Santa Maria City Fire Department Memorandum February TO FROM by xzibit

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									Santa Maria City Fire Department
Memorandum
February 18, 2002 TO: FROM: Cc: SUBJECT: Tim Ness, City Manager Frank Ortiz, Fire Chief Tom Crakes, Local 2020 Firefighters Grant Program Award

In May 2001, the Fire Department applied for a grant through the newly created Firefighters Grant Program, administered by the Federal Emergency Management Agency (FEMA). This program provided $100 million dollars to assist Fire Departments throughout the Nation. There were 19,000 applications, of which 1,886 received funding from this program. There were 85 grant recipients in California totaling $6 million dollars. While this program did not provide assistance for firefighter positions or capital projects, it did provide for equipment, training and safety programs. Through this program, the Fire Department applied for assistance in establishing a Firefighter Wellness and Fitness Program, and for equipment relating to respiratory equipment. In October 2001, the Fire Department received a grant award letter for a Firefighter Wellness and Fitness Program. The cost to establish this program and participate for twelve months is $116,950. The FEMA grant which is established at a 70% match for Cities our size is $81,865. The City match is $35,085. The revenue source for the City match includes existing revenues relating to Fire capital projects, and through current and future operating budgets from training, travel, and overtime accounts. The program will be reevaluated after the twelve-month period to determine its effectiveness and whether or not to pursue it as an on-going program. The need for a comprehensive Wellness and Fitness program was formally established with Local 2020 and incorporated into their MOU in January of 1999. A committee consisting of Labor and Management was established in conjunction with the FEMA grant submittal in May of 2001. To date, the committee has done an excellent job in defining the parameters of the program and to work out the issues that have risen out of this program. While there are still a couple of out standing issues relating to labor/management, I expect that this program will move forward to a successful conclusion. Please contact me should you have any further questions. Included are attachments that describe the basics of the program.

FRANK ORTIZ Fire Chief

Santa Maria City Fire Department
Memorandum
June 20, 2002 TO: FROM: SUBJECT: ALL PERSONNEL Frank Ortiz, Fire Chief WELLNESS AND FITNESS PROGRAM

As all of you know, the department was successful in receiving a Federal Grant to partially fund the implementation of a wellness and fitness program. Firefighter Scott is the chair of the wellness and fitness committee and has put together a program, which all safety personnel in the department will benefit from. It is the hope of Fire Administration, that this is the start of a long and successful program for the department. Wellness and fitness programs do not come together in one year. They take several years to develop and grow. Because this is the first year, Local 2020 and the City have agreed to a 12-month voluntary program. The reason for the 12-month limit has to do with the grant. It has to have a completion date no later than one year after the beginning. The department has issued a purchase order for new exercise equipment for each station. One individual from each shift has been designated to become NASM (National Academy of Sports Medicine) certified personal trainer and will be going to school in August. The City has signed a contract with IMG to provide the baseline physicals for all safety personnel. The baseline physical will consist of an exam performed and/or monitored by a doctor. 1. 2. The doctor will present results of the exam verbally to participants, with a written follow-up summary within 2-4 weeks of the exam. Results will be confidential and medical records will need to be stored by the doctor. Release of medical information will only be allowed after specific written consent of the participant. However, anonymous summaries of trends, and especially summary of group results, of the subsequent one-year exam will be made available to Santa Maria Fire Department Administrator. The following are the components of the baseline exam: a. General medical exam: includes detailed questionnaire review, risk factor discussion, and review of labs and all results with employee. b. Laboratory work: 1 CBC/Chemistry panel 2 Coronary profile 3 PSA for males >40 y/o

3.

c. d. e. f. g. h. i. j.

4 Thyroid panel 5 dip urinalysis 6 Hepatitis Panel (including studies for Hep A, B, C) 7 HIV Screening Audiometry in soundproof booth EKG Stress Test: VO2 max estimate (level of fitness) on bicycle ergometer, followed by standard Bruce Protocol Treadmill Stress Test. Spirometry Body Fat composition estimates CXR (1 view) Stool hemocult screen (colon cancer) employees>40 Physical Therapy Assessment (flexibility, review of weak areas) Heavy metal screen (arsenic, mercury, lead)

At the end of the 12-month program a follow-up evaluation will consist of an exam performed and/or monitored by a doctor. The following are the components of the follow-up exam: a. Health risk questionnaire review with MD b. Bicycle ergometer VO2 max fitness level estimate c. Laboratory work: I CBC/Chemistry Panel II Coronary Profile d. Body fat estimate e. Vital signs, height and weight f. Review with MD regarding health status and results, with written summary report Attached to this memo is an agreement between the department and each individual. By signing the agreement, you are committing to participate in the 12- month program. Participation in the program will consist of: 1. A baseline physical provided by IMG. 2. Optional tests and shots including the flu vaccine, tetanus, Hepatitis A vaccine and HIV screening. ( see the attached agreement) 3. Fitness training during the designated time while on shift. This P/T will be under the instruction of the doctor with assistance of a personal trainer. The trainer will monitor your individual progress and assist in instruction on correct exercise form. 4. An in service training session from Marian Outpatient Physical Therapy relating to basic ergonomic practice. 5. 12-month medical evaluation to review measured results. This has been in the works for a long time. Please join me in thanking the following personnel their patience and persistence in seeing this project through: Jim Clayton (for writing the grant). Evan Scott, Ron Visconte and Anthony Morales (wellness and fitness committee). If you have any questions, Firefighter Scott or Division Chief Orr will assist you. FRANK ORTIZ Fire Chief

SANTA MARIA FIRE DEPARTMENT Wellness and Fitness Program Participation Agreement
I (the employee) choose to participate in a 12-month voluntary wellness and fitness pilot program. I understand that the program includes a baseline physical exam. The results of the medical exam are confidential between the myself and Industrial Medical Group; and will not be used for fitness for duty assessments by either Local 2020 or the City. I also understand that I may choose the following optional tests at no charge: Yes 1. flu vaccine 2. tetanus 3. Hepatitis A vaccine 4. HIV screening ________ ________ ________ ________ No _________ _________ _________ _________

I will participate in fitness training during the designated time while on shift. This training will be under the instruction of the doctor with assistance of a personal trainer. The trainer will monitor individual progress and assist in instruction on correct exercise techniques. I will participate in a follow up medical evaluation to review and measure the effectiveness of the program. This will be conducted approximately 12 months after the program is initiated. The results of the evaluation are confidential between the myself and Industrial Medical Group; and will not be used for fitness for duty assessments by either Local 2020 or the City. I agree to participate in the 12-month wellness and fitness program.
Employee Name (Print) Employee Signature Date
Please sign and return this form to Fire Administration by the end of the shift you received the form.

YES

NO

SIDE LETTER OF AGREEMENT BETWEEN THE CITY AND SANTA MARIA CITY FIRE FIGHTERS' UNION LOCAL 2020 REGARDING A 12-MONTH VOLUNTARY WELLNESS AND FITNESS PILOT PROGRAM In Section 7-17 of MOU (1-5-99) between the City and Local 2020, it was agreed to work toward establishing a Physical Fitness Program that is consistent with an Occupational Wellness Program. In 2001, the Fire Chief and Local 2020 agreed to pursue funding for a Wellness and Fitness Program through the FEMA Firefighters Grant Program. A wellness and fitness committee was created consisting of Labor and Management from within the Department in order to develop an effective, safe, proactive program to benefit all safety personnel within the Santa Maria City Fire Department. In October of 2001, FEMA notified the department of the grant award. It was agreed to pursue this program as a 12-month voluntary pilot program in order to meet the time requirements of the grant, and to fully assess the program at its completion to determine its effectiveness. If after the 12-month trial basis it is determined that the program or version of the program is to be pursued on an ongoing basis, the program would then become a mandatory program for all sworn personnel. During the 12-month voluntary pilot program, it is mutually agreed that the medical exam results are confidential between the participant and Industrial Medical Group; and will not be used for fitness for duty assessments by either Local 2020 or the City. The four basic components to this 12-month voluntary pilot program are: 1. Baseline physicals for all safety personnel; 2. Fitness equipment for four fire stations; 3. Program development and ongoing assessment by a health professional and in-house personal trainer; and a 4. 12-month evaluation to review measured results. The provisions agreed to in this Side Letter will be reviewed and reassessed at the conclusion of the 12-month performance period to determine its effectiveness. ________________________
Local 2020

_______________
Date

________________________
Fire Chief

_______________
Date

________________________
City Administration

_______________
Date


								
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