE. A pupil’s parent or guardian is not eligible to be the
16   pupil’s translator. A translator must be:
17      (1) An employee of the school district;
18      (2) An employee of the nonpublic school who has been assigned to implement the
19   student’s IEP; or
20      (3) Supervised by an employee of the school district or an employee of the
21   nonpublic school who has been assigned to implement the pupil’s IEP.
22      (w) "Variation" is a change in the manner in which a test is presented or
23   administered, or in how a test taker is allowed to respond, and includes, but is not
24   limited to, accommodations and modifications as defined in Education Code section
25   60850.
26   NOTE: Authority cited: Section 33031, Education Code. Reference: Sections 52504,
27   56365, 60850 and 60851, Education Code; 20 U.S.C. Section 6311.
28
29                  Article 2. High School Exit Examination Administration
30   § 1202. Excessive Materials Costs.
31      The school district is responsible for the cost of excessive materials ordered by the
32   school district. In no case shall the cost to the school district for excessive materials
33   exceed the amount per test booklet and accompanying material that is paid to the
                                                   3
 1   contractor by the CDE as part of the contract with the test contractor for the current
 2   year billed.
 3   Note: Authority cited: Section 33031, Education Code. Reference: Section 60851,
 4   Education Code.
 5
 6   §1203. Pupil or Adult Student Identification.
 7      Test examiners at the test site shall be responsible for the accurate identification of
 8   eligible pupils or eligible adult students who are to be administered the CAHSEE
 9   through the use of photo-identification or positive recognition by an employee of the
10   school district.
11   Note: Authority cited: Section 33031, Education Code. Reference: Section 60851,
12   Education Code.
13
14   §1204. Grade 10 Testing.
15      All eligible grade 10 pupils shall only take each section of the CAHSEE once per
16   school year while in grade 10 during either the grade 10 census administration or the
17   district-designated grade 10 make up administration.
18   Note: Authority cited: Section 33031, Education Code. Reference: Section 60851,
19   Education Code.
20
21   § 1204.5 Grades 11 and 12 and Adult Student Testing Dates.
22      (a) School districts shall provide eligible pupils in grade 11 at least two opportunities
23   per school year to take the section(s) of the CAHSEE not yet passed. Eligible pupils in
24   grade 11 may take the section(s) of the CAHSEE not yet passed up to two times per
25   school year and may take the CAHSEE in successive administrations.
26      (b) School districts shall provide eligible pupils in grade 12 at least three
27   opportunities per school year to take the section(s) of the CAHSEE not yet passed.
28   Eligible pupils in grade 12 may take the section(s) of the CAHSEE not yet passed up to
29   five times per school year and may take the CAHSEE in successive administrations.
30      (c) School districts shall provide eligible adult students at least three opportunities
31   per school year to take the section(s) of the CAHSEE not yet passed. Eligible adult
32   students may take the section(s) of the CAHSEE not yet passed up to three times per
33   school year and may take the CAHSEE in successive administrations.

                                                  4
 1      (d) Eligible pupils in grades 11 and 12 and eligible adult students should be offered
 2   appropriate remediation or supplemental instruction before being retested.
 3   NOTE: Authority cited: Section 33031, Education Code. Reference: Sections 37252,
 4   37254 and 60851, Education Code.
 5
 6   §1205. School District Information.
 7      School districts shall maintain a summary data file, as set forth below, of all pupils
 8   who participate in each test administration of the CAHSEE. This summary data file
 9   shall include the following information for (1) the English-language arts section, and (2)
10   the mathematics section, for each test administration:
11      (a) The date on which each section of the CAHSEE was taken.
12      (b) The full name of each pupil who took each section of the CAHSEE.
13      (c) The grade level of each pupil at the time each section of the CAHSEE was
14   taken.
15       (d) Whether each pupil has satisfied the requirement to successfully pass the
16   CAHSEE for each section or sections of the CAHSEE taken.
17   Note: Authority cited: Section 33031, Education Code. Reference: Section 60851,
18   Education Code.
19

20   §1206. Permanent Record Information.
21      (a) School districts shall maintain in each pupil's permanent record the following
22   information:
23      (1) The date on which the pupil took each section of the CAHSEE.
24      (2) Whether the pupil has satisfied the requirement to successfully pass the
25   CAHSEE for each section or sections of the CAHSEE taken.
26      (b) The information required by subdivision (a) of this section shall be entered in
27   each pupil's permanent record within 60 days of receiving the electronic data files from
28   the test contractor.
29      (c) Whenever a pupil transfers from one school district to another, the new district
30   may request the pupil's CAHSEE results as part of the permanent record, pursuant to
31   subdivision (a), in compliance with Education Code section 49068.
32   Note: Authority cited: Section 33031, Education Code. Reference: Sections 49068 and
33   60851, Education Code.
                                                  5
 1
 2   §1207. Data for Analysis of Pupil Performance.
 3      (a) Each school district shall provide the test contractor with an answer document
 4   with complete demographic information for each grade 10 pupil enrolled at the time of
 5   the grade 10 census administration.
 6      (b) Each school district shall provide the following demographic information for each
 7   grade 10, 11, and 12 pupil tested:
 8      (1) Pupil’s full name
 9      (2) Date of birth
10      (3) Grade level
11      (4) Gender
12      (5) English proficiency
13      (6) Primary language
14      (7) Date of English proficiency reclassification
15      (8) English learner enrollment date
16      (9) Use of English learner test variations
17      (10) If R-FEP pupil scored proficient or above on the California English-Language
18   Arts Standards Test on any three administrations since reclassification
19      (11) Program participation
20      (12) Documented eligibility to participate in the National School Lunch Program
21   (NSLP)
22      (13) Use of accommodations or modifications during the CAHSEE
23      (14) Primary disability code
24      (15) Special Education Exit Date
25      (16) Participation in California Alternate Performance Assessment (CAPA)
26      (17) Ethnicity/Race
27      (18) School and district CBEDS enrollment
28      (19) Parent or guardian education level
29      (20) District and county residence for pupils with IEPs, if the pupil’s residence is
30   other than where he or she attends school or receives services
31      (21) Statewide Student Identifier (SSID)
32      (22) For Alternative Schools Accountability Model (ASAM) schools, whether the
33   pupil has been enrolled in the school less than 90 school days prior to testing.

                                                   6
 1      (23) Nonpublic nonsectarian school (NPS) code
 2      (24) Independent evaluator survey response data
 3      (c) In addition to the demographic data required to be reported in section 1207(b),
 4   school districts may report if a grade 10 pupil is not tested due to a significant medical
 5   emergency.
 6      (d) Each school district shall provide the following demographic information for each
 7   adult student tested:
 8      (1) Student’s full name
 9      (2) Date of birth
10      (3) Adult student status
11      (4) Gender
12      (5) Use of accommodations or modifications during the CAHSEE
13      (6) Use of English learner test variations
14      (7) Primary disability code
15      (8) Ethnicity/Race
16      (9) District and county of residence for students with IEPs, if the student’s residence
17   is other than where he or she attends school or receives services
18      (e) The demographic information is for the purposes of aggregate analyses only and
19   shall be provided to the test contractor and collected as part of the testing materials for
20   the CAHSEE.
21      (f) School districts shall provide the same information for each eligible pupil enrolled
22   in an alternative or off-campus program, or for pupils placed in nonpublic schools, as is
23   provided for all other eligible pupils.
24      (g) If the information required by section 1207(b) or 1207(d) is incorrect, the school
25   district shall provide corrected information within the time schedule specified by the test
26   contractor or may enter into a separate agreement with the contractor to have the
27   district's data file corrected. Any costs for correcting the student data pursuant to a
28   separate agreement between the school district and the test contractor shall be the
29   school district's responsibility.
30   NOTE: Authority cited: Section 33031, Education Code. Reference: Sections 52052,
31   60855 and 60900, Education Code; 20 U.S.C. Section 6311; 7 C.F.R. Sections 245.2,
32   245.3 and 245.6.
33
                                                  7
 1   § 1207.1. Data for Analysis of Local Waiver Process for Pupils with Disabilities.
 2       By December 31 of each year, each school district shall provide to the CDE the
 3   following information from the prior school year pursuant to Education Code section
 4   60851:
 5      (a) Provide the following information by grade and by school for those pupils and
 6   adult students who have taken one or both parts of the CAHSEE with one or more
 7   modifications and have received the equivalent of a passing score:
 8      (1) The number of pupils or adult students who received the equivalent of a passing
 9   score on the mathematics portion of the CAHSEE only.
10      (2) The number of pupils or adult students who received the equivalent of a passing
11   score on the English-language arts portion of the CAHSEE only.
12      (3) The number of pupils or adult students who received the equivalent of a passing
13   score on both portions of the CAHSEE.
14      (b) Provide the following information by grade, by school, by primary disability, and
15   by the percent of time in general education for each pupil and adult student who has
16   taken one or both parts of the CAHSEE with one or more modifications and has
17   received the equivalent of a passing score and for whom a waiver pursuant to
18   Education Code section 60851(c) has been requested:
19      (1) The number of pupils or adult students for whom a waiver of the mathematics
20   portion of the CAHSEE only has been requested.
21      (2) The number of pupils or adult students for whom a waiver of the English-
22   language arts portion of the CAHSEE only has been requested.
23      (3) The number of pupils or adult students for whom a waiver of both portions of the
24   CAHSEE has been requested.
25      (c) Provide the following information by grade, by school, by primary disability, and
26   by the percent of time in general education for each pupil and adult student who has
27   taken one or both parts of the CAHSEE with one or more modifications and has
28   received the equivalent of a passing score and for whom a waiver pursuant to
29   Education Code section 60851(c) has been granted:
30      (1) The number of pupils or adult students for whom a waiver of the mathematics
31   portion of the CAHSEE only has been granted.
32      (2) The number of pupils or adult students for whom a waiver of the English-
33   language arts portion of the CAHSEE only has been granted.
                                                 8
 1      (3) The number of pupils or adult students for whom a waiver of both portions of the
 2   CAHSEE has been granted.
 3      (d) Provide the following information by grade, by school, by primary disability, and
 4   by the percent of time in general education for each pupil and adult student who has
 5   taken one or both parts of the CAHSEE with one or more modifications and has
 6   received the equivalent of a passing score and for whom a waiver pursuant to
 7   Education Code section 60851(c) has been denied:
 8      (1) The number of pupils or adult students for whom a waiver of the mathematics
 9   portion of the CAHSEE only has been denied.
10      (2) The number of pupils or adult students for whom a waiver of the English-
11   language arts portion of the CAHSEE only has been denied.
12      (3) The number of pupils or adult students for whom a waiver of both portions of the
13   CAHSEE has been denied.
14      (e) The number of pupils or adult students that graduated as a result of having been
15   granted a waiver on one or both portions of the CAHSEE.
16   Note: Authority cited: Section 33031, Education Code. Reference: Section 60851,
17   Education Code.
18
19   § 1207.2. Data for Analysis of Exemption for Pupils with Disabilities in the Class
20   of 2007.
21   NOTE: Authority cited: Section 33031, Education Code. Reference: Section 60852.4,
22   Education Code.
23
24   § 1207.5 Reporting Test Scores.
25       No aggregate or group scores or reports that are compiled pursuant to Education
26   Code section 60851 shall be reported electronically, in hard copy, or in other media, to
27   any party other than the school or school district where the pupils were tested, except
28   the independent evaluator as set forth in Education Code section 60855, if the
29   aggregate or group scores or reports are composed of ten or fewer individual pupil
30   scores. In each instance in which no score is reported for this reason, the notation shall
31   appear: “The number of pupils in this category is too small for statistical accuracy or
32   privacy protection.” In no case shall any group score be reported that would
33   deliberately or inadvertently make the score or performance of any individual pupil

                                                  9
 1   identifiable within the meaning of the Family Educational Rights and Privacy Act.
 2   NOTE: Authority cited: Section 33031, Education Code. Reference: Sections 60851
 3   and 60855, Education Code; 20 U.S.C. Section 1232g; 34 C.F.R. Section 99.3.
 4
 5   § 1208. Notice of the California High School Exit Examination.
 6      A school district shall maintain documentation that the parent or guardian of each
 7   pupil has been sent written notification as required by Education Code sections 48980
 8   and 60850.
 9   Note: Authority cited: Section 33031, Education Code. Reference: Sections 48980 and
10   60850, Education Code.
11
12   § 1209. California High School Exit Examination District Coordinator.
13      (a) On or before July 1 of each school year, the superintendent of each school
14   district shall designate from among the employees of the school district a district
15   coordinator. The superintendent shall notify the test contractor of the identity and
16   contact information for the district coordinator, including the district coordinator's phone
17   number and email address.
18      (b) The district coordinator or the school district superintendent or his or her
19   designee, shall be available throughout the year and shall serve as the liaison between
20   the school district and the test contractor and the school district and the CDE for all
21   matters related to the CAHSEE.
22      (c) The district coordinator or the school district superintendent or his or her
23   designee shall oversee the administration of the CAHSEE to eligible pupils or eligible
24   adult students, in accordance with the manuals or other instructions provided by the
25   test contractor for administering and returning all test materials including, but not limited
26   to, the following responsibilities:
27      (1) Responding to correspondence and inquiries from the test contractor and the
28   CDE in a timely manner and as provided in the test contractor's instructions and these
29   regulations.
30      (2) Advising the test contractor of the selected administration dates for the coming
31   school year by March 1 of the prior school year.
32      (3) For charter schools, advising the test contractor for the coming school year by
33   March 1 of the prior school year of whether the school, for assessment purposes, does
                                                  10
 1   not elect to be part of the school district or county office of education that granted the
 2   charter. If the charter school does not advise the test contractor by March 1, the charter
 3   school will be designated as part of the school district or county office of education that
 4   granted the charter.
 5      (4) Determining school district and individual school CAHSEE and test material
 6   needs in conjunction with the test contractor using current enrollment data.
 7      (5) Completing, filing, and adhering to the Test Security Agreement as set forth in
 8   section 1211.5 with the test contractor prior to the receipt of test materials. A copy of
 9   the Test Security Agreement shall be maintained at the district office for 12 months
10   from the date signed.
11      (6) Identifying and training a test site coordinator for each test site and securing a
12   signed Test Security Agreement from each test site coordinator in the district and from
13   any test examiner at a nonpublic school in which a pupil has been placed by the
14   district.
15      (7) Ordering sufficient test materials for eligible pupils and eligible adult students,
16   including completing an electronic data file containing the data set forth in section 1207
17   if the district chooses to have the test contractor pre-identify answer documents.
18      (8) Overseeing the collection of all pupil data as required to comply with sections
19   1205, 1206, and 1207.
20      (9) Ensuring that the test materials are retained in a secure, locked location, in the
21   sealed boxes in which they were received from the test contractor, from the time they
22   are received in the school district until the time they are opened for inventory and
23   delivery to test sites.
24      (10) Ensuring delivery of test materials to the test sites no more than five working
25   days before the CAHSEE is to be administered.
26      (11) Ensuring that all test materials are received from test sites no later than the
27   second day following the administration of the CAHSEE.
28      (12) Ensuring that all test materials received from test sites have been placed in a
29   secure school district location upon receipt.
30      (13) Ensuring that all test materials are inventoried, packaged, and labeled in
31   accordance with instructions from the test contractor. The test materials shall be ready
32   for pick-up by the test contractor at a designated location in the school district no more
33   than five working days following administration of the CAHSEE in the school district.
                                                  11
 1      (14) Ensuring that an answer document is submitted for scoring for each eligible
 2   pupil in grade 10 enrolled in the district at the time of the grade 10 census
 3   administration.
 4      (15) Assisting the test contractor and the CDE in the resolution of any discrepancies
 5   in the test information and materials, including but not limited to, pre-identification files
 6   and the number of CAHSEEs received from the test contractor and the number of
 7   CAHSEEs collected for return to the test contractor.
 8      (16) Immediately notifying the test contractor of any testing irregularities, security
 9   breaches, or suspected security breaches in the district before, during, or after the
10   administration of the CAHSEE.
11   Note: Authority cited: Section 33031, Education Code. Reference: Section 60851,
12   Education Code; and 20 USC Section 6311.
13
14   § 1210. California High School Exit Examination Test Site Coordinator.
15      (a) Annually, the district coordinator or the superintendent of the school district shall
16   designate a test site coordinator for each test site. The designee shall be an employee
17   of the school district or the person assigned by a nonpublic school to implement a
18   student's IEP.
19      (b) The test site coordinator shall be available to the district coordinator for the
20   purpose of resolving issues that arise as a result of the administration of the CAHSEE.
21      (c) The test site coordinator shall oversee the administration of the CAHSEE to
22   eligible pupils or eligible adult students at the test site in accordance with the manuals
23   or other instructions provided by the test contractor for administering the CAHSEE
24   including, but not limited to, the following responsibilities:
25      (1) Determining test site and test material needs;
26      (2) Arranging for test administration at the test site;
27      (3) Training the test examiner(s), test proctors, and translators as provided in the
28   test contractor's manual;
29      (4) Completing a Test Security Agreement and Test Security Affidavit as set forth in
30   section 1211.5 prior to the receipt of test materials;
31      (5) Overseeing test security requirements, including collecting and delivering all
32   completed Test Security Affidavit forms to the school district office from the test
33   examiners and other site personnel involved with testing. All Test Security Affidavits
                                                   12
 1   shall be maintained for 12 months from the date signed;
 2      (6) Overseeing the acquisition and inventory of test materials from the school district
 3   and the distribution of test materials to the test examiner(s);
 4      (7) Maintaining security over the CAHSEE and test data as follows:
 5      (A) Delivering the test materials only to those persons who have signed the Test
 6   Security Affidavit and who are administering the CAHSEE on the date of testing; and
 7      (B) Ensuring that strict supervision is maintained over each eligible pupil or eligible
 8   adult student who is being administered the CAHSEE both while the eligible pupil or
 9   eligible adult student is in the room in which the CAHSEE is being administered and
10   during any period in which the eligible pupil or eligible adult student is, for any purpose,
11   granted a break during testing.
12      (8) Overseeing the collection of all pupil data as required to comply with sections
13   1205, 1206, and 1207;
14      (9) Overseeing the collection, inventory, and return of all test materials to the district
15   coordinator no later than the day following administration of the CAHSEE;
16      (10) Ensuring that an answer document is submitted for scoring for each eligible
17   pupil in grade 10 enrolled in the test site on the testing dates;
18      (11) Assisting the district coordinator and the test contractor in the resolution of any
19   discrepancies between the number of CAHSEEs received from the district coordinator
20   and the number of CAHSEEs collected for return to the district coordinator; and
21      (12) Immediately notifying the district coordinator of any testing irregularities,
22   security breaches, or suspected security breaches at the test site before, during, or
23   after the administration of the CAHSEE.
24   NOTE: Authority cited: Section 33031, Education Code. Reference: Section 60851,
25   Education Code; 20 U.S.C. Section 6311.
26
27   § 1211. California High School Exit Examination Test Security.
28      (a) Access to the CAHSEE materials is limited to eligible pupils and eligible adult
29   students taking the CAHSEE for the purpose of obtaining a public high school diploma
30   of graduation, and those who have signed the security affidavit or agreements,
31   including employees of a school district directly responsible for administration of the
32   CAHSEE, and persons assigned by a nonpublic school to implement students' IEPs.
33      (b) To maintain the security of the CAHSEE, all school district and test site
                                                  13
 1   coordinators are responsible for inventory control and shall use appropriate inventory
 2   control forms to monitor and track test inventory.
 3      (c) The security of the test materials that have been delivered to the school district is
 4   the sole responsibility of the school district until all test materials have been inventoried,
 5   accounted for, and delivered to the common or private carrier designated by the test
 6   contractor.
 7      (d) Once test materials have been delivered to the school district, secure
 8   transportation of the test materials within a school district including to nonpublic schools
 9   (for students placed through the IEP process), court and community schools, and home
10   and hospital care, is the responsibility of the school district.
11      (e) No CAHSEE may be administered in a home or hospital except by a test
12   examiner. No CAHSEE shall be administered to an eligible pupil by the parent or
13   guardian of that pupil. This subdivision does not prevent classroom aides from being a
14   test proctor and assisting in the administration of the CAHSEE under the supervision of
15   a test examiner provided that the classroom aide does not assist his or her own child
16   and that the classroom aide signs the Test Security Affidavit as set forth in section
17   1211.5.
18   Note: Authority cited: Section 33031, Education Code. Reference: Sections 60850 and
19   60851, Education Code.
20
21   § 1211.5. California High School Exit Examination Test Security Forms.
22      (a) All district coordinators and test site coordinators shall sign the California High
23   School Exit Examination Test Security Agreement set forth in subdivision (b).
24      (b) The California High School Exit Examination Test Security Agreement shall be
25   as follows:
26                  CALIFORNIA HIGH SCHOOL EXIT EXAMINATION TEST
27                                    SECURITY AGREEMENT
28      (1) I will ensure that all test examiners are trained to administer the CAHSEE in
29   compliance with the test administration manuals.
30      (2) I will take all necessary precautions to safeguard all test materials by limiting
31   access to persons within the school district with a responsible, professional interest in
32   the CAHSEE’s security.
33      (3) I will not disclose, or allow to be disclosed, the contents of the CAHSEE.
                                                   14
 1       (4) I will keep on file the names of persons having access to test materials. All
 2   persons having access to the materials shall be required to sign the California High
 3   School Exit Examination Test Security Affidavit that will be kept on file in the school
 4   district office.
 5       (5) I will keep the test materials in a secure, locked location, limiting access to only
 6   those persons responsible for test security, except on actual testing dates as provided
 7   in California Code of Regulations, title 5, division 1, chapter 2, subchapter 6.
 8       (6) I will not copy any part of the CAHSEE or test materials unless necessary to
 9   administer the CAHSEE pursuant to section 1215.5 or 1216.
10       (7) I will not review test questions, develop any scoring keys, or review or score any
11   pupil responses except as required by the test contractor's manuals.
12       By signing my name to this document, I am assuring that I will abide by the above
13   conditions.
14   Signed: ______________________________________
15   Print name: __________________________________
16   Title: ________________________________________
17   School District/Affiliation: ________________________
18   Date: __________________________________________
19       (c) All persons having access to the CAHSEE, including but not limited to the district
20   coordinator, test site coordinator, test examiners, test proctors, scribes, translators and
21   persons assigned by a nonpublic school to implement students' IEPs shall
22   acknowledge the limited purpose of their access to the CAHSEE by signing the
23   California High School Exit Examination Test Security Affidavit set forth in subdivision
24   (d).
25       (d) The California High School Exit Examination Test Security Affidavit shall be as
26   follows:
27                      CALIFORNIA HIGH SCHOOL EXIT EXAMINATION TEST
28                                     SECURITY AFFIDAVIT
29       I acknowledge that I will have access to test materials for the purpose of
30   administering the CAHSEE. I understand that these materials are highly secure, and it
31   is my professional responsibility to protect their security as follows:
32       (1) I will not divulge the contents of the CAHSEE to any other person through
33   verbal, written, or any other means of communication.
                                                   15
 1      (2) I will not copy any part of the test materials.
 2      (3) I will keep the CAHSEE secure until the CAHSEE is actually distributed to
 3   eligible pupils or eligible adult students.
 4      (4) I will limit access to the test materials by test examinees to the actual testing
 5   periods when they are taking the CAHSEE.
 6      (5) I will collect and account for all materials following each CAHSEE and will not
 7   permit eligible pupils or eligible adult students to remove test materials from the room
 8   where testing takes place.
 9      (6) I will not review any test questions, passages, or other test items with eligible
10   pupils or eligible adult students before, during, or after the CAHSEE.
11      (7) I will return all test materials to the designated test site coordinator upon
12   completion of the CAHSEE.
13      (8) I will not interfere with the independent work of any eligible pupil or eligible adult
14   student taking the CAHSEE, and I will not compromise the security of the CAHSEE by
15   any means including, but not limited to:
16      (A) Providing eligible pupils or eligible adult students with access to CAHSEE
17   questions prior to testing.
18      (B) Copying, reproducing, transmitting, distributing or using in any manner
19   inconsistent with test security all or any section of any secure test materials.
20      (C) Coaching eligible pupils or eligible adult students during testing or altering or
21   interfering with the eligible pupil's or eligible adult student's responses in any way.
22      (D) Making answer keys available to eligible pupils or eligible adult students.
23      (E) Failing to follow security rules for distribution and return of secure test materials
24   as directed, or failing to account for all secure test materials before, during, and after
25   testing.
26      (F) Failing to follow test administration directions specified in test administration
27   manuals.
28      (G) Participating in, directing, aiding, counseling, assisting in, or encouraging any of
29   the acts prohibited in this section.
30      (9) I will administer the CAHSEE in accordance with the directions for administration
31   set forth in the test contractor's manuals for administration of the CAHSEE.
32      (10) I have been trained to administer the CAHSEE.
33   Signed: ________________________________________
                                                   16
 1   Print name: _____________________________________
 2   Title: _________________________________________
 3   School District/Affiliation: ________________________
 4   Date: __________________________________________
 5   NOTE: Authority cited: Section 33031, Education Code. Reference: Sections 60850
 6   and 60851, Education Code.
 7
 8                 Article 3. California High School Exit Examination Testing
 9                    Variations/Accommodations/Modifications/Waivers
10   § 1215. Testing Variations.
11       (a) School districts may provide all eligible pupils and eligible adult students the
12   following testing variations:
13       (1) Extra time within a testing day.
14       (2) Test administration directions, but not test questions, that are simplified or
15   clarified.
16       (3) Eligible pupil and eligible adult student marks in test booklets (other than
17   responses), including highlighting.
18       (4) Test eligible pupils and adult students in small group setting.
19       (b) All eligible pupils and eligible adult students may have the following testing
20   variations if regularly used in the classroom:
21       (1) Special lighting or special acoustics; or special or adaptive furniture.
22       (2) Visual magnifying or audio amplification equipment.
23       (3) Noise buffers (.e.g., an individual carrel or study enclosure).
24       (4) Test individual eligible pupils and eligible adult students in a separate room
25   provided that the eligible pupil or eligible adult student is directly supervised by an
26   employee of the school, school district, or nonpublic school, who has signed the Test
27   Security Affidavit as identified in section 1211.5(d).
28       (5) colored overlay, mask, or other means to maintain visual attention to the
29   CAHSEE or test items.
30       (6) Manually Coded English or American Sign Language to present test
31   administration directions, but not test items.
32   NOTE: Authority cited: Section 33031, Education Code. Reference: Section 60851,
33   Education Code.
                                                   17
 1
 2   § 1215.5. Accommodations for Pupils or Adult Students with Disabilities.
 3      (a) Eligible pupils or eligible adult students with disabilities shall be permitted to take
 4   the CAHSEE with the following accommodations if specified in the eligible pupil's or
 5   eligible adult student's IEP or Section 504 plan for use on the CAHSEE, standardized
 6   testing, or for use during classroom instruction and assessments.
 7      (b) Presentation accommodations include:
 8      (1) Large print versions in 20-point font.
 9      (2) CAHSEE enlarged if larger than 20-point font is required.
10      (3) Braille transcriptions provided by the test contractor.
11      (4) Audio or oral presentation of the mathematics section of the CAHSEE.
12      (5) Manually Coded English or American Sign Language to present test questions
13   on the mathematics section of the CAHSEE.
14      (6) Audio or oral presentation of any prompts or passages present in the writing
15   task.
16      (7) Manually Coded English or American Sign Language to present any prompts or
17   passages present in the writing task.
18      (c) Response accommodations include:
19      (1) Responses marked in test booklet and transferred to the answer document by a
20   school, school district, or nonpublic school employee who has signed the Test Security
21   Affidavit as identified in section 1211.5(d).
22      (2) Responses dictated orally, or in Manually Coded English or in American Sign
23   Language to a scribe for selected-response items (e.g., multiple-choice test questions).
24      (3) Responses dictated orally or in Manually Coded English to a scribe, audio
25   recorder or speech-to-text converter on the writing portion of the CAHSEE, and the
26   eligible pupil or eligible adult student indicates all spelling and language conventions.
27      (4) Word processing software with spell and grammar check tools turned off on the
28   writing portion of the CAHSEE.
29      (5) An assistive device that does not interfere with the independent work of the
30   eligible pupil or eligible adult student on the multiple choice or writing portion of the
31   CAHSEE.
32      (d) Scheduling/timing accommodations include:
33      (1) Testing over more than one day after consultation with the test contractor.
                                                     18
 1      (2) Supervised breaks within a section of the CAHSEE.
 2      (3) Administration of the CAHSEE at the most beneficial time of day to the eligible
 3   pupil or eligible adult student after consultation with the test contractor.
 4      (e) Setting accommodations include tests administered by a test examiner to an
 5   eligible pupil or eligible adult student at home or in the hospital.
 6      (f) The use of accommodations on the CAHSEE will not invalidate an eligible pupil's
 7   or eligible adult student's test score or scores.
 8   NOTE: Authority cited: Section 33031, Education Code. Reference: Section 60850,
 9   Education Code.
10
11   § 1216. Modifications for Pupils or Adult Students with Disabilities.
12      (a) Eligible pupils or eligible adult students with disabilities shall be permitted to take
13   the CAHSEE with the following modifications if specified in the eligible pupil's or eligible
14   adult student's IEP or Section 504 plan for use on the CAHSEE, standardized testing,
15   or for use during classroom instruction and assessments.
16      (b) The following are modifications as defined by Education Code section 60850
17   because they fundamentally alter what the CAHSEE measures or affect the
18   comparability of scores:
19      (1) Arithmetic tables or formulas, calculators, or math manipulatives on the
20   mathematics section of the CAHSEE.
21      (2) Audio or oral presentation of the multiple-choice portion of the English-language
22   arts section of the CAHSEE.
23      (3) Manually Coded English or American Sign Language to present the multiple-
24   choice portion of the English-language arts section of the CAHSEE.
25      (4) Spellcheckers, grammar checkers, or word processing software programs that
26   check or correct spelling and/or grammar on the writing portion of the CAHSEE.
27      (5) Mechanical or electronic devices or other assistive devices that are not used
28   solely to record the eligible pupil's or eligible adult student's responses, including but
29   not limited to transcribers, scribes, voice recognition or voice-to-text software, and that
30   identify a potential error in the eligible pupil's or eligible adult student's response or that
31   correct spelling, grammar or conventions on the writing portion of the CAHSEE.
32      (6) Responses dictated orally, in Manually Coded English, or in American Sign
33   Language to provide an essay response to a scribe and the scribe provides spelling,
                                                   19
 1   grammar, and language conventions.
 2      (7) Dictionary on any section of the CAHSEE.
 3      (c) For the purposes of receiving a high school diploma, an eligible pupil or eligible
 4   adult student who takes the CAHSEE with one or more modifications shall receive a
 5   score that is not valid for the sections of the CAHSEE on which the modifications were
 6   used. If the score is equivalent to a passing score, the eligible pupil or eligible adult
 7   student may be eligible for a waiver pursuant to Education Code section 60851.
 8   NOTE: Authority cited: Section 33031, Education Code. Reference: Section 60850,
 9   Education Code; 20 U.S.C. Section 6311.
10
11   § 1217. English Learners.
12      School districts shall provide identified English learner pupils or adult English learner
13   students the following additional testing variations if regularly used in the classroom or
14   for assessment:
15      (a) Flexible setting. English learners may have the opportunity to be tested in a
16   separate room with other English learners provided that the eligible pupil or eligible
17   adult student is directly supervised by an employee of the school, district, or nonpublic
18   school, who has signed the Test Security Affidavit.
19      (b) Flexible schedule. English learners may have additional supervised breaks
20   within a testing day.
21      (c) Flexible time. English learners may have extra time on the CAHSEE within a
22   testing day.
23      (d) Translated directions. English learners may have the opportunity to hear the test
24   directions printed in the test contractor's manual translated into their primary language.
25   English learners may have the opportunity to ask clarifying questions about the test
26   directions in their primary language.
27      (e) Glossaries. English learners may have access to translation glossaries (English
28   to primary language and/or primary language to English). The glossaries are to include
29   only the English word or phrase with the corresponding primary language word or
30   phrase. The glossaries shall include no definitions, formulas, or parts of speech.
31   Note: Authority cited: Sections 12001 and 33031, Education Code. Reference: Sections
32   60810(7)(d)(1), 60850 and 60852, Education Code; and 20 USC Section 6311.
33
                                                   20
 1   § 1218. Review Process for Variations Not Specified in Sections 1215, 1215.5, or
 2   1216 in Administering the California High School Exit Examination.
 3      (a) The school district must file a request with the CDE for review and approval of
 4   proposed CAHSEE variations that are not specified in sections 1215, 1215.5, or 1216.
 5   Requests must be received by the CDE at least 30 working days in advance of the
 6   proposed administration of the CAHSEE.
 7      (b) The request for review of proposed variations in administering the CAHSEE
 8   must include:
 9      (1) A description of the requested variation(s).
10      (2) If applicable, a certification that the pupil's or adult student's IEP or Section 504
11   plan specifies that the requested variation is appropriate and necessary to access the
12   CAHSEE due to the pupil's or adult student's identified disability(ies) and that such
13   variation is currently listed in the pupil's or adult student's IEP or Section 504 plan.
14      (c) The CDE determination shall be a final administrative decision for purposes of
15   review under the Administrative Procedure Act.
16      (d) The CDE shall issue its decision within 15 working days of receipt of the request
17   for review of proposed variation.
18   Note: Authority cited: Section 33031, Education Code. Reference: Section 60850,
19   Education Code.
20
21   § 1218.6. Waiver Requests on Behalf of Pupils in a State Special School.
22      (a) For a pupil in a state special school who is eligible for a waiver, at the parent or
23   guardian's request, the state special school principal shall submit a waiver request to
24   the local governing board of the school district that placed the pupil in the state special
25   school.
26   Note: Authority cited: Sections 33031 and 48200, Education Code. Reference: Sections
27   56101 and 60850, Education Code; and 34 CFR Section 300.138(a).
28
29   § 1219. Independent Work of the Pupil or Adult Student.
30      In administering the CAHSEE with accommodations or modifications pursuant to
31   Section 1215.5 or 1216, school districts shall ensure that all CAHSEE responses are
32   the independent work of the pupil or adult student. School districts, school district
33   personnel, including scribes and nonpublic school personnel are prohibited from
                                                  21
 1   assisting any pupil or adult student in determining how the pupil or adult student will
 2   respond to each question, and are prohibited from leading or directing the pupil or adult
 3   student to a particular response, and from correcting, prompting or otherwise
 4   influencing a response.
 5   Note: Authority cited: Section 33031, Education Code. Reference: Section 60850,
 6   Education Code.
 7
 8   § 1220. Cheating.
 9      (a) Any pupil or adult student found by the school district or its agents to have
10   cheated or assisted others in cheating, or to have compromised the security of the
11   CAHSEE shall not receive a score from that test administration.
12      (b) The school district shall notify each eligible pupil or adult student prior to each
13   administration of the CAHSEE of the provisions of subdivision (a).
14   Note: Authority cited: Section 33031, Education Code. Reference: Section 60851,
15   Education Code.
16
17   § 1225. Apportionment.
18      (a) Annually, each school district shall receive an apportionment information report
19   with the following information for those CAHSEEs administered during the previous
20   fiscal year (July 1 through June 30).
21      (1) The number of eligible pupils by grade level and eligible adult students enrolled
22   in each school and in the school district on the day of testing as indicated by the
23   number of answer documents submitted to the test contractor for scoring for each
24   administration.
25      (2) The number of eligible pupils by grade level and eligible adult students who were
26   administered any portion of the CAHSEE.
27      (3) The number of eligible pupils by grade level with demographic information only
28   who were not tested for any reason other than because they were taking the CAPA.
29      (b) To be eligible for apportionment payment, school districts must meet the
30   following conditions:
31      (1) The school district has returned all secure test materials;




                                                  22
 1      (2) The superintendent of the school district has certified that all CAHSEEs during
 2   the prior fiscal year were administered in compliance with California Code of
 3   Regulations, title 5, division 1, chapter 2, subchapter 6; and
 4      (3) The superintendent of the school district has certified the accuracy of the
 5   apportionment information report for CAHSEEs administered during the prior fiscal year
 6   (July 1 through June 30), which certification is either:
 7      (a) Postmarked by December 31, or
 8      (b) If postmarked after December 31, the apportionment information report must be
 9   accompanied by a waiver request as provided by Education Code section 33050. For
10   those apportionment information reports postmarked after December 31,
11   apportionment payment is contingent upon the availability of an appropriation for this
12   purpose in the fiscal year in which the tests were administered.
13      (c) The amount of funding to be apportioned to the school district for the CAHSEE
14   shall be calculated by multiplying the amount per administration established by the SBE
15   to enable school districts to meet the requirements of Education Code section 60851 by
16   the number of eligible pupils and eligible adult students in the school district tested for
17   one or both portions of the CAHSEE during the previous fiscal year as determined by
18   the apportionment information report certified by the school district superintendent
19   pursuant to subdivision (b).
20   Note: Authority cited: Section 33031, Education Code. Reference: Section 60851,
21   Education Code.
22
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33   11-02-09 [California Department of Education]
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