Workforce Florida, Inc. ___________________ GRANT SOLICITATION Issue Date: November 3, 2009 Title: Florida Energy and Industrial Construction Workforce Foundation Council: Business Competitiveness Council – Sustainability / Infrastructure Committee Funding: $300,000 - WIA 15% State Set-Aside Project Expires: 6/30/2011 DUE DATE: 5:00 PM, Eastern; December 4, 2009 Purpose. Meeting the demand for a highly trained workforce in the industrial construction trades is a national crisis that becomes more severe each day. America's industrial construction workforce is aging and there simply are not enough young people entering these trades. This issue is particularly acute in the Southeastern US as industrial construction in this region booms and this region is historically known as the "breadbasket of craft labor" for the US. Drilling down further, Florida – still projected to become the third largest state in the US and undergoing significant capital infrastructure and expansion projects in this state now – faces a significant challenge in having the available skilled craft workforce we need. The Economic Stimulus and Recovery Act funding of additional capital infrastructure and expansion projects puts even more demand on the industrial construction workforce. Unless something is done to attract more people to the industrial construction trades, our ability to build and maintain the infrastructure of our state - and nation - will be threatened. Over the last two years, Florida has lost a significant number of jobs, primarily in the residential construction market, due to the economic downturn, and the real estate/home mortgage credit debacle, among other things. This initiative provides an opportunity to reskill many of the workers from that adversely impacted sector as well as lays the groundwork for ensuring a reliable understanding of the talent pipeline of workers with industrial construction-level skills for the future. 1.0 Funding. Workforce Florida (WFI) will utilize WIA state set-aside dollars to fund this project. There is $300,000 allocated at the state level to fund the Construction Workforce Development Center (CWDC) for 2009-2011. No funds granted by Workforce Florida under this initiative may be used to purchase equipment or furnishings (Operating Capital Outlay) or for building construction or renovations (Fixed Capital Outlay). 2.0 Qualifications for Applicants. WFI will accept proposals from individuals or organizations with experience in forecasting, marketing, training and recruitment programs with the focus on the industrial construction industry. A consortium of organizations within the groups mentioned above may also submit a proposal but WFI will only contract with the identified lead organization. WFI intends to enter into only one two-party contract. For consortia that may form to submit a proposal, the ‘lead’ organization (from one of the groups above) will be the contractor for contract and financial management purposes. In evaluating the qualifications of respondents, WFI will be looking at those organizations that have relative and significant experience in the following areas – 1) Coordinating, developing and implementing high visibility projects with an established track record for similar project work; 2) Working with industry, economic development and education principles to develop statewide partnerships resulting in action plans for statewide implementation; 3) Partnering with regional workforce board(s) and schools to build career awareness and to identify apprenticeship and scholarship programs, fellowships and internships; 4) Developing sustainability plans for initiatives from both a financial and employee resource perspective. 3.0 Intent of this Initiative. Florida anticipates a collaborative industrial construction effort across contractors and key industries that rely on industrial construction crafts for the success of their enterprise. A model to guide this effort is the CEFGA model (Construction Education Foundation of Georgia). This to-be-formed collaborative will result in a program that will incorporate key objectives of the National Construction Workforce Development Center (CWDC) (www.cwdcamerica.com). CWDC has worked at the national level to change the image of a career in the industrial construction trades and to teach young people, their parents, educators, unemployed workers, and other target groups vital facts about jobs and lifestyles of construction trades professionals. Another key component of this initiative is the implementation of the CWDC highly sophisticated demand/supply technology tool based on the successful Canadian model that allows for real-time supply/demand forecasting in this critical industry. The tool enables the industry to understand and forecast construction labor needs relative to demand so that recruitment and training efforts can be implemented locally and regionally to ensure adequate labor supply. Additionally, this Florida program will actively collaborate with education – secondary and post- secondary, public and private – to ensure appropriate education and training programs are in place to prepare Florida residents for these highly-skilled positions in the industrial construction industry and that students and interested applicants are aware of these training programs and how to enter them. It is our desire to leverage already developed programs and models but adapt them to Florida’s unique needs to ensure a sustainable skilled craft labor pool for the industrial/commercial construction industry in Florida as follows: 1. Establish an owner/contractor led organization/collaboration in Florida (likely named the Florida Energy and Industrial Construction Workforce Foundation) that can direct the implementation of this model and that can leverage resources toward this end. Potential applicants are encouraged to research similar models like the Construction Education Foundation of Georgia (CEFGA: www.cefga.org), but with a dual focus on industrial construction and energy and any other industries who rely on similar skill sets for their direct or indirect workforce. Ultimately this organization could take on the focus of the Florida Energy Workforce Consortium (FEWC: www.fewc.org), folding in these efforts and broadening them to the indirect labor and contractor workforce as well. This effort would unite all common interests and resources in the energy and industrial construction workforce development arena in Florida. 2. Utilize the guidance of this new entity to lead implementation of the Construction Workforce Development Center (www.cwdcamerica.com) project components in to include: Ensure the owner/contractor community in Florida utilizes the supply/demand forecasting tool to ensure highest confidence in the data and direct access to workforce requirements for the regional workforce boards’ use. Inventory existing secondary and post-secondary education and training programs geared at preparing Floridians for work in this critical industry and collaborating with education and training organizations to fill gaps where they exist. The focus of these training programs will be to provide portable credentials to trainees that will allow for more sustainable employment. Determine the priorities for joint action to include collaboration on talent pipeline programs geared toward industrial construction skills throughout Florida. This priority could include summer camps and career academies, and the creation of an Energy and Construction Expo in conjunction with the Florida Skills USA state competition. Develop a plan for sustainability of this initiative beyond this grant funding. Once implemented, this effort will work to ensure that the industrial trades have ample skilled talent and that Florida’s citizens have an opportunity for a career in this high-demand, lucrative career that serves as a backbone of our economy. Additionally, this collaboration could serve as a model for other industries in Florida to follow. 4.0 General Scope of Work: As was mentioned above, WFI is providing the framework within which applicants will develop their applications. That framework includes the intent section (4.0) and this scope section (5.0). Applications must address: Program Elements: Applicants should consider the following elements as they design their response to this request for proposal and complete their applications: 4.1 Establishment of Project Advisory Group to include industrial construction, energy, and other industry, education, training providers, industry associations and others 4.2 Hiring of Florida Industrial Construction Workforce Development Center Consultant 4.3 Development of coordination/crosswalk plan/process for labor forecasting tool with the Employ Florida Marketplace 4.4 Implementation of Canadian model-based supply/demand labor forecasting tool among owner and contractor population in Florida 4.5 Coordination of data results from labor forecasting tool to LMI 4.6 Inventory of education and training programs to prepare Floridians for work in the industrial construction industry 4.7 Partnering with educational institutions to fill education and training gaps where they exist 4.8 Statewide loading of relevant training programs on website 4.9 Developing sustainability plan for beyond WFI funding 5.0 Performances and Reporting: WFI will develop a scope of work and reporting requirements based on the winning applicant’s proposal and scope of services. There may be negotiations regarding services, performances and funding during the review and award of an application that result in some modifications. 6.0 Grant Application. Applicants will use the attached Grant Application to apply for these funds. Please use the format, font and font size that is embedded in the application. Applicants may attach additional information they feel is pertinent. Applicants are encouraged to provide letters from local partners that: a) describe in detail what role the partner will play in the project; b) provide some indication if the partner plans to continue in the partnership beyond the WFI funding for this project; and, c) if the partner is providing leveraged funds, cash or in-kind services, the letter should describe the specifics of those leveraged funds – if cash, how much and, if in-kind, what are the specific services and the value of those services. NOTE: Since WFI will be looking for specific commitments from various partners and those commitments may vary depending on the partner and its role, applicants are advised to avoid ‘canned’ letters that may be developed by the region and provided electronically to partners to place on their letterhead. Also, ‘feel good’ letters from persons or organizations not a part of the project will not enhance the application. Therefore, please limit the number of letters to those local partners that will be actively involved in the specific project. 6.1 Limit on number of pages. Applications should be twenty-five (25) pages or less. This does not include the letters but, again, please limit the letters to pertinent local partners. 6.2 The application should include resumes of all staff participating in the project. These pages do not count toward the twenty-five (25) page limit. 6.3 Number of copies. Applicants must submit six (6) copies of their application. 6.4 Submit applications. Instead of submitting applications to AWI as has been the process with some previous grants, applications must be submitted directly to WFI at – Workforce Florida, Inc. 1580 Waldo Palmer Lane, Suite 1 Tallahassee, FL 32308 ATTN: Florida Energy and Industrial Construction Proposal (Rosanne Heard) 7.0 Evaluation of Applications and Award. Rather than being scored using a point system, applications will be judged independently of the others as to acceptability and quality. Applications deemed to be unacceptable by WFI may not be funded – that is, if an application fails to meet the basic intent of this initiative or fails to adequately address the issues of collaboration, leveraged funds, its project may not be funded. IMPORTANT: These are some of the issues that will be considered during the evaluation process: Is the proposed project truly collaborating with local business and business associations, state agencies that also provide services to targeted clients, a broad range of training providers, and other stakeholders if appropriate? Is there a plan for fully involving local partners in the development/rollout/assessment of the project? Does the proposed project commit leveraged funds to help ensure its success, give WFI a better return-on-investment and increase the likelihood that the project could continue after WFI funding? Do partners commit specific levels of funding and/or in-kind services? Does the project offer opportunities for job creation for targeted populations. Does the proposed project include reasonable and measurable outcomes (based on the funding being requested) that tie directly back to the intent of this initiative? Does the proposed project, to the greatest extent possible, address the program elements outlined in Section 4.0? Does the proposed project contain a plan for sustainability of the project beyond the funding received from WFI through this grant? Issues that may also be considered in making award decisions include but aren’t necessarily limited to – 1) Cost per participant served 2) Proposed projects that limit the amount of administrative costs and devote the greatest amount of the funding toward direct services (admin will be limited to 10% or less; less will be determined to be better for evaluation purposes). 3) Sustainability plan 8.0 Budget. Applicants will submit a budget document for their projects. Attached is a format that can be used to develop and submit the budget. At a minimum, the budget document should list the broad categories for which funds will be spent and it should show the source(s) of the funding and amounts from each source for each of those categories. If multiple sources will be used for one category, the source and amount from each source should be listed. The funding being requested from WFI and its use should be clearly identified in the budget document. Leveraged funds from other sources should match any letters of commitment from those sources (such as businesses or other state agencies or training providers, etc,) or other items provided to document leveraged funds. As an example, if ACME manufacturing is listed as a source of funding for a particular category or purpose in the budget document, the letter a region may submit from ACME Manufacturing should address that financial commitment listed in the budget. 9.0 Term. The grant resulting from this solicitation will commence upon award of the funding and expire on June 30, 2011. 10.0 Contact. Questions regarding this solicitation should be directed to Rosanne Heard at firstname.lastname@example.org Please submit email questions on or before Monday, November, 2009. 11.0 Schedule of Events. To the extent possible, WFI will adhere to the following timelines: November 3, 2009 Issuance of request for proposal December 4, 2009- DEADLINE for submittal of applications 5:00 PM, Eastern December 18, 2009- Awards (on or about) June 30, 2011 End of grant NOTE: The award date is an ‘anticipated’ date. Every applicant will be sent an award email so, if an applicant has not received an email award notice that means the award decisions have not been finalized. Grant Application: Florida Energy and Industrial Construction Workforce Foundation 1. Name: Organization or Individual 2. Brief Program Description - This should be an overview of the project; probably not more than a couple of pages. This box will expand as needed for to complete program description. 3. Increase number of students in construction-related career academies, certificate and degree-granting education/training programs 4. Increase number of industrial construction workers in Florida 5. Total Amount of Funds Requested $ 6. Cost per Participant - Divide total amount of request in 5 above by #of $ participants in 3 above 7 (a) Leveraged Funds 7(b). Leveraged Funds from Local Partners: $ 8 (a) Admin Costs - % 8 (b) Admin Costs - $ (Cannot exceed 10% of requested % $ amount ) CONTACT NAME CONTACT EMAIL CONTACT PHONE CONTACT FAX Signed: Title: (Cont’d) RFP Application: Florida Energy and Industrial Construction Workforce Foundation Detailed Project Description Applicants must use this form to submit their applications. Please do not change the type style or size. Each of the answer boxes will expand as necessary for a full response to the question being asked. Submit six (6) copies of this application, including the preceding cover page, to – Workforce Florida, Inc. 1580 Waldo Palmer Lane, Suite 1 Tallahassee, FL 32303 ATTN: Rosanne Heard, Florida Energy and Industrial Construction Proposal The following sections address issues relating to, in order, the program elements appearing in Sections 4.0 and 5.0. Leave blank or add ‘N/A’ in any section that does not apply to the project being offered. 1. Does the project address the intent and general scope of services as described in 3.0 and 4.0? Yes/No 2. Describe specifically how the project relates to the intent and general scope of services (see 3.0 and 4.0, Pages 2 & 3). 3. In Section 4.0, there are several program elements listed. In the space below, list the specific element(s) that the proposed project incorporates. List the element number from the solicitation (like element 4.1.3) and then describe how the proposed project incorporates that element as it relates to the project. List as many of the elements as are appropriate. If the applicant proposes additional elements or activities that they deem an improvement or value-added component to the project, please identify those additional activities here as well and why they have been added. 4. List the partners that will be involved in the project. Partners may include businesses, state agencies, education representatives, and economic development organizations. For each partner provide the role it will play in the project and the amount of financial assistance (leveraged funds) it will provide if any. Letters from partners should mirror the roles and financial commitment listed here. Go to ‘table’, ‘insert’ and ‘rows below’ to add rows as necessary. Amount of Leveraged Partner Name Brief Description of Partner Role Funds Cash In-Kind 5. List the specific ‘outcomes’ or performances that will be achieved in the project and date/timeframe. Where it applies, include the expected number of participants that will achieve the outcome. NOTE: These outcomes must be specific and quantifiable such as X number to enroll and complete internships/externships or X number of regional forums to be organized and completed. There MUST be outcomes associated with this project. Go to ‘table’, ‘insert’ and ‘rows below’ to add rows as necessary. Outcomes No. of Participants (if applicable) Budget – 1. Attach a proposed budget document for the project. The budget document should identify use categories, the source(s) of funds for each use category and the amount per source for each year of the project.