Position profile work instruction and template

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                                             Position Profile – Work Instruction
                                     Revision:                                                Revision status:
                                                       th
                                                     9 August 2008                                                     Draft



1.         Purpose and Scope

The Primary purpose of this work instruction is to assist managers in completing the Position Profile document. The scope
of application is therefore restricted to management and board-members.

The purpose of the information contained in the document is mainly twofold:
    a. It is primarily a communication from departmental managers to the HR Manager which spells out precisely which
        type of person they are looking for when filling any particular vacant position within the company. This assists
        greatly in the recruitment and selection process.
    b. Secondly. it becomes a performance management tool and is used as a benchmark in the employee performance
        appraisal process. This is enabled because we have already defined what are the preferred requirements to
        perform the function effectively, and have given the employee specific objectives/targets to achieve.



General Requirements / Information
Position title;                 Be specific with the title – it should briefly describe what the employee will do as their main function
Position level;                 Specify the position level; operator (specify what machine/station), inspector, packer, storeman,
                                guillotine, supervisor, team leader, manager, senior manager, board member. Etc.
Position reports to;            Specify the title of the person the employee will report to (not the name).
Department;                     Specify in which department the person will work. If more than one department, specify all, but use
                                primary and secondary descriptions.
Position status;                State whether permanent, part-time, temporary, fixed-term contract.
Subordinates;                   State whether any (and which) positions report to this position.




Core Competency Requirement
Educational;
                     Minimum requirement                                                   Preferred requirement
State the minimum educational level you are prepared to accept         State the preferred educational level you would like for a
for a person performing this function.                                 person performing this function to have.

Be specific in terms of level required, i.e. certificate, diploma,     Be specific in terms of level required, i.e. certificate, diploma,
under-graduate, graduate, post-graduate, masters degree,               under-graduate, graduate, post-graduate, masters degree,
doctorate. Specify the specialization subject. Can include both        doctorate. Specify the specialization subject
school and tertiary education if applicable.

Experience;
                      Minimum requirement                                                  Preferred requirement
State the minimum experience level you are prepared to accept          State the preferred experience level you would like a person
for a person performing this function.                                 performing this function to have.
Specify in terms of both type of experience and in number of           Specify in terms of both type of experience and in number of
years experience.                                                      years experience.




Additional Skills;
                       Minimum requirement                                                  Preferred requirement
Specify any additional skills that the employee must have as a         Specify any additional skills that the employee must have in
minimum. These skills are very broad spectrum and may not be           order to carry out their functions effectively.
directly connected to their core function. Such skills could
include:
          Computer literacy
          Communication
          Leadership
          Good time management




Specialist Knowledge;
Specify any specialist knowledge that
				
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Description: A template to be completed by line managers which communicates to the HR department exactly what type of person you are looking for to fill any vacant position
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