SERIES 800 - SCHOOL-COMMUNITY RELATIONS

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					                                               WISCONSIN HEIGHTS SCHOOL DISTRICT
                                                  BOARD OF EDUCATION POLICIES
                                            SERIES 800 – SCHOOL-COMMUNITY RELATIONS

TABLE OF CONTENTS – SECTION 800 – COMMUNITY RELATIONS

Please note: Exhibits referenced in cross-references are separate from policy and, as such, are maintained
                in a separate exhibit binder.

810 – School Community Relations .................................................................................................................... 2 

811 – Public Participation .................................................................................................................................... 3 

820 – Public Information Program Policy ........................................................................................................... 4 

821.1 – Use of Students in Public Information Program ................................................................................... 5 

821.2 – Newsletters Policy ................................................................................................................................... 6 

822 – News Media Relations Policy .................................................................................................................... 7 

823 – Access to Public Records .......................................................................................................................... 8 

830 - Use of School Facilities ............................................................................................................................. 9 
       830-Rule – Facility Use Regulations ............................................................................................................. 10 
831 – Tobacco Use on School Premises .......................................................................................................... 14 

832 – Weapons on School Premises ................................................................................................................ 15 
       832-Rule – Disciplinary Procedures for Student Who Possess a Firearm ................................................... 17 
834 – Domestic Animals on School Property .................................................................................................. 19 

835 - Locker Room Privacy ................................................................................................................................ 20 

840 – Public Gifts to the Schools ...................................................................................................................... 21 

841 – Memorials for Display on School Property ............................................................................................ 22 

852 – Distribution of Materials to Students ...................................................................................................... 23 

860 – Individual’s Presence on School Premises ........................................................................................... 24 

870 – Public Complaints..................................................................................................................................... 25 
       870-Rule – Procedures for Responding to Public Complaints...................................................................... 26 
871 – Public Complaints About Instructional and Library Media Materials.................................................. 27 
       871-Rule – Procedures for Responding to Complaints About Instructional or Library Media Materials....... 28 
881.2 – Parent-Teacher Organizations.............................................................................................................. 29 

893 – Research by Outside Agencies ............................................................................................................... 30 




                                           SECTION 800 – SCHOOL–COMMUNITY RELATIONS
                                                             PAGE 1
                                   WISCONSIN HEIGHTS SCHOOL DISTRICT
                                      BOARD OF EDUCATION POLICIES
                                SERIES 800 – SCHOOL-COMMUNITY RELATIONS

810 – SCHOOL COMMUNITY RELATIONS

                                                                                          ADOPTED: JULY 26, 1993

The Board recognizes that mutual understanding, cooperation, and trust between the schools and staff, students,
parents and community is essential to facilitate the educational development of the children of the school district to
the fullest extent of their abilities.

The Board believes an effective two-way communications program is vital to active and constructive participation of
staff, students, parents and community in the development of a collaborative approach to the management of our
schools. The Board believes that these groups are entitled to complete, accurate and continual information relative
to school policies, regulations, programs, operations, finances, achievements, problems and needs.

The role of the Public Relations Committee is to recommend to the Board methods to promote these
communications.

Authority is delegated by the Board to the District Administrator to develop and implement public relations activities
which promote ownership of our schools by all groups.

In order to supply this information, radio, television, newspaper, telephone, personal communications and
publications will be utilized.


LEGAL REF.: Sections 19.31        Wisconsin Statutes
                     19.81

CROSS REF.: 171.1, Public Notification of Board Meetings
            171.2, Agenda Preparation and Dissemination
            185, Board Committees
            186, Advisory Committees to the Board
            187, Public Participation at Board Meetings
            345.2, Student Progress Reporting
            811, Public Participation
            820, Public Information Program
            821.1, Use of Students in Public Information Program
            821.2, Newsletters
            822, News Media Relations
            823, Access to Public Records
            870, Public Complaints
            871, Public Complaints about Instructional and Library
                   Materials




                               SECTION 800 – SCHOOL–COMMUNITY RELATIONS
                                                 PAGE 2
                                   WISCONSIN HEIGHTS SCHOOL DISTRICT
                                      BOARD OF EDUCATION POLICIES
                                SERIES 800 – SCHOOL-COMMUNITY RELATIONS

811 – PUBLIC PARTICIPATION

                                                                                    ADOPTED: DECEMBER 9, 1968

Residents of the district who are especially qualified because of training, experience, or personal characteristics
shall be encouraged to take an active part in school affairs. Such persons may be invited to act as advisors
individually and in groups in areas such as the following:

    1. The clarifying of the general ideas and attitudes held by district residents in regard to schools.

    2. The developing of board policies under which the school system is to be managed.

    3. The establishing of administrative arrangements and regulations designed to implement these policies.

    4. The determining of the purpose of courses of study and special services to be provided for students.

    5. The evaluating of the extent to which these purposes are being achieved by present practices.

    6. The giving of active assistance to the professional staff in the actual operation of classes and services
       where the staff deems such aid valuable.

    7. The solving of a specific problem or set of closely related problems about which a decision must be made.


The Board and the staff shall give substantial weight to the advice they receive from individuals and community
groups they have invited or created to advise them regarding selected problems, but shall use their own judgment
in arriving at decisions.


CROSS REF.: 151, Board Policy Development/Revision
            171.2, Agenda Preparation and Dissemination
            253.1, Development of Administrative Regulations
            186, Advisory Committees to the Board
            187, Public Participation at Board Meetings
            810, School-Community Relations Goals




                              SECTION 800 – SCHOOL–COMMUNITY RELATIONS
                                                PAGE 3
                                   WISCONSIN HEIGHTS SCHOOL DISTRICT
                                      BOARD OF EDUCATION POLICIES
                                SERIES 800 – SCHOOL-COMMUNITY RELATIONS

820 – PUBLIC INFORMATION PROGRAM POLICY

                                                                                           ADOPTED: JULY 26, 1993
                                                                                          REVISED: AUGUST 9, 1993

The District shall have a public information program. Public and school media shall be used to provide information
about the District and school activities to all citizens of the District. The public information program of the District
shall ensure two-way communication between the District and citizens and homes throughout the District.
Specifically the program shall:

1. Make notices of Board and District meetings, the agendas for such meetings, and reports of the business
   transacted at such meetings available to the newspaper and our local cable TV channel.

2. Make information concerning the educational activities, students and personnel of the District available to the
   newspaper and our local cable TV channel.

3. Encourage all personnel to make themselves available for groups or individual conferences so that the
   instructional program may be more adequately understood by all interested people in the District.

4. Solicit the advice and counsel of citizens in planning and operating the schools.

5. Encourage the use of community resources in order that each learning experience may be more realistic to
   each child.

The use of letters, bulletins, and newsletters carried by students to their parents is encouraged. Students may be
used to distribute material to the student’s parents or guardians if the subject matter of the material is directly
related to the:
                 1) operations of the District;
                 2) events or activities of the school building;
                 3) educational programs or activities of the District or
                 4) the school or district newsletters.

CROSS REF.: 171.1, Public Notification of Board Meetings
            171.2, Agenda Preparation and Dissemination
            184, Board Minutes
            186, Advisory Committees to the Board
            810, School-Community Relations Goals
            821.1, Use of Students in Public Information Program
            821.2, Newsletters
            822, News Media Relations
            823, Access to Public Records




                               SECTION 800 – SCHOOL–COMMUNITY RELATIONS
                                                 PAGE 4
                                    WISCONSIN HEIGHTS SCHOOL DISTRICT
                                       BOARD OF EDUCATION POLICIES
                                 SERIES 800 – SCHOOL-COMMUNITY RELATIONS

821.1 – USE OF STUDENTS IN PUBLIC INFORMATION PROGRAM

                                                                                        ADOPTED: JULY 26, 1993
                                                                                       REVISED: AUGUST 9, 1993
                                                                                               AUGUST 30, 1993

Students may be used to distribute material to the student’s parents or guardians if the subject matter of the
material is directly related to the:

    1.   operations of the District;
    2.   events or activities of the school building;
    3.   educational programs or activities of the District
    4.   or the school or school district newsletters.


CROSS REF.: 820, Public Information Program
            821.2, Newsletters




                                SECTION 800 – SCHOOL–COMMUNITY RELATIONS
                                                  PAGE 5
                                  WISCONSIN HEIGHTS SCHOOL DISTRICT
                                     BOARD OF EDUCATION POLICIES
                               SERIES 800 – SCHOOL-COMMUNITY RELATIONS

821.2 – NEWSLETTERS POLICY

                                                                                     ADOPTED: AUGUST 30, 1993

Each school may publish a newsletter for students and parents prepared under the direction of the building
principal. The building principal has the authority to regulate the content of the newsletter.

A District-wide newsletter shall be prepared by the District Administrator to inform the general public of the
curriculum, school programs, facility changes, staff changes, highlight staff and/or student achievement, School
Board activities and communicate other information concerning the school district.

All District newsletters will include a statement on non-discrimination a minimum of once a year.




                              SECTION 800 – SCHOOL–COMMUNITY RELATIONS
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                                    WISCONSIN HEIGHTS SCHOOL DISTRICT
                                       BOARD OF EDUCATION POLICIES
                                 SERIES 800 – SCHOOL-COMMUNITY RELATIONS

822 – NEWS MEDIA RELATIONS POLICY

                                                                                         ADOPTED: AUGUST 30, 1993

The Board supports participation of newspapers, radio, television, and other mass media in providing information
about the District. The administration shall maintain procedures which insure the systematic and orderly
dissemination of information to the media. The following procedures shall be adhered to by all employees, during
employee’s work time in making contact with the media:

I.   The District Administrator, or designee, shall serve as the media contact person for information concerning
     issues that are District-wide.

II. The District Administrator should be informed about any District-wide news features. If there is an activity,
    event or program for which media coverage is desired, one of the following steps should be taken:

     a) Contact the District Administrator who will follow up on the story and contact the media; or

     b) Contact the media person directly and ask him/her to cover the activity. Please inform the District
        Administrator’s office when this occurs.

III. All news releases pertaining to particular grade levels or programs shall be cleared through the building
     principal. Building principals shall try to clear information with the District Administrator, or designee; especially
     when legal advice may be needed. If the building principal is unable to contact the District Administrator, or
     designee, the principal should use his/her best judgment and get back to the media as quickly as possible with
     the facts.

IV. When a media representative contacts a building principal or his/her designee regarding an issue, the response
    is to be prompt.


CROSS REF.: 822-Rule, Procedures for Disseminating Information to the
                          Media
            171.1, Public Notification of Board Meetings
            171.2, Agenda Preparation and Dissemination
            184, Board Minutes
            810, School-Community Relations Goals
            820, Public Information Program




                                SECTION 800 – SCHOOL–COMMUNITY RELATIONS
                                                  PAGE 7
                                   WISCONSIN HEIGHTS SCHOOL DISTRICT
                                      BOARD OF EDUCATION POLICIES
                                SERIES 800 – SCHOOL-COMMUNITY RELATIONS

823 – ACCESS TO PUBLIC RECORDS

                                                                                    ADOPTED: NOVEMBER 11, 1996
                                                                                         REVISED: APRIL 11, 2005

The School Board believes it is in the best interest of the District, its employees and the general public to provide
the greatest possible access to information regarding the affairs of government and the official records of the
District concerning its operations, including the official actions of the Board, its officers and its employees.
Therefore, all District records shall be subject to release, inspection and reproduction, except as otherwise provided
by law.

The Board designates the District Administrator or person designated by the District Administrator as the legal
custodian of the records. The District Administrator or designee may delegate specific implementation responsibility
to appropriate administrative personnel as identified in the District's official notice to the public regarding access to
public records. It shall be the responsibility of the legal custodian of records to execute all duties and
responsibilities of the Board pursuant to Wisconsin's Public Records Law. The legal custodian shall be solely
responsible for the release of public records of the District, the conditions under which records may be inspected,
and the collection of fees for the location and reproduction of records.

All requests for the inspection, release and/or reproduction of the public records of the District shall be directed or
referred to the legal custodian of records or his/her designee. The legal custodian is vested with the full legal power
to make decisions concerning the inspection, release and/or reproduction of records as permitted under state law
and in accordance with District procedures.

In applying the provisions of the public records law, the positions identified as local public offices within the
Wisconsin Heights School District include the District Administrator, building principals, Business Manager, Director
of Instruction and Director of Pupil Services.

Any cost or fees, but not penalties, incurred by the official legal custodian of records in the conduct and
implementation of this policy shall be indemnified by the Board and will not be treated as a personal liability of the
record custodian.

All District records shall be preserved in accordance with legal requirements.

An official notice of the District's policy and procedures regarding the inspection, release and reproduction of public
records of the District and the fees that may be charged for the location and reproduction of such records shall be
displayed in prominent and conspicuous locations throughout the District (including District/school offices) and
made available upon request, as soon as practicable, to any member of the public. All District employees shall also
be informed of state law requirements regarding public records and provisions of this policy.

LEGAL REF.:      Chapter 19, Subchapters II and IV Wisconsin Statutes
                 Sections 103.13
                          118.125
                          118.126
                          118.127
                          120.13(28)
                          146.81 – 146.83
                          252.15
                 ADM 12, Wisconsin Administrative Code
                 Family Educational Rights and Privacy Act (FERPA)
                 Health Insurance Portability and Accountability Act (HIPAA)

CROSS REF.: 823-Exhibit(1) - Official Notice Regarding Access to Public Records
            823-Exhibit(2) - Public Records Fee Schedule
            184-Board Minutes
            347-Student Records

                               SECTION 800 – SCHOOL–COMMUNITY RELATIONS
                                                 PAGE 8
                                   WISCONSIN HEIGHTS SCHOOL DISTRICT
                                      BOARD OF EDUCATION POLICIES
                                SERIES 800 – SCHOOL-COMMUNITY RELATIONS

830 - USE OF SCHOOL FACILITIES

                                                                              ADOPTED IN PART: DATE UNKNOWN
                                                                                    REVISED: JANUARY 26, 1998
                                                                                                  JUNE 8, 1998
                                                                                              JANUARY 22, 2001
                                                                                               AUGUST 12, 2002
                                                                                                AUGUST 4, 2009

PHILOSOPHY

The Wisconsin Heights Board of Education recognizes that there is a responsibility to facilitate maximum use of all
school facilities and equipment by school children, groups and district citizens. At the same time the Board
recognizes its responsibility for the safekeeping of these buildings, their contents, and the property in general.
Therefore, these buildings and grounds and equipment shall be available for community use only under the
conditions prescribed or permitted by law and in accordance with the adopted policies of the Board of Education.

Individuals who use district buildings and/or equipment shall be liable for any damage done to any property and for
any expense incurred in consequence of such use of school grounds, facilities and equipment. The Board
recognizes and follows Wisconsin State Statute 120.13, which describes the kinds of groups which may utilize
school buildings, facilities, and the kinds of activities which may be conducted.

APPLICATION AND PROCEDURES

Requests for use of school buildings and grounds during times that the buildings or grounds are not required for
school purposes may be granted to any resident of the district or any local organization that has named an
individual to be both responsible and present for the activity. The Board of Education shall have the final authority
to refuse the use of school facilities when it determines that it would be in the best interest of the community to do
so. Some restrictions are necessary to protect the schools and school equipment against damage and from
increased operating cost due to extended and after-school use of such facilities. The Board recognizes that these
facilities are, to a large degree, financed and supported by the citizens of the community. Therefore, some rules
and regulations pertaining to their use must be adopted and fees must be charged to cover the additional operating
expenses incurred.

The Board of Education authorizes the District Administrator and his/her designee to permit the use of school
facilities; however, authorization for the use of facilities is not an endorsement of an activity, person or organization
or the purpose of such person or organization, by the Board of Education. Local groups shall request permission
from the local building principal. Full responsibility rests with the group using the school facilities to maintain
adequate security and to leave the facilities in the same condition as they were before usage. If district policies are
not appropriately followed, consequences outlined in this policy and Exhibit 2, Facilities Use Report will be
enforced.

Legal References:        Sections 40.29 Wis. Stats
                                 120.13(17)(19)
                                 120.14
                                 120.61

Cross Reference:         830-Rule, Facility Use Regulations
                         830-Exhibit, Request Form to Use School Facilities




                               SECTION 800 – SCHOOL–COMMUNITY RELATIONS
                                                 PAGE 9
                                     WISCONSIN HEIGHTS SCHOOL DISTRICT
                                        BOARD OF EDUCATION POLICIES
                                  SERIES 800 – SCHOOL-COMMUNITY RELATIONS


830-RULE – FACILITY USE REGULATIONS

                                                                                               ADOPTED: JUNE 8, 1998
                                                                                            REVISED: JANUARY 22, 2001
                                                                                                      AUGUST 12, 2002

The order of priority for use of school facilities in the school district will be as follows:

1.   Wisconsin Heights academic and/or athletic teams
2.   Wisconsin Heights school activities (K-12)
3.   Community youth athletic groups
4.   Adult community groups or community organizations/clubs
5.   District for-profit organizations
6.   Non-district groups or organizations

No commitments for use of the buildings will be made prior to establishing the school calendar. All requests for use
of school facilities by any outside organization shall be made as follows.

ACCESS TO FACILITIES

The Board of Education authorizes the temporary use of school facilities by responsible persons or organizations
when such use otherwise complies with the provisions of this policy and applicable provisions of state and federal
law, subject to the limitations below. The principal shall deny any application for use of school facilities if s/he
determines that::

1. The proposed use of school facilities will interfere with the use of school facilities for school purposes or for
   school-sponsored functions or activities:
2. The proposed use of school facilities substantially interferes with the educational mission of the schools;
3. The proposed use of school facilities poses an unreasonable risk of physical injury to attendees or participants;
4. The proposed use of school facilities poses a substantial risk to school security;
5. The proposed use of school facilities poses an imminent risk of illegal activities;
6. The proposed activity involves subject matter which is legally obscene, determined by reference to an activity’s
   intended audience or participants;
7. The proposed use of school facilities will result in unusual wear, damage or depreciation of school facilities or
   property; or
8. The individual or organization requesting access to school facilities has not been a responsible caretaker of
   school facilities and property when using school facilities or property in the past.

If the principal denies access to school facilities on any of the grounds above, the individual or organization denied
use of school facilities may appeal the denial to the District Administrator by filing a written request for the same at
the District Administrator’s office within ten business days from the date of the principal's denial. If the District
Administrator denies access, an appeal may be filed in the District Office with the Board of Education within five (5)
days from the date of the District Administrator's denial. Nothing in this policy shall be construed to limit the
principal's, District Administrator's and/or the Board of Education’s authority to impose reasonable time, place and
manner restrictions in place of denying access to school facilities.




                                 SECTION 800 – SCHOOL–COMMUNITY RELATIONS
                                                   PAGE 10
                                    WISCONSIN HEIGHTS SCHOOL DISTRICT
                                       BOARD OF EDUCATION POLICIES
                                 SERIES 800 – SCHOOL-COMMUNITY RELATIONS

APPLICATION FOR FACILITY USE

1. All applications for use of school facilities shall be submitted at least one week prior to the anticipated use, on
    School Facility Use Application forms (830 – Exhibit 1) obtained in the District Administrator’s or principal’s
    office. A completed application form includes the name of the organization requesting the use of facilities, and
    is signed by an individual member or official of such organization who is responsible for the event. The
    principal’s signature on such application will verify that the facility is available on the date and at the time
    requested. Applications received late will be considered on a space and personnel available basis.
2. All auxiliary adult organizations directly connected with a school organization shall be granted use of facilities
    without charge. Other organizations asking for exemption of fee will need Board of Education approval at a
    regular meeting. (Ex. MATC)
3. Payment of rental fees will be according to the schedule in this policy, and all fees incurred by groups using
    school facilities shall be paid (cash or check made out to "Wisconsin Heights School District”) to the principal of
    the school being used prior to the date of event. Any additional costs incurred shall be paid within ten (10) days
    after the date of the event.
4. Time of occupancy shall terminate by 9:30 PM. Occupancy after 9:30 PM may result in additional costs.
5. All applications for the use of school facilities must comply with the legal requirements as prescribed by the
    Wisconsin statutes.
6. No group and/or organization may limit membership, attendance and/or participation at its activities on the
    basis of age, race, color, creed, sex, sexual orientation or marital status.
7. When custodians, cooks, or staff members are required, arrangement must be made with and approved by the
    building principal. The user will be billed, if appropriate, after the event for such services. If the kitchen is in
    use, the principal shall make the decision about whether a cook must be present on a case-by-case basis.
8. Custodial services, if requested or required, shall include unlocking and locking of the building, operation of
    lights, heating the building, normal clean-up and putting the room(s) in order for their regular use. Building
    custodians are considered agents of the school district and are in charge and responsible for the building.
    Under NO circumstances should they be asked to open other areas of the building, unless an emergency
    situation should arise. Please treat custodians with respect and cooperation.
9. The exception to #7 above is that regular youth groups are expected to set up and clean up as agreed upon.
10. The high school athletic field is available for use by district groups only. The director of business services will
    determine cost of lighting.
11. The requesting organization or group should make cancellations at least twenty-four (24) hours in advance. If
    costs are incurred by the school system due to cancellations without twenty-four (24) hour notice, the actual
    costs involved will be billed to the organization or individual signing the request. In the event of cancellation by
    the school system, notice of such cancellation will be given as far in advance of the actual time the property
    was to be used as possible. If school is cancelled due to weather or emergency, all other building use is also
    cancelled. The Board of Education and/or the District Administrator reserves the right to make such
    cancellations in cases of emergency at any time without liability.
12. The applicant shall agree to indemnify, save and hold free and harmless, the Wisconsin Heights School District,
    their officers, agents and employees, from and against all claims, demand, loss, liability, cost or expense of any
    kind or nature whatsoever, which the school district or the city, their officers, agents or employees, or any of
    them may sustain or incur, or that may be imposed upon any of them, or injury to, or death of, persons or
    damages to property arising out of, connected with, or attributable to the rental, use and occupancy of the
    public school building as provided herein.

DISREGARD FOR REGULATIONS GOVERNING FACILITY USE
Any applicant that does not comply with the district's facility use regulations is subject to the following
consequences:

        1st Offense - Verbal Warning from Building or District Office Administrator
        2nd Offense - $25 fine and loss of use for one week and until fine is paid
        3rd Offense - $50 fine and loss of use for one month and until fine is paid
        4th Offense - $100 fine and loss of use for one calendar year


                               SECTION 800 – SCHOOL–COMMUNITY RELATIONS
                                                 PAGE 11
                                   WISCONSIN HEIGHTS SCHOOL DISTRICT
                                      BOARD OF EDUCATION POLICIES
                                SERIES 800 – SCHOOL-COMMUNITY RELATIONS


FACILITY USE REGULATIONS

1. A copy of the facility permit granted by the district shall be carried by the person stated as supervisor of the
    event. This shall be available for inspection by district employees, specifically the custodian responsible for
    opening or closing the buildings.
2. There shall be no alcoholic beverages brought to or consumed in school buildings or on the grounds.
3. No food or beverage of any kind is allowed in the gyms.
4. The facility must be left in the same condition in which it was found. Any trash must be properly disposed of
    prior to vacating the facility, lights and water should be shut off.
5. Smoking or use of other tobacco products is not allowed on school property.
6. Special rooms, equipment or request for installation or movement of furniture or equipment must be requested
    at the time the space is reserved. No furniture or equipment may be moved without prior written permission.
7. Admission charges to activities held in school facilities shall be made only as stated by the user upon the
    application.
8. Property of outside organizations may not be stored on school property without permission of the building
    principal.
9. The right granted to any person, persons, organization or groups to use any building or property is personal
    and shall not be transferred to any other person, persons, organizations or groups.
10. Building keys are given only to district residents and may never be shared with other individuals, residents or
    non-residents. Only the individual named as responsible for the event/activity on the School Facilities Use
    Application may have possession of school keys. School keys must be checked out prior to each event; they
    must be returned to the school office within 24 hours after the event, or the next school/business day. There is
    a $25 fine for late return of keys, a $50 fine for the unauthorized loan of a school key, and a $100 fine for loss
    of a school key. District administrators reserve the right to deny a key to specific individual(s) if abuses occur.
11. Arrangements must be made with the principal to use school equipment such as projectors, public address
    systems, stage equipment, scoreboard, piano, gym equipment or any other equipment or supplies. Rental fees
    may apply.

Violation of any of the above regulations may trigger the consequences outlined in the previous section.

SUPERVISION OF EVENTS

1. Organizations or groups receiving permission to use school facilities are responsible for the conduct of both
    participants and spectators. Adequate provisions must be made to handle anticipated crowds. In the event
    that a question arises relative to either the quality or quantity of supervision, the school authorities will have the
    final say. Participants and/or children of participants must remain in the reserved area. Children are not
    allowed to be unsupervised in any area of the building facility, including hallways and the lobby. Custodians will
    complete a Facilities Use Report if there are unsupervised youth in the building and a warning/fine will be
    issued.
2. The group or organization is responsible for monitoring the entrance and exit of all activity participants. Under
    NO circumstance should an entrance door be “propped” open for ease of entrance to the activity. If an
    entrance is found open, a Facilities Use Report will be filed and the appropriate consequences applied. Youth
    groups will not be admitted into the building without the presence of their immediate supervisor or activity
    director/coach. This individual should arrive 10 minutes prior to the beginning of the activity and remain after
    the event until all participants have left the building. Youth may not be left unsupervised in the building or
    parking lot.
The individual designated as responsible for the organization or group shall be responsible for theft of school
property and/or damage or breakage to property during the period of use. This includes property of school
employees and students.

RENTAL CHARGES AND FEES

Unless exempted by this policy, all individuals and organizations are subject to rental fees and charges established
from time to time by the District Administrator. The District Administrator is authorized to establish varying rental
fees and charges based upon whether an event or activity is held for profit or non-profit purposes and based upon

                               SECTION 800 – SCHOOL–COMMUNITY RELATIONS
                                                 PAGE 12
                                    WISCONSIN HEIGHTS SCHOOL DISTRICT
                                       BOARD OF EDUCATION POLICIES
                                 SERIES 800 – SCHOOL-COMMUNITY RELATIONS

whether the individual or entity reserving school facilities resides within or outside the School District. However, in
no event shall rental fees or charges exceed actual costs to the School District.

CLASSIFICATIONS FOR USER GROUPS

A. District/school organizations, and other in-district not-for-profit organizations (including, but not limited to
   charitable, philanthropic, recreational, religious and/or other cultural groups.)
B. For-profit: organizations (groups that use school facilities for profit where profit is used by the group for their
   advancement.)




                               SECTION 800 – SCHOOL–COMMUNITY RELATIONS
                                                 PAGE 13
                                   WISCONSIN HEIGHTS SCHOOL DISTRICT
                                      BOARD OF EDUCATION POLICIES
                                SERIES 800 – SCHOOL-COMMUNITY RELATIONS


831 – TOBACCO USE ON SCHOOL PREMISES

                                                                                                 ADOPTED: 1985
                                                                                        REVISED: MARCH 18, 1991
                                                                                                    APRIL, 1995
                                                                                                AUGUST 12, 1996
                                                                                             NOVEMBER 24, 1997
                                                                                                AUGUST 22, 2005

No official or staff member shall take any action that might encourage a student to smoke or otherwise use tobacco
products.

Consistent with state law, all of the buildings, grounds, school vehicles (whether contracted or owned) and any and
all facilities under the care, custody or control of the district shall be declared tobacco free.

Accordingly, no person may use, display, distribute, sell, or transfer cigarettes, cigars, tobacco or any tobacco
product or any derivative thereof in a school building, on school grounds in a school vehicle or at any school-
sponsored activity (whether on or off school grounds) at any time.

Violations of this policy may lead to disciplinary action and/or legal action through applicable laws or ordinances as
are in force.

LEGAL REF.:     Sections 101.123 Wisconsin Statutes
                         120.12(20)

CROSS REF.: 447, Student Discipline
            Current Employee Agreements




                               SECTION 800 – SCHOOL–COMMUNITY RELATIONS
                                                 PAGE 14
                                   WISCONSIN HEIGHTS SCHOOL DISTRICT
                                      BOARD OF EDUCATION POLICIES
                                SERIES 800 – SCHOOL-COMMUNITY RELATIONS

832 – WEAPONS ON SCHOOL PREMISES

                                                                                          ADOPTED: MARCH 1, 1994
                                                                                             REVISED: APRIL, 1995
                                                                                              DECEMBER 12, 2005

No person shall possess, store or use a weapon or look-alike weapon in school buildings, on school grounds, in
school vehicles, or at school-sponsored activities except as otherwise specifically provided. A “weapon” or “look-
alike weapon” includes a firearm, knife, razor, martial arts equipment, or any other object which, by the manner in
which it is used or intended to be used, is capable of inflicting bodily harm or could pretend to be capable of
inflicting bodily harm.

A building principal may allow a weapon in a school building, on school premises or at school-sponsored activities
based upon specific exceptions to this policy as detailed below and/or the exceptions noted in the policy rule.

    1. Weapons under the control of law enforcement personnel are permitted.
    2. Weapons that are registered and handled in a legal manner for the purpose of education or educational
       demonstrations may be authorized by the principal.
    3. Weapons properly registered and handled during the community or District use of school facilities for
       hunter safety or similar classes may be permitted.
    4. Archery equipment for physical education classes is permitted, but must be used only under the
       supervision of a licensed physical education teacher.

In the above cases #2 - #4, approval must be in writing and granted prior to the weapon(s) being brought to the
school or school grounds. The weapon(s) shall be maintained in the possession of the principal or person(s)
designated by the principal, except during the actual demonstration or presentation.

Law enforcement personnel shall be contacted as soon as possible in any situation where a dangerous or look-
alike weapon is involved and a threat to persons or property is determined to exist. The building principal and
district administrator shall also be contacted as soon as possible thereafter. Whenever possible the handling of any
such weapons incident shall be deferred to trained law enforcement personnel. If, however, a situation warrants
action prior to the arrival of law enforcement personnel, the staff and administration shall take the least invasive
prudent and reasonable actions to diffuse or stabilize the situation in a manner that results in the least possible risk
to people and/or property pending the arrival of trained law enforcement personnel.

A weapon(s) taken from a student will be reported by the building principal to the student’s parents/guardians and
to the police. Disciplinary measures taken will be the responsibility of the building principal and may include
suspension, referral to law enforcement authorities, a pre-expulsion hearing, and possible referral for expulsion. A
recommendation for expulsion will be presented to the School Board when required by law and in situations which
endanger the property, health or safety of others.


District employees found in violation of this policy shall be subject to disciplinary action in accordance with current
employee agreements and Board policy and shall be reported to local law enforcement officials for prosecution
under applicable criminal laws. Any other individual found in violation of this policy shall be reported to local law
enforcement officials for prosecution under applicable criminal laws.


LEGAL REF.: Sections      29.301(1) Wisconsin Statutes
                          120.13(1)
                          939.22(10)
                          941.2965
                          948.60
                          948.605
                          948.61
                 PI 11, Wisconsin Administrative Code

                               SECTION 800 – SCHOOL–COMMUNITY RELATIONS
                                                 PAGE 15
                                WISCONSIN HEIGHTS SCHOOL DISTRICT
                                   BOARD OF EDUCATION POLICIES
                             SERIES 800 – SCHOOL-COMMUNITY RELATIONS

               Individuals with Disabilities Education Act, as amended
               Gun-Free Schools Act of 1994, as amended
               18 USC 921(a)(3)

CROSS REF.: 347-Rule, Guidelines for the Maintenance and Confidentiality of Student Records
            443-Rule (2), Code of Student Conduct
            443.61, Explosive Devices on School Premises
            447, Student Discipline
            447.1, Staff Use of Physical Force
            447.3, Student Suspension/Expulsion
            720, Safety Program
            723.5, Crisis Management
            832-Rule, Disciplinary Procedures for Students who Possess a Firearm
            Crisis Plan Handbook
            Current Employee Agreements




                            SECTION 800 – SCHOOL–COMMUNITY RELATIONS
                                              PAGE 16
                                  WISCONSIN HEIGHTS SCHOOL DISTRICT
                                     BOARD OF EDUCATION POLICIES
                               SERIES 800 – SCHOOL-COMMUNITY RELATIONS


832-RULE – DISCIPLINARY PROCEDURES FOR STUDENT WHO POSSESS A FIREARM

                                                                                         ADOPTED: APRIL, 1995
                                                                                   REVISED: DECEMBER 12, 2005

In accordance with state and federal law requirements, any student who has been determined to have brought a
firearm, as defined below, to any school, school site, school function or activity or on any school bus or other
vehicle owned, operated or leased by the District shall be suspended from school, referred for an expulsion for a
period of one (1) calendar year except as otherwise provided.

For purposes of Board policy and these procedures, a firearm is defined as the following:

        1. any weapon (including a starter gun) that will or is designed to or may readily be converted to expel a
           projectile by the action of an explosive

        2. the frame or receiver of any weapon described above

        3. any firearm muffler or firearm silencer

        4. any explosive, incendiary, or poison gas (bomb, grenade, rocket having a propellant charge of more
           than four ounces, missile having an explosive or incendiary charge of more than one quarter ounce,
           mine, or similar device)

        5. any weapon which will, or which may be readily converted to, expel a projectile by the action of an
           explosive or other propellant, and which has any barrel with a bore of more than one-half inch in
           diameter

        6. any combination of parts either designed or intended for use in converting any device into any
           destructive device described in the two immediately preceding examples, and from which a destructive
           device may be readily assembled.

The School Board may modify, on a case by case basis, the one (1) year expulsion requirement. The district
administrator, at his/her discretion, may empanel an ad-hoc advisory panel to gather pertinent information and
formulate a recommendation with respect to modification of the expulsion duration. A written record shall be kept of
any modification to the one-year expulsion requirement. Decisions regarding students with disabilities shall be
made consistent with applicable legal requirements.

In addition to the above school disciplinary action, any student who has been determined to have brought a firearm
to any school site, school function or activity or on a school bus or other vehicle owned, operated or leased by the
District shall be referred to appropriate law enforcement authorities.

Pursuant to the Gun Free Schools Act reauthorized by the No Child Left Behind Act of 2001, students involved in
district authorized FFA trapshooting competitions are exempt from the expulsion provision of the rule if the following
requirements exist:

    1. They are FFA members who are practicing or competing for a sanctioned FFA trapshooting competition.
       At no time will trapshooting competitions or practices occur on school property.

    2. They have completed a hunter’s safety course.

    3. The FFA advisor is present.

    4. Every FFA participant is accompanied by a parent or designated adult chaperone that will stay for the
       duration of the shoot. Parents must sign waivers to name designated chaperones.


                              SECTION 800 – SCHOOL–COMMUNITY RELATIONS
                                                PAGE 17
                             WISCONSIN HEIGHTS SCHOOL DISTRICT
                                BOARD OF EDUCATION POLICIES
                          SERIES 800 – SCHOOL-COMMUNITY RELATIONS

5. Unaccompanied students may not transport weapons or ammunition at any time. Parents, designated
   adult chaperones, and/or the FFA advisor shall transport all firearms and ammunition to and from shoot
   sites.

6. In no case are firearms and ammunition used for FFA competitions or practices allowed at school, on
   school property, or on a school bus or other vehicle owned, operated or leased by the District.




                         SECTION 800 – SCHOOL–COMMUNITY RELATIONS
                                           PAGE 18
                                   WISCONSIN HEIGHTS SCHOOL DISTRICT
                                      BOARD OF EDUCATION POLICIES
                                SERIES 800 – SCHOOL-COMMUNITY RELATIONS


834 – DOMESTIC ANIMALS ON SCHOOL PROPERTY

                                                                                          ADOPTED: JULY 17, 1989
                                                                                          REVISED: APRIL 17, 1995

Domestic animals shall not be permitted on school district property except on a leash or under strict control of the
owner.

Animal owners shall not permit an animal to soil, defile, defecate on district property or otherwise to become a
nuisance on school district property.

The person responsible for the animal shall immediately remove any feces deposited by the animal and dispose of
same in a sanitary manner.

LEGAL REF.: Sections 120.12(1) Wisconsin Statutes
                     120.13(17)




                              SECTION 800 – SCHOOL–COMMUNITY RELATIONS
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                                   WISCONSIN HEIGHTS SCHOOL DISTRICT
                                      BOARD OF EDUCATION POLICIES
                                SERIES 800 – SCHOOL-COMMUNITY RELATIONS


835 - LOCKER ROOM PRIVACY
                                                                                         Adopted: September 22, 2008


The District shall observe measures intended to protect the privacy rights of individuals using school locker rooms.
The following provisions outline the extent to which that protection can be provided:

1.      Locker rooms are provided for the use of physical education students, athletes and
        other activity groups and individuals authorized by the building principal or by District policy. No one will be
        permitted to enter into the locker room or remain in the locker room to interview or seek information from an
        individual in the locker room at any time.

2.      In order to be approved by Wisconsin Heights School District Administration for use of school facilities, all
        organizations must agree to follow state laws and district policy.

3.      No media recorders including but not limited to cameras, video recorders or other devices that can be used
        to record or transfer images may be used in the locker room at any time.

3.      No person may use a cell phone to capture, record or transfer representation of a nude or partially nude
        person in the locker room or to take any other photo or video image of a person in the locker room.

4.      Presence of Non-Team Personnel in the District Locker Room
           • Non-team personnel, including the media representatives are prohibited from entering District
               locker rooms.
           • Coaches and non-player team personnel of the opposite sex are prohibited from entering a locker
               room when the presence of such individuals would compromise the privacy interest of those
               students in locker room facilities.
           • Media representatives who wish to interview students must obtain prior permission from the head
               coach. If approved, the head coach will make arrangements for the interviews to occur in an
               alternative location.
           • Requests to interview a student must be consistent with the parent/guardian signed disclosure of
               student directory data on file with the District

Students and staff violating this policy shall be subject to school disciplinary action and
possible legal referral, if applicable. Other persons violating the policy may be subject to
penalties outlined in state law. The building principal or his/her designee shall be
responsible for enforcing this policy.

This policy shall be publicized annually and posted in each locker room in the District by building administration.

Legal References:        2007 Wisconsin Act 118
                         Wisconsin Statutes Section 40.29
                         Wisconsin Statutes Section 120.13 (17) (19) (35)
                         Wisconsin Statutes Section 120.14
                         Wisconsin Statutes Section 120.61
                         Wisconsin Statutes Section 995.50

Cross References:        830              Use of Facilities
                         830- Rule        Facility Use Regulations
                         830-Exhibit      Request Form to Use School Facilities




                               SECTION 800 – SCHOOL–COMMUNITY RELATIONS
                                                 PAGE 20
                                   WISCONSIN HEIGHTS SCHOOL DISTRICT
                                      BOARD OF EDUCATION POLICIES
                                SERIES 800 – SCHOOL-COMMUNITY RELATIONS


840 – PUBLIC GIFTS TO THE SCHOOLS

                                                                                     ADOPTED: JANUARY 18, 1988
                                                                                    REVISED: SEPTEMBER 26, 2005

The School Board may accept and use any bequest or gift of money or property for a purpose deemed by the
Board to be consistent with District goals, per the following guidelines.

Gifts with a value of under $500 may be accepted by the district administrator/designee without Board approval.
Notice will be given to the Board of all gifts valued between $100 - $500. Board approval is required for gifts with a
value of over $500. In all cases, a thank you acknowledgement will be mailed to the donor by the appropriate
administrator or board clerk.

To be accepted, a gift shall:

•   have a purpose consistent with those of the school;
•   be offered by a donor acceptable to the Board;
•   not begin a program which the Board would be unwilling to continue when gift or grant funds are exhausted;
•   not bring undesirable or hidden costs to the district;
•   place no restrictions on the school program;
•   not be inappropriate or harmful to the best education of students;
•   not imply endorsement of any business or product; and
•   not be in conflict with any provisions of policy, school code or public law.

All gifts, grants and bequests will become school property to be used at the discretion of the school unless
otherwise specified in the bequest.

The School District shall not discriminate in acceptance and administration of gifts, bequests, scholarships and
other aids, benefits or services to students from private agencies, organizations or persons on the basis of sex,
race, color, religion, national origin, ancestry, creed, pregnancy, marital or parental status, sexual orientation or
physical, mental, emotional or learning disability or handicap. Discrimination complaints shall be processed in
accordance with established complaint procedures.

LEGAL REF.:      Sections 118.13 Wisconsin Statutes
                          118.27
                          895.515
                          PI 9.03 (1) of the Wisconsin Administrative Code

CROSS REF.: 110, Educational Philosophy/Mission
            111, School District Objectives
            411-Rule, Student Discrimination Complaint Procedures
            841, Memorial Plaques for Display in Schools




                                SECTION 800 – SCHOOL–COMMUNITY RELATIONS
                                                  PAGE 21
                                   WISCONSIN HEIGHTS SCHOOL DISTRICT
                                      BOARD OF EDUCATION POLICIES
                                SERIES 800 – SCHOOL-COMMUNITY RELATIONS

841 – MEMORIALS FOR DISPLAY ON SCHOOL PROPERTY

                                                                                    ADOPTED: OCTOBER 19, 1987
                                                                                    REVISED: FEBRUARY 12, 1996
                                                                                           SEPTEMBER 26, 2005
                                                                                             DECEMBER 14, 2009
                                                                                              FEBRUARY 8, 2010
                                                                                                  MAY 24, 2010


Decisions to accept memorials shall go before the School Board. Memorials are encouraged to be maintenance
free and in some way recognize the contribution the person has made to the Wisconsin Heights School District.
Location of memorial will be decided by the School Board with the aid of school administrator.

The Wisconsin Heights School District reserves the right to remove donated items with approval of the School
Board, items shall be returned to the donor whenever possible.

Visitations and memorial services shall not be held at a district owned facility.


CROSS REF.: 110, Educational Philosophy/Mission
            111, School District Objectives
            840, Public Gifts to the Schools




                               SECTION 800 – SCHOOL–COMMUNITY RELATIONS
                                                 PAGE 22
                                   WISCONSIN HEIGHTS SCHOOL DISTRICT
                                      BOARD OF EDUCATION POLICIES
                                SERIES 800 – SCHOOL-COMMUNITY RELATIONS

852 – DISTRIBUTION OF MATERIALS TO STUDENTS

                                                                                        ADOPTED: AUGUST 30, 1993

All persons or organizations wishing to distribute materials on school property during the time students are present
during the school day shall first contact the appropriate building principal to determine if the material should be
distributed to the students during the school day. If material is to be distributed to students during the school day, it
shall be in a manner that does not materially disrupt class work nor involve the substantial disorder or invasion of
the rights of others. Nothing in this policy should be constructed to prohibit the distribution of materials on school
property either before or after the school day.

The material to be distributed shall not be obscene, defamatory, pervasively indecent or vulgar (secondary schools)
or advertise any product or service not permitted by law.

Any material distributed that is not curriculum related material shall contain the following statement: “By allowing the
distribution of this material, the School District of Wisconsin Heights neither approves nor disapproves of the
content of the material.”

LEGAL REF.: Section 118.12       Wisconsin Statutes




                               SECTION 800 – SCHOOL–COMMUNITY RELATIONS
                                                 PAGE 23
                                   WISCONSIN HEIGHTS SCHOOL DISTRICT
                                      BOARD OF EDUCATION POLICIES
                                SERIES 800 – SCHOOL-COMMUNITY RELATIONS

860 – INDIVIDUAL’S PRESENCE ON SCHOOL PREMISES


                                                                                     ADOPTED: FEBRUARY 13, 2006

The School Board recognizes that school buildings are public buildings and that a variety of persons may want to
enter school buildings for a variety of reasons. At the same time, the Board recognizes that it has a responsibility to
protect the safety of students, staff and others while they are in school buildings and to make sure the educational
process is not disrupted.

Therefore, only the following individuals will be authorized to be present in a school building:

    school district employees and Board members when performing school
    District-related responsibilities;

    students who are enrolled in the school when participating in school-related activities;

    parents/guardians of students enrolled in the school when observing or participating in activities related to their
    child's educational program or when requested by school officials;

    individuals specifically authorized by Board policy to be in the school building;

    individuals attending or participating in events or activities open to the public; and

    other individuals with permission of the building principal or District Administrator.

Such authorization is in effect as long as the individuals are in the building for the reasons specified and their
conduct is in line with appropriate behavior standards.



LEGAL REF.: Sections 120.12(1) Wisconsin Statutes
                     120.13(35)
                     121.02(1)(i)

CROSS REF.: 187, Public Participation at Board Meetings
            720, Safety Program
            731, Building Security
            830, Use of School Facilities




                               SECTION 800 – SCHOOL–COMMUNITY RELATIONS
                                                 PAGE 24
                                   WISCONSIN HEIGHTS SCHOOL DISTRICT
                                      BOARD OF EDUCATION POLICIES
                                SERIES 800 – SCHOOL-COMMUNITY RELATIONS

870 – PUBLIC COMPLAINTS


                                                                                   ADOPTED: DECEMBER 9, 1968
                                                                                   REVISED: DECEMBER 21, 1987
                                                                                             JANUARY 23, 2006

Concerned citizens are encouraged to bring their concerns or complaints to the employee involved, the building
principal, District Administrator or School Board members. The concerns or complaints shall be dealt with in
accordance with established procedures.

A citizen, in presenting a concern or complaint, should be able to present such concerns or complaints free from
restraint, interference, coercion, discrimination or reprisal against either him/her self or against any of his/her
children at any time.


CROSS REF.: 161, Board Member Authority
            411-Rule, Student Discrimination Complaint Procedure
            870-Rule, Procedures for Responding to Public Complaints
            871, Public Complaints About Instructional and Library
                  Media Materials




                              SECTION 800 – SCHOOL–COMMUNITY RELATIONS
                                                PAGE 25
                                  WISCONSIN HEIGHTS SCHOOL DISTRICT
                                     BOARD OF EDUCATION POLICIES
                               SERIES 800 – SCHOOL-COMMUNITY RELATIONS


870-RULE – PROCEDURES FOR RESPONDING TO PUBLIC COMPLAINTS


                                                                                    ADOPTED: DECEMBER 9, 1968
                                                                                    REVISED: DECEMBER 21, 1987
                                                                                              JANUARY 23, 2006

A. Complaints Received by School Board Members

   1. If a public complaint is received verbally or in writing by a Board member, the Board member will refer the
      complaint to the District Administrator together with the name of the person making the complaint and the
      remedy being sought. Board members will not refer complaints to the District Administrator without giving
      the name of the person making the complaint and will not refer complaints directly to the Board as a whole.
      Individual Board members will not themselves investigate complaints on their own initiative.

   2. The District Administrator will investigate the complaint and, within ten working days, will report back in
      writing to the Board member making the referral and to the citizen complainant. The District Administrator
      will inform the employee involved, if applicable, of the nature of the complaint and every effort will be made
      to resolve the issue at this level.

   3. If the complaint is not solved to the satisfaction of the person making the complaint or the Board member
      receiving the complaint, they may make a written request to the Board President to review the District
      Administrator's written disposition of the matter. The written request should set forth the reasons the
      complainant or Board member believes the District Administrator's disposition to be unsatisfactory and the
      resolution desired. Upon receipt of such written complaint, the Board President shall ask to have the matter
      directed to the Board. The Board shall determine the next course of action. This may include, but is not
      limited to: securing of documentary evidence; personal interviews; an informal meeting; a formal hearing; or
      any combination thereof. The Board Clerk shall advise the complainant, in writing, of the Board's decision
      regarding the matter. The Board's decision shall be final.

B. Complaints Received by District Employees

   1. A District employee who receives a complaint shall encourage the person making the complaint to bring the
      concern to the attention of the school employee(s) most directly involved in the problem.

   2. If the concern is not resolved, the complaint should be referred to the employee's immediate supervisor.
      He/she shall arrange a conference between the parties involved, at which time the complaint and the
      requested solution will be put in writing. The immediate supervisor will inform the employee involved in the
      complaint.

   3. If the concern is not resolved at that level, the written complaint shall be given to the District Administrator
      for review and resolution.

   4. If the District Administrator is unable to resolve the concern to the satisfaction of all parties, the matter may
      be presented to the Board. The District Administrator shall, within 30 days, place the complaint on the
      agenda of a regular Board meeting for Board review and action. The Board Clerk shall inform the parties to
      the complaint of the Board's decision in writing. The Board's decision shall be final.

   5. Section B of this rule shall be included in Employee Handbooks.




                              SECTION 800 – SCHOOL–COMMUNITY RELATIONS
                                                PAGE 26
                                   WISCONSIN HEIGHTS SCHOOL DISTRICT
                                      BOARD OF EDUCATION POLICIES
                                SERIES 800 – SCHOOL-COMMUNITY RELATIONS

871 – PUBLIC COMPLAINTS ABOUT INSTRUCTIONAL AND LIBRARY MEDIA MATERIALS



                                                                                             ADOPTED: APRIL 8, 1991
                                                                                             REVISED: JULY 11, 2005


Regardless of how carefully material is selected in the District, it can be expected that at some point, some
members of the community will express concern about the appropriateness of selected materials. It is important
that when this happens, proper procedures are followed.

When a citizen or staff member of the District has a concern about particular instructional or library media materials,
the concern should be presented to the building principal who will attempt to resolve the person’s concern
regarding the material. After attempts to resolve the concern at the building level have been exhausted, a written
complaint may be filed in accordance with established District procedures.

School Board members who receive a complaint regarding instructional or library media materials used in the
District shall direct the complainant to the appropriate person.

While a parent may determine whether particular instructional or library media materials are acceptable and/or
appropriate for his/her child, no parent or group of citizens may abridge the rights of other parents, teachers, or
children to have access to the information that is part of the educational program.

The use of instructional or library media materials being reconsidered shall not be restricted until a final disposition
of the complaint has been reached. Reconsideration decisions made at one school shall not be binding on other
schools in the District.

The District shall not discriminate in the evaluation of instructional or library media materials on the basis of a
person’s sex, race, color, religion, national origin, ancestry, creed, pregnancy, marital or parental status, sexual
orientation or physical, mental, emotional or learning disability or handicap. Discrimination complaints shall be
processed in accordance with established procedures.

LEGAL REF.:      Sections 118.13         Wisconsin Statutes
                          121.02(1)(h)
                          PI 8.01(2)(h), Wisconsin Administrative Code
                          PI 9

CROSS REF.: 871-Rule, Procedures for Responding to Complaints About Instructional or Library Media Materials
            110,      Educational Philosophy/Mission
            161,      Board Member Authority
            361.1,    Selection of Instructional Materials
            361.2,    Selection of Library Media Materials
            361.3,    Selection of Videos/Movies and Use for Instructional and Entertainment
            411,      Equal Educational Opportunities
            411-Rule, Student Discrimination Complaint Procedures
            870,      Public Complaints




                               SECTION 800 – SCHOOL–COMMUNITY RELATIONS
                                                 PAGE 27
                                   WISCONSIN HEIGHTS SCHOOL DISTRICT
                                      BOARD OF EDUCATION POLICIES
                                SERIES 800 – SCHOOL-COMMUNITY RELATIONS


871-RULE – PROCEDURES FOR RESPONDING TO COMPLAINTS ABOUT INSTRUCTIONAL OR LIBRARY
           MEDIA MATERIALS

                                                                                             ADOPTED: APRIL 8, 1991
                                                                                             REVISED: JULY 11, 2005

A. General Considerations

    The following considerations apply when responding to any public concern or complaint about instructional or
    library media materials:
    1. The person expressing concern must be treated with respect. School personnel should not take the inquiry
         personally.

    2. School personnel should behave in an objective manner and follow Board policy and established
       procedures regarding the reconsideration of instructional or library media materials.

    3. The school administration should be informed of the initial concern immediately, and be kept informed of
       any further developments that may occur.

    4. Any review of challenged materials will be conducted openly.

    5. If the complaint reaches the attention of the media, accurate information from the school perspective will be
       provided by the principal and/or District Administrator.

B. Complaint Procedures

The following procedures shall be adhered to when any instructional or library media material (print or non-print) in
the District is questioned. At each step listed, action shall be taken within 14 days of receipt of the request:

    1. The complainant may register his/her (their) concern regarding the material with the appropriate school
       authority--expressly the building principal. A copy of the District’s policy and procedures regarding the
       reconsideration of instructional and library media materials shall be forwarded to the complainant, along
       with a copy of the “Request for Reconsideration of Education Materials” form. The complainant shall be
       requested to fill the form out completely and return it to the principal of the school involved.

    2. Upon receipt of the completed Material Reconsideration Form, a review committee consisting of the District
       Administrator, building principal, librarian, two teachers and up to two citizens shall consider the material
       reconsideration request. The District Administrator shall appoint the teacher and librarian representatives to
       the committee and the School Board shall select the citizen representatives.

        a. The committee may call on personnel from appropriate-related agencies or associations for
           consultation and advice.

        b. The committee shall issue its decision regarding the material in writing. The decision shall include
           specific recommendations for the inclusion or exclusion of the instructional or library media materials in
           question and state the reasons for the decision.

    3. Following consideration and written response by the review committee, if it is the desire of the complainant
       or a committee member, the material reconsideration request shall be submitted to the District
       Administrator for consideration and written response by the Board. The decision of the Board shall be final.

Until final disposition of the materials in question is made, the materials in question will remain in the library media
center and/or available for circulation to and use by students and staff.



                               SECTION 800 – SCHOOL–COMMUNITY RELATIONS
                                                 PAGE 28
                                  WISCONSIN HEIGHTS SCHOOL DISTRICT
                                     BOARD OF EDUCATION POLICIES
                               SERIES 800 – SCHOOL-COMMUNITY RELATIONS

881.2 – PARENT-TEACHER ORGANIZATIONS

                                                                                  ADOPTED: DECEMBER 9, 1968

Staff members shall be encouraged to join parent-teacher organizations and to participate actively in their program.

CROSS REF.: 830, Use of School Facilities
            840, Public Gifts to the Schools




                              SECTION 800 – SCHOOL–COMMUNITY RELATIONS
                                                PAGE 29
                                    WISCONSIN HEIGHTS SCHOOL DISTRICT
                                       BOARD OF EDUCATION POLICIES
                                 SERIES 800 – SCHOOL-COMMUNITY RELATIONS

893 – RESEARCH BY OUTSIDE AGENCIES

                                                                                         ADOPTED: JANUARY 9, 1985

The Wisconsin Heights School District Board recognizes the importance of research in education.

The administration and staff are authorized to cooperate with colleges, universities and other recognized agencies
in conducting research they judge to be worthwhile and in the best interest of students and the district.

Guidelines:

1. Instructional activities shall not be interrupted unless there is clear value for the educational program of the
   school.

2. Particular attention shall be given to the potential for invasion of privacy of students, their parents, staff or other
   employees.

Procedure:

1. The party wishing to conduct research will first contact the building principal.

2. A written plan shall be presented which includes:

        A. The objectives of the project
        B. Activities to be conducted
        C. Data collection and measurement techniques to be used. If the researcher is a student, written
           approval by a faculty member of the college or university involved is also required.

3. Projects agreed on by the principal and staff will be transmitted to the District Administrator whose concurrence
   is needed for final approval.

4. Project sponsors must obtain a signed release from parents or guardians of student involved. these documents
   shall be retained by the principal for a period of six months after the final project report.

5. Three copies of all results, together with any interpretation of these results shall be filed with the principal, to be
   shared with the District Administrator and the president of the school board.

LEGAL REF.: Sections 118.001 Wisconsin Statutes
                     120.13
             Protection of Pupil Rights Provision of the General Education Provisions Act (20 U.S.C. 1232h)

CROSS REF.: 893-Rule, Educational Research Guidelines
            347, Student Records
            526, Personnel Records
            823, Access to Public Records




                               SECTION 800 – SCHOOL–COMMUNITY RELATIONS
                                                 PAGE 30