COMMON COUNCIL CITY OF MUSKEG0
0 RESOLUTION TO AMEND BUSINESS
CREDIT CARD POLICY
WHEREAS,T h e C o m m o n the
Council of Ct of Muskego adopted Resolution #89-97
to establish Ct Business Credit Card Policy;and
WHEREAS,In 1998,the policy to as
was amended include Municipal Court
eligible department by passage of Resolution #28-98;
WHEREAS,The Finance Committee reviewed
has amendments to the policy
and has recommended approval.
NOW, I SO
T H E R E F O R E ,T R EB E L V E D That the C o m m o n Council of the Ct of
Muskego, upon recommendation of the Finance Committee, does hereby amend
the City Muskego Business Credit Card Policy,as attached.
DATED THIS 12th DAY O F March ,2002.
S P O N S O R E D BY:
Ald. Mark Slocomb
Ald. David J. Sanders
Ald. Nancy C.Salentine
a true and #56-2002was
This is to certify that this is accurate copy of Resolution
adopted by the C o m m o n Council of the Ct of Muskego.
Cii o Muskego Finance Department
Geneml Policies and Procedures
Due t requests by
o Department Heads to obtain credit cards their use i making
budgeted purchasesr their departments,the following policy been established
for the acquisition and use of business credit cards.
The following Ct departments areeligible to obtain individual credit cardsthe
name o the Ct of Muskego for use by their
Clerk Treasurer Finance Department
Information Systems Library
Mayor Parks Department
Planning Department Public Works Department
Recreation Department Police Department
Utilities Department Municipal Court
Each o the identified Department Heads shall work wt the Finance Department
wl ii f
apply for individual card which have an established lmt o $3,000.00.
card wl be issued t the Department Head and it wl be his or her responsibility to
insure the safekeeping o such card and t release the card t their staff wt
f o ih
The card may be used f r identificatioddocumentation f r government rates and
discounts and elimination of taxes applicable,to guarantee room reservations,
pay f r hotel lodging whileCt business and for making budgeted purchases
company where the Citydoes not have an account, or where they do not accept
i iy f
Ct o Muskego FinanceDepartment
General Policies and Procedures
Business Credit Card Policy
0 Under no circumstances wl the card be used t purchase gasoline for vehicles
il o not
ownedlleased by thet . The use o the credit card for refueling City Vehicles is
acceptable only o
when traveling outf the area. City Vehicles should
be refueled at
the Ct owned pumping facilities.
Meals paid by employee w i e on Ct business can be
an hl iy reimbursed by submitting
a claim wt receipts. The credit card be used the
for purchase o meals only if
proper receipts are provided proof of compliance wt the policy. If at anytime
there are improper charged to the C w s Card,this provision be removed
from this policy.
Clothing purchases under the clothing allowance provisions o
f r the Police
Department should be handled by claim throughthe accounts payable systemor
through the payroll system's clothing allowance.
Non City business chargesa hotel room are the responsibility of employee. If
they are included charge to the credit card, Ct wl expect repayment f o
n iy l
the i rm
Al monthly credit card billings should processed promptlyo avoid any and al
be t l
interest charges. Signed receiptso each expenditure shouldbe attached t the
monthly statement when processed f r payment.
Non compliance to any o the above o misuse o the authorized credit card i any
f r f
way, may result ina department losing privilegesf their card.
personal purchases h the card result in disciplinary action, up t and
Credit Card Policy
S:Policies and Procedures~Finance~usiness