SILVERTHORNE PLANNING AND ZONING COMMISSION - Download as DOC by keara

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									                      TOWN OF SILVERTHORNE PLANNING COMMISSION
                                   MEETING MINUTES
                                     May 14, 2002


1. CALL TO ORDER - The meeting was called to order at 6:05 p.m. May 14, 2002, in the
Council Chambers of Silverthorne Town Hall, 601 Center, Silverthorne, Colorado.

2. ROLL CALL - Commissioner’s present and answering Roll Call were Robert Kieber,
Stuart Richardson, Keith Schaefer, Karla Trippe, and James Neel. Fred Kahrs was absent.
Staff attending tonight's meeting included; Mark Leidal, Community Development Director,
Michael Johnson, Senior Planner, Julia Wolanin, Planner, Jerry Dahl, Town Attorney, and
Melody Hillis, Administrative Assistant.

3. CONSENT CALENDAR – Robert Kieber requested that on page 2 of the minutes that
the wording be changed from “Town” to “staff” relating to lighting for A Kinder Carpet.
Robert Kieber made a motion to approve the minutes from April 16, 2002. Stuart
Richardson seconded. The motion passed unanimously.

4. CITIZEN’S COMMENTS:
None

5.   PUBLIC HEARING:
A. Final CUP - A Kinder Carpet Carpet Conditional Use Permit
Julia Wolanin, Planner presented the project. The owner/applicant Kevin Boylan and Tom
Wallace are requesting approval to operate a carpet cleaning and flood restoration
business, known as, A Kinder Carpet, at the existing Price Automotive building.
Contractor/trade businesses are required by code to be processed as a Conditional Use
Permit in a C-1 zone district. The property is located at 590 Adams Avenue, Lot 23 R,
Block D, Silverthorn Subdivision.

APPLICANT COMMENTS:
Kevin Boylan -      Thinks that this will be a good business, will clean up the appearance
                    of the lot.
Stuart Richardson - Didn’t like the ten year prevision previously, can you live with that now?
Kevin Boylan -      Yes.
PUBLIC HEARING OPENED TO PUBLIC COMMENT
Planning Commission
May 14, 2002
PUBLIC COMMENT:
Jeff Kelliner - Known applicant for several years. As this area changes, would like to
                see companies in Silverthorne that you can trust and are dependable.
                This business has risen to the occasion several times. Would be a
                benefit to the Town.
Carol Kemp -    Willowbrook resident. Known Kevin for two years. Arrow Insurance
                Claims Adjuster. Would refer customers to Kinder Carpet. Has never
                gotten any complaints from any of the people that she has referred to
                his company. Welcome him into the community.

PUBLIC HEARING CLOSED TO PUBLIC COMMENT

COMMISSIONER’S COMMENTS:
Robert Kieber - Concerned with lighting and repair and maintenance of fence. Should
                these items be made conditions of approval?
Jerry Dahl -    Yes, if you want them to be enforceable.
Karla Trippe -  Find that this is not in compliance with the Comprehensive Plan. Also
                not in compliance with Criteria 3 relating to adjacent uses. Finds that
                this use is incompatible with Parkway Place, which is an adjacent
                property. Would welcome the business into Town, just not in this
                location.

KARLA TRIPPE MADE A MOTION TO RECOMMEND DENIAL OF A KINDER CARPET
FOR A CONDITIONAL USE PERMIT WITH THE STAFF RECOMMENDED FINDINGS.
MOTION DIED FOR LACK OF A SECOND.

ROBERT KIEBER MADE A MOTION TO RECOMMEND APPROVAL OF A KINDER
CARPET CONDITIONAL USE PERMIT WITH THE STAFF RECOMMENDED
CONDITIONS, ONE THRU EIGHT, ADDING TWO ADDITIONAL CONDITIONS:
  9.    THE EXISTING FENCE SHALL BE REPAIRED, WASHED, REPAINTED,
        AND MANITAINED IN A SATISFACTORY CONDITION.
  10.   ANY CHANGES IN LIGHTING SHALL BE BROUGHT BEFORE THE STAFF
        FOR APPROVAL AND CONFORMANCE WITH TOWN CODE.
STUART RICHARDSON SECONDED. THE MOTION PASSED BY A VOTE OF FOUR
TO ONE, KARLA TRIPPE OPPOSED.

B. Preliminary PUD and Subdivision – Brian Avenue Business Center
Chairman Keith Schaefer indicated that he had a conflict of interest on this project and
stepped down. Vice-Chair Karla Trippe conducted the meeting.

Michael Johnson, Senior Planner presented the project. The applicant is requesting
approval of Preliminary Planned Unit Development (PUD) and Preliminary Subdivision
Approval, 625 Brian Avenue, Unsubdivided.

COMMISSIONER’S COMMENTS:
James Neel –
Planning Commission
May 14, 2002
Karla Trippe -      Are the buildings we see in the plans going to be the ones that are
                    built?
Michael Johnson - PUD is specific as to how the building will be built. Should look like a
                    residential units from the back.
Karla Trippe -      Person would buy the lot and then build according to design
                    standards.
Stuart Richardson - When would staff see HOA regulations? Concerned about berm.
                    HOA is necessary.
Michael Johnson - Easement on plat, intention for there to be a HOA.
Karla Trippe -      Could we require applicant to have HOA?
Michael Johnson - Applicant is proposing one.

Applicant Comments:
Scott Downen -  Owner of parcel. Have been making continual changes to this project.
                Thinks most recent submittal is better, the major changes are land
                uses, more compatible with area. Architectural guidelines and
                buildings proposed will fit better with the surrounding residential area.
                A lot of engineering work and landscaping work has been done on this
                project. The biggest concerns in the past have been buildings
                backing up to Arctic Placer, these building will have a maximum run of
                40 feet without breaking it up. Tried to create a buffer between Arctic
                Placer and this project will accomplish that goal. Will have HOA that
                maintains the berm, the berm have sprinkler system installed. Felt
                that this is a great project for the community regarding the service
                industry. Feels that the Town could use more developments such as
                this. In lieu of cash, the applicant has offered the to assist Town with
                trail construction. Concerned with two conditions regarding the
                parking. Town has problems with parking with a couple of projects.
                Parking hasn’t worked at some other locations because of the
                employee housing. Trying to make employee housing happen. Would
                like to the parking allowance increased for the commercial portion.
                The deed restriction is difficult to deal with, doesn’t know how to
                monitor. Have discussed with Summit Housing Authority, would have
                to research to comply.

PUBLIC HEARING OPENED FOR PUBLIC COMMENT

None.

PUBLIC HEARING CLOSED FOR PUBLIC COMMENT

COMMISSIONER COMMENTS
James Neel -  Likes the way buffer is set up towards residential. Deed restrictions
              for employee units can be done. Urges the applicant and commission
              to maintain that condition.

Planning Commission
May 14, 2002
Stuart Richardson - Berm should alleviate the problem expressed by Arctic Placer
                    residents at previous meetings. Likes the land use restrictions, as well
                    as berm and garages in the back.
Robert Kieber -     Has no problem with mixed use, with provided employee housing on
                    site. Has problem with condominimizing these units. Great location
                    for apartments. Sees problems with parking, doesn’t think that there
                    will be enough parking. Would like to see more parking. Concerned
                    about families having children with no place to play. Deed restricted
                    properties have problems getting loans.
Karla Trippe -      There is the potential for this to be a very good project. Success
                    dependant on HOA and CCR putting into place. Design does fit with
                    Arctic Placer design, good opportunity to be a transitional project.
                    Have to be very strict since it’s next to residential. Parking will have to
                    be addressed, parking will be a problem, people working there won’t
                    be the same people that are living there. Elementary school one block
                    away. Should be concerned with commercial traffic traveling through
                    the area trucks, has a lot of potential for danger to children attending
                    school. Applicant has come back with a good idea.

STUART RICHARDSON MADE A MOTION TO APPROVE THE APPLICATION FOR
THE BRIAN AVENUE BUSINESS CENTER WITH THE STAFF RECOMMENDED
CONDITIONS. JAMES NEEL REQUESTED THAT ONLY CONDITIONS TWO THRU
FIVE   BE   INCLUDED,  DELETING   CONDITIONS    ONE   AND  SIX.
ROBERT KIEBER SECONDED. THE MOTION PASSED UNANIMOUSLY.

6.   ACTION ITEMS:
A. Final Site Plan - Pizza Hut Site Plan Amendment
Julia Wolanin, Planner presented the project. The owner/applicant proposes to add an
extension of the cooler, change the architecture fascia and minor alteration of the pathway
near the cooler addition. This property is located at 175 Stephens Way, Lot 1, Skelly
Redevelopment Subdivision.

Stuart Richardson - Does design include the work that the Town is doing now on sidewalk
                      work going on?
Julia Wolanin -       The sidewalk is a Town project and in the Town right-of-way, it doesn’t
                      include Pizza Hut.
James Neel -          Just want to make sure this is off of this property.
Karla Trippe - Regarding the drive thru, will it stay there?
Gary Reynolds -       Operations is looking into it.
Karla Trippe - There is nothing we can do about it.

APPLICANT COMMENTS:
Gary Reynolds - Has material and color sample board for review and is available for
                questions.

PUBIC HEARING OPENED FOR PUBLIC COMMENT
Planning Commission
May 14, 2002
None

PUBLIC HEARING CLOSED FOR PUBLIC COMMENT

COMMISSIONER’S COMMENTS:
Robert Kieber -       Concerned about roof on dumpster location. If enclosure is put in
                      would like to see roof, because of location and visibility from above.
                      Restaurant is a use by right, concerned about dumpster taking up
                      more space. Given variance on 12/12/86 for drive thru and now
                      applicant wants more space. Will vote no at this time.
Keith Schaefer -      Clarification of Robert Kieber’s reason for denial, is due to the drive-
                      thru not being used?
Robert Kieber -       Not just because of that, the Planning Commission has to be
                      concerned with improving looks, basically the drive thru is roadway.
Keith Schaefer -      If they used the drive thru occasionally you (Robert) would be okay
                      with it?
Robert Kieber -       There is no purpose for this drive thru.
Stuart Richardson - Agrees with Robert. Regarding Waste Management looking at
                      enclosure. The dumpsters need to be located in proper enclosures,
                      need code enforcement to ensure that this is being done.
Keith Schaefer -      Dumpsters aren’t in the enclosures?
Stuart Richardson - In other commercial areas of Town, dumpsters are not put back into
                      enclosures.
Gary Reynolds -       Will look into it.
James Neel -          Likes roofs on enclosures, so they are covered. Enclosures do meet
                      Waste Management’s requirements. Approval is strong word for an
                      outside company.
Karla Trippe - For clarification, applicant is not asking for an easement?
Jerry Dahl -          No.
Keith Schaefer -      Don’t seem to share the concern about the drive-thru not operating.
                      Runs with building not inclined to be concerned. Jerry should we be
                      concerned with this?
Jerry Dahl -          Not part of this site plan review. Not a basis to deny.

KARLA TRIPPE MADE A MOTION TO RECOMMEND APPROVAL OF THE PIZZA
HUT FINAL SITE PLAN AMENDMENT WITH THE STAFF RECOMMENDED
CONDITIONS, JAMES NEEL SECONDED.

JAMES NEEL MADE A MOTION TO AMEND THE STAFF RECOMMENDED
CONDITIONS BY THE DELETION OF CONDITION NUMBER THREE. STUART
RICHARDSON SECONDED. THE MOTION PASSED UNAMIOUSLY.

KARLA TRIPPE MADE A MOTION TO ADD CONDITION NUMBER SIX TO REQUIRE
THE PROPOSED ROOF ON THE DUMPSTER ENCLOSURE.          JAMES NEEL
SECONDED. MOTION PASS UNANIMOUSLY.

Planning Commission
May 14, 2002
THE ORIGINAL MOTION PASSED BY FOUR TO ONE, ROBERT KIEBER OPPOSED.

B. Sketch Plan – Raven Members Swimming Pool
Michael Johnson, Senior Planner presented the project. The applicant is requesting
approval of a sketch plan for a swimming pool located at 2929 Golden Eagle Road, Golf
Tract B, Eagles Nest Golf Course, Filing 1.

Robert Kieber -     Concerned with the chemicals that will be stored on site. How are
                    they going to be enclosed? Concerned with the outdoor storage at the
                    pool.
Michael Johnson - Town does not have codes regarding this. Believes that the Fire
                    Department has code authority over this.
Stuart Richardson - How can there be 133 parking spaces. Especially on Golf Tract B?
Michael Johnson - For whatever reasons approved current facility provides for 108
                    spaces.
Stuart Richardson - Parking is already critical.
Michael Johnson - Concern is not with special events but with day-to-day operations.
Stuart Richardson - Concerned with getting additional parking on golf Tract B.
Karla Trippe -      Need to take into account the driving range. People are going to go to
                    the driving range too, and not just to play golf.

APPLICANT COMMENTS:
Dave Eckman - Representing Blue River Land Company. Presented a slide show. Is
              maintaining 10 parking spaces at the pool area. Will be installing
              snow melt systems at the pool to promote a year round resort. Site will
              ensure that it is a private amenity. Maintaining the view corridors.
              Golf course members have expressed concerns about the sound
              traveling, would construct berm to diminish the sound. Present facts
              and figures to support the parking situation and construction schedule.
Mark Leidal - Some of information presented by the applicant has not been been
              presented to staff for review. The proposed dumpster relocation is not
              part of the application since this is the first time that staff has heard of
              this. This is a sketch plan application relating to the concept of the
              proposed use. There is an issue with provision in our code, regarding
              single site application, regarding Article 1, section 4-1-2, concerned
              how we are counting parking, is this a single site or not. Concerned
              with whether the Community Center pavilion parking calculations have
              been accounted for?

PUBLIC COMMENTS:

None

COMMISSIONER’S COMMENTS:
James Neel -   Parking is still an issue. Sharing parking is an issue. Hard time
               supporting this. No letter from HOA supporting this issue.

Planning Commission
May 14, 2002
Stuart Richardson - HOA has not taken a position on the parking. HOA will come out with
                     policy on this. Likes overall plan, parking has to be addressed since it
                     is a problem. Approval at this time, but numbers and locations needs
                     to be right before it moves forward.
Keith Schaefer -     On May 11, there were five parking spaces left, there is not enough
                     parking, concerns that at this time of the year that there is so little
                     parking. Can’t co-mingle parking with the Community Center parking.
                     Need to plan for fencing if this is going to be open year round. This is
                     the goofiest thing that I have seen in all of the Three Peaks
                     submission. Support might be difficult in the future. Not convinced
                     that this is the best location. The dumpster location is also a concern.
                     Will employees park at Maintenance Facility?
Rick Fretland -      Basically one person for every car.
Keith Schaefer -     The problem is that ideal golf weather is also ideal swimming weather.
                     If there is something going on at the Community Center there will be
                     too much parking and it won’t work. Possibly relocate the building,
                     wants to see it thought out, doesn’t want it to come back with a need to
                     enclose. Make sure that this is what you can live with.
Karla Trippe -       Will it be open year round?
Dave Eckman -        In conjunction with the Golf Course being open.
Karla Trippe - What are the hours of operation?
Dave Eckman -        Hours will be the same as the Golf Course.
Karla Trippe - What is the depth of the pool?
Dave Eckman -        Three and one-half to five feet.
Karla Trippe -       Will there be a gate and fence as required by the Department of
                     Health?
Dave Eckman          Yes.
Karla Trippe -       Regarding the parking, as a female golfer, walking a great distance to
                     my car is not a pleasurable experience. Would like to see parking
                     closer to course. What I see is not going to work, while it’s a good
                     idea.
Dave Beckman -       There will be a bag valet and valet parking.
Karla Tripe -        Look at valet parking.
Rick Fretland -      Valet parking will be provided, guests will be shuttled, guest won’t be
                     walking.
Robert Kieber -      Since it’s Sketch Plan, a lot of work needs to be done. The less
                     parking that there has to be the better. Go along with staff
                     recommendations. Concerned with security.
Dave Eckman -        Planning on incorporate a security system.
Keith Schaefer -     There will be no reason for lighting?
Dave Eckman -        What lighting will be there, will be downcast
Keith Schaefer -     Very concerned about the parking. What was there before was
                     adequate, with the exception of the special events. Doesn’t want to
                     see a situation where the Community Center parking is used all the
                     time.
Stuart Richardson - Need good number on the number of people that are using driving
                     range.
Planning Commission
May 14, 2002
KARLA TRIPPE MADE A MOTION TO APPROVE THE SKETCH PLAN FOR THE
RAVEN MEMBERS SWIMMING POOL WITH THE STAFF RECOMMENDED
CONDITIONS, AND DELETING CONDITION NUMBER SIX.    JAMES NEEL
SECONDED. THE MOTION PASSED UNAMIOUSLY.

7. INFORMATION ITEM:

A. Landscaping Improvements to the Eagles Nest Golf Course Subdivision.

Mike Brake -          Representing Blue River Land Company/Three Peaks gave an
                      informational slide show presentation on upcoming landscaping
                      projects.

8. COMMISSIONERS COMMENTS
The Planning Commission had comments and questions on the following issues:
    Code Enforcement.
    Dumpsters being located inside of dumpster enclosures.
    Neon signs and the Town Center.
    CML Conference.
    Location of churches in zone districts.
    Access to Acorn/Remax.
    Code Revisions.
    Implementing “Main Street” concept into Town Code.


Robert Kieber made a motion to adjourn the meeting. Seconded by Stuart Richardson.
Motion passed unanimously. The meeting adjourned at 8:55 p.m.


Submitted for approval by:                          Approved this 4th day of June,
                                                    2002


_____________________________                       __________________________
Melody Hillis, Administrative Assistant             Keith Schaefer, Commission
                                                    Chairman


    These minutes are only a summary of the proceedings of the meeting. They are not
    intended to be comprehensive or to include each statement, person speaking or to
    portray with complete accuracy. The most accurate record of the meeting is the
    audiotape of the meeting, maintained in the office of the Planning Commission
    Secretary.



Planning Commission
May 14, 2002

								
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