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Project Management of EU Funded Projects - Advanced Planning - EBU

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					                                           Project Management
                                          of EU-Funded Projects:
                                        Advanced Planning Skills



How advanced project                     A two-day course designed for
management skills can help               public, private and voluntary
deliver your project:                    sector organisations who are
                                         involved, or wishing to become
 Training, business and/or               involved, in the delivery of
 community regeneration projects
                                         projects funded through the
 can benefit from effective planning
 tools and responsive                    European Funds and other
 communication systems, whether          funding provided through the
 funded through EU or UK                 national government
 Government sources
 Systems for project management
 are not solely for use in               21 – 22 May 2008
 construction or IT installation         Lumley Castle
 projects – all contracts and            Chester-le-Street (Near Durham)
 organisations can benefit from
 their application
                                         30 June – 1 July 2008
 The sounder the project                 Thistle Hotel
 management system used, the             Cardiff
 more likely it is that projects will
 deliver and survive external audits
                                         8 – 9 October 2008
 Project management is not an art        Ramada Manchester Piccadilly
 – there are skills, systems and         Manchester
 procedures that can be used and
 developed!
 This course explores the use of IT
 in management


                                                                  Organised by:
                                                     The European Briefing Unit,
                                                          University of Bradford
Project Management of EU-Funded Projects:
Advanced Planning Skills
21 – 22 May 2008 – Lumley Castle, Chester-le-Street (Near Durham)
30 June – 1 July 2008 – Thistle Hotel, Cardiff
8 – 9 October 2008 – Ramada Manchester Piccadilly, Manchester

COURSE INFORMATION
This two-day course focuses on advanced planning skills. It explores planning systems
which build on the regulatory and compliance requirements laid down by the EU and
other funders. The course combines a review of systems and planning theories linked to
practical applications in the context of typical projects.

A mix of tutor-led sessions and group discussions will be supplemented with practical,
hands-on use of information technology (eg Excel) as the medium for developing
planning tools and management systems. An electronic file of tools and templates will
be provided to participants for use in their own organisations.

The use of IT is an integral element of this two-day course. It will be beneficial if those
attending have prior experience in the use of Microsoft Office software – Excel and Word
– and general PC familiarisation. Please note that the course will not cover the use of
Microsoft Project.

WHO SHOULD ATTEND?
Project Managers and Project Officers working in organisations with externally-funded
projects:
  HE and FE Colleges
  Universities
  Local Authorities
  Voluntary and Community Sector Organisations
  Training Providers
  Business Links
  Connexions
  Learning Partnerships
  NHS Trusts

Staff from Regional Development Agencies, the Welsh and Scottish Assemblies and
Learning and Skills Councils may find the course useful in the context of programme
management.
AT THE END OF THE COURSE PARTICIPANTS WILL BE ABLE TO:
  Identify the key components of a project management system
  Consider when and how advanced planning processes can be used to help improve
  project delivery
  Explore and use a number of advanced system processes and templates
  Share and use the tools provided by the course in their own organisations

Terms and Conditions
COURSE FEE
£525 early booking fee / £595 full fee
Fees include lunch and light refreshments during the course and delegate pack.

Book by 9 May 2008 (Chester-le-Street) or 16 May 2008 (Cardiff) or 25 July 2008
(Manchester) to benefit from the early booking fee of £525. All bookings received after
these dates revert to the full fee of £595.

BOOKING
To reserve a place, please complete the tear-off booking form and return it to:
Events Bradford, University of Bradford, Bradford, West Yorkshire, BD7 1DP by:

  21-22 May 2008 (Chester-le-Street)
  Early booking fee: 9 May 2008 (Chester-le-Street)
  30 June – 1 July 2008 (Cardiff)
  Early booking fee: 16 May 2008 (Cardiff)
  8-9 October 2008 (Manchester)
  Early booking fee: 25 July 2008 (Manchester)

Queries about booking arrangements should be directed to Events Bradford:
 tel: +44 (0)1274 233216/7
 fax: +44 (0)1274 233218
 e-mail: events@bradford.ac.uk

CANCELLATION CONDITIONS
A full refund will be given where a cancellation is received 14 days or more prior to the
event.

Cancellations must be made in writing to Events Bradford (fax and email accepted).

No refund will be given on cancellations received less than 14 days before the start of
the event or for non-attendance on the day. Please also note that registrations are not
transferable between courses.
Course Programme – Day One
09.00 Registration and coffee
09.30 Welcome and Introduction
      Purpose of the course and context reviewed
      Project management in action – problem-solving activity
      Why Project Management?
       Project management’s role in contracting
       Governance, probity and accountability – your organisation’s commitment
       Components of the project management systems
11.00 Break
11.15 Managing the Planning Process
       Defining the project deliverables and timeframes
       Setting and agreeing milestones for project delivery
       Creating delivery schedules
      Group Activity: Developing project timelines and key milestones
12.30 Lunch
13.30 Quality Management Procedures
       Understanding the role of quality in project delivery
       Managing delivery through product descriptions
       Validating and signing off deliverables
       Tracking progress – profiles v actuals
      Group Activity: Developing product descriptions linked to delivery
      schedules
15.00 Break
15.15 Managing Exceptions
       Risk and issue management systems
       Controlling change and reporting
      Group Activity: Developing a quality management system
17.00 Close
Course Programme – Day Two
09.15 Welcome to Day 2
      Reflection on the previous day’s sessions
      Managing Stakeholders and Communications
       Why stakeholder management?
       Undertaking and using the stakeholder analysis
       Stakeholder management and communications
       Developing the communication strategy and objectives
      Group Activity: Taking corrective actions through stakeholder management
11.00 Break
11.15 Managing Information and Reporting
       Role of steering group and project board
       Setting up reporting structures and systems
       Gathering project information
       Tracking spreadsheets and databases
      Group Activity: Reviewing data-gathering templates – outputs and budgets
12.30 Lunch
13.30 Constructing the Project Schedule
      Group Activity: Creating project schedules using Microsoft Excel
15.00 Break
15.15 The Project Management Toolkit
      Preview of the online project management templates provided to delegates
15.45 Close


      The organisers reserve the right to alter the programme if necessary.
COURSE VENUES
Lumley Castle, Chester-le-Street, Durham
Over 600 years old, Lumley Castle dominates the County Durham landscape.
Surrounded by beautiful parklands overlooking the River Wear and Durham County
Cricket Ground, Lumley Castle is a magnificent monument to a bygone age. The
Hotel is easily accessible by road from A1(M) junction 63, Chester-le-Street railway
station is less than 2 miles and Newcastle airport 19 miles (30 km) away.

Thistle Hotel, Cardiff
The Thistle Cardiff is located close to Cardiff Castle and the main shopping area in
the city centre. Cardiff Central mainline railway is only a 10-minute walk and the
airport is 12 miles (19 km) away. The hotel is easily accessed by car and on-site
parking is available for a nominal fee. The Thistle combines Victorian splendour
with 20th Century sophistication.

Ramada Manchester Piccadilly, Manchester
Located in the centre of Manchester and within walking distance of Manchester
Piccadilly mainline railway station, the Ramada is ideally located and has just
undergone an £18 million refurbishment programme. The hotel is easily accessed
by car from the M6 and M60 motorways and on-site parking is available for a
nominal fee. Manchester airport is only 10 miles (16 km) away and is either a
short taxi journey or a direct train ride away.

COURSE LEADER
Anne Eastwood
Anne has considerable experience in managing externally-funded programmes,
both domestic and European. Over the last 10 years, she has worked within the
TEC Sector, which included a 3-year secondment to the European Secretariat of
Government Office, Yorkshire and Humber Region, where she specialised in
project development and management of the European Social Fund. Currently,
Anne is working freelance on various contracts, the majority of which have human
resource development origins, successfully combining her public sector
knowledge with her academic FE and HE background.

CERTIFICATES
University of Bradford Continuing Education Certificates of Attendance will be
awarded to participants completing the course.

This leaflet will be made available in large print, Braille or audio if requested. Please
contact Events Bradford for details.


Photograph courtesy of the Audiovisual Library at the European Commission
Project Management of EU-Funded Projects: Advanced Planning Skills
Surname .................................... Forename ...................................... (Mrs/Miss/Ms/Mr/Dr/other.............)
Organisation ................................................................................................................................................
Position ........................................................................................................................................................
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Payment (Please tick as appropriate)
  I enclose a cheque for £................................. to cover the total cost (made payable to the University
  of Bradford)
   I wish to pay by credit card (please do not give credit card details on this form. Instructions on how
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   order number and confirm the full amount to be invoiced for and the postal address to be invoiced
   at. Please note that payment must be received prior to the event. Should you have any queries
   relating to payment methods, please contact Events Bradford.
Please reserve places on the course as follows:
(please provide names of additional applicants on a separate sheet or photocopied form)

21-22 May 2008 – Lumley Castle, Chester-le-Street
Residential fee @ £595                                                                                                    .........   place(s)
Booking received by 9 May 2008 @ £525                                                                                     .........   place(s)
Accommodation night before the course: 20 May 2008 @ £95                                                                  .........   place(s)
Non-residential fee @ £495                                                                                                .........   place(s)
Booking received by 9 May 2008 @ £425                                                                                     .........   place(s)
Course dinner (non-residential delegates) on 21 May 2008 @ £30                                                            .........   place(s)
30 June - 1 July 2008 – Thistle Hotel, Cardiff
Residential fee @ £595                                                                                                    .........   place(s)
Booking received by 16 May 2008 @ £525                                                                                    .........   place(s)
Accommodation night before the course: 29 June 2008 @ £95                                                                 .........   place(s)
Non-residential fee @ £495                                                                                                .........   place(s)
Booking received by 16 May 2008 @ £425                                                                                    .........   place(s)
Course dinner (non-residential delegates) on 30 June 2008 @ £30                                                           .........   place(s)
8-9 October 2008 – Ramada Manchester Piccadilly, Manchester
Residential fee @ £595                                                                                                    .........   place(s)
Booking received by 25 July 2008 @ £525                                                                                   .........   place(s)
Accommodation night before the course: 7 October 2008 @ £100                                                              .........   place(s)
Non-residential fee @ £495                                                                                                .........   place(s)
Booking received by 25 July 2008 @ £425                                                                                   .........   place(s)
Course dinner (non-residential delegates) on 8 October 2008 @ £20                                                         .........   place(s)
Please inform us of any requirements regarding diet, disability, communication etc:
....................................................................................................................................................................
Please tick if you would like to be contacted regarding the above requirements
Signed ........................................................................ Date ......................................................................
I hereby agree to the Terms and Conditions of booking as described
Please return completed form to: Events Bradford, Norcroft Centre, University of Bradford, Bradford,
West Yorkshire BD7 1DP Fax: 01274 233218.
                       .
The European Briefing Unit:
One of the largest providers of EU training to the UK public sector, the University of Bradford’s
European Briefing Unit organises and delivers short courses and conferences on many aspects
of EU funding and policies including project management, making claims to ESF/ERDF, auditing
European Structural Fund projects, as well as beginner level bid-writing courses. Clients include
staff from UK local authorities, Learning and Skills Councils, Regional Government Offices,
Regional Development Agencies, Business Links and Universities.

The Unit also delivers bespoke training seminars and other external contracts in the same fields.
Courses are tailored to the needs of individual organisations. Outside Britain, the Unit has delivered
seminars in Gibraltar, Iceland, Slovenia and Sweden. To keep organisations up to date with new
opportunities, the Unit publishes a weekly subscription and information service, ALERT, providing
news and policy updates on education, training and funding issues in Western Europe.

OTHER EVENTS ORGANISED BY THE EUROPEAN BRIEFING UNIT INCLUDE:
 Overview of EU-Funding Opportunities for Beginners
 Your Guide through the European Information Maze
 Developing Bids and Tenders for Business and Community Development Projects (ERDF)
 Developing Bids and Tenders for Training and Community Learning Projects (ESF)
 Making Bids to EU-Transnational and Sectoral Funds
 Appraisal & Selection of Projects
 A Beginners Guide to Project Management of EU-Funded Projects
 The Finances of Projects Funded by the ERDF:
 Managing Budgets, Claims & Audits
 Record Keeping in EU-Funded Projects
 Introduction to Evaluation for EU-Funded Projects
 Evaluation Methods for EU-Funded Projects
 Public Procurement in EU-Funded Projects
 State Aids
 Study Visit to the EU Institutions in Brussels
 Discover Interreg IV

The EBU is also launching a series of one-day courses on the European Union’s new large
transnational framework programmes focused on specific areas of interest:
   Education, Training and Youth
   Environment and Energy
   IT (Information Technology)
   Social Action, Justice & Home Affairs and Governance
   Research

For further details about any of the above services, please contact the European Briefing
Unit at the University of Bradford, Bradford, West Yorkshire, BD7 1DP

Tel: + 44 (0) 1274 235821/233822
Fax: + 44 (0) 1274 235820
E-mail: ebu@bradford.ac.uk
Website: www.brad.ac.uk/acad/ebu/