Planning _ Zoning Commission by keara

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									                SHOW LOW PLANNING & ZONING COMMISSION
        MINUTES OF THE REGULAR MEETING OF TUESDAY, JUNE 10, 2008

1.    Call to Order. Chairman Skillin called the meeting to order at 7:00 PM.
2.    Roll Call.
COMMISSIONERS PRESENT: Chairman Skillin; Commissioner Leech; Commissioner
Allsop; Commissioner Isaacs; and Commissioner Johnson.
COMMISSIONERS ABSENT: None.
STAFF PRESENT: Justen Tregaskes, Planning and Zoning Director; Telford
Chapman, Senior Planner; Katie Blakeslee, Community Development Specialist; and
Diana Hough, Administrative Asst.
GUESTS PRESENT: Joseph King, Bob Saner, Mark Wemhoff, Jim Broome, Matt
North, Dave & Betty Cook, Marilyn & Jim Westlund, and others.
3.    Invocation. Commissioner Johnson gave the invocation.
4.    Pledge of Allegiance. Commissioner Allsop led the assembly in the
      pledge.
5.    Public Hearings.
A.    Public Hearing and Consideration of a Zone Change request submitted by
      Gary Martinson of Bison Ridge, L.L.C. to rezone a portion of their property
      located at 61 S. Clark Road, more particularly described as A.P.N. 309-37-
      014B, from R1-15 (Single-family residential, manufactured homes excluded,
      fifteen thousand square feet) to C-1 (Neighborhood Commercial).

Chairman Skillin informed the commission and the public that the applicant has
requested this item be continued to the June 24, 2008 meeting of the Planning and
Zoning Commission to allow them to hold their required neighborhood meeting on June
16, 2008. The public hearing has been officially noticed, so at this time the Chairman
opened the public hearing to give anyone present in the audience who cannot be
present on June 24, 2008 a chance to speak on this agenda item.

CHAIRMAN SKILLIN MOVED TO CONTINUE THE PUBLIC HEARING AND
CONSIDERATION OF THE ZONE CHANGE APPLICATION SUBMITTED BY BISON
RIDGE, L.L.C. TO REZONE PROPERTY LOCATED AT 61 S. CLARK ROAD TO THE
JUNE 24, 2008 MEETING OF THE PLANNING AND ZONING COMMISSION ;
SECONDED BY COMMISSIONER ALLSOP. PASSED UNANIMOUSLY.

6.    Old Business.
A.    Consideration of a Conditional Use Permit application submitted on behalf
      of AMHC, L.L.C. for expansion of existing facilities for Arrowhead Mobile
      Health Care at 1000 E. Mills, more particularly known as A.P.N. 210-16-082B.
      (Telford Chapman)



Minutes of the Planning and Zoning Commission of June 10, 2008                  Page 1 of 5
Mr. Chapman noted that this item had been continued from the May 13, 2008 meeting
to allow the applicant to be in attendance. The staff summary report was presented,
including the Findings of Fact and the following Staff Recommendations: 1. All
development shall comply with all applicable federal, state and local requirements,
including all applicable building codes; 2. All conditions set forth in C.U.P. 602-04-42
shall remain in place; 3. All areas not utilized for driveways, walkways and parking,
shall be landscaped and maintained on the subject property in a manner consistent with
section 15-1-58(D)(7); 4. In accordance with section 15-1-44(F)(8)(b), no sea
container(s) shall be permitted on the subject property; 5. All parking and loading areas
shall comply with section 15-1-46 of the City Code; 6. All parking areas shall be
surfaced with asphalt paving per City Code; 7. Any building additions shall comply with
the building design requirements as outlined in Section 15-1-59 of the City Code. No
metal siding utilizing vertical seems shall be permitted on the proposed expansion.

Commissioner Allsop asked about rear setbacks. Mr. Chapman noted that the
construction would take the building to six feet from the rear property line. This is in
compliance with city code.
Discussion was also held on the parking lot requirements. Chairman Skillin noted that if
we leave condition #6 as asphalt, the owner would be locked into asphalt parking. If we
change the wording to "hard surface or asphalt," that would give the owner options.
Commissioner Isaacs asked if the business was in compliance with their current
conditional use permit requirements, such as landscaping and other items. Mr.
Tregaskes responded that occasionally a new driver will forget and turn on the
sirens when driving on 11th Avenue, but that the owners are in compliance overall.
Commissioner Allsop asked about fencing adjacent to the property. Mr. Tregaskes
noted there is currently a chain link fence on the north side of the property abutting
the Jefferson Academy property. In addition, fencing is only required when residentially
zoned property is adjacent to commercially zoned property. The current fencing meets
code requirements.

Chairman Skillin asked the commission if they had any questions of the applicant.
Several commissioners indicated they had questions, so the Chairman asked the
applicant to come forward.
Mr. Jim Broome, 7900 South Avenida de Pina, Tucson, came to the podium.
Commissioner Johnson asked if the applicant would point out on the aerial where the
additions would be located to get a better idea of the proportional size of the
construction. Mr. Broome did so, indicating that a 24-foot attached addition would be
built on the east side of the current ambulance building. The current residence is a
detached building across the parking lot. Attached living quarters would allow for better
living conditions and quicker response time. A fence would be installed next to the
building. There is also a 16-foot attached addition to the north side of the building to
accommodate parking the reserve ambulance out of the weather.
Commissioner Allsop, referring to the submitted side elevation drawings, asked about
the proposed siding of the additions. Mr. Broome noted that this was the main reason
he wanted to address the commission this evening. The initial plan was to continue


Minutes of the Planning and Zoning Commission of June 10, 2008                   Page 2 of 5
using brown vertical metal siding to match the existing building siding. He has since
met with staff to discuss other options after being informed that staff felt this proposal
was not allowed in the current city code. One option might be to run the siding
horizontal or change the type of siding. His main concern was that the various sides of
the building would not match. His preference is to be allowed to continue with the
brown vertical siding.
Commissioner Allsop then asked Mr. Tregaskes what Mr. Broome’s options were. Mr.
Tregaskes noted that city code says no metal siding using vertical seams is allowed.
That is what is on the current building. From staff’s perspective, to construct an
addition using the same type of metal siding would not be allowed, regardless of
shifting the siding to a horizontal angle. It is staff’s opinion that this would violate city
code. The owner could use metal siding and install a facade, like a brick veneer, over
it. The proposed additions would run on two sides, the north and east. The south side
has a brick front. That would only leave the existing west side with metal siding.
Commissioner Allsop asked Mr. Broome if he had any other ideas. Mr. Broome
responded that he didn’t really understand until yesterday that the city did not want
metal siding at all. He noted that he could add lath and stucco on the east and north
sides.
Commissioner Allsop asked Mr. Tregaskes if he felt the commission needed to make a
statement clarifying the siding material issue. Mr. Tregaskes responded that the
staff condition that the building meet city code is sufficient. If you lock the owner into
one siding option and we come up with another workable alternative, then we have to
come back to the commission to change the siding requirement.
Commissioner Leech asked if the siding issue would come before the commission
again. Mr. Tregaskes noted that would not necessarily be the case. City code made
provisions for metal buildings, leaving the owner some options.
Commissioner Allsop asked about tabling the item until the siding issue was resolved.
Mr. Tregaskes noted that there were no more continuances allowed on this item. The
item would have to be rescheduled and renoticed. Commissioner Isaacs felt the item
should not be tabled, just leave in the staff condition that they meet city code.
Chairman Skillin noted that building plans must be submitted for approval. The
issuance of the conditional use permit is the only hold up for them right now. The
revised siding plans can be substituted into the building plans when a decision is
reached.
Chairman Skillin then asked Mr. Broome about his plans for the vacated building. Mr.
Broome noted their intent was to bulldoze it as soon as the new residence is built. The
Show Low Fire Department would like to use it for training purposes and then the
building will be removed. Chairman Skillin recommended that the motion this evening
also include a condition that the building be removed within 180 days or when
the training is complete, whichever comes first.
Mr. Broome noted one other issue. There is no specific date of completion for the
parking area to be surfaced and there are some drainage issues to be resolved first.
When he met with city people six years ago, the plan was to slope drainage on E. Mills


Minutes of the Planning and Zoning Commission of June 10, 2008                    Page 3 of 5
away from the property via the donated city easement. With road completion, water
actually drains west down E. Mills, across the driveway and into the garage. The
drainage needs to be re-engineered. The water needs to be channeled so it runs under
the driveway and into the ditch along the south or out to the northwest side of the
property.
Chairman Skillin asked when they were ready to begin construction. Mr. Broome’s
estimate was within 120 days. Chairman Skillin noted that the drainage issues would
need to be resolved prior to the issuance of a certificate of occupancy. Mr. Broome felt
that was a workable timeframe. He noted that the land slopes to the north across the
parking lot right now. They might need to build up the parking lot two feet to prevent
drainage in that direction. It was noted that no construction would be taking place on
the west side of the property, so people can come in and work on the parking while
construction is going on.
Chairman Skillin opened the microphone to anyone in the audience who might have
questions or comments. There was no response from the audience.

COMMISSIONER ALLSOP MOVED TO APPROVE CONDITIONAL USE PERMIT
602-04-118 SUBMITTED BY SCOTT FELTHEIM OF SDG ARCHITECTURE L.L.C.
ON BEHALF OF JAMES BROOME OF AMHC, L.L.C. TO EXPAND THE EXISTING
FACILITY, ARROWHEAD MOBILE HEALTH CARE, AT 1000 E. MILLS, MORE
PARTICULARLY DESCRIBED AS A.P.N. 210-16-082B, SUBJECT TO STAFF
RECOMMENDATIONS. CHAIRMAN SKILLIN ASKED IF COMMISSIONER ALLSOP
WOULD AMEND HIS MOTION TO INCLUDE A CHANGE TO CONDITION #2 TO
INCLUDE NO SIRENS ON ALL OF 11TH AVENUE, A CHANGE TO CONDITION #6
TO CHANGE THE WORD "ASPHALT" TO "HARD SURFACE," AND AN
ADDITIONAL CONDITION TO REQUIRE THAT THE VACATED LIVING QUARTERS
BUILDING ON THE PROPERTY BE DEMOLISHED WITHIN 180 DAYS OR 30
AFTER THE FIRE DEPARTMENT CONCLUDES THEIR TRAINING, WHICHEVER
WAS SOONEST. COMMISSIONER ALLSOP SO AMENDED HIS MOTION. ;
SECONDED BY COMMISSIONER ISAACS. PASSED UNANIMOUSLY.

Mr. Tregaskes stated that there was a seven day appeal period regarding this
conditional use permit. If no appeal of this decision was filed within that time frame, the
permit became effective.

7.    New Business. None.
8.    Call to Public. As there was no response from the audience for the Call to the
      Public, Chairman Skillin dispensed with the reading of the call.
9.    Election of Vice Chairman/Approval of Minutes.
A.    Call for Nominations and Election of Vice Chairman of the Planning and
      Zoning Commission.

Chairman Skillin opened the floor for nominations and polled the commission for a
preference to accept nominations for Vice Chairman or defer the election of a Vice
Chairman until there was a full commission seated. Commissioner Isaacs nominated
Commissioner Johnson. Commissioner Johnson preferred to defer the decision.

Minutes of the Planning and Zoning Commission of June 10, 2008                  Page 4 of 5
Commissioner Leech preferred to elect a Vice Chairman this evening and seconded
the nomination of Commissioner Johnson. Commissioner Allsop and Chairman Skillin
preferred to defer the decision. The call for nomination will be reconsidered when a full
commission of seven members is seated.

B.    Regular Planning and Zoning Commission Meeting of May 13, 2008.

THE MINUTES OF THE MEETING OF MAY 13, 2008 WERE ADOPTED BY
UNANIMOUS CONSENT.

10.   Summary of Current Events.
A.    Commission Members

Commissioner Isaacs attended the Little League monument dedication last Friday. She
was impressed with the quality of the monument and encouraged the citizens of Show
Low to visit the park and see it.
Commissioner Allsop extended his congratulations to Jack Latham on being elected to
city council.
Chairman Skillin advised the community of the free excess trash disposal available at
the Lone Pine Dam landfill. He also congratulated Jack Latham on his new position
and expressed his appreciation for his service to the commission.

B.    Planning and Zoning Director

Mr. Tregaskes advised citizens that they do need to take proof of residency to the
dump for free trash disposal. Regarding the Old Linden Road project, we
appreciate the public's patience while we complete this project. If you have any
questions or issues related to the project, please call the city at 532-4000. The city
would also like to express our condolences to the family of State Senator Jake Flake
who passed away Sunday. It’s a great loss for our area and a great loss for his
family. He accomplished a lot for his area and will be missed. Mr. Tregaskes also
thanked those involved with the Little League monument. There was a lot of
community support for this worthwhile project.

11.   Adjournment. Chairman Skillin adjourned the meeting at 7:37 PM.

ATTEST:                                       APPROVED:


_______________________________               ___________________________________
Justen Tregaskes                              Keith Skillin, Chairman
Planning and Zoning Director


_______________________________                ________________________
Diana Hough, Administrative Assistant          Date




Minutes of the Planning and Zoning Commission of June 10, 2008                Page 5 of 5

								
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