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2009 SONC Fall Tournament
Job Descriptions
Cycling
Position: Timer
Category: Competition
Experience: Not Necessary
• You will report to the Competition Manager in the gold shirt
• The timer will operate a stopwatch in conjunction with the start and conclusion of both
time trials and road races
• During time trial competition, you will indicate the start time on a heat sheet for the
particular athlete(s) you are assigned to monitor; you will likely monitor at least three
athletes during time trials and will have a heat sheet with bib numbers to review
• You will keep time on the athletes during time trials, record the times on the heat sheet
while making appropriate calculations per the competition manager’s instructions
• During a road race you will operate the stopwatch when the race starts, count laps,
record the time for each split, and call out the number of laps remaining for athletes you
are assigned to monitor
• As athletes complete each lap review and notate the time on the heat sheet
Position: Stager
Category: Competition
Experience: Not Necessary
• You will report to the Competition Manager in the gold shirt
• The chief responsibility for the stager will be to retrieve athletes for upcoming races
• As you gather athletes you will place them in the appropriate divisions according to the
heat sheet you are given by the competition manager
• The stager will remain with athletes until their race begins, ensuring that athletes stay in
the area and are lined up appropriately by division
Position: Holder
Category: Competition
Experience: Not Necessary
• You will report to the Competition Manager in the gold shirt
• The holder will hold the bike for the athlete as they prepare to start their race
Position: Course Marshal
Category: Competition
Experience: Not Necessary
• You will report to the Competition Manager in the gold shirt
• Course marshals will be positioned along the course at varying intervals to ensure riders
remain on course
• You will also monitor the safety of athletes as they compete, immediately reporting any
incident
• You will assist with access control, making sure the course is clear of anyone not directly
involved in competition or event management
Position: Lap Counter
Category: Competition
Experience: Not Necessary
• You will report to the Competition Manager in the gold shirt
• The lap counter will keep a count of laps during races
• You will also use a large visual indicator to assist the hearing impaired with lap counts
2009 SONC Fall Tournament
Job Descriptions
Roller Skating
Position: Timer
Category: Competition
Experience: Not Necessary
• You will report to the Competition Manager in the gold shirt
• The timer will operate a stopwatch in conjunction with the start and conclusion of races
• You will indicate the start time on a heat sheet for the particular athlete(s) you are
assigned to monitor
• You will keep time on the athletes during competition, record the times on the heat sheet
while making appropriate calculations (if any) per the competition manager’s instructions
Position: Stager
Category: Competition
Experience: Not Necessary
• You will report to the Competition Manager in the gold shirt
• The chief responsibility for the stager will be to retrieve athletes for upcoming races
• As you gather athletes you will place them in the appropriate divisions according to the
heat sheet you are given by the competition manager
• The stager will remain with athletes until their race begins, ensuring that athletes stay in
the area and are lined up appropriately by division
Position: Tabulator
Category: Competition
Experience: Not Necessary
• You will report to the Awards Manager and the Maroon Manager
• The tabulator is responsible from retrieving the heat sheet from the timer
• You will transfer time results from the heat sheets to a master list in order to prepare for
the awards ceremony
Position: Spotter
Category: Competition
Experience: Not Necessary
• You will report to the Competition Manager in the gold shirt
• Spotters will be placed at varying intervals around the skating area to ensure skaters are
directed to the appropriate place and that no non-competition personnel enter the skating
area
• You will also be responsible for keeping the skaters in the check-in area and assist
athletes in getting to the relay boxes and/or starting lines
• Spotters will also assist athletes in stopping at the end of the race if control becomes an
issue
2009 SONC Fall Tournament
Job Descriptions
Soccer
Position: Ball Monitor
Category: Competition
Experience: Not Necessary
• You will report to the Competition Manager in the gold shirt
• Ball monitors will track down loose balls and return them to officials
• You will respond to requests the officials make (particular placement of the ball, drying off
balls, etc.)
• You will retrieve spare balls if necessary
• It is important to act quickly so competition continues in a timely fashion
Position: Runner
Category: Competition
Experience: Not Necessary
• You will report to the Competition Manager and assist the Administration Manager
• The runner will retrieve score sheets from score tables at each field and take them to the
administration/results manager
Position: Scorekeeper
Category: Competition
Experience: Recommended
• You will report to the field marshal at the field to which you’ve been assigned.
• The scorekeeper shall be responsible for keeping the official scorebook for competition at
his/her assigned field.
• Scores must be kept according to the rules of competition.
• You will record all pertinent statistics and report final results to the field marshal.
• You will alert the field marshal immediately if there is a protest.
• The scorekeeper must follow the official rules of competition while keeping score.
Accuracy is extremely important. In the event of a question, the officials will use the
scorebook to make crucial decisions.
Position: Field Marshal
Category: Competition
Experience: Recommended
• You will report to the competition manager in the gold shirt.
• The field marshal will serve as the primary contact at each field.
• Assist in maintaining the competition schedule by monitoring games and making sure all
competition volunteers are complying with rules and regulations and doing their
respective tasks with efficiency.
• The field marshal will alert the competition manager of any protests.
• The scorekeeper will report the scores to you and then you will immediately report them
to the competition manager.
2009 SONC Fall Tournament
Job Descriptions
Position: Line Judge
Category: Competition
Experience: Not Necessary
• You will report to the Competition Manager in the gold shirt
• The line judge will call balls that go out of bounds in accordance with the rules for
competition
• You will immediately communicate the decision to the official(s)
• You will need to position yourself at or near the point the ball went out of play in order to
mark the throw-in
Soccer Skills
There are three skills competitions. The following is a description of each, followed by the three
main job descriptions for positions used to assist competition.
Dribbling
Athletes are charged with dribbling the ball from a start line to a finish line in a timed trial. The
clock does not stop until both the ball and the athlete are in the finish zone. If the athlete
overshoots the finish zone, he or she must dribble the ball back into the appropriate area. A
deduction of five points is made each time the ball runs over the side lines of the lane or if the
athlete touches the ball with his or her hands. The referee will place the ball in the lane where it
went out of bounds.
Shooting
The athlete stands at a starting line and then moves to shoot the ball into a goal from a distance
of six meters. The athlete will have five repetitions with each successful goal being worth 10
points.
Run Kick
The athlete will begin at the starting line. Four balls will be placed at designated targets with the
athlete’s goal being to kick the balls into the appropriate gates. This is a timed skills competition
with the clock beginning when the athlete moves and ending when all four balls have been
kicked.
Position: Station Manager
Category: Competition
Experience: Not necessary
• You will report to the competition manager in the gold shirt
• The chief responsibility of the station manager is to make sure the station runs in a
proper manner according to the SONC rules and that scores for each athlete are
calculated and recorded properly.
• You will receive the competition worksheet for each group of athletes competing at your
station from the athlete escort.
• You will prepare the station for competition by ensuring you have all necessary
equipment.
• Along with the station assistant, you will monitor the skills drill and record the proper
score on the competition worksheet.
• Once all athletes in a group have completed the station, you will hand the competition
worksheets back to the athlete escorts and send them to their next station. You will then
wait for the next group to arrive.
2009 SONC Fall Tournament
Job Descriptions
Position: Station Assistant
Category: Competition
Experience: Not necessary
• You will report to the competition manager in the gold shirt.
• The chief responsibility of the assistant will be to assist the referee and manager in
making sure athletes complete the drills in compliance with the rules and record all
appropriate scoring information
.
Position: Athlete Escort
Category: Competition
Experience: Not Necessary
• Athlete escorts will report to the Staging Manager.
• Athlete escorts should work in pairs when possible to gather all athletes for a particular
event.
• Escorts will receive a competition worksheet for a given event listing the name of each
athlete competing. The escorts will meet athletes for the next event in the staging area.
You must not begin escorting the athletes to the event until all competing athletes are
present.
• Please keep all athletes for each event together, in order. One escort should lead the
group, the second should follow at the end of a single-file line so as not to lose any
athletes.
• Once you’ve gathered all of the athletes for the event (according to your worksheet)
advise the staging manager that your event is present and ready to be staged for
competition.
• Escorts will lead the athletes for their event to the appropriate starting position, informing
the official when you arrive. After handing over the athletes to the official, wait for the
completion of the event. After the event is completed, you will receive the athletes from
the official, form a straight line (one escort in front, one in the rear) and lead the group to
the awards area.
• Space is tight and there is a lot of action constantly – keeping good order, and a good
line is a key to the event flowing properly.
• The escorts will lead the athletes to the awards area and inform the awards manager of
the event and turn the athletes over to an awards escort.
• Once your athletes are in the awards area, you should return to the Staging Coordinator
for a new worksheet and start the process all over.
2009 SONC Fall Tournament
Job Descriptions
Non-Competition Jobs
Position: Volunteer Check-in
Category: Human Resources
Experience: Not necessary
• You will report to the volunteer manager in the maroon shirt at your venue.
• The chief responsibility of this volunteer is to verify and check-in the volunteers for your
venue.
• You will have a notebook containing a full list of all volunteers assigned to work your
venue and a master list of volunteers for the entire event.
• Volunteers will approach the check-in table and you will do the following:
1. Ask for their name and assignment
2. Locate their name in your venue list
3. Ask to see a valid driver’s license or ID card
4. Have the volunteer read the waiver form and sign
5. Give the volunteer his/her t-shirt (their t-shirt size should be noted on your list)
6. If signed up as Cheer Team, the volunteer(s) receives a specific cheer team t-
shirt and a set of pom-poms
7. Direct the volunteer to the appropriate GMT member (competition manager,
logistics manager, awards manager, etc.)
8. If a volunteer’s name does not appear on your list but the volunteer claims to be
registered, reference the master list, find the name in question and direct the
volunteer to the appropriate area.
• We will accept walk-up volunteers for the event if needed. Please consult with the
volunteer manager regularly to see if competition is running short on volunteers – if so,
please sign up any walk-up volunteers that approach. If the competition is not short
volunteers, please ask any walk-up volunteers to stay around and cheer on the athletes.
Also, check with the volunteer manager to see if he/she knows of another venue that IS
in need of volunteers and ask the walk-up volunteer if he/she is willing to go there.
• Please make sure volunteers stay true to the t-shirt size they selected on their
registration form. If you notice your t-shirt supply is running low, inform your volunteer
manager immediately so that more t-shirts can be brought. If we are out of a t-shirt size
the volunteer requested, please ask them to take the closest size possible – do not hold
up the process trying to find the correct size.
• Since volunteers make the event possible, please be kind, energetic, and courteous to all
who check in at your table! You are the first line of contact volunteers have with SONC
and we want it to be a memorable experience!
Position: Power Team
Category: Support Services
Experience: Not necessary
• You will report to the logistics manager in the maroon at your venue.
• The power team volunteer provides invaluable logistical support for the event in a variety
of capacities. You do not need huge muscles to be a part of power team, just willingness
to roll up your sleeves!
• If assisting with parking, please make sure you wear the provided traffic vest for safety.
• The power team may perform a variety of tasks throughout the event such as:
1. Assisting with lunch distribution
2. Refilling water coolers and restocking cone cups
3. Delivering equipment
4. Inventorying equipment
5. Putting up signage
6. Collecting directional signage
2009 SONC Fall Tournament
Job Descriptions
7. Setting up areas within a venue (tables, chairs, tents)
8. Dealing with faulty equipment and locating replacements
9. Breakdown/cleanup of the venue.
Position: Meal Operations
Category: Support Services
Experience: Not necessary
• The Meal Operations volunteer will organize meals to be distributed to athletes and
volunteers and assist in the cleanup of meal operations.
• At each venue, you will report to the logistics manager to let them know you have arrived
with meals.
• First serve athletes and coaches to ensure we have enough for them to eat. They will be
wearing credentials which will serve as their meal ticket (athletes: pink; coaches: gold).
• A list of teams or delegations (counties) at the venue will be provided. Only
athletes/coaches competing at that venue should eat there. Please direct others to their
competition venue.
• Once it is determined there are plenty of meals, feed all-day volunteers. They should
have a meal ticket.
• Staff members and various GMT may be in your venue. You may feed them at the same
time as the all-day volunteers.
• We do not provide lunch to family members.
• We do not provide lunch to cheer teams unless there is a surplus of meals at your venue.
Hospitality is set up at each venue for these people we are not feeding.
Position: Access Control
Category: Support Services
Experience: Not necessary
• Access Control Volunteers are responsible for assisting with parking and also with
controlling pedestrian traffic flow in designated areas.
• There are certain areas of competition which need to be limited to only athletes and/or
coaches. In other situations such as the dance, access is limited so entrances must be
monitored and exits must be watched to avoid athletes leaving the venue unattended.
• You will report to the logistics manager or venue manager at your venue. The volunteer
manager will direct you to that person.
• If you are assisting with parking, please make sure you wear the provided traffic vest for
safety.
• Access control volunteers should be rotated regularly to cover various areas. If you have
been in a position for an extended amount of time and feel you need to rotate, do not
leave your assignment. Instead, have someone alert the logistics manager or venue
manager.
• We should station you with at least one other volunteer so you have some company and
someone to assist you.
• All athletes will have pink credentials. Unified partners also have pink credentials (these
are participants who do not have intellectual disabilities). All coaches will have gold
credentials. Family members will have red credentials.
• Use these credentials to determine if someone is allowed access (depends on where you
are posted).
• Keep an eye out for athletes who are not escorted. Feel free to check with them to see
where their coach is to make sure they have not wandered off.
• You are not volunteering to be abused by frustrated family members, coaches, etc.
Whatever the case may be, if someone is becoming angry, please direct them to the
venue manager or logistics manager. If someone is completely inappropriate, please take
their name and delegation (county) and report it.
2009 SONC Fall Tournament
Job Descriptions
• Enjoy your volunteer position and enjoy meeting the athletes!
Position: Information Services
Category: Human Resources
Experience: Not necessary
• The information services volunteer will report to the information services manager in the
maroon shirt.
• You will be responsible for setting up the following:
1. Information services display
2. Appropriate banners and signs
3. Evaluation box
4. Cell phone recycling box
5. A display of all information services materials.
• You should immediately become familiar with the information services notebook which
will contain all relevant event information including – rosters, schedules, directions,
contact information, etc. It is the chief responsibility of the information services volunteer
to answer questions from spectators, coaches, volunteers, and family members. All of the
information needed to answer these questions can be found in the information services
notebook.
• In addition to the information services notebook, you will have SONC promotional
materials to hand out to interested parties. These may include our souvenir program,
copies of the latest Discover newsletter, etc. You are encouraged to provide this
information to interested parties.
• If you realize you are running low on materials please inform the information services
manager so your area can be restocked. If media (television, print, radio) show up at your
venue please inform the information services manager immediately!
• Be friendly and smile! You will get lots of visits from curious people who need to know
specific information or just have general questions about Special Olympics! If you do not
have an answer, see the Information Services Manager at your venue.
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