Risk Assessment Template – General YFC Meeting Document Ref: Issue No: Issue Date: Issued by: Issued to: Location: Assessor: Observations: ACTIVTY HAZARD PERSONNEL RISK RATING CONTROL MEASURES AFFECTED ARRIVAL Car parking – adequate lighting All personnel LOW Adequate lighting. in car park (if dark / evening attending meeting) Entry door clearly visible from car park BUILDING / MEETING Emergency exits clearly marked All personnel LOW ROOM and free from obstruction attending Person in charge of meeting to check that all emergency exits and to be Adequate number of chairs to familiar with emergency escape ensure comfort of participants procedures Heating level is adequate for the Broken chairs not to be used size of room Good ventilation Person responsible for organising the Check electrical equipment meeting to check with venue Tape up wires ACTIVITY Is the room suitable for the Members, VARIED Change layout of room, check activity activity? guests equipment, A separate Risk Assessment for the activity might be required. CATERING Electrical goods in kitchen eg LOW Information of latest PAT test clearly urn, kettles, working properly. All personnel displayed on all electrical equipment involved with catering All food, if provided, properly arrangements Wash basin available for washing hands prepared before preparing consumables Persons serving food to wash hands before handling food DEPARTURE Building is secured following Person LOW Liaise with venue owner departure, if that is a condition of responsible use for the meeting Visual assessment of venue to Record will be required if damage is ensure no damage done, or to done and an insurance claim arises record if damage has occured CARE OF YOUNG All personnel, LOW / Arrangements for transporting members PEOPLE but lead / MEDIUM under the age of 18 to be in accordance Ensure YFC responsible with YFC Safeguarding Policy. Safeguarding Policy is adult to be implemented effectively clearly Younger members to be active identified as participants in the meeting and their Ensure the first aid box is per the policy welfare taken care of present and correct Club officers (over 18) and leaders (if applicable) to be CRB/ISA checked. Please remember this is just an example of the sort of things to consider and should be used as a guide.
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