PACKAGING CONTRACT REVIEW - DOC by wit47392

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									                         PACKAGING CONTRACT REVIEW

    A. INITIAL CONTRACT REVIEW—EDW CHECKSHEET
        A Packaging review shall be conducted on all contracts meeting criteria of Requirements
       in the below Contract Receipt & Review checksheet.
       • To confirm that contracts include correct, complete, and adequate Preservation,
       Packaging, Packing and Marking (PPP&M) requirements, look for these references:
               1. MIL-STD- 2073-1D (Military Packaging)
               2. ASTM D 3951 (Commercial Packaging)
               3. Special Packaging Instructions (SPIs)
               4. MIL-STD-129-P (Marking & Labeling)
               5. Palletization Clauses
               6. Hazardous Material Safety Data Sheets (PSN, Hazard Class & UN Number)
               7. RFID DFARS Clause 252.211-7006 (Feb 2007)
               8. Section D Clauses
        This includes contracts with Inspection and Acceptance at Destination

                      CONTRACT RECEIPT & REVIEW CHECKSHEET

                            Insert Name of
                            Individual Who      Insert Date
 Data Integrity Review    Completed Review or     Review
                                 "NA"           Completed              Insert Comments (Optional)




                                                                   Functional
                                                               Recommendation
 Requirements Review                                          Regarding the Need
                            Insert Name of      Insert Date     for an ACO/AGO
                            Individual who        Review       conducted PAOC:
                           Completed Review     Completed       Insert Yes or No   Insert Comments (Optional)
Program Integration
Contracts
Production
Quality Assurance
Packaging
Software
Engineering
Environmental
Logistics
EVMS (ACO or CA)
Property
Transportation
Small Business
Safety
B. PRESERVATION

  1. Military preservation
       Military preservation is specified by packaging requirements codes (PRC)
       MIL-STD-2073-1D is the latest revision
       Some Navy contracts specify MIL-STD-2073-2C PRCs & reference 2073-1B
       Level A Preservation is an older requirement, replaced by Military preservation

   2. Commercial preservation
        Sometimes noted as “best commercial practice” or “commercial packaging”
        Usually specified in accordance with ASTM D 3951
        Items shall be clean, dry, wrapped and cushioned as needed and placed in a container
        Shipping container shall provide safe delivery to destination and be able to withstand
         multiple handling and storage under favorable conditions for at least one year
        Unit pack quantity shall be one each unless items are small and lightweight, such as
         hardware (unless otherwise specified in the contract)
        ASTM D 3951-98, latest revision, does NOT specify MIL-STD-129 marking
        ASTM D 3951 is a copyrighted document which can be purchased at www.astm.org

C. PACKING
    Packing levels A & B were retained to describe the exterior container
    Packing Level C has been changed to Minimal packing
    Packing codes are in MIL-STD-2073-1D, Table J.IX.
    Packing may also be stipulated as “commercial”

D. MARKING
    MIL-STD-129P W/Change 3 is current.
    Item Identification Markings are required on Unit, Intermediate and Exterior Containers
    Linear (Code 39) Bar Code labels I/A/W ISO/IEC 16388 are required.
    2D (PDF 417) Symbol I/A/W ISO/15438 is required.
    A Military Shipping Label (MSL) is required on the exterior container.
    RFID I/A/W Suppliers Implementation Plan.

E. PALLETIZATION
    MIL-STD-147 has been superseded by MIL-HDBK-774.
    DLA contracts specify palletization clause MD00100452 available at:
     http://www.dscc.dla.mil/download/packaging/bsm_PALLETIZATION.pdf
    Superseded palletization clauses include D00145000 & DC1636P001.
    DLA contracts specify the NMWP FAR clause 52.247.9012 available at:
      http://www.dscc.dla.mil/Offices/Packaging/NMWPMnotice.html
    Coniferous pallets destined for overseas shipment must be heat-treated
    Hardwood pallets for overseas shipment must be marked with “NC”, CAGE code of the
     pallet manufacturer, and month and year of manufacture (NC—00000—10/01)


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F. SUPPLEMENTAL PACKAGING INSTRUCTIONS
    Usually shown beneath the MIL-STD-2073-1D PRC
    Supplemental clauses may give specific instruction, such as “Use a Type I, Class E, Style
      3 bag in accordance with MIL-B-117”
    A Special Packaging Instruction (SPI) number designates a detailed packaging drawing
    The National Stock Number of a reusable container may be specified
    Navy SPIs can be found at the Naval Logistics Library: www.nll.navsup.navy.mil

G. SHELF-LIFE REQUIREMENTS
    Shelf-Life Codes indicate the Type of Shelf-Life and the Shelf-Life Period
    Type I Shelf-Life is non-extendible and the markings will indicate the expiration date
    Type II Shelf-Life is extendible and the markings will indicate the inspection/test date
    Shelf-Life periods for the Shelf-Life Codes are given DoD 4140.27-M and in Table IV of
     the superseded MIL-HDBK-129

H. SECTION D CLAUSES
    Direct Vendor Delivery (DVD) bar code requirements for DD Form 250
    Palletization requirements
    Unique NAVICP- requirements
         o Document CSD013, containing many PPP&M requirements can be found at the
             Naval Logistics Library (see above). Click in as a COMMERCIAL user
         o Instructions for determining Packing Levels for shipping containers
         o Depot Level Repairable (DLR) Labels, available at http://forms.daps.mil
         o Instructions for obtaining Government furnished reusable containers
         o Special Materials Identification Code (SMIC) marking requirements

I. MISCELLANEOUS REQUIREMENTS
    Look for indications that the item is Hazardous (Proper Shipping Name, hazard Class,
      UN Number)
    DSCP cites commodity specifications for clothing & textile items
    Individual Repair Parts Ordering Data (IRPODs) used for nuclear and other items
    Packaging drawings may be available on CD-ROM or at procuring activity websites
    Master solicitations may contain various packaging clauses, such as the DSC Richmond
      website:http://www.dscr.dla.mil/proc/CLAUSES/clauses.html#SECTION%20D




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J. SAMPLE CONTRACT CLAUSES—DLA CONTRACTS

SECTION D
PREP FOR DELIVERY
PKGING DATA - MIL-STD-2073-1D,
QUP = 001: PRES MTHD = 10: CLNG/DRY = 1: PRESV MAT = 00: WRAP MAT = XX:
CUSH/DUNN MAT = XX: CUSH/DUNN THKNESS = X: UNIT CONT = D3: OPI = O:
INTRMDTE CONT = YY: INTRMDTE CONT QTY = AAA:
PACK CODE = U:
MARKING SHALL BE IN ACCORDANCE WITH MIL-STD-129.
SPECIAL MARKING CODE: 00 - NO SPECIAL MARKING.
PALLETIZATION SHALL BE IN ACCORDANCE WITH DC1636P001 REV B DATED 99238

DOD BAR CODE MARKING REQUIRED IN ACCORDANCE WITH
MIL-STD-129 (LATEST REVISION) MARKING AND BAR
CODING IN ACCORDANCE WITH AIM BC1.

DELIVER FOB: DESTINATION BY: 2001 SEP 22
PARCEL POST ADDRESS:
W25G1U
XU TRANSPORTATION OFFICER
DDSP NEW CUMBERLAND FACILITY
BUILDING MISSION DOOR 113 134
NEW CUMBERLAND PA 17070-5001
FREIGHT SHIPPING ADDRESS:
W25G1U
TRANSPORTATION OFFICER
DDSP NEW CUMBERLAND FACILITY
BUILDING MISSION DOOR 113-134
NEW CUMBERLAND PA 17070-5001




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J. ARMY CONTRACTS (TACOM)
NSN: 2530-01-139-3748
NOUN: WHEEL,SOLID RUBBER

Description/Specs./Work Statement
TOP DRAWING NR: TDPL 12313083
DATE: 21-MAY-1998

Packaging and Marking _______
PACKAGING/PACKING/SPECIFICATIONS:
AK11393748
LEVEL PRESERVATION: Military
LEVEL PACKING: A

Inspection and Acceptance _
INSPECTION: Origin ACCEPTANCE: Origin




NSN: 5340-01-271-0320
NOUN: COVER,ACCESS

TOP DRAWING NR: 12359529
REVISION: F
DATE: 21-JUN-2000

Packaging and Marking
PACKAGING/PACKING/SPECIFICATIONS:
ASTDMD3951
LEVEL PRESERVATION: Commercial
LEVEL PACKING: Commercial




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J. NAVY CONTRACTS

N00383-02-P-P277

0001 NSN 7RH 5998-01-329-4488 GF
CIRCUIT CARD ASSEMB SHELF LIFE 0-00

HM QUP ICQ PMT CD PM WM CUD CT UC LP IC UCL SP MK PACK UNIT PKWT UNIT PKCU
OPI
N 001 000 GX 1 00 ZZ 00 0 NY A 00 A          39    FFF    9.5      0.920                  M

SUP PKG: ZZ = MIL-P-81997, TYPE I POUCH

CAGE SPI NUMBER REV SPI DATE CONTAINER NSN
                             8145010124088

PACKAGING IS IN ACCORDANCE WITH MIL-STD-2073



PAGE 4 OF 14
N00383-02-P-P277

PART I – THE SCHEDULE
SECTION D
PACKAGING AND MARKING
NAVICPDA05
PACKAGING, PACKING, AND MARKING (NLL/CSD013) (PURCHASE ORDERS, NON-BOA, AND
NON-LTC) (AUG2001)




WHAT IS WRONG WITH THE PACKAGING IN THE CONTRACT BELOW?
N00383-02-P-P262
0001 NSN 0QM 5935-01-423-3066 B4

CONNECTOR, RECEPTACLE SHELF LIFE 0-00

HM QUP ICQ PMT CD PM WM CUD CT UC LP IC UCL SP MK PACK UNIT PKWT UNIT PKCU OPI
N YYY 000 ZZ 1 ZZ ZZ ZZ Z ZZ A ZZ O          99   EQQ     0.0      0.000    M

PACKAGING IS IN ACCORDANCE WITH MIL-STD-2073




Answer to previous question—There are Z’s in the packaging code indicating supplemental or
special packaging instructions. However, nothing is present to indicate what the Z’s mean or
what the supplemental instructions are.



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K. DD FORM 1716

    A thorough knowledge of Military Preservation, Packaging, Packing and Marking, and
familiarization with Buying Activity Packaging procedures and requirements are necessary to
identify contract PPP&M deficiencies.

   1. CONTRACT DATA PACKAGE RECOMMENDATION/DEFICIENCY REPORT

       Utilized to identify and resolve PPP&M contract deficiencies
       DCMA Etools, Eforms includes DD Form 1716
       The DD Form 1716 is saved in the “My Work” section of Eforms. This enables the
        generator to save it for future reference and follow-up action.

    2. PPP&M CONTRACT DEFICIENCIES TO LOOK FOR

    Missing PPP&M requirements such as a Packaging Requirement Code and
Special/Supplemental Packaging Instructions are the most common deficiencies.

       Missing Packaging or Marking requirements
       Conflicting requirements
       Incomplete or incomprehensible requirements
       Erroneous Packaging Requirement Code/s
       Outdated or superseded specifications or clauses
       Insufficient or excessive Packaging cited in the contract
       Hazardous material not sufficiently identified
       Code “ZZ” in the Packaging Requirement Code but no instructions included
       ESD Packaging materials not cited when required
       Commercial Packaging cited for OCONUS shipments
       ASTM D 3951 cited but no reference to MIL-STD-129P for Military Marking
       Inadequate Packing Level specified
       Packaging materials specified will harm the item
       Shelf-Life Codes erroneous or missing
       Unit Container not sufficient for the item
       Incorrect Quantity Per Unit Pack (QUP)

    3. PACKAGING DEFICIENCY DESCRIPTION

    It is important that the recommended PPP&M change is technically correct and adequately
 described using all applicable references even if the recommended change was provided by a
 Buying Activity Packaging Specialist or Item Manager.


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           Provide the location and identify the PPP&M deficiency
           Describe in detail why it is a deficiency
           Use appropriate Packaging terminology but keep in mind that the initial recipient is not
            a Packaging Specialist
           Consult with the Buying Activity or DCMA Packaging Specialist for recommendations
            to correct the deficiency
        State the recommended change clearly and also state the possible consequences to the
         item if the change is not made
         Note: Stating the consequences to the item for the failure to accept the recommended
         change will help influence the need to take immediate action to correct the deficiency
         and expedite the processing of the DD Form 1716.
        Annotate on the form that you are requesting a copy of the contract modification or any
          action that accepts or denies the recommended change/s
        Forward the completed form to the applicable designated Points of Contact for the
          resolution of the contract PPP&M deficiency
        Past indicators necessitate follow-up action to ensure that the DD Form 1716 is being
          reviewed and work on.

    4. SAMPLE ENTRY ON THE E-FORMS DD FORM 1716 SECTION 3,
DEFICIENCY INFORMATION, COMMENTS/ADDITIONAL INFORMATION BLOCK

   On page 2 of the contract the Cushioning Code in the MIL-STD-2073-1D Packaging
Requirement code for Line Item 0001 is “ZZ.” This Code indicates that there are special
cushioning requirements that are stated in the contract. However, the special cushioning
requirements are not stated in the contract. Recommend that the contract be modified to include
the special cushioning requirement, “item is to be sandwiched between two pieces of ASTM D
4727 Domestic fiberboard,” as discussed with NAVICP Packaging Specialist, John Doe, (215)
123-4567. This cushioning will provide the rigidity needed to ensure the integrity of the gasket
and prevent item failure. A copy of the contract modification is requested to be forwarded to the
originator of this request.

           Ideally, this is the kind of information that should be in the Comments/Additional
            Information block to ensure the timely processing and correction of this contract
            deficiency.
           It adequately describes the deficiency and recommends the correct cushioning
            requirements based on a discussion with the Buying Activity Packaging Specialist who
            pulled the information from his Packaging database for the item.

L. SUMMARY

          A thorough Contract Review will help eliminate Packaging and Marking Discrepancies
           that may occur do to erroneous or missing contract requirements.



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      It is necessary to know where to look for PPP&M requirements in the contract and what
       deficiencies to look for.
      Understanding the PPP&M contract requirements results in a better inspection and
       acceptance process
      Document all contract PPP&M deficiencies on DD Form 1716.

Note: A well written contract is one that specifies and includes all of the necessary PPP&M
requirements for item protection during shipment and storage. Initiating a DD Form 1716 is the
tool to use to ensure that the PPP&M deficiencies are identified, investigated and resolved.
__________________________________________________________

                     DEFENSE LOGISTICS AGENCY
                   PACKAGING POINTS OF CONTACT

Defense Supply Center Columbus

Hance Barnett, 614-692-3345, hance.barnett@dscc.dla.mil

Defense Supply Center Philadelphia

Medical Directorate:
Loretta Connors, 215-697-3120, lconnors@dscp.dla.mil

Subsistence Directorate:
O.J. Hunt, 215-697-5099, jhunt@dscp.dla.mil

Clothing & Textiles Directorate:
Dominic Palomello, 215-697-3276, dpallomello@dscp.dla.mil

Defense Industrial Supply Directorate:
Jack Dignam, 215-737-7499, jdignam@dscp.dla.mil

Defense Supply Center Richmond

Senior Packaging Specialist:
Marvin Davis, 804-279-4454, mdavis@dscr.dla.mil
Product Center 1 (Helicopter Airframe & Aerospace Products),
Product Center 10 (Cargo Airframe & Aerospace Products),
Product Center 11 (Fighter Airframe & Aerospace Products:
Jonathan Turner, 804-279-5414, jturner@dscr.dla.mil




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