2009 SONC Fall Tournament Job Descriptions
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2009 SONC Fall Tournament Job Descriptions Cycling Position: Timer Category: Competition Experience: Not Necessary • You will report to the Competition Manager in the gold shirt • The timer will operate a stopwatch in conjunction with the start and conclusion of both time trials and road races • During time trial competition, you will indicate the start time on a heat sheet for the particular athlete(s) you are assigned to monitor; you will likely monitor at least three athletes during time trials and will have a heat sheet with bib numbers to review • You will keep time on the athletes during time trials, record the times on the heat sheet while making appropriate calculations per the competition manager’s instructions • During a road race you will operate the stopwatch when the race starts, count laps, record the time for each split, and call out the number of laps remaining for athletes you are assigned to monitor • As athletes complete each lap review and notate the time on the heat sheet Position: Stager Category: Competition Experience: Not Necessary • You will report to the Competition Manager in the gold shirt • The chief responsibility for the stager will be to retrieve athletes for upcoming races • As you gather athletes you will place them in the appropriate divisions according to the heat sheet you are given by the competition manager • The stager will remain with athletes until their race begins, ensuring that athletes stay in the area and are lined up appropriately by division Position: Holder Category: Competition Experience: Not Necessary • You will report to the Competition Manager in the gold shirt • The holder will hold the bike for the athlete as they prepare to start their race Position: Course Marshal Category: Competition Experience: Not Necessary • You will report to the Competition Manager in the gold shirt • Course marshals will be positioned along the course at varying intervals to ensure riders remain on course • You will also monitor the safety of athletes as they compete, immediately reporting any incident • You will assist with access control, making sure the course is clear of anyone not directly involved in competition or event management Position: Lap Counter Category: Competition Experience: Not Necessary • You will report to the Competition Manager in the gold shirt • The lap counter will keep a count of laps during races • You will also use a large visual indicator to assist the hearing impaired with lap counts 2009 SONC Fall Tournament Job Descriptions Roller Skating Position: Timer Category: Competition Experience: Not Necessary • You will report to the Competition Manager in the gold shirt • The timer will operate a stopwatch in conjunction with the start and conclusion of races • You will indicate the start time on a heat sheet for the particular athlete(s) you are assigned to monitor • You will keep time on the athletes during competition, record the times on the heat sheet while making appropriate calculations (if any) per the competition manager’s instructions Position: Stager Category: Competition Experience: Not Necessary • You will report to the Competition Manager in the gold shirt • The chief responsibility for the stager will be to retrieve athletes for upcoming races • As you gather athletes you will place them in the appropriate divisions according to the heat sheet you are given by the competition manager • The stager will remain with athletes until their race begins, ensuring that athletes stay in the area and are lined up appropriately by division Position: Tabulator Category: Competition Experience: Not Necessary • You will report to the Awards Manager and the Maroon Manager • The tabulator is responsible from retrieving the heat sheet from the timer • You will transfer time results from the heat sheets to a master list in order to prepare for the awards ceremony Position: Spotter Category: Competition Experience: Not Necessary • You will report to the Competition Manager in the gold shirt • Spotters will be placed at varying intervals around the skating area to ensure skaters are directed to the appropriate place and that no non-competition personnel enter the skating area • You will also be responsible for keeping the skaters in the check-in area and assist athletes in getting to the relay boxes and/or starting lines • Spotters will also assist athletes in stopping at the end of the race if control becomes an issue 2009 SONC Fall Tournament Job Descriptions Soccer Position: Ball Monitor Category: Competition Experience: Not Necessary • You will report to the Competition Manager in the gold shirt • Ball monitors will track down loose balls and return them to officials • You will respond to requests the officials make (particular placement of the ball, drying off balls, etc.) • You will retrieve spare balls if necessary • It is important to act quickly so competition continues in a timely fashion Position: Runner Category: Competition Experience: Not Necessary • You will report to the Competition Manager and assist the Administration Manager • The runner will retrieve score sheets from score tables at each field and take them to the administration/results manager Position: Scorekeeper Category: Competition Experience: Recommended • You will report to the field marshal at the field to which you’ve been assigned. • The scorekeeper shall be responsible for keeping the official scorebook for competition at his/her assigned field. • Scores must be kept according to the rules of competition. • You will record all pertinent statistics and report final results to the field marshal. • You will alert the field marshal immediately if there is a protest. • The scorekeeper must follow the official rules of competition while keeping score. Accuracy is extremely important. In the event of a question, the officials will use the scorebook to make crucial decisions. Position: Field Marshal Category: Competition Experience: Recommended • You will report to the competition manager in the gold shirt. • The field marshal will serve as the primary contact at each field. • Assist in maintaining the competition schedule by monitoring games and making sure all competition volunteers are complying with rules and regulations and doing their respective tasks with efficiency. • The field marshal will alert the competition manager of any protests. • The scorekeeper will report the scores to you and then you will immediately report them to the competition manager. 2009 SONC Fall Tournament Job Descriptions Position: Line Judge Category: Competition Experience: Not Necessary • You will report to the Competition Manager in the gold shirt • The line judge will call balls that go out of bounds in accordance with the rules for competition • You will immediately communicate the decision to the official(s) • You will need to position yourself at or near the point the ball went out of play in order to mark the throw-in Soccer Skills There are three skills competitions. The following is a description of each, followed by the three main job descriptions for positions used to assist competition. Dribbling Athletes are charged with dribbling the ball from a start line to a finish line in a timed trial. The clock does not stop until both the ball and the athlete are in the finish zone. If the athlete overshoots the finish zone, he or she must dribble the ball back into the appropriate area. A deduction of five points is made each time the ball runs over the side lines of the lane or if the athlete touches the ball with his or her hands. The referee will place the ball in the lane where it went out of bounds. Shooting The athlete stands at a starting line and then moves to shoot the ball into a goal from a distance of six meters. The athlete will have five repetitions with each successful goal being worth 10 points. Run Kick The athlete will begin at the starting line. Four balls will be placed at designated targets with the athlete’s goal being to kick the balls into the appropriate gates. This is a timed skills competition with the clock beginning when the athlete moves and ending when all four balls have been kicked. Position: Station Manager Category: Competition Experience: Not necessary • You will report to the competition manager in the gold shirt • The chief responsibility of the station manager is to make sure the station runs in a proper manner according to the SONC rules and that scores for each athlete are calculated and recorded properly. • You will receive the competition worksheet for each group of athletes competing at your station from the athlete escort. • You will prepare the station for competition by ensuring you have all necessary equipment. • Along with the station assistant, you will monitor the skills drill and record the proper score on the competition worksheet. • Once all athletes in a group have completed the station, you will hand the competition worksheets back to the athlete escorts and send them to their next station. You will then wait for the next group to arrive. 2009 SONC Fall Tournament Job Descriptions Position: Station Assistant Category: Competition Experience: Not necessary • You will report to the competition manager in the gold shirt. • The chief responsibility of the assistant will be to assist the referee and manager in making sure athletes complete the drills in compliance with the rules and record all appropriate scoring information . Position: Athlete Escort Category: Competition Experience: Not Necessary • Athlete escorts will report to the Staging Manager. • Athlete escorts should work in pairs when possible to gather all athletes for a particular event. • Escorts will receive a competition worksheet for a given event listing the name of each athlete competing. The escorts will meet athletes for the next event in the staging area. You must not begin escorting the athletes to the event until all competing athletes are present. • Please keep all athletes for each event together, in order. One escort should lead the group, the second should follow at the end of a single-file line so as not to lose any athletes. • Once you’ve gathered all of the athletes for the event (according to your worksheet) advise the staging manager that your event is present and ready to be staged for competition. • Escorts will lead the athletes for their event to the appropriate starting position, informing the official when you arrive. After handing over the athletes to the official, wait for the completion of the event. After the event is completed, you will receive the athletes from the official, form a straight line (one escort in front, one in the rear) and lead the group to the awards area. • Space is tight and there is a lot of action constantly – keeping good order, and a good line is a key to the event flowing properly. • The escorts will lead the athletes to the awards area and inform the awards manager of the event and turn the athletes over to an awards escort. • Once your athletes are in the awards area, you should return to the Staging Coordinator for a new worksheet and start the process all over. 2009 SONC Fall Tournament Job Descriptions Non-Competition Jobs Position: Volunteer Check-in Category: Human Resources Experience: Not necessary • You will report to the volunteer manager in the maroon shirt at your venue. • The chief responsibility of this volunteer is to verify and check-in the volunteers for your venue. • You will have a notebook containing a full list of all volunteers assigned to work your venue and a master list of volunteers for the entire event. • Volunteers will approach the check-in table and you will do the following: 1. Ask for their name and assignment 2. Locate their name in your venue list 3. Ask to see a valid driver’s license or ID card 4. Have the volunteer read the waiver form and sign 5. Give the volunteer his/her t-shirt (their t-shirt size should be noted on your list) 6. If signed up as Cheer Team, the volunteer(s) receives a specific cheer team t- shirt and a set of pom-poms 7. Direct the volunteer to the appropriate GMT member (competition manager, logistics manager, awards manager, etc.) 8. If a volunteer’s name does not appear on your list but the volunteer claims to be registered, reference the master list, find the name in question and direct the volunteer to the appropriate area. • We will accept walk-up volunteers for the event if needed. Please consult with the volunteer manager regularly to see if competition is running short on volunteers – if so, please sign up any walk-up volunteers that approach. If the competition is not short volunteers, please ask any walk-up volunteers to stay around and cheer on the athletes. Also, check with the volunteer manager to see if he/she knows of another venue that IS in need of volunteers and ask the walk-up volunteer if he/she is willing to go there. • Please make sure volunteers stay true to the t-shirt size they selected on their registration form. If you notice your t-shirt supply is running low, inform your volunteer manager immediately so that more t-shirts can be brought. If we are out of a t-shirt size the volunteer requested, please ask them to take the closest size possible – do not hold up the process trying to find the correct size. • Since volunteers make the event possible, please be kind, energetic, and courteous to all who check in at your table! You are the first line of contact volunteers have with SONC and we want it to be a memorable experience! Position: Power Team Category: Support Services Experience: Not necessary • You will report to the logistics manager in the maroon at your venue. • The power team volunteer provides invaluable logistical support for the event in a variety of capacities. You do not need huge muscles to be a part of power team, just willingness to roll up your sleeves! • If assisting with parking, please make sure you wear the provided traffic vest for safety. • The power team may perform a variety of tasks throughout the event such as: 1. Assisting with lunch distribution 2. Refilling water coolers and restocking cone cups 3. Delivering equipment 4. Inventorying equipment 5. Putting up signage 6. Collecting directional signage 2009 SONC Fall Tournament Job Descriptions 7. Setting up areas within a venue (tables, chairs, tents) 8. Dealing with faulty equipment and locating replacements 9. Breakdown/cleanup of the venue. Position: Meal Operations Category: Support Services Experience: Not necessary • The Meal Operations volunteer will organize meals to be distributed to athletes and volunteers and assist in the cleanup of meal operations. • At each venue, you will report to the logistics manager to let them know you have arrived with meals. • First serve athletes and coaches to ensure we have enough for them to eat. They will be wearing credentials which will serve as their meal ticket (athletes: pink; coaches: gold). • A list of teams or delegations (counties) at the venue will be provided. Only athletes/coaches competing at that venue should eat there. Please direct others to their competition venue. • Once it is determined there are plenty of meals, feed all-day volunteers. They should have a meal ticket. • Staff members and various GMT may be in your venue. You may feed them at the same time as the all-day volunteers. • We do not provide lunch to family members. • We do not provide lunch to cheer teams unless there is a surplus of meals at your venue. Hospitality is set up at each venue for these people we are not feeding. Position: Access Control Category: Support Services Experience: Not necessary • Access Control Volunteers are responsible for assisting with parking and also with controlling pedestrian traffic flow in designated areas. • There are certain areas of competition which need to be limited to only athletes and/or coaches. In other situations such as the dance, access is limited so entrances must be monitored and exits must be watched to avoid athletes leaving the venue unattended. • You will report to the logistics manager or venue manager at your venue. The volunteer manager will direct you to that person. • If you are assisting with parking, please make sure you wear the provided traffic vest for safety. • Access control volunteers should be rotated regularly to cover various areas. If you have been in a position for an extended amount of time and feel you need to rotate, do not leave your assignment. Instead, have someone alert the logistics manager or venue manager. • We should station you with at least one other volunteer so you have some company and someone to assist you. • All athletes will have pink credentials. Unified partners also have pink credentials (these are participants who do not have intellectual disabilities). All coaches will have gold credentials. Family members will have red credentials. • Use these credentials to determine if someone is allowed access (depends on where you are posted). • Keep an eye out for athletes who are not escorted. Feel free to check with them to see where their coach is to make sure they have not wandered off. • You are not volunteering to be abused by frustrated family members, coaches, etc. Whatever the case may be, if someone is becoming angry, please direct them to the venue manager or logistics manager. If someone is completely inappropriate, please take their name and delegation (county) and report it. 2009 SONC Fall Tournament Job Descriptions • Enjoy your volunteer position and enjoy meeting the athletes! Position: Information Services Category: Human Resources Experience: Not necessary • The information services volunteer will report to the information services manager in the maroon shirt. • You will be responsible for setting up the following: 1. Information services display 2. Appropriate banners and signs 3. Evaluation box 4. Cell phone recycling box 5. A display of all information services materials. • You should immediately become familiar with the information services notebook which will contain all relevant event information including – rosters, schedules, directions, contact information, etc. It is the chief responsibility of the information services volunteer to answer questions from spectators, coaches, volunteers, and family members. All of the information needed to answer these questions can be found in the information services notebook. • In addition to the information services notebook, you will have SONC promotional materials to hand out to interested parties. These may include our souvenir program, copies of the latest Discover newsletter, etc. You are encouraged to provide this information to interested parties. • If you realize you are running low on materials please inform the information services manager so your area can be restocked. If media (television, print, radio) show up at your venue please inform the information services manager immediately! • Be friendly and smile! You will get lots of visits from curious people who need to know specific information or just have general questions about Special Olympics! If you do not have an answer, see the Information Services Manager at your venue.