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Administrative Instructions Model - ADMINISTRATIVE INSTRUCTIONS

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					                   ADMINISTRATIVE INSTRUCTIONS
                        Commanders Conference
                   Buenos Aires – 31 Oct / 04 Nov 05


1. REFERENCES

  a. Conference of American Armies (CAA) Regulations.

  b. Accords of the XXV Conference of Commanders of the American Armies (CCAA) held in
     Ottawa, Canada in October 2003.


2. PURPOSE OF THIS INSTRUCTION

  The purpose of this document is to provide information and establish the guidelines for the
  Commanders Conference of American Armies.


3. TIME AND PLACE
  The Commanders Conference of American Armies will be held in Buenos Aires from 31 October
  to 04 November 2005. Working sessions shall take place in the Libertador Building, headquarters
  of the Argentine Army General Staff.


4. AUTHORITIES

  a. President of the CCAA: Lieutenant General Roberto Fernando Bendini (President of the CAA).

  b. Secretary of the CCAA: Brigadier General Daniel Oscar Camponovo (Secretary General of the
      CAA).


5. PARTICIPANTS

     Pursuant to CAA Regulations, the Commander / Chief of Staff and two Delegates from each of
     the 20 CAA Member Armies (Antigua and Barbuda, Argentina, Bolivia, Brazil, Canada, Chile,
     Colombia, Ecuador, El Salvador, United States, Guatemala, Honduras, Mexico, Nicaragua,
     Paraguay, Peru, Dominican Republic, Trinidad and Tobago, Uruguay and Venezuela); the
     Commander / Chief of Staff and one Delegate from each of the CAA Observer Armies
     (Barbados, Belize, Guyana, Jamaica y Surinam); and the President of the Military Observer


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      Organizations (Inter-American Defense Board and Conference of Central American Armed
      Forces) will participate in the Commanders Conference.

      Armies that organized a Specialized Conference during the XXVI cycle may be represented by
      one “lecturing officer” who shall present the recommendations and conclusions reached during
      each of the specialized conferences organized by them:

  -   Doctrine: United States Army

  -   Logistics: Brazilian Army

  -   Disaster Relief Operations: Dominican Republic Army

  -   Communications: United States Army

  -   Education and Training: Chilean Army



  a. Registration

      Liaison Officers must register their Delegations before 30 September 2005, utilizing the CAA
      website by clicking on the link of the CCAA at www.redcea.org. Should the participants not be
      able to register through the website, they may also do it by E-mail sending the attached form
      found at Annex 1 containing the delegate’s personal data ( including the Commander / Chief of
      Staff spouse ), plus Curriculum Vitae and digital photograph.


6. LOGISTICAL INSTRUCTIONS

  a. General

      Pursuant to the CAA Regulations, the Argentine Army shall provide all meals and local
      transportation for the Commander / Chief of Staff ( or President of an Organization ) and their
      spouse, 2 (TWO) Delegates per Member Army and 1 (ONE) Delegate per Observer Army and
      one “lecturing officer” from each one of the five Specialized Conferences of the XXVI Cycle.
      Participant Armies and Organizations will pay for the lodging and the international traveling
      expenses of their respective delegations.

      As well, the Argentine Army will provide medical assistance required during the event.

  b. Transportation

      1) International – Flight Reservations

         Participant officers should arrive at Buenos Aires on 31 October 2005 before 1700 hrs and
         depart on 04 November 2005. It is strongly recommended to make flight reservations as


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       soon as possible as flights to Buenos Aires are in great demand. Also, it is necessary to
       send the details of those reservations as quickly as possible to this Secretariat, before 30
       September 2005.

   2) Visas

       See Annex 2: Countries that require a Visa to visit Argentina.

   3) Local Transportation

       The Argentine Army will provide transportation for all the delegates from/to
       arrival/departure points to the city of Buenos Aires, and for all official events during the
       Commanders Conference of American Armies (CCAA).

c. Lodging

   Delegates will be lodged at the Intercontinental Hotel, located at 809 Moreno Street, in Buenos
   Aires    city,     Tel:     (5411)   4340-7100,      Fax:     (5411)    4340-7119,      website:
   http://www.intercontinental.com. Reservations have been made from 0800 hours 31 October
   2005 to 04 November 2005. Should the participants arrive before that date or should their
   departure be postponed, the additional accommodation costs incurred therein shall be the
   responsibility of each participant.


  In this regard, the usual check-in time is after 1600hrs. PESCAA has managed to advance this
  time to 0800hrs as stated in the previous paragraph. If anyone wishes to check in before
  0800hrs, the hotel will charge one more day of accommodation.


   The daily accommodation costs in the Intercontinental Hotel are U$D 250 for the Commanders
   suites and U$D 175 for the delegates suites. This prices are final, with tax included.

   All the guest rooms have the following amenities: individually controlled air-conditioning,
   cable TV, high-speed Internet access, in-room safe, and mini-bar. In addition, the hotel also
   has two restaurants, a bar (open 24 hrs), Business Center, indoor pool, sauna, and gymnasium.
   It also offers telephone, Fax, Internet, laundry and dry cleaning services, all of which must be
   paid by the client.

  When checking-in, the hotel´s reception personnel will request a credit card.

  Apart from the aforementioned rooms, of which the Permanent Executive Secretariat has made
  the reservations, there are other room categories detailed as follows:

  Deluxe Junior Suites: U$D 300
  Club Floor Junior Suites: U$D 370
  Presidential Suites: U$D 1.450



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     This Secretariat will be the connection with the Hotel in case you wish to change the
     reservations, change the room or the length of your stay. Any change should be requested as
     soon as possible due to the great demand for accommodation at this time of the year in hotels in
     Buenos Aires.

  d. Meals

     The Argentine Army will cover the costs for meals from 31 October to lunch on 04 November
     2005, in accordance with the Commander/Chief of Staff (or President on an Organization),
     Spouse, 2 (TWO) delegates per Member Army or 1 (ONE) delegate per Observer Army, and
     one Lecturing Officer per each one of the five XXVI Cycle Specialized Conferences.

  e. Uniform and Daily Dress

     1) Formal Uniform: participants shall wear uniform (military jacket and tie) during the opening
        ceremony and welcome cocktails, the official photograph, as well as during the closing
        ceremony and farewell cocktails.

     2) Office Uniform: shall be used for daily work activities during the conference. This consists
        of short-sleeve shirt dress.

     3) Civilian dress: formal civilian clothing (jacket and tie) shall be worn during all social
        activities during the conference except when the use of the uniform is indicated.



  f. Security

   The Argentine Army will provide security during all official and transportation activities.


7. INSTRUCTIONS FOR WORKING SESSIONS

  The CCAA is the principal meeting of the Commanders of American Armies during the Cycle and
  constitutes the body of deliberation and resolution of the CAA. Its main aim is the debate, analysis
  and exchange of experiences in accordance with the Mandatory Theme of the Cycle.

  The CCAA is organized into three days of work (three mornings and two afternoons) divided into
  plenary sessions during the morning, and accord committees and bilateral meetings during the
  afternoon (See Annex 3).

  a. Purpose of the CCAA

     1)      Approval of Accords related to the election of Host Armies for the next two Cycles, the
          Organizing Armies of Specialized Conferences and other events for the next cycle, and other
          accord projects which will be presented in plenary session of the CCAA for approval or
          modifications by Commanders of CAA Member Armies.


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  2)      Analyze, debate and exchange experiences from the Reports of Conclusions and
       Recommendations of the XXVI Cycle of Specialized Conferences and Studies entrusted to
       PESCAA during the XXV CCAA.

  3)         Approval of the Mandatory Theme chosen for the XXVII Cycle.

  4)         Determine the Agenda of the XXVII Cycle.

b. Agenda

  See Annex 3: Summary of the Agenda for the CCAA.

c. Main Themes

  1) Conclusions and Recommendations of the XXVI Specialized Conferences.

        The Organizing Armies of the XXVI Cycle Specialized Conferences will send one lecturing
        officer who will present the Conclusions and Recommendations of each Conference.

  2) XXVII Cycle Mandatory Theme

        The Argentine Army will present, as Host Army, a report on the XXVI Mandatory Theme,
        and also will propose a XXVII Cycle Mandatory Theme.

  3) Selection of the Host Armies for XXVII and XXVIII Cycles.

        Final approval of the Host Army for the next cycles must be ratified by the Commanders
        during the CCAA. In this regard, during the Preparatory Meeting, the selection of the Host
        Armies for XXVII (2006/2007) and XXVIII (2008/2009) Cycles will take place.

  4) Specialized Conferences and other XXVII Cycle events.

        Specific subjects derived from the Mandatory Theme, due to their importance, will require a
        Specialized Conference or other events to take place during the XXVII Cycle. In this
        regard, together with the approval of the Theme for the next Cycle, and the Specialized
        Conferences and other events to be developed, their specific subjects and aims, possible
        opportunities and the Member Armies who volunteer to organize them will be defined.

  5) PESCAA Studies

        PESCAA will present the results on the following studies:

        a)      Options for future PESCAA
        b)      Modifications to CAA Regulations
        c)      CAA website transformation



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   6) Bilateral Meetings:

      The bilateral meetings are opportunities for the Commanders of American Armies, designed
      to facilitate interpersonal contact and interaction. These will take place in parallel to the
      working groups and are programmed for the afternoons of November 1 st and 2 nd. In this
      regard, meetings have been programmed for the aforementioned days from 1400hrs to
      1930hrs with a timing of 30 minutes per meeting.

   7) Accord Committee

      The Accord Committee is a temporary entity, presided by the Permanent Executive
      Secretary and constituted by the Liaison Officers of the Member Armies. This committee
      will meet during the CCAA and its conduct is programmed in parallel to the Bilateral
      Meetings taking place on the afternoons of November 1 st and 2nd.

      However, this work starts during the Preparatory Meeting with the selection of the
      Mandatory Theme, the selection of subjects for the Specialized Conferences, the candidates
      for Hosts of Conferences or other events and the preparation of the Draft Accords. For this
      reason it is recommended that Liaison Officers participate in both events (Preparatory
      Meeting and CCAA).


d. Official Language and Translations

   Spanish will be the official language of the Conference. However, simultaneous oral
   interpretation and written translation of every document will be provided in both English and
   Portuguese.

   The methodology to request interpretation service during the Bilateral Meetings can be found in
   the Proceedings for Bilateral Meetings included in the Delegates Folders to be provided at the
   end of the Preparatory Meeting.

e. Gift Exchange

   The Argentine Army will bestow gifts to Commanders/Chiefs of Staff and Spouses during the
   Wednesday November 2 nd dinner.

   Also, during the Closing Ceremony of the Conference, an institutional gift will be bestowed to
   each Army and a souvenir of participation in the event to each of the Officers invited.

   It is recommended that the exchange of gifts between the Commanders take place during the
   Bilateral Meetings or at any other time coordinated bilaterally between the interested parties. In
   this regard, it is expected that there will be no time available to carry this activity out during the
   plenary sessions and other programmed centralized activities.




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8. INFORMATION RELATED TO THE ACTIVITIES FOR COMMANDERS SPOUSES

  PESCAA is developing an activity program to be carried out by Commanders/Chiefs of Staff
  spouses accompanied by the spouse of the Argentine Chief of Staff and a group of ladies as hosts.
  This program includes tourist trips, shopping, and visiting historical places of Buenos Aires.
  Moreover, the spouses will participate in two cocktails, a tango dinner-show restaurant, and a
  typical “ranch” (gaucho) dinner. This program will be provided upon the arrival of the spouses to
  Buenos Aires.

9. GENERAL ASPECTS OF INTEREST

  a. Business Hours

     Business hours downtown are from 0900 to 1900 hrs. In tourist areas and shopping malls the
     closing time may be extended until 2200 hrs.

  b. Voltage

     The voltage for electrical appliances is 220 volts.

  c. Currency

     The official currency is the Argentine PESO, having an official rate varying from 2.84 to 2.87
     per American dollar. The use of ATMs, Currency exchanges or banks is recommended in order
     to change money. The exchange rate of your currency to the Argentine Peso can be found on
     the Internet at www.periodismo.com/c/cambio.php.

  d. Weather

     At the time of the Commanders Conference the country will be in the middle of Spring, with an
     average temperature from 13°C to 16°C (55°F to 61°F) in the morning, reaching 23°C (73°F) in
     the afternoon.

  e. Tourist Information

     For information about tourism in Argentina, or simply to receive information of relative interest
     about its outstanding natural beauty, it is recommended to visit the following websites:

     -   Secretaría de Turismo de la Nación Argentina: www.turismo.gov.ar
     -   Gobierno de la Ciudad de Buenos Aires: www.buenosaires.gov.ar

  f. Drinking water

     Water supplied at every facility during the Commanders Conference will be potable drinking
     water.




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    g. Tips

    Bills do not include tips. It is customary to tip waiters/waitresses 10% of the bill value for service.

10. POINTS OF CONTACT

    The offices of the Permanent Executive Secretariat of the CAA are located on the 3 rd floor of the
    “Libertador” Building, Headquarters of the Argentine Army General Staff. Our address and contact
    information is as follows:

    Permanent Executive Secretariat of the CAA
    Azopardo 250 – Edificio “Libertador” 3er Piso
    Ciudad de Buenos Aires (CP: 1406)
    República Argentina

    Direct Telephone/Fax: (5411) 4346-6364
    Switchboard: (5411) 4346-6100

RANK LAST AND FIRST NAME         OFFICE Ext                  CAA Network           ARGENTINE ARMY NETWORK

Col     CANAVES, Ernesto        PES       2717   ernesto.canaves@redcea.org       ecanavez@ejercito.mil.ar
LtCol   PULLEIRO, Juan          COS       2052   juan.pulleiro@redcea.org         pulleiro@ejercito.mil.ar
LtCol   MATTIACCI, Alejandro    Ops O     2780   alejandro.mattiacci@redcea.org   mattiacci@ejercito.mil.ar
Maj     COMIS, Randall          CommO     1171   randall.comis@redcea.org         comis@ejercito.mil.ar
Maj     GARCES, Gustavo         Ops O     2608   gustavo.garces@redcea.org        gluzuriaga@ejercito.mil.ar
Maj     CHAZARRETA, Sergio       Adm O    1171   sergio.chazarreta@redcea.org     schazarreta@ejercito.mil.ar
Maj     CALVO, Carlos           Adm O     1171   carlos.calvo@redcea.org          cmcalvo@ejercito.mil.ar



ANNEXES

-   Annex 1: Personal Data Sheet.
-   Annex 2: Countries Requiring Visa to Visit the Republic of Argentina.
-   Annex 3: Summary of the Agenda for the CCAA.




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                                    PERSONAL DATA
                            COMMANDERS CONFERENCE
                         Buenos Aires – Oct 31 / Nov 4, 2005


                                                               Annex 1


1.     COUNTRY
2.     RANK
3.     NAME
4.     BRANCH
5.    PASSPORT NUMBER
6.    PRESENT POSITION
7.    LAST PROMOTION – DATE
8.    YEARS OF SERVICE
9.    MILTARY SPECIALIZATIONS
10.   ACADEMIC BACKGROUND
11.   PLACE AND DATE OF BIRTH
12.   PHONE NUMBER - WORK
13.   ADDRESS - WORK
14.   MOBILE PHONE
15.   E-MAIL - WORK
16.   E-MAIL - PRIVATE
17.   LANGUAGES
18.    BLOOD TYPE
19.   ALLERGIES
20.   OTHER HEALTH CONDITIONS
21.   FOOD RESTRICTIONS
22.   SMOKER/ NON SMOKER
23.   ARRIVAL FLIGHT NUMBER – DATE & TIME
24.   DEPARTURE. FLIGHT NUMBER –   DATE &
      TIME

25.   FURTHER INFORMATION




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Annex 2

COUNTRIES NEEDING A VISA TO VISIT THE ARGENTINE REPUBLIC

The diagram below shows countries in the Americas needing a Visa (V), according to the kind of
passport they are traveling with.
                                                     KIND OF PASSPORT
                COUNTRY
                                         Tourist    Diplomatic     Official      Service
   ANTIGUA AND BARBUDA                     V             V            V             V
   BOLIVIA                                  -             -            -             -
   BRAZIL                                   -             -            -             -
   CANADA                                   -            V             V            V
   COLOMBIA                                 -             -            -             -
   CHILE                                    -             -            -             -
   ECUADOR                                  -             -            -             -
   EL SALVADOR                              -             -            -             -
   UNITED STATES OF AMERICA                 -            V             V            V
   GUATEMALA                                -             -            -             -
   HONDURAS                                 -             -            -             -
   MEXICO                                   -             -            -             -
   NICARAGUA                                -             -            -             -
   PARAGUAY                                 -             -            -             -
   PERU                                     -             -            -             -
   DOMINICAN REPUBLIC                       -             -            -             -
   TRINIDAD AND TOBAGO                      -             -            -             -
   URUGUAY                                  -             -            -             -
   VENEZUELA                                -             -            -             -
   BARBADOS                                 -            V             V            V
   BELIZE                                  V             V             V            V
   GUYANA                                  V             -             -            -
   JAMAICA                                  -            -             -            -
   SURINAM                                 V             V             V            V
  Source : Argentine Republic Home Affairs Ministry http://www.mininterior.gov.ar/migraciones/listado_a-e.asp




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                                                                                                       Anexo 3
PROGRAM of ACTIVITIES – COMMANDERS CONFERENCE OF AMERICAN ARMIES –SYNOPSIS


              Monday, 31 Oct 05     Tu, 01 Nov 05         Wed, 02 Nov 05     Th. 03 Nov 05     Fri, 04 Nov 05

                                                                                                 HOTEL
                 ARRIVAL                                                                       CHECKOUT

                RECEPTION-
   MORNING                        PLENARY SESSION PLENARY SESSION PLENARY SESSION
                 AIRPORTS                                                                    TRANSPORTATION
                                                                                                AIRPORTS
              HOTEL CHECK IN
                                                                                               DEPARTURE
                                    LIBERTADOR            LIBERTADOR         LIBERTADOR
    LUNCH         HOTEL                                                                          HOTEL
                                     BUILDING              BUILDING           BUILDING
                                   COMMANDERS             COMMANDERS
                 ARRIVAL                                                                         HOTEL
                                    BILATERAL              BILATERAL
                                                                                               CHECKOUT
                                    MEETINGS               MEETINGS
                RECEPTION-
                 AIRPORTS
  AFTERNOON                                                                PRESENTATION OF
                                                                                           TRANSPORTATION
                                  ACCORDS             ACCORDS               THE ARGENTINE
              HOTEL CHECK IN                                                                  AIRPORTS
                                  COMMITTEE           COMMITTEE             ARMY ONGOING
                                  WORK                WORK                    TECHNICAL
                                                                                             DEPARTURE
                                                                               PROJECTS
                 OPENING            DINNER AT A       TYPICAL GAUCHO          CLOSING
                CEREMONY            RESTAURANT            DINNER             CEREMONY
   EVENING
                WELCOME            (COMMANDERS         (COMMANDERS           FAREWELL
                COCKTAILS              ONLY)               ONLY)             COCKTAILS




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