"Contract Closeout; Why does it Have to be so"
Contract Closeout; Why does it Have to be so Difficult? Karen Glogowski CPPM Contract Closeout Goals: Discuss Issues experienced in the Contract Closeout Process. Discuss Lessons Learned Discuss Best Practices in Contract Closeout Briefing Title/Disclaimers June 2, 2010 2 Contract Closeout • Notification • Who notifies Property Management? • Is Property Management notified consistently? • What happens upon notification? Briefing Title/Disclaimers June 2, 2010 3 Contract Closeout Inventory Where is all that Property? What happened to all those people who used to work on that program? Cross Utilization on current contracts Briefing Title/Disclaimers June 2, 2010 4 Contract Closeout Assigning any new property requires signature from gaining and losing custodians. Mandatory training for all employees who have property in their name that outlines their responsibilities. Future state will include informational posters with how to’s and what to do if’s. Briefing Title/Disclaimers June 2, 2010 5 Contract Closeout Contract Closeout Team Procurement-Responsible for closing all PO’s including those with subcontractors PP&C-Responsible to ensure that all material under the contract has been properly dispostioned. Shipping-Requesting Government Bill of Lading and ensuring all product has been shipped. Finance-Closing all charge numbers accountable to the contract. Briefing Title/Disclaimers June 2, 2010 6 Contract Closeout Team Cont. • Engineering-Processing equipment for disposal or requesting it be transferred to a follow-on contract. • Program Management-Ensure all contract related activity has been completed and translate any additional need of equipment. • Contracts-Provide closeout notification and coordination of requests to the customer. • Comsec/Security-proper disposition of all classified property as required by security regulations. • Depot-Coordination and disposition of any property and is managed by the logistics management system. Briefing Title/Disclaimers June 2, 2010 7 Contract Closeout How do I fix this? Contract Closeout Team Training, Training, Training Transaction Based Inventory Communication Briefing Title/Disclaimers June 2, 2010 8 Contract Closeout Questions/Discussion Briefing Title/Disclaimers June 2, 2010 9