Community Relations Guidelines by bsj14523

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									Community Relations
         Guidelines


         Manitoba Public Insurance
           promotes the social and
            economic well-being of
          communities through our
           support of organizations
         and events in the province.
         This support may take the
         form of grants, donations,
             sponsorships, goodwill
           advertising or corporate
                      merchandise.



                Please follow these
           guidelines when seeking
            assistance of this kind.
                                                ■ Dollar amount requested
Requesting financial
                                                ■ Type of support requested (corporate table,
assistance                                         donation, grant, sponsorship, special event)
Manitoba Public Insurance will consider         ■ Any other sources of funding
funding requests that support our core
business interests, including road safety,      ■ Estimated budget for event or program
medical rehabilitation, competitive insurance   ■ Date(s) of event or program
product sales, vehicle loss prevention and
business partnerships. We also consider
                                                ■ Deadline date for funding notification
requests from organizations that promote        ■ How the contribution will be
quality of life in Manitoba through arts and       acknowledged
culture, diversity, education, environmental
health and major sporting events.
                                                How you will be notified
Funding is usually directed to programs,
                                                If the request has been submitted in writing,
organizations and events that operate at
                                                you will be notified of our decision by way of
the provincial or regional level, or in the
                                                a letter. Under normal circumstances, we
communities where our claim centres
                                                will respond to requests for financial support
are located.
                                                within 30 days.
                                                If a contribution with a value greater than
How to apply                                    $5,000 has been approved, you will be asked
Requests for support of under $5,000 should     to sign a legal contract as part of the
be submitted in writing at least 60 business    funding approval and payment process.
days before the event or program. When larger   If a contribution is less than $5,000 and the
amounts are sought, the request should be       recipient uses the corporation’s name or
made at least six months in advance.            logo in association with the funding, the
                                                corporation may issue a Letter of Agreement.
Please provide the following information:       Organizations funded at $5,000 or more will
                                                also be required to complete a mandatory
■ Organization’s name and contact               post-funding report as a condition of funding.
    information (mailing address, e-mail
    address and phone number)                   If the request has been declined, the reasons
                                                will be clearly stated.
■ Program or event name and purpose
                                                Please note that requests by telephone or
■ Geographic location                           Internet may be declined verbally, and that
■ Target audience                               requests by mass mail-out to a generic address
                                                may not be acknowledged.
■ Description of the event or program and
    how it relates to the goals of Manitoba
    Public Insurance

■ How funding will be used




Community Relations Guidelines                                                                   2
Evaluation criteria                              ■ Does it provide a unique, memorable
                                                    experience and long-term benefits to
All requests for support are evaluated against
                                                    Manitobans?
the following general criteria:

STRATEGIC FIT                                    Other considerations
■ Is the event or program consistent with the    Manitoba Public Insurance generally does not
    corporation’s mission and values?            provide financial support to the following:
■ Does it further our business goals and         ■ National fundraising campaigns (although
    objectives by building understanding of         we may support provincial chapters raising
    our role, messages and products?                funds for Manitoba initiatives)

■ Does it provide a cost-effective means of      ■ Capital projects (although consideration
    reaching the corporation’s key target           may be given to support fundraising events
    audiences?                                      that raise money for the project)

■ Does it provide opportunities to               ■ Political, fraternal, military, labour, racist
    demonstrate corporate citizenship and           or religious organizations or initiatives
    leadership – for example, through title      ■ Individual or commercial pursuits
    sponsorship, media coverage or promotion?
                                                 ■ Core funding for organizations
ORGANIZATION / EVENT / PROJECT                   ■ Private companies
■ Does the organization demonstrate fiscal       ■ Organizations that have a negative
    responsibility and effective management         relationship with their employees,
    of funds?                                       customers, communities or government
■ Has the organization demonstrated that         ■ Community club sports teams (although
    it has the necessary funds, resources,          in-kind corporate merchandise may be
    experience and ability to successfully          contributed in lieu of money)
    execute its plans?

■ Does the organization have clearly
    defined goals and a comprehensive            Contact information
    implementation plan?                         For sponsorship, donations, grants, goodwill
■ How will results be evaluated and shared       advertising and donations in-kind requests,
    with Manitoba Public Insurance?              please send your application to:

■ Has the organization or event received         Sandra Dudych
    other support from Manitoba Public           Community Relations Specialist
    Insurance during the current year?           Corporate Communications, Public Affairs
                                                 Manitoba Public Insurance
EMPLOYEE AND PUBLIC SUPPORT                      Room 820 – 234 Donald Street
                                                 Winnipeg, MB R3C 4A4
■ Is the event of interest and importance
    to Manitoba Public Insurance employees       E-mail: sdudych@mpi.mb.ca
    and customers?                               Phone: (204) 985-8664

■ Does the event provide opportunities to
    enhance employee morale and pride through
    volunteer or participant involvement?



Community Relations Guidelines                                                                      3
Requesting                                          Evaluation criteria
                                                    The following factors will be considered:
merchandise
                                                    ■ Corporate relationship with the
Manitoba Public Insurance provides
                                                       organization
merchandise to a variety of community
events as a way of demonstrating our                ■ Corporate sponsorship of the event
commitment to local communities and causes.         ■ Involvement of Manitoba Public Insurance
                                                       employees
How to apply                                        ■ Strategic opportunity to support key
Please submit a written request (by way of post        business objectives or deliver a corporate
or e-mail) at least three weeks before the event.      message to key audiences
Large or special requests may require advance
notice of eight weeks or more.                      Types of requests not supported include:
                                                    ■ National fundraising campaigns – although
Please provide the following information:              consideration is given to fundraising
                                                       events at the local level
■ Organization’s name and contact
    information                                     ■ Political, fraternal, military, labour, racist
                                                       or religious organizations or initiatives
■ Program/event name and purpose
                                                    ■ Individual or commercial pursuits, such as
■ Date(s) of event or program
                                                       wedding socials and family reunions
■ Target audience, including number
    of attendees or participants
                                                    Contact information
■ Amount or type of support sought
                                                    For corporate merchandise requests,
■ Recognition Manitoba Public Insurance             please send your application to:
    will receive as a result of this support
                                                    Monica Bohonos
                                                    Community Programming Coordinator
How you will be notified
                                                    Corporate Communications, Public Affairs
Requests are normally approved or declined          Manitoba Public Insurance
within one week. If the request is approved,        Room 820 – 234 Donald Street
you will be contacted by telephone to arrange       Winnipeg, MB R3C 4A4
for pick-up. If the request is declined, you will
                                                    E-mail: mbohonos@mpi.mb.ca
be notified by e-mail, letter or telephone.
                                                    Phone: (204) 985-7055




Community Relations Guidelines                                                                         4
   Request for funding
   Please complete this application and submit to Manitoba Public Insurance
   at least 60 days before the event, program or project commences
   (or six months if request amount is $5,000 or more).


   Organization name:                                                    Application date:


   Event/Program location:


   Address:                                                              Postal code:


   Contact:                                                              Phone:


   E-mail address:                                                       Fax:




■ Fundraising event date(s) or duration of program or project date:

■ Event, program or project name:

■ Objectives of event, program or project:

■ Brief description of the event, program or project:




■ What year did this event, program or project begin?

■ Amount of money requested from Manitoba Public Insurance: $

■ How would our funding be applied to the event, program or project?

■ Please submit a draft budget of revenue and expenses for this event, program or project.

■ What is the net profit goal for this event, program or project? $

■ How many people are expected to attend the event, program or project: (Check one)
   ■ Up to 250         ■ 251-550              ■ 551-750               ■ 751+


                                                                                             (continued on next page)
■ What age categories are targeted for this event, program or project: (Check all that apply)
    ■ Children 6-12          ■ Youth 13-24      ■ Adult 25-55           ■ Seniors 55+


■ What is your organization’s size? (Check one)
    ■ 0 Staff                ■ 1-5 Staff        ■ Over 5 Staff


■ Manitoba Public Insurance is the province’s provider of motor vehicle insurance. Our community funding
    focuses on supporting Manitoba initiatives that relate to our business. Please indicate which of these
    business interests your event, program or project relates to:

    ■ Our insurance products                                            ■ Our road safety programs
    ■ Our vehicle loss prevention program                               ■ Our claims process – vehicle repair
    ■ Our claims process – injury                                       ■ None


■ What form of recognition or promotional opportunities would Manitoba Public Insurance receive?
    (Check all that apply)

    ■ Public service announcement                                       ■ Table/booth
    ■ Display Manitoba Public Insurance brochures/print materials       ■ Signage
    ■ Golf registration                                                 ■ Contests/promotions
    ■ Manitoba Public Insurance summer student participation            ■ Corporate table
    ■ Program ad                                                        ■ Corporate tickets
    ■ Manitoba Public Insurance staff participation                     ■ Spokesperson
    ■ News releases                                                     ■ Website acknowledgment
    ■ Other (please specify)


■ What other companies or organizations are you approaching for funding? (Including provincial Crown corporations)




■ Does your organization host this event, program or project every year?


    If you have questions about filling out this form
    Please call Sandra Dudych at (204) 985-8664              Please visit our website, www.mpi.mb.ca,
    or e-mail at sdudych@mpi.mb.ca.                          for more information about our community
    When you have completed the form,                        relations policies and programs.
    please e-mail it (including attachments)
                                                             This completes the first step in requesting
    to Sandra or send by mail or fax to:
                                                             community funding from Manitoba Public
    Manitoba Public Insurance                                Insurance. We may contact you to review your
    Room 820 – 234 Donald Street,                            application and request further information,
    Winnipeg, MB R3C 4A4                                     if needed.
    Fax: (204) 942-2216

								
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