CONSULTING ELECTRICAL AND MECHANICAL
PROJECT AND FACILITIES MANAGERS
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PRETORIA DURBAN EAST LONDON WELKOM PORT ELIZABETH CAPE TOWN
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Procedure for Creating Electronic backups v2 2007030
To standardise the methodology for backing up computer files in order to reduce risk of loss of intellectual property and
to retain documents in line with statutory requirements
All stand alone computers must have the data in my documents, email in the outlook or outlook express directories and
any other specific area of the computer backed up on a separate media such as an external harddrive, flashdisk, DVD or
CD at regular intervals.
These backups should be performed at least once a week and ideally should be performed by an automated scheduler.
Labelling of Backups
All backups must have the dates clearly indicated on them along with the type of backup being full or incremental. No
backup should be destroyed until there are at least 2 new backups. i.e. there should at anytime be 3 backups of not more
than 2weeks spacing.
Recovery from backup
Where a data source is irretrievably damaged data must be restored from the most recent backup with any
documentation between backups being recovered from alternative users who may have received the documents or
should be recreated from a hardcopy.
Members : S. Austin, R. Masuku, P. Sibanda, A. Röth
Resources • Processes • Solutions
Procedure for Creating Electronic backups v2 20070301.doc 1 of 1 Authorised by: Stephen Austin
Authorised date: 2007/03/01