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MINUTES OF THE MEETING OF THE PARISH COUNCIL

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MINUTES OF THE MEETING OF THE PARISH COUNCIL Powered By Docstoc
					 MINUTES OF THE SPECIAL MEETING OF THE PARISH COUNCIL
           HELD ON THURSDAY 14 DECEMBER 2006
 AT THE VILLAGE HALL, STATION ROAD, BROUGHTON ASTLEY
       PRESENT Councillors C Golding (Chairman), P J Dann (Vice-Chairman), D G
       Brown, R H Capewell, C P Evans, Miss J E Gamble, C Grafton-Reed, S T Hardy,
       Mrs M H Kelman, S L Page, C T Porter, C P Sidey, and Mrs J T Watson.

       APOLOGIES

1389   Apologies were received from Councillors N D Bannister, Miss H L Jones and Mrs
       M Stell.

       Apologies were also noted from County Councillor W Liquorish and District
       Councillors M J Grant and R Johnson.

       DECLARATIONS OF MEMBERS’ INTERESTS

1390   There were no declarations of interests.

       PUBLIC FORUM

1391   The Chairman suspended normal business of the Council at 7.32 pm in order to
       allow members of the public to address the Council.

       No members of the public were present.

       The Public Forum closed and normal Council business was reconvened at 7.33
       pm.

       Councillor Evans joined the meeting.

       EXECUTIVE COMMITTEE

       Councillor Gamble moved and Councillor Grafton-Reed seconded confirmation and
       adoption of the Minutes of the special Executive Committee held on 7 December
       2006.

1392   Minute 240.06 - Business Plan 2007-08 to 2011-12

       Members reviewed the Business Plan for 2007-08 to 2011-12, as presented by the
       Executive Committee.

       Councillor Dann proposed and Councillor Grafton-Reed seconded the following
       proposal which was carried unanimously.

       RESOLVED: That the Parish Council’s Business Plan for 2007-08 to 2011-
       12, as presented by the Executive Committee, should be adopted.

1393   Minute 243.06 - Income Budget

       RESOLVED:
       (1) That the income budget for 2007-08, as detailed in the Business Plan for
           2007-08 to 2011-12, should be set at £40,720.
       (2) That the fees for hiring accommodation at the Village Hall should be
           amended from 1 April 2007 as follows:


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           (a) Hourly rates for private parties and functions, and for commercial
               users: Broughton Hall - £25.00 (from £20.00); Alan Talbott Room -
               £12.50 (from £10.00); Gévezé Room - £7.50 (from £10.00); Broughton
               Hall/Alan Talbott Room/Sutton Lounge/Main Kitchen - £40.00 (from
               £30.00); Broughton Hall/Alan Talbott Room/Main Kitchen - £35.00
               (from £25.00); and Broughton Hall/Sutton Lounge/Main Kitchen -
               £30.00 (from £25.00).
           (b) Hire of Main Kitchen - per event: £7.50 (from £5.00).
           (c) Hourly rates for clubs, societies, local authorities and playgroups:
               Broughton Hall (including use of Main Kitchen) - £12.50 (from
               £10.00); Alan Talbott Room - £6.50 (from £5.00); Gévezé Room - £3.00
               (from £5.00); Broughton Hall/Alan Talbott Room/Main Kitchen -
               £20.00 (from £15.00).
           (d) Regular user discount - 35% (from 25%).
           (e) Hourly rates for registered charities fund-raising events: Broughton
               Hall (including use of Main Kitchen) - £10.00 (from £8.00); Alan
               Talbott Room - £5.25 (from £4.00); Gévezé Room - £2.50 (from £4.00);
               and Broughton Hall/Alan Talbott Room/Main Kitchen - £16.00 (from
               £12.00).
           (f) Hire of Licensed Bar for all events - £35.00 (from £30.00).

1394   Minute 244.06 - Revenue Expenditure Budget

       Members acknowledged that the proposed revenue expenditure budgets for 2007-
       08 are higher than the current year but represent the minimum required to maintain
       services at current levels. Members noted that improvements in recreational
       provision and the level of street cleansing, together with the expansion of
       accommodation at the Village Hall, have significantly increased the Parish
       Council’s expenditure. Members also noted that the replacement of the multiplay
       unit at Frolesworth Road Recreation Ground, for health and safety reasons (at a
       cost of £10,000), has forced an increase in the playground maintenance budget. In
       the past this additional expenditure has been covered by reserves but Members
       noted that, in line with internal audit recommendations, these have now been
       earmarked for specific projects or reduced to the minimum required to cover
       emergencies. Members noted that because of this there is a need to restrict cash
       outflows and acknowledged that, as a result, there are no funds available for
       special projects which could help to identify value for money savings.

       RESOLVED: That the revenue expenditure budget for 2007-08, as detailed
       in the Business Plan for 2007-08 to 2011-12, should be set at £299,845.

1395   Minute 245.06 - Pay and Conditions of Service for Council Staff

       RESOLVED:
       (1) That from 1 April 2007 the Administration Officer should be paid for an
           extra 6 hours per week to cover Wednesday opening in the Parish Council
           Office, at the prevailing rate of pay in accordance with National
           Guidelines.
       (2) That the caretakers should be paid for an extra 8 hours per fortnight to
           cover the additional accommodation at the Village Hall, at the prevailing
           rate of pay in accordance with National Guidelines.
       (3) That the pay and conditions of service for other Council employees
           should be unchanged for 2007-08, other than as recommended in National
           Guidelines.




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1396   Minute 246.06 - Capital Expenditure Budget

       Members noted that a large number of projects have been added to the capital
       programme, but that residual payments on recently completed large projects,
       together with capital repayments on existing loans, prevent further investment in
       the major capital programme in 2007-08. These projects will be carried forward to
       future years, subject to the availability of grant funding in the interim.

       RESOLVED:
       (1) That the capital expenditure budget for 2007-08, as detailed in the
           Business Plan for 2007-08 to 2011-12, should be restricted to £51,400.
       (2) That the capital projects deferred from previous years, together with
           those added to the capital programme in 2006-07, should be carried
           forward to future years, subject to the availability of relevant grants.

1397   Minute 247.06 - Funding Policy

       Members acknowledged the restrictions in the capital programme, but noted that
       loan funding will probably be necessary in 2008-09 because of the urgent need to
       replace the Changing Rooms at Frolesworth Road Recreation Ground. Overall,
       Members acknowledged that the proposed Precept of £266,645 represents an
       increase of 13.3% on the previous year, but noted that the demand for services and
       facilities continues to increase as the village grows. Members also noted that
       overall the proposed Precept will add no more than £10 a year to household
       Council Tax bills.

       RESOLVED:
        (1) That the Parish Council should submit a Precept bid of £266,645 to the
            District Council to support its expenditure plans for 2007-08.
        (2) That £6,832 should be transferred from earmarked reserves to the
            General Fund to meet the cost of relevant projects in 2006-07.
        (3) That the Parish Council should seek loan funding in 2008-09 to meet the
            cost of replacing the Changing Rooms at Frolesworth Road Recreation
            Ground (estimated at up to £87,000 at current prices).
        (4) That the Scrutiny Committee should be asked to prioritise the remaining
            expenditure proposals deferred from previous years (listed on Pages 30
            and 31 of the Business Plan) and to determine the extent to which these
            projects could be financed from grant funding.

1398   Minute 250.06 - Allotments

       RESOLVED: That the level of vandalism at the allotments should be
       monitored and any increase reported to the Executive Committee so it can
       consider if additional measures are required to tackle the problem.

1399   Minute 251.06 - Village Hall: Health and Safety

       RESOLVED: That the Parish Council should:
       (a) retain two additional door fingerguards fitted in the Alan Talbott Room
           during the recent Village Hall refurbishment, at a cost of £185.00 plus
           VAT; and
       (b) endeavour to recover 50% of the cost of the additional fingerguards from
           the main user of the accommodation, the Pre-School Playstation.




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1400   Minute 252.06 - Councillor Surgeries

       RESOLVED: That the Parish Council should not hold surgeries at the
       Council Offices on Station Road since residents can already raise and
       discuss issues with Councillors both informally and via Council meetings,
       the Council’s website, and Broughton Matters.

1401   Minute 253.06 - Village Hall: Car Parking Bollards

       RESOLVED: That the bollards in the front car park at the Village Hall
       should be retained to prevent vehicle damage to the kerbing and pavement,
       and to the waste bin housing at the front of the Hall.

       The Minutes of the Executive Committee, as amended, were approved and
       accepted unanimously.

1402   Minute 255.06 - Harborough District Safety Partnership

       Members noted that Councillor Hardy has agreed to attend the Safety Partnership’s
       ‘Presentation Event’ on 15 December 2006 as the Parish Council’s representative.
       Members also noted that it would be helpful for Councillor Hardy to provide a report
       on the event at the Parish Council’s meeting in January 2007.

       AGREED: That Councillor Hardy should provide a report on the Harborough
       District Safety Partnership’s ‘Presentation Event’ in December 2006 at the
       Parish Council’s meeting in January 2007.

       CHAIRMAN’S TIME

       Christmas Fayre

1403   The Chairman reported that the Christmas Fayre had been a resounding success.
       On behalf of the Parish Council he thanked the organising committee, particularly
       Mrs Julie Watson and Miss Janine Gamble, for their efforts in organising the Fayre.
       The Chairman also congratulated Mr Gerald Brown for his musical contribution to
       the event.

       Recreation Ground

1404   Members noted that there have been several requests from residents for the
       Recreation Ground to be unlocked on Christmas Day. Members also noted that a
       member of the Police Force, who will be off-duty that day, has volunteered to
       unlock the gates in the morning and to lock up in the evening.

       AGREED: That the Recreation Ground should be opened to residents on
       Christmas Day.

       Town Status

1405   Members noted advice from the Returning Officer that it will not be possible to
       arrange a Parish Poll to coincide with the local elections in May 2007, in
       accordance with PC 1387 (December 2006). Members also noted several other
       restrictions associated with a Parish Poll which might make it impractical in
       determining whether the Parish Council should adopt town status.




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       AGREED: That, at its meeting in January 2007, the Executive Committee
       should review the Parish Council’s decision to undertake a Parish Poll to
       determine whether Broughton Astley Parish Council should change its name
       to Broughton Astley Town Council.

       Allotments

1406   In response to intermittent vandalism at the Western Willows allotments site
       temporary PCSO Elaine Morton has been undertaking school visits to highlight the
       issue and help children to understand the impact of vandalism on allotment plot
       holders. Elaine is also arranging a meeting with plot holders to help them to
       identify security measures they can undertake to protect their plots from vandalism.

       Youth Service

1407   A copy of the Leicestershire Youth Service’s ‘Monthly Youth Service Report’ for
       November 2006 is available in the Parish Council Office.

       Parish Council Office

1408   The Chairman reported that the Parish Council Office will be closed from midday
       on Thursday 21 December 2006 for the annual staff Christmas Lunch. Members
       noted that the Office will be open as normal on Friday 22 December 2006.

       Carol Concert

1409   The Chairman reported that a few tickets are still available for the annual Christmas
       Carol Concert on 15 December 2006. Anyone wishing to attend the Concert
       should contact the Parish Council Office.

       Parish Council Annual Social Evening

1410   The annual social evening for Councillors and Council staff has been arranged for
       7.30 pm on Tuesday 19 December 2006.

       Age Concern

1411   Members noted that Councillor Kelman, the Parish Council’s representative for
       Lutterworth and District Age Concern, has been forced to resign as a trustee of the
       organisation because of internal problems which are affecting the provision of
       services to the elderly. Members thanked Councillor Kelman for her contribution to
       the role, but noted that until the internal problems are resolved it is inappropriate for
       the Parish Council to be represented on the Board of Trustees of Lutterworth and
       District Age Concern.

       AGREED: That Broughton Astley Parish Council should not be represented
       on the Board of Trustees of Lutterworth and District Age Concern until the
       internal problems affecting the provision of services to the elderly have been
       resolved.

       The Chairman wished Members a Merry Christmas and thanked them for their
       efforts on behalf of the Council during the year.

       The meeting closed at 8.15 pm.




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