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Webelos Winter Camp 2009


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									Capitol Area Council                                          Boy Scouts of America

                   Webelos Winter Camp 2009
                                  December 27 – 30

                                 General Information
       Webelos Winter Camp will be held at Cub World at Camp Tom
   Wooten on Lost Pines Scout Reservation, 785 FM 1441, Bastrop
                Arrival Time: 1:00 p.m. – 5:00 pm on Sunday, Dec. 27, 2009
    Departure Time: after closing ceremony on Wednesday, Dec. 30, 2009 (noon approx.)
                      Camp Phone: (emergencies only) (512) 581-9897

                        Webelos Winter Camp Directors
                      Sonya Willis                               Nicholas Cowey
                      Camp Director                               Program Director

                   512-308-2287 Cell                             512-497-3841 Cell
                Goodturnusa@yahoo.com                         nicholas.cowey@lcra.org

   Who Can Attend: Webelos Winter Camp is for first or second year Webelos Scouts.
                          All Webelos attending MUST be a registered member of the Boy Scouts of America
                          and must be accompanied by a parent or guardian.
   Cost:          $110.00 per Webelos Scout
                  $55.00 per adult partner attending
                          Extra money may also be needed for your Trading Post needs.

           •   Campers and adult/guardian will each receive a camp patch.
           •   Fees include all meals and camp activity program materials.
           •   Earn Webelos Activity Badges towards advancement
           •   Fun hands-on sessions
           •   Delicious hot meals provided and served in Wooten Lodge
           •   Evening Programs including Campfire, Sing-a-longs, and Star Gazing
           •   “The Trading Post” will be open to purchase snacks and official B.S.A. merchandise
           •   Campsites and sessions held in nature’s paradise at the beautiful and rustic Cub
               World at Camp Tom Wooten on the Lost Pines Scout Reservation
           •   Opportunity to get to know fellow Webelos Scouts and Leaders from all across the
               Capitol Area Council

           All registration forms, schedules, and fees must be sent to:

                    Capitol Area Council, Boy Scouts of America
                            7540 Ed Bluestein Blvd
                             Austin, TX 78723
Tentage & Equipment:
    • All participants must furnish their own tents and camping equipment. If no fire ban is
      in effect, firewood can be gathered at camp. NO TREES ARE TO BE CUT. You
      may wish to bring firewood with you.
Leaders & Adults:
   • The success of Webelos Winter Camp depends on your participation. We have
      volunteers coming to teach, but the heart of our leadership comes from parents
      attending with their sons. We need all registered leaders who are attending
      Webelos Winter Camp to please signup to pitch in on an advancement
      session or help with special events. Please fill out and submit the enclosed form
      entitled “Activity Badge Volunteer Leaders.”
                            Registration & Medical Forms:

Turn in to Capitol Area Council:
      CHARACTER REFERENCE FORM to be in compliance with the Texas Youth
      Camp Safety act of 2006. Please find that form located at:

Turn in at camp check in:


               Activity Badges & Session Schedule
Below is a list of sessions offered for both first year Webelos and second year Webelos.

               Track #1                                        Track #2

                Naturalist                                     Communicator
                Geologist                                      Outdoorsman
                Craftsman                                      Forester
                Sportsman                                      Readyman
                Citizen                                        Scientist
                Artist                                         Scholar

Scouts will be placed in patrols and visit each activity on an assigned rotation. There are
6 sessions per day and the same schedule will apply each full day of camp. We cannot
insure that all Scouts from a pack will be together in sessions. There is ample free time
for these Scouts to interact outside the sessions. We will, on availability, assign packs to
the same campsites.
                        What Now? Take Action!
   •   Complete registration form & submit with fees to Capitol Area Council
   •   Complete Texas Camp Safety Act form & submit to Capitol Area Council

   •   Complete ‘Activity Badge Volunteer’ Form and email to Camp Director Sonya Willis

   •   Complete youth protection training and print out your YPT card to submit at camp
   •   Complete the Annual Health Form for everyone attending to submit at camp

                      Webelos Winter Camp Advancement
 Session                                Requirements                      Badge
 Artist                                 1,2,3,4,6,9,10                    Complete
 Communicator                           1,3,4,5,12,13,16                  Complete
 Citizen                                1,2,3,4,5,6,7,8,9,13              Complete
 Craftsman                              1,2,3,4                           Complete
 Forester                               1,2,3,4,7                         Complete
 Geologist                              1,2,4,5,6,7                       Complete
 Naturalist                             1,5,7,8,10,11                     Complete
 Outdoorsman                            1,2,7,8,9,10,12                   Complete
 Readyman                               1,2,3,4,5,6,7,8,9,12              Complete
 Sportsman                              1,2,3,4                           Complete
 Scientist                              1,2,3,5,6,7,8,10,11               Partial
 Scholar                                1,2,3,5                           Complete

 Special Sessions:
          Wildlife Conservation: Houston Toad Awareness & Reptile Exhibit
          Astronomy: Winter Sky Star-Gazing
          Cub Scout Outdoor Activity Award
          Visit to Boy Scout Winter Camp at nearby Lost Pines Scout Camp
          Movies, Hot Cocoa, Popcorn, and a POLAR BEAR Patch (if weather drops
          below 32 degrees!)
          Map & Compass
Note: All sessions and requirements subject to revision based on instructor and Scout
needs. Some activities require pre-work at Den/Patrol Level. Refer to Webelos
Handbook and local leaders to prepare. Contact Program Director with questions in
advance of arrival.
                                        WINTER CAMP SCHEDULE
Time               Sunday Dec. 27      Monday Dec. 28     Tuesday Dec. 29     Wed., Dec. 30
 7:30 am – 7:45 am                     Flag Ceremony/     Flag Ceremony/      Flag Ceremony/
                                       Announcements      Announcements       Announcements
 7:50 am – 8:15 am                     Breakfast          Breakfast           Breakfast
 8:30 am – 9:20 am                     Session 1          Session 1           Chapel Service
 9:30 am – 10:20 am                    Session 2          Session 2           Activity Badge
 10:30 am –11:20 am                    Session 3          Session 3           Clean Campsite
 11:45am – 12:30 pm                    Lunch/             Lunch/              Closing Ceremony
                                       Announcements      Announcements
 12:30 pm – 1:00 pm                    Open Time          Open Time
 1:00 pm – 2:00 pm Check In            Special Activity   Special Activity
                   1:00 pm-3:00 pm
 2:00 pm – 2:50 pm Set up campsite     Session 4          Session 4
 3:00 pm – 3:50 pm Set up campsite     Session 5          Session 5
 4:00 pm – 4:50 pm Set up campsite     Session 6          Session 6
 5:00 pm - 5:30 pm Prepare for Dinner Prepare for Dinner Prepare for Dinner
 5:45 pm           Flag Lowering/      Flag Lowering/     Flag Lowering/
                   Announcements       Announcements      Announcements
 5:55 pm – 6:30 pm Dinner              Dinner             Dinner
 7:30 pm – 8:30 pm Evening Program     Evening Program    Evening Program

 8:30 pm – 9:00 pm Cracker Barrel      Cracker Barrel     Cracker Barrel

 10:00 pm             Lights Out/      Lights Out/        Lights Out/
                      Bed Time         Bed Time           Bed Time
                                                             Parent Information

                                        Thank you for registering for the fourth annual         Webelos
                                        Winter Camp. You will enjoy the fun and excitement of Cub
                                        World at Camp Tom Wooten. No prior camping experience is
                                        needed, but you will need to bring your own camping equipment
                                        (i.e. tent, sleeping bags, personal toiletries, flashlights, etc.). We
                                        suggest you bring a wagon or cart to transport camp gear from
                                        the parking area to the campsite. To ensure the safety, security,
                                        and enjoyment of ALL participants, please read and abide by the
                                        following rules:

    •   Webelos Scouts must attend with a parent or guardian.
    •   Medical forms for each Webelos Scout and adult partner must be turned in at check in.
    •   PARK IN DESIGNATED AREA ONLY. No vehicles will be allowed in the campsites.
    •   In accordance with BSA national standards, no one will be allowed to ride in the back of a truck at
        any time and helmets must be worn when bicycling.
    •   Due to limited space, no siblings are allowed to attend Webelos Winter Camp.
    •   No campfires (except program) will be permitted if fire ban is in effect.
    •   No Pets are allowed.
    •   Do not climb on any fences. Most fences are for safety purposes and mark the reservation
        boundary. All participants must follow any and all rules that are posted, printed, or announced.
    •   Late arrivals, please report to Wooten Lodge for registration.
    •   Capitol Area Council refund policy will be in effect for this event.

                                   Directions to Cub World
Directions to Cub World:
To reach Lost Pines Scout Reservation and Camp Tom Wooten from Austin using Hwy 290:
East on Highway 290 to Elgin.
South on Highway 95 approximately 12.8 miles to FM 1441.
East on FM 1441 3.4 miles.
South into Lost Pines Scout Reservation.
Just after entering, take an immediate left at Cub World sign go 2.5 miles and check in at Wooten Lodge.

Or, reach Lost Pines Scout Reservation and Camp Tom Wooten from Austin using Hwy 71:
East on Highway 71 to Bastrop.
North on Highway 95 approximately 3.8 miles to FM 1441.
East on FM 1441 3.4 miles.
South into Lost Pines Scout Reservation.
Just after entering, take an immediate left at Cub World sign go 2.5 miles and check in at Wooten Lodge.

                                       Items of Interest
    •   Participants are encouraged to carpool to camp due to the limited number of parking spaces
        available at Cub World.
    •   Trading Post – A trading post stocked with Scouting stuff, drinks and snacks will be open during
        the event. Participants will have an opportunity to purchase additional t-shirts, hats, Cub Scouting
        items, and crafts at our fully stocked trading post.
    •   Restroom and showers are available at Cub World in addition to portable toilets and latrines
        located throughout camp.
                                    Activity Badge Volunteer Form
                             Thank you for signing up to help instruct at this year’s
                             Webelos Winter Camp. We do ask that ALL LEADERS
                             ATTENDING WEBELOS WINTER CAMP HELP OUT IN
                             SOME WAY either by instructing a session or helping
                             another instructor in a session.

We want all of our sessions to be as hands on as possible to make it fun and interesting
for the Scouts. To help you with this, you will receive an instructor’s packet containing
ideas and information on the session you have selected. There will be some supplies
available at camp for your use. Contact the program director in advance to request
items. You will have all the support you need from our program staff, and we will send
you a list of the Scouts attending your session(s) at least one week before camp so that
you will have an idea of how many boys to prepare for. Please make requests for
materials or equipment you may need for your session prior to camp and we will do our
very best to supply these for you.

Please fill out the information requested and return this form to council with your
registration forms.
Date of Birth:
Pack # / District:
Daytime Phone:
Evening Phone:
Cell Phone(s):
Email Address:

I am interested in teaching one of the following activity badges with #1 being my first

I am interested in helping another instructor: _____________________________

I am interested in helping in kitchen or trading post: ________________________

Return this volunteer form by mail to: Capitol Area Council, 7540 Ed
Bluestein Blvd., Austin, TX 78723, fax: 512-926-6870, or email Sonya
Willis at goodturnusa@yahoo.com by November 30.
                        WEBELOS WINTER CAMP
                  Registration & Advancement Schedule
  Webelos Name
  Pack # / District
  Adult Attending
  Email Address
  Address, City, Zip
  Daytime Phone #
  Evening Phone #
           Please check the Advancement path desired below:
              TRACK #1                                  TRACK #2
                  Artist                                     Communicator
                  Citizen                                    Forester
                  Craftsman                                  Outdoorsman
                  Geologist                                  Readyman
                  Naturalist                                 Scientist
                  Sportsman                                  Scholar


  Return with fees and appropriate forms before November 30 to
  Capitol Area Council, BSA 7540 Ed Bluestein Blvd. Austin, TX 78723.
            (Hurry, space is limited. Camp will fill up quickly!)
Webelos Scout Fee:              $ 110.00            Acceptance and participation in Capitol Area
Parent/Guardian Fee:            $ 55.00              Council programs is the same for everyone
                                                      without regard to race, color, disability,
Total fees enclosed             $______              national origin, political belief, or religion.

Make checks payable to BSA and mail to address                 REFUND POLICY
above. For your convenience you can fax your form      1.   Requests submitted after the event will
with credit card information to                             be considered only for personal illness
                                                            or family emergencies. No refund
512-926-6870 or register online:                            request will be accepted after 10 days
http://www.bsacac.org/events/user_register.php              following the end of the event.
                                                       2.   A service charge of 25% will be
Credit Card Payment Information:                            assessed on all refunds.
Card Type: ______________Exp. Date: _______            3.   Refund checks will be issued within 30
Acct #____________________________CVV____                   days following the end of the event to the
                                                            individual or entity paying the original fee.
                                                       4.   Fees, less 25%, are only transferable
           Items to turn in at check In
                                                            within the same unit to a Scout or adult
                                                            leader not registered for the event.
Annual Health and Medical Record (copy)                5.   In the event that the activity is
Youth Protection Certification Card (copy)                  cancelled, postponed or rescheduled by
                                                            the Council or District, and the
                                                            participant cannot attend on alternate
                                                            date, full fee will be refunded.
                Texas Youth Camps Safety and Health Act
On April 16, 2006, the state of Texas passed into law new regulations that affect the Texas Youth Camps
Safety and Health Act (Title 25, Part 1, Chapter 265, Subchapter B, Rule 265.12(f)(f1a)(f2)(g). This new
rule affects all licensed youth camps in the state of Texas and became effective June 1, 2006. In order for
the Boy Scouts of America and the Capitol Area Council to comply with the new state law on protecting our
youth camp participants we must require each leader to assist by providing the items listed below. Your
understanding and assistance in this important matter is greatly appreciated. This act requires all adult
volunteers, 18 years and older, undergo a criminal background check. By submitting this form you are
authorizing a criminal background check of yourself. For every adult age 18 and older who will be
attending camp even for one day, each unit must provide all of the following items for that
person to be able to attend camp. This check will be made from public record sources. You will have
an opportunity to review and challenge any adverse information disclosed by this check.

Please Answer the Following Questions                                             Circle one:
        Do you use illegal drugs?                                                 YES      NO
        Have you ever been convicted of a criminal offense?                       YES      NO
               (If yes, explain on back of page)
        Have you ever been charged with child neglect or abuse?                   YES      NO
        Has your driver’s license ever been suspended or revoked?                 YES      NO
               (If yes, explain on back of page)

Other than the above, is there any fact or circumstance involving you or your background that would call
into question your being entrusted with the supervision, guidance, and care of youth? (If yes, explain on
back of page)

Character references:                                                     Contact phone:
1.___________________________________                                     ____________
2.___________________________________                                     ____________
3.___________________________________                                     ____________

Applicant Name: ________________________                 Date of Birth: ______________
Address: ______________________________                  Day phone: _______________
City, ST Zip ___________________________                 email: ____________________

Signature: _________________________________________ Date: ________________

Submit this form to C.A.C. 7540 Ed Bluestein Blvd. Austin, TX 78723 or 512-926-6870 fax By Nov. 30

 BSA Online Youth Protection Training Certification Card – YOU MUST BRING YOUR COPY!
         The state law requires that every adult attending camp must provide certification that
         they have successfully completed youth protection training and have passed the related
         test. The Boy Scouts of America’s online youth protection training (see
         http://www.bsacac.org/Training/OnlineTraining.asp) has been approved by the state of
         Texas and meets the new state requirement. Adult leaders who may have taken the
         group video discussion version of this course previously still must take the
         online Youth Protection Training. After completing the test, each adult must print a
         copy of the Certification Card which must be turned in at camp during registration.

       Date application received _______________  OFFICE USE ONLY
       Date application approved ________________

       Date application sent to Camp Director ___________

       Approved by _______________________Title ____________________________

                                  WEBELOS WINTER CAMP

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