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Position Profile – Work Instruction
Revision: Revision status:
th
9 August 2008 Draft
1. Purpose and Scope
The Primary purpose of this work instruction is to assist managers in completing the Position Profile document. The scope
of application is therefore restricted to management and board-members.
The purpose of the information contained in the document is mainly twofold:
a. It is primarily a communication from departmental managers to the HR Manager which spells out precisely which
type of person they are looking for when filling any particular vacant position within the company. This assists
greatly in the recruitment and selection process.
b. Secondly. it becomes a performance management tool and is used as a benchmark in the employee performance
appraisal process. This is enabled because we have already defined what are the preferred requirements to
perform the function effectively, and have given the employee specific objectives/targets to achieve.
General Requirements / Information
Position title; Be specific with the title – it should briefly describe what the employee will do as their main function
Position level; Specify the position level; operator (specify what machine/station), inspector, packer, storeman,
guillotine, supervisor, team leader, manager, senior manager, board member. Etc.
Position reports to; Specify the title of the person the employee will report to (not the name).
Department; Specify in which department the person will work. If more than one department, specify all, but use
primary and secondary descriptions.
Position status; State whether permanent, part-time, temporary, fixed-term contract.
Subordinates; State whether any (and which) positions report to this position.
Core Competency Requirement
Educational;
Minimum requirement Preferred requirement
State the minimum educational level you are prepared to accept State the preferred educational level you would like for a
for a person performing this function. person performing this function to have.
Be specific in terms of level required, i.e. certificate, diploma, Be specific in terms of level required, i.e. certificate, diploma,
under-graduate, graduate, post-graduate, masters degree, under-graduate, graduate, post-graduate, masters degree,
doctorate. Specify the specialization subject. Can include both doctorate. Specify the specialization subject
school and tertiary education if applicable.
Experience;
Minimum requirement Preferred requirement
State the minimum experience level you are prepared to accept State the preferred experience level you would like a person
for a person performing this function. performing this function to have.
Specify in terms of both type of experience and in number of Specify in terms of both type of experience and in number of
years experience. years experience.
Additional Skills;
Minimum requirement Preferred requirement
Specify any additional skills that the employee must have as a Specify any additional skills that the employee must have in
minimum. These skills are very broad spectrum and may not be order to carry out their functions effectively.
directly connected to their core function. Such skills could
include:
Computer literacy
Communication
Leadership
Good time management
Specialist Knowledge;
Specify any specialist knowledge that