SUBJECT Request for Proposal (RFP) for a Detailed Paratransit

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					AC TRANSIT DISTRICT                                    GM Memo No. 10-026
Board of Directors
                                                       Meeting Date: January 20, 2010
Committees:
Operations Committee                                   Planning Committee
External Affairs Committee                             Finance and Audit Committee
Board of Directors                                     Financing Corporation

SUBJECT: Request for Proposal (RFP) for a Detailed Paratransit Inventory and
Development of Database

RECOMMENDED ACTION:

            Information Only          Briefing Item           Recommended Motion

Consider Authorizing the Release of a Request for Proposal (RFP) for a Detailed
Paratransit Inventory and Development of Database.

Consider Authorizing the Interim General Manager to enter into a Memorandum of
Understanding (MOU) with the Central Contra Costa Transit Authority (CCCTA) to
Conduct a Joint Study.

Fiscal Impact:
Project is grant funded.

Background/Discussion:
Following the release and dissemination of the Metropolitan Transportation Commission
(MTC) Health and Human Services Coordinated Transportation Plan, it was evident that
additional work was needed in order to assess all of the potential paratransit resources
within AC Transit’s service area. AC Transit submitted a successful grant application for a
study to produce a detailed inventory of all available paratransit resources (funding,
equipment, personnel) in Alameda and Western Contra Costa Counties, and the creation of
a database for this information.

The inventory will catalogue all public, private, non-profit, for-profit, airport shuttles, taxi
operators, faith-based services, volunteer programs, organizations that provide
transportation to targeted programs (such as Regional Centers, Adult Day Health Care
programs, dialysis, etc.), city-based programs, and transit operators. The study will also
investigate the institutional settings that exist, and the financial implications of establishing a
coordinated system.

The results of the study will enable the District to judge the feasibility of developing a Mobility
Management structure in Alameda and Western Contra Costa Counties under the East Bay
Paratransit (EBP) umbrella or another entity, as appropriate.

The Central Contra Costa Transit Authority (CCCTA or County Connection), in conjunction
with Tri-Delta and the Livermore-Amador Valley Transit Authority (LAVTA), also received a


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GM Memo No. 10-026
Meeting Date: January 20, 2010
Page 2 of 2

grant of approximately $35,000 for a similar study which will be conducted in the remainder
of Contra Costa County. AC Transit staff has met with its counterparts and is discussing how
the two projects can be combined to avoid unnecessary duplication of efforts, and realize the
benefit from combining resources and staff efforts.

The total cost of the AC Transit portion of the study is estimated at $180,000. The
Metropolitan Transportation Commission (MTC) has awarded $144,000 (80%) in New
Freedom Grant funds to AC Transit for this project. The local match amount of $36,000
(20%) will be provided with Cycle #4 General Assistance Program (GAP) grant funding under
the Alameda County Transportation Improvement Authority (ACTIA).

Prior Relevant Board Actions/Policies:
GM Memo 08-127: Receive Update on the Retention of a Consultant to Conduct a
                  Comprehensive Inventory of Transportation Resources in Alameda and
                  Western Contra Costa Counties for Seniors and Persons with
                  Disabilities, June 25, 2008.

GM Memo 07-310: Authorizing the Filing and Execution of Applications and Funding
                Agreements with MTC for FTA New Freedom Funds, December 12,
                2007.

Attachments:
None

Approved by:        Mary V. King, Interim General Manager
                    Nancy Skowbo, DGM, Service Development

Prepared by:        Mallory Nestor-Brush, Accessible Services Manager

Date Prepared:      January 7, 2010