TABLE OF CONTENTS
                             COMMUNITY RELATIONS - 1000 Series

Community Relations                                          Policy No.    Date Adopted
Communication with the Public                                1100          6/29/87
Publications, Radio & Television                             1111.1        1/24/06
Other Media: Communications from Outside the Schools         1112          6/29/87
Coverage of Board Meetings                                   1112.11       1/24/06
Role of the Public at Board of Education Meetings            1120          1/24/06
Responsibilities of School Personnel                         1150          6/29/87
Individual Board Member/Community Member Relations           1160          1/24/06
Parental Concerns                                            1200.1        1/24/06
School-Community Associations: PTA‛s                         1210          1/24/06
Citizens Advisory Committees                                 1220          1/24/06
Guidelines for School Visitations During School Hours        1250          1/24/06
Staff Participation in Political Activities                  1311.1        1/24/06
Public Performances, Competitions and Contests by Students   1321          1/24/06
Questioning of Students by Law Enforcement Agencies on       1411          2/28/06
School District Property
Fire Safety Programs and Local Fire Department               1412          2/28/06
Relations between Area, State, Regional & National           1500          6/29/87
Associations and Schools
Smoking on School Grounds                                    1530 (9140)   2/27/07
Community Relations                                           1100

Communication with the Public

It shall be the policy of the Board to maintain a continuing information program for
compiling and distributing news of events, noteworthy facts, statistics, plans and forecasts
necessary to the creation of an interested and informed public.

The Administration is responsible for all informational services to and from the public,
except for such matters as the Board may from time to time wish to deal with publicly

Policy adopted: 6/29/87
Community Relations                                                   1111.1

Publications, Radio & Television

The subject matter and program content of all publications, radio, TV programs and other
communications shall be consistent with the educational philosophy and goals of the School
District as established by the Board of Education, and by the Superintendent.

Policy adopted: 1/24/06
Community Relations                                                    1112

Other Media: Communications from Outside the Schools

Students and faculty of the schools are to be protected from intrusions on their time by
announcements, posters, bulletins, flyers and communications of any kind from individuals
and organizations.

The Superintendent of Schools and the Principals are urged to interpret this policy strictly.
Exceptions may be made when, in their judgment, the best interests of the students will be
served. In case of differences of opinion, the decision of the Superintendent of Schools
will be final.

Legal Reference:   Education Law
                   1709 Powers and duties of Boards of Education

Policy adopted: 6/29/87
Community Relations                                            1112.11

Coverage of Board Meetings

Representatives of the media are encouraged to attend all meetings of the Board of
Education. Meeting announcements, agendas, minutes for each meeting, and other related
supporting documents will be made available to representatives of interested organizations
and the press.

Legal Reference:   Education Law
                   2004 Notice of annual meeting in union free school district (reference
                   to publication in up to two newspapers)

Policy adopted: 1/24/06
Community Relations                                                    1120

Role of the Public at Board of Education Meetings

Meetings of the Board are conducted for the purpose of carrying on the business of the
schools, and therefore are not public meetings, but meetings held in public.

All meetings are open to the public except executive sessions, which are designed to discuss
such topics as personnel matters affecting specific individuals that should be confidential
by their very nature negotiations, litigation, real estate transactions, and any other matters
consistent with the Open Meetings Law.

Community members are invited to express concerns or present information or make
suggestions as provided in the agenda of a regular Board Meeting and Discussion Meeting.
Agendas for Board meetings will be made available to members of the public, and such
citizens will be entitled to make their presentation at such time as set forth in the agenda,
or as prescribed by the presiding officer. The community shall participate only at the time
provided in the agenda and in the manner expressly heretofore stated.

Regular Board Meetings/Discussion Meetings:

The Board Meeting is a business meeting and neither a public forum nor a court of law. The
community must confine their remarks to the facts and must not indulge in personal attacks.
Each member wishing to address the Board shall identify himself/herself by name and
address. Each citizen shall be allowed a maximum of three minutes to present a statement
or an issue. The presiding officer shall acknowledge each citizen only once, so that others
may be given an opportunity to address the Board on an issue or statement. All questions
should be addressed to the presiding officer who, in turn, will refer questions requiring an
administrative response to the Superintendent of Schools. All other questions requiring a
response will be referred through the presiding officer to other staff and/or Board, as
needed. In the event a response is required and cannot be made at the time of the
question, such questions shall be researched by the administrative staff for an answer, to
be provided either through a written response, a later Board meeting or at a conference.
Those in attendance at Board meetings shall conduct themselves in a business-like manner.

All written statements should be submitted to the Board Clerk at the beginning of each
Board meeting. The Board encourages those who wish to read a written statement to
submit that statement in writing at least three days prior to the Board meeting at which
the statement will be read. This will allow the Board and administration to respond
effectively at the meeting.

Policy adopted: 1/24/06
Community Relations                                                    1150

Responsibilities of School Personnel

School personnel are an important contact between the school and the community. The
image conveyed to the public by the staff is a lasting one and, in many instances, determines
the impression the public holds for its school system.

The attitude of all school personnel is important to the public relations program. Daily
contact made by all personnel can reflect the loyalties of employees. It is important for
the public to know that all employees are on the school team seeking better community

A pleasing personality, good grooming, patience, understanding and intelligence in those who
have contact with the public will insure improved relations with the public.

Policy adopted: 6/29/87
Community Relations                                                   1160

Individual Board Member/Community Members Relations

Board members individually will refer complaints, suggestions and constructive criticism
about operational and/or Board policy matters directly to the President of the Board and,
as appropriate, for referral to the Superintendent for consideration and/or action.

(Refer to new Policy 2450)

Legal Reference:   Education Law
                   1709 Powers and duties of boards of education
                   1711 Appointment of superintendent of schools

Policy adopted: 1/24/06
Community Relations                                                     1200.1

Parental Concerns

In the event parents have a concern, question or complaint with regard to a particular
course of study, a teacher, a class or practice, the parent should contact the teacher
involved in an attempt to answer or resolve the question or concern. If a question or
concern cannot be resolved in this manner, parents should then contact the appropriate
Supervisor or Principal. If the matter is not resolved at the building level or the parent
wishes to appeal the decision of the Principal, such appeal may be directed in writing to the

In the event of a concern or issue covered by a specific board policy, i.e. sexual harassment,
Student Code of Conduct, the procedures of the appropriate policy must be followed.

Policy adopted: 1/24/06
Community Relations                                                   1210

School-Community Associations: PTA‛s

The parent-teacher associations in our schools are staunch supporters of public school

The purposes of these associations are endorsed by the Board. Staff members shall be
encouraged to join the associations, and to participate actively in their programs.

Policy adopted: 1/24/06
Community Relations                                                      1220

Citizens Advisory Committees

Advisory committees should be appointed by the Board only when there is a definite
function to be performed, and this function should be indicated to the committee in writing
when it is appointed.

Advisory committees should be appointed primarily to advise the Board. In general,
individual members of such committees shall not be requested to perform specific services
for the Board. Unique talents of members can best be utilized on a consultative basis.

Advisory committees should not be appointed to advise on matters requiring decision by the
Board unless adequate time is available for a thorough study by the committee.

The Board shall seek the advice of the Superintendent before establishing or dissolving any
advisory committee.

Specific topics for study or well-defined areas of activity shall be assigned in writing to
each committee immediately following its appointment.

Upon completing its assignment, each committee either shall be given new problems or shall
be dissolved promptly. No committee shall be allowed to continue for prolonged periods
without a definite assignment.

Each committee shall be instructed as to

   1. The length of time each member is being asked to serve.
   2. The service the Board wishes it to render.
   3. The resources the Board intends to provide to help it complete its job.
   4. The approximate dates on which the Board wishes it to submit reports.
   5. The time and place of the first meeting.
   6. The Board policies governing citizens committees to help clarify relationships from
      the beginning.
   7. Its relationships with the Board as a whole, with individual Board members, with the
      Superintendent, and with the other members of the professional staff.
   8. The approximate date on which the Board wishes to dissolve the committee.

The Board shall have the sole power to dissolve any of its advisory committees and shall
reserve the right to exercise this power at any time during the life of any committee.

The Board shall see that the public is made aware of the services rendered by such
committees of citizens as it may appoint and shall see that the public is informed of all
major conclusions and recommendations made by such committees. All public announcements
concerning the organization, membership, operation, recommendations and dissolution of
such committees shall be made at such a time and in such manner as the Board may choose.

Legal Reference:   Education Law
                   1708 Regular meetings; visitation of schools
                   (the advisory nature of committees)

Policy adopted: 1/24/06
Community Relations                                                   1250

Guidelines for School Visitations During School Hours

In order to provide a safe and secure environment for students and staff, the following
guidelines are provided for visitations:

   1. All visitors must enter any school building through the “single point of entry”
   2. Upon entrance, all visitors must report to the main office of the building.
   3. In order to proceed to any other portion of the building, all visitors must sign in and
      obtain a visitor pass/badge, etc.
   4. Visitors are restricted to the purpose or event for which a pass or badge has been

Any violation of the above guidelines may constitute a basis for the filing of a criminal
trespass compliant.

Policy adopted: 1/24/06
Community Relations                                                1311.1

Staff Participation in Political Activities

The Board recognizes and encourages the rights of its employees, as citizens, to engage in
political activity, with the restriction that no employee of the school district shall solicit
support of any political candidate, partisan, or non-partisan, or support of any issue on any
referendum matter, during regular work hours on school district property.

Policy adopted: 1/24/06
    Community Relations                                                     1321

    Public Performance, Competition and Contests by Students

       When representing the school district, students may participate in public performances,
       competitions, and contests when such events fit both the aims of the schools and the
       needs of the students and when such performances are appropriate to the age group.

       Request for public performances (competitions and contests) by student groups must

       be submitted to the office of the Superintendent for approval.

    Legal Reference: Education Law
                     3023 Liability of Board of Education, Trustee, Trustees, or Board of
                     Cooperative Educational Services (reference defense staff suit while in
                     3229 Certain types of employment of children prohibited; other
                     authorized upon consent of local educational authorities (2)

Policy adopted: 1/24/06
Community Relations                                                    1411

Cooperation with local Law Enforcement Agencies on School District Property

A cooperative effort shall be maintained between officials of the school district and law
enforcement agencies. It is paramount that the rights of the school, the home, and civil
authorities, and of the individual be clearly understood and protected.

The Board, recognizing the rights of the student population and its commitment to
cooperate with law enforcement agencies, will permit student interrogation with parental
permission only.

Law enforcement agencies wishing to transport a student to their headquarters for
purposes of interrogation will be subject to the approval of the parent of the child.

Requests for police activity in the schools must be approved by the Superintendent except
for emergencies. The police may not remove a student from school without parental
permission unless the student is being arrested.

(see Policy #5130)

Policy adopted:      2/28/06
Community Relations                                            1412

Fire Safety Programs

Educational programs designed to make the youth of our schools sensitive to the need
for and the practice of good safety habits will be sponsored jointly by the school
district, the fire department and appropriate agencies of the State Education
Department. The school staff and administrators are urged to cooperate with personnel
of the local fire department in every possible way.

The Superintendent shall maintain a liaison with the Fire Department.

Legal Reference:       Education Law
                       807-a Fire Inspections
                       807 Fire drills

Policy adopted: 2/28/06
Community Relations                                                 1500

Relations between Area, State, Regional & National Associations and Schools

Membership in recognized associations will be maintained by the schools for several
reasons, including the following:

   1.    The in-service education benefits to our staff and Board which come from
         participating in meetings, conferences, clinics, and conventions
   2.    Access to the communication media of such associations, such as newsletters,
         periodicals, and advisory services
   3.    Representation in actions affecting education in general and our school district in

The Board, in maintaining such membership, in no way abdicates its authority over and
responsibility for the schools of the district as outlined in State law and Board policy.

The Superintendent of Schools is authorized to budget funds for such memberships and to
pay for the costs of adequate participation of staff in the activities of such associations to
achieve the purposes listed above.

The Board of Education will at its discretion maintain a relationship with neighboring school
boards as well as local private and parochial schools.

Legal Reference:   Education Law
                   1618 New York State School Boards Association, Inc.
                   1709 Powers and duties of boards of education

Policy adopted:    6/29/87
Personnel                                                            1530

Smoking on School Grounds

Smoking has been often cited as one of the leading causes of preventable death. Because
of the Board‛s deep and overriding concern for the health and safety of all students, the
Eastchester Board of Education hereby bans smoking and use of tobacco on school grounds,
bus trips, etc.

“School grounds” mean any building, structure and surrounding outdoor grounds within the
property boundaries of the district.

Policy adopted: 2/27/07

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