Docstoc

atm kiosk _17_

Document Sample
atm kiosk _17_ Powered By Docstoc
					                             Minutes of the Planning Commission
                                   Of the City of Portland
                               Held on Wednesday, July 8, 2009
                               In Council Chambers at City Hall

Portland Planning Commission Members Present: Alderman, Clement, Kmetz, Vollman,
Segerlind, Grapentien, Swaney-Frederick

Staff: Dempsey, Miller, Brown, Cummins

Guests: Tom Antaya of Tom’s Food Center; Greg Holland and a representative of Facilities
Resource Group; and Kirsten Sebeck of 5/3 Bank

Chairman Alderman called the meeting to order at 7:00 P.M. with the Pledge of Allegiance.

Motion by Kmetz, supported by Vollman, to approve the Agenda as presented.
All in favor. Adopted.

Motion by Clement, supported by Vollman, to approve the Minutes of the May 13, 2009, Meeting
of the Planning Commission as presented.
All in favor. Adopted.

Chairman Alderman opened the Public Hearing for a Special Land Use Permit requested for a
proposed ATM Kiosk at Tom’s Food Center, 1462 E. Grand River Ave. at 7:02 P.M.

Mr. Holland presented the proposed site plan and pointed out that the vehicle stacking area is
105’ away from the entrance/exit of the property.

Ms. Sebeck stated that the reason 5/3 Bank would like to place this ATM in Portland is to bridge
the communities of Ionia and Grand Ledge. This will add a convenience to their customers.

City Manager Dempsey clarified that the plan presented at the meeting is different than the one
included in the packets.

Commission Member Vollman asked what customers would be able to do at the ATM.

Ms. Sebeck stated that the ATM will dispense funds and allow transfers. Deposit services may be
added in the future, depending on the volume of transactions.

City Manager Dempsey questioned the possible traffic that would be oncoming to the vehicle at
the ATM.

There was discussion of traffic movement.

Mr. Antaya stated that this site was chosen for the ATM because of the very low traffic volume in
this area of the parking lot. He does not foresee a problem with traffic around the ATM.



                                              1 of 5
                                 Planning Commission Minutes
                                           July 8, 2009
Mr. Holland stated that the landscape islands that would be near the ATM could be taken out and
moved. This would eliminate some parking but would allow more room for traffic movement.

Commission Member Vollman commented that he does not see a problem with traffic.

Commission Member Clement inquired about the comment to “complete this connection” on the
Grand River Corridor Study. This comment appears to be in the area where the ATM is proposed
to be placed. Commission Member Clement also inquired if there were any plans to close one of
the driveways to Tom’s parking lot as required by the Grand River Access Management Plan.

City Manager Dempsey stated that the connector between the Speedway property and Tom’s
Food Center was moved closer to Tom’s building during previous upgrades due to elevation
issues. The Access Management Plan does address closing access points along Grand River Ave.
as possible.

There was discussion of the Grand River Avenue Access Management Plan.

Commission Member Vollman inquired about the installation of a traffic light on Grand River
Ave. that had been proposed in the past. If the traffic light is installed and can handle the traffic
on Grand River Ave. then there may not be a need to close the access points.

City Manager Dempsey stated that the traffic lights were being considered based on the
development of Rindlehaven. Since development is not progressing, he does not foresee the
traffic lights being installed.

Commission Member Vollman stated that he has pulled out of the Tom’s parking lot with cars
stacked 4 to 5 deep. He wondered if closing an access point to that property will make the
situation worse.

Commission Member Clement stated that the Access Management Plan should be addressed
when possible.

Mr. Antaya stated that he sat on the Grand River Access Management Plan Committee and he
agrees with the plan. The middle drive to his property is to be closed. When the Burger King and
Speedway properties were developed, the Access Management Plan was not addressed. He stated
that until the issues with those properties are addressed, it doesn’t make sense to close the middle
drive to his property. He stated that it would be hard for business to shut down one of those
drives.

Commission Member Clement stated that the Access Management Plan suggested the North
driveway should be closed.

Mr. Antaya stated that is the access drive for semi trucks and it doesn’t make sense to close it.

Commission Member Clement stated that she doesn’t understand the traffic light to be an
alternative to closing access points along Grand River Ave.



                                                2 of 5
                                Planning Commission Minutes
                                          July 8, 2009


City Manager Dempsey stated that the Access Management Plan states a need for traffic lights
and closing access points. There are both short-term and long-term goals in the plan.

Commission Member Kmetz inquired if a traffic light is installed, can the City tell property
owners they need to change their driveways without a plan review.

City Manager Dempsey stated that the light could not be the trigger. The Access Management
Plan states under the long-term goals that improvements should be made as funding becomes
available, the property is redeveloped, or a new use develops on the site.

Commission Member Swaney-Frederick asked if the ATM Kiosk could be made to match the
surrounding area and what type of lighting would be installed.

The representative of Facilities Resource Group stated that the ATM needs to have specific
lighting for safety. He explained the lighting on the kiosk and the surrounding lighting that can be
implemented.

Commission Member Segerlind inquired as to how many clients 5/3 Bank has in Portland.

Ms. Sebeck stated that she did not have an exact number of clients in Portland.

Commission Member Segerlind inquired as to how many cars can stack at the ATM before they
would block the parking lot entrance.

Mr. Antaya stated he thought approximately 15 cars could stack at the ATM.

City Manager Dempsey clarified that approximately 9 cars could stack at the ATM before
blocking the parking lot entrance.

Commission Member Segerlind inquired if the lighting would shine up into the sky.

Mr. Holland stated that the canopy will have down lights installed.

Commission Member Clement addressed possible traffic problems in the area of the proposed
ATM. She asked if the islands were moved and parking spaces were eliminated if there would
still be adequate parking for the business.

Mr. Brown stated that the parking capacity for the Tom’s property is in excess by about 12-15
parking spaces.

Mr. Holland stated that he would not like to see any restrictions put on the Tom’s property.

Chairman Alderman closed the Public Hearing at 7:38 P.M.

Commission Member Clement stated that she would like the Planning Commission to consider
imposing a condition that when the short-term improvements of the Grand River Access

                                              3 of 5
                               Planning Commission Minutes
                                         July 8, 2009
Management Plan are made that would trigger item no. 6 of the long-term improvements to be
done.

Mr. Antaya stated that he would have no problem closing the middle drive to his property if the
property owners of Burger King and Shell address the issues with their property.

The Planning Commission agreed that would be reasonable.

There was discussion about making the ATM Kiosk look like the Tom’s building.

Motion by Clement, supported by Kmetz, to approve the request for a Special Land Use at Tom’s
Food Center, 1462 E. Grand River Ave., for the purpose of installation of an ATM Kiosk to be
located at the East end of the parking area with the condition that when items 1 through 4 in the
short-term recommendations of the Grand River Access Management Plan are carried out that
item 6 of the long-term recommendations will also be carried out and that the islands be moved
and adequate parking spaces be removed to allow two-way traffic beside the ATM Kiosk.

City Manager Dempsey clarified that item no. 3 of the short term recommendations had already
been met.

City Manager Dempsey stated that he would like an amended site plan submitted.

Chairman Alderman held the vote on the motion on the floor.
All in favor. Adopted.

Commission Member Clement stated that two weeks ago the Council had questions and
comments that City Manager Dempsey sent to the Planning Commission regarding the Wind
Energy Conversion System Ordinance. At the last meeting of the City Council it was suggested
that the Planning Commission start over to make a shorter, less complicated Ordinance that would
be easier to use.

City Manager Dempsey stated that a shorter ordinance would change the regulations that have
been discussed.

There was discussion of the use of a smaller ordinance, such as the Danby Twp. Ordinance.

Chairman Alderman asked if Council Member Baldyga had read the Danby Twp. Ordinance or
just said it looks good as it is shorter.

Commission Member Clement clarified that Council Member Baldyga had read the proposed
ordinance over and over and had trouble getting through it. As he is knowledgeable in this area he
thought it would be cumbersome for the average citizen.

City Manager Dempsey stated that a shorter ordinance in other communities does not address
selling electricity back to the grid, which is an issue in Portland.

Commission Member Vollman stated that so much is being added to this issue that he wants to
make sure that everything is addressed as more information becomes available.
                                             4 of 5
                              Planning Commission Minutes
                                        July 8, 2009


Chairman Alderman stated that he is happy with the Ordinance that was sent to the Council.

Commission Member Grapentien stated that he would like to see the Ordinance be less restrictive
and that he argued that during previous discussions.

Commission Member Kmetz stated that he is willing to look at alternatives.

Commission Member Clement stated that the Council is not unwilling to write its own ordinance
but responded with questions and concerns as a courtesy to the Planning Commission in giving
them an opportunity to address those issues addressed by the Council.

Commission Member Segerlind stated that she is happy to look at revising the Ordinance if there
are better ideas out there. This issue shouldn’t be rushed as this is a rapidly changing field.

Chairman Alderman asked City Manager Dempsey to send examples of shorter ordinances to the
Planning Commission members.

Commission Member Grapentien asked Commission Member Clement if she would be willing to
write something up for the Commission to look at; he offered to help.

Commission Member Clement agreed to write a draft.

Commission Member Grapentien also suggested looking at a new Grand River Access
Management Plan.

City Manager Dempsey stated that it may be a good time to look at the Access Management Plan
because a new Master Plan has been adopted, and Grand River Ave. is now under City control.
He stated that he would obtain proposals then make a recommendation to the Council.

Motion by Vollman, supported by Grapentien to adjourn the meeting at 8:10 P.M.
All in favor. Adopted


Respectfully submitted,

________________________
Julie Clement, Secretary




                                            5 of 5

				
DOCUMENT INFO
Shared By:
Tags:
Stats:
views:6
posted:6/1/2010
language:English
pages:5