Oracle Calendar

Information Technology Oracle Calendar By Carolynne White 6/04/08 Help Desk Short Courses Oracle Calendar Information Technology Oracle Calendar • Imagine Susan and Bob work in the same office and need to meet regularly. • Susan can schedule a meeting on her computer and “invite” Bob. • Meeting will appear on both calendars. 6/04/08 Help Desk Short Courses Oracle Calendar Information Technology Oracle Calendar • Centralized system for managing personal, group and resource scheduling – Desktop Client – Web Client • http://webcal.rice.edu – Outlook Client 6/04/08 Help Desk Short Courses Oracle Calendar Information Technology Accounts and Passwords • Oracle Calendar accounts are NOT automatically generated • Request one at http://apply.rice.edu • Use NetID password 6/04/08 Help Desk Short Courses Oracle Calendar Information Technology First Time Configuration • Open software • Sign-in is presented • Click OTHER 6/04/08 Help Desk Short Courses Oracle Calendar Information Technology Sign in! • Back to the sign in window • Type your name • Use NetID Password 6/04/08 Help Desk Short Courses Oracle Calendar Information Technology The Agenda Window • Choose the day view 6/04/08 Help Desk Short Courses Oracle Calendar Information Technology Other views • The Week view • The Month view 6/04/08 Help Desk Short Courses Oracle Calendar Information Technology The “In-Tray” • Manage events that you create • Disabling the In-tray – Double-click on the General category, and select Startup. Under "In-tray Startup," select "Do not open In-tray". Click OK to close the Options window. – If you disable your In-tray, you check for recently added events from the agenda view. From the View menu, select Refresh All, and events to which you've been invited will display on the appropriate day. 6/04/08 Help Desk Short Courses Oracle Calendar Information Technology Meetings • A meeting indicates any item that should appear at a particular date and time on your agenda; indicates that you are NOT available at that time. 6/04/08 Help Desk Short Courses Oracle Calendar Information Technology Meeting Panel • Click on the new meeting icon Or double-click a day. – View new meeting panel. – Add a title of your meeting – If appropriate, check the box labeled Tentative – Add details into the Details box – Add location of the meeting – Add date, starting time, and duration of the meeting – Click OK 6/04/08 Help Desk Short Courses Oracle Calendar Information Technology Importance and Access Level • Usually, set to Normal. – Importance: help prioritize your time – Access: affects how many details about the meeting other people can see. By default, people cannot see any details about meetings that you put on your calendar, unless you set the Access Level of the event to Public. 6/04/08 Help Desk Short Courses Oracle Calendar Information Technology Email • Check Send Email Notification if you'd like other people you invite to the meeting to be notified via e-mail. The calendaring system uses whatever email address the recipient has listed with the Department of Personnel Services as their default e-mail address. 6/04/08 Help Desk Short Courses Oracle Calendar Information Technology Inviting Others • Type a name into the box to the right of the words People and Resources – Click the FIND button – If using the First and Last name doesn't work, try using just the last name. – Invite one or a lot of people to the meeting – Each will appear in the list of people 6/04/08 Help Desk Short Courses Oracle Calendar Information Technology Repeating Meetings • On other days • Click Add Date (Info will be duplicated for new date) • If different times, click on date from date list • Fill in the time and date for a specific meeting 6/04/08 Help Desk Short Courses Oracle Calendar Information Technology Regular Repeating Meetings • If the meeting occurs on a regular basis, click on the Repeating Entry Panel button to see the relevant options. 6/04/08 Help Desk Short Courses Oracle Calendar Information Technology Add Memos and Notes • Daily Note • Also can be repeating 6/04/08 Help Desk Short Courses Oracle Calendar Information Technology Add Memos and Notes • Daily Event • Also can be repeating 6/04/08 Help Desk Short Courses Oracle Calendar Information Technology Invitees and Repeating Meetings • If the same people need to be at all of the meetings, Add people BEFORE you set up repeating dates. 7/10/2000 Bob Sue 7/17/2008 Jane Bob Sue 7/24/2008 Jane Bob Sue 7/31/2008 Jane Bob Sue Jane 6/04/08 Help Desk Short Courses Oracle Calendar Information Technology Add New Invitees to a Series of Repeating Meetings • Open a meeting • Select ALL of the dates • Add a person 6/04/08 Help Desk Short Courses Oracle Calendar Information Technology Agenda Display Options (Control location varies with clients & versions) • Select ORACLE CALENDAR, PREFERENCES, AGENDA 6/04/08 Help Desk Short Courses Oracle Calendar Information Technology Useful General Options • Startup • Arrange Oracle windows • Open General Options • Save State • Select OPEN WITH SAVED STATE – Same Oracle window arrangement each time 6/04/08 Help Desk Short Courses Oracle Calendar Information Technology Access Rights (Location varies with clients & versions) • Tasks • Scheduling 6/04/08 Help Desk Short Courses Oracle Calendar Information Technology Designate Rights (Location varies with clients & versions) • Designate • Viewing 6/04/08 Help Desk Short Courses Oracle Calendar Information Technology Resources • Request Resource accounts through the Help Desk • Examples: conference rooms and shared equipment • Invite to meetings: use the Find box. Just type an R: before the name of the resource. 6/04/08 Help Desk Short Courses Oracle Calendar Information Technology Managing a Resource • Resources have separate passwords • • • • Log off as you Log on as resource Detup access rights Log off as resource • Log on as you • Access resource as designate 6/04/08 Help Desk Short Courses Oracle Calendar Information Technology Create a Private Group • Create a group • Tools, Manage groups • Select New • Name your group • Add members 6/04/08 Help Desk Short Courses Oracle Calendar Information Technology Printing • Select File, Print • Select Date Range • Select by Day, Week, Month, etc 6/04/08 Help Desk Short Courses Oracle Calendar Information Technology Online Resources • https://webcalendar.noaa.gov/local_docs/qui cktour/index.html • http://www.oracle.com/technology/products/ cs/user_info/eudp/content/Calendar/cal_wel come.htm • http://help.unc.edu/?id=6164 • Call the Help Desk xHELP 6/04/08 Help Desk Short Courses Oracle Calendar