CPIMS Project Management Feb 2009 Overview • Project Life Cycle • Tollgate Templates • Project Summary • Tollgate Deliverable • Tollgate Dates • CPIMS Project by zwi14607

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									       CPIMS
Project Management



       Feb 2009
           Overview

• Project Life Cycle
• Tollgate Templates
• Project Summary
• Tollgate Deliverable
• Tollgate Dates
• CPIMS Project Checklist




                            2
                                                     Project Life Cycle
                        Project ID                      Project Execution                          Project
                        & Selection                                                              Sustainment
                          Project                                                                     Validate
Sponsor




                                                                                                       Gate
Project




                           Idea                                                                       Review

                                                                                                       Validate
                        Write Project
                          Charter
Black Belt Leadership
           Executive




                          Select
                          Project
                                            Define   Measure   Analyze   Improve   Control
                                             Gate     Gate      Gate       Gate     Gate
                                            Review   Review    Review     Review   Review

                                            Define Measure Analyze Improve Control




                                        0            Timeline in Months                      5       6-12
                                                                                                                 3
                 Tollgate Templates

• Define (Done)
• Coming Soon!
  –   Measure
  –   Analyze
  –   Improve
  –   Control
  –   Validate
• DoN Standard Templates
  – Working Group Starts 3/3/09 (Suffolk, VA)


                                                4
                                  Project Summary
Name of Project




                                                   Toolbar




                                        Project’s Status

               Project’s Active Phase




     Team Members                                            Planned / Actual
 Assigned to the Project
                                                           Start & End Dates

                                                                                5
                  Project Summary (con’t)


• Verify Planned and Actual
  Dates
• Select the right tags
• Copy and paste Project
  Chart info




                                            6
Tollgate Deliverables




      Project Leads cannot move to the next phase
      until the tollgate brief and project charter has
      been uploaded into CPIMS. The tollgate brief
                 is required in each phase.




                                                         7
         Tollgate Dates


The date the Project Lead Briefs
   the Project Sponsor and         30 days Later

      Executive Leaders




                                                   6 Months Later


                                                                    8
                  CPIMS Project Checklist

 Is the Charter on the Summary Page the most recent?
 Does the Schedule show correct dates?
 Are all Tollgate presentations loaded for each phase?
 Are Tollgate deliverables loaded for each phase?
 Are Metrics 1-5 completed, reviewed, and locked (for
  Control) and the reviewed Financial Document uploaded
  for Validate?
 For Type I & II-- are financial documents reviewed and
  uploaded (in Control and Validate phases)?
 For Type III—does the Project Sponsor / Project Lead
  explain the rationale behind the project claiming Type III
  benefits?

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Backup Slides




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                                       What is a Tollgate Review?
•       WHAT IS A TOLLGATE REVIEW?                                     Who should attend?
        –       A formal event that the project must pass              •   BB/GB              Req’d
                through at each phase of the project (DMAIC)           •   PS                 Req’d
        –       Chaired by PS                                          •   DC                 Req’d
        –       Formal presentation(s) followed by questions           •   Process Sponsor    Req’d
                and discussion
                  •   Assess status of project
                                                                       •   Project Team       Recommended
                  •   Review activities and accomplishments prior to   •   Stakeholders       Recommended
                      proceeding to the next phase                     •   Exec PS            As possible
                  •   Revisit Project Charter assumptions
                                                                       •   MBB                Recommended
                  •   Tollgate review ends with a Go/No-Go Decision


    •    Why do we conduct tollgates?
            –    Keeps projects on schedule, limited involvement makes it harder to gain insight into project
                 plan and provide guidance
            –    Improves Quality of solution – mandatory opportunities for input and feedback
            –    Organizational acceptance of solution - need to involve key stakeholders throughout
                 the project
            –    Ability to ―kill‖ projects that will not be beneficial to organization
            –    Keeps team focused on project benefits/results
            –    Recognition of BB and project teams efforts
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