Job Description for Technical Administrator Prime responsibility: Maintain and update Job card Database and invoicing in coordination with Technical Services Admin Supervisor. Ensure the cost effective and efficient functioning of TS and handle all Technical Admin related queries from the various departments. Duties and Responsibilities:- Job Card Generation Distribution of Job cards to right department technician main liaison with Maintenance Manager. Follow up of Open Job Cards Liaise with Stores for materials issued against each Job Card and material price Data Entry of Job cards (Labor and Material used) Complete Control of the Job / Work register. Calculation of job / work invoicing. Preparation of all monthly invoicing. Preparation of Time sheets and productivity report. Coordination with sourcing/purchasing department when ever required. Provide helpdesk assistance. Keep recode of local purchases Forwarding local suppliers invoice to Finance for payments. Generation of Daily, Weekly and Monthly reports Performance Objectives: Ensure that cost effective running of all Technical Services and suggesting and implementing ways of streamlining the TS Business Unit. Experience/Qualifications: Sound Computer knowledge of both Ms Office and Excel Should be a team player The ability to work under pressure to meet deadlines and targets To be able to control staff and delegate responsibility Essential: Ability to work in an international dynamic and multicultural environment. Ability to pay close attention to the detail and be highly organized Ability to adapt to organizational change in a positive manner and work to tight deadlines Drivers license Good oral and written communication skills in English is essential Ability to motivate a team and be reliable and flexible Ability to work under pressure and be accountable for your actions Experienced PC user, familiar with MS word, Excel, Access, Email and Internet. Desirable: Sound experience and knowledge of all Technical Services Administration and Material knowledge. Ability to adopt multicultural environment and courage to work in remote locations especially war countries.
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