2006 FAIR Conference Feb. 1-3 Cocoa Beach, FL
Deans and Chairs Database
Lisa G. M. Chuck, Ed.D.
Director, Operations Analysis College of Engineering & Computer Science
University of Central Florida Stands for Opportunity
It all started…
Lots of paper Security access SACS Strategic plan Thesis/dissertation records
UCF College of Engineering & Computer Science
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Web Database System
Security access
Deans Chairs Faculty College Administrators University Administrators SACS
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UCF College of Engineering & Computer Science
Technical Stuff
1 part-time student, AIM Lab
Maciej Sobocinski, Information Technology BS
.asp.NET Security features
No-Cache feature turned on in IIS (the web server) - to prevent local browser caching of web pages. Session time-out set to 15 minutes - automatic log out after 15 minutes of inactivity. SSL with 128-bit encryption is forced on the site. Passwords stored using tripleDES encryption algorithm. Non-transparent link.
UCF College of Engineering & Computer Science
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Log In
Administrators, Deans, Chairs
Pre-assigned users and passwords Register on site and enter profile Default password e-mailed to user Can change password once logged in Forgot password? Enter email address Can edit profile
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Faculty
UCF College of Engineering & Computer Science
Faculty Access
Upload current annual report & CV
.pdf or .doc
Annual reports archived CV is overwritten View Thesis/Dissertation report of all faculty across the college
Can cut and paste data into their report Can compare performance with others
New
Publications submittal form & upload abstract
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UCF College of Engineering & Computer Science
Faculty Web Page
1. Edit Profile 2. View Thesis Dissertation 3. Manage Publications
UCF College of Engineering & Computer Science
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Faculty Web Page
4. Change Password 5. Upload CV
UCF College of Engineering & Computer Science
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Faculty Web Page
6. Upload Annual Report
UCF College of Engineering & Computer Science
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Security Access
View Faculty Annual And CV Report View Thesis and Dissertation Report View List of Faculty CECS Graduate Faculty Policy (as of summer 2005) Graduate Faculty (as of Summer 2005) View Faculty CVs View Admin Password Chart Manage My Publications Submit My Publications View All Publications
UCF College of Engineering & Computer Science
Deans & college admin = all depts. Chairs = own dept. Faculty = individual All college users = all depts. Deans & college admin = all depts. Chairs = own dept. Deans, college admin, chairs (static uploaded reports) Deans, college & univ. admin, SACS = all depts. Faculty = individual College admin = Deans and Chairs Deans, college admin, Chairs = all depts. Faculty = individual All college users = all depts Titles only = public access
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New
Thesis/Dissertation
Dissertation Report (by College) Dissertation Report (by Department) Dissertation Report (by Program) Thesis Report (by College) Thesis Report (by Department) Thesis Report (by Program) Thesis vs Non-Thesis Report (by College) Thesis vs Non-Thesis Report (by Department) Thesis vs Non-Thesis Report (by Program) Custom Report Generator Custom Data Dump Thesis/Dissertation FREETEXT Search
Canned Reports •All college users access
Custom Reports •All college users access Faculty CVs •College administrators 11 •University administrators
SACS Report
UCF College of Engineering & Computer Science
Thesis/Dissertation Web Page
Canned Reports: Dissertation Report (by College)
UCF College of Engineering & Computer Science
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Thesis/Dissertation Web Page
Custom Reports
•Custom Report Generator Select by Academic year, semester, department, and sort by document type = Custom canned report
•Custom Data Dump Select by Academic year, semester, department, and sort by document type = Raw data, download to .xl
Custom Report Generator
Dissertation/Thesis FREETEXT Search
•FREETEXT Search Type text to search any field entry in database
UCF College of Engineering & Computer Science
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Thesis/Dissertation Back End
Reports + these features
1. Manage Faculty
2. Add New Thesis/ Dissertation
UCF College of Engineering & Computer Science
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Thesis/Dissertation Web Page
New
Public Access
UCF College of Engineering & Computer Science
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Faculty Annual Report
CV and Annual Report •.pdf or .doc •Arranged by dept by faculty’s profile New •Web-based annual report New •Publications form & abstract upload
UCF College of Engineering & Computer Science
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Publications
1. Manage My Publications = All college users individual access
2. Add Publications = All college users individual access
UCF College of Engineering & Computer Science
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Publications
New
View Publications + abstract
Access-all college users, all record Access-all records except abstract
Public view
UCF College of Engineering & Computer Science
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In the works…
New
Thesis/dissertation public page
Show/hide student name
Thesis/dissertation edit/delete records Web template for faculty annual report
Also includes publications & abstract upload
Honors thesis database Deans and Chairs meeting minutes
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UCF College of Engineering & Computer Science
Q&A
Contact e-mail: lchuck@mail.ucf.edu
UCF College of Engineering & Computer Science
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