Leadership Workshop Policy Group, Unified Command and Incident by zpq79685


									  Leadership Workshop
Policy Group, Unified Command
and Incident Management Teams

   Presented by: Department of Emergency Management, July 24, 2007
Course Logistics
  2-hour working lunch
  Sign-in sheet
  Housekeeping
      Informal-question at will
      Breaks-on your own
      Cell phones-vibrate or off
      Any concerns?

Leadership Workshop                 Visual 2
    Incident Complexity and Resource Needs
        Incident Complexity Resource Needs   ICS Structure

  Leadership Workshop                                   Visual 3
Unified Command
   Enables all responsible
    agencies to manage an
    incident together by
                                       Incident Command Post
    establishing a common set
    of incident objectives and

   Allows Incident Commanders
    to make joint decisions by     Agency 1   Agency 2    Agency 3
    establishing a single
    command structure.

   Maintains unity of command.
    Each employee only reports
    to one supervisor.             Agency 1    Agency 2    Agency 3
                                   Incident    Incident    Incident
                                  Commander   Commander   Commander
Leadership Workshop                                            Visual 4
             Unified Command Features
   A single integrated incident organization
   Collocated (shared) facilities
   Single planning process and Incident Action
   Integrated General Staff
   Coordinated process for resource ordering

Leadership Workshop                               Visual 5
Single Integrated Incident Organization
 In a Unified Command:
   Jurisdictions and/or agencies blend into an
    integrated, unified team.
   The mix of participants depends on location of
    the incident and kind of incident.
   The members must function together as a team.

Leadership Workshop                                  Visual 6
Multi-jurisdictional Incident
                      Sample Organizational Chart
                             Unified Command
        Jurisdiction A        Jurisdiction B         Jurisdiction C
   Incident Commander      Incident Commander    Incident Commander
                            Unified Objectives

                                                     Command Staff

  Operations             Planning        Logistics
   Section               Section          Section

Leadership Workshop                                                   Visual 7
Multi-agency/Single Jurisdiction Incident
                      Sample Organizational Chart

                          Unified Command
    Emergency                         Public           Public
                        Sheriff       Health           Works

                          Unified Objectives

                                                  Command Staff

  Operations          Planning        Logistics
   Section            Section          Section

Leadership Workshop                                               Visual 8
Incident Commander Responsibilities
 Each designated agency Incident Commander
 functioning in a Unified Command must:
   Act within his/her jurisdictional or agency
   Inform the other Commanders of any legal, political,
    jurisdictional, or safety restrictions.
   Be authorized to perform certain activities and
    actions on behalf of the jurisdiction or agency
    he/she represents.
   Manage the incident to the best of his/her abilities.

Leadership Workshop                                         Visual 9
Command Meeting
  The command meeting:
   Includes all members of the Unified Command.
   Takes place before the first operational period
    planning meeting.
   Provides the responsible agency officials with
    an opportunity to discuss and concur on
    important issues prior to joint incident

Leadership Workshop                                   Visual 10
Command Meeting Agenda (1 of 2)
   Statement of specific jurisdictional/agency goals, based
    on the following overarching priorities:
      #1: Life Saving
      #2: Incident Stabilization
      #3: Property Preservation
   Presentation of jurisdictional limitations, concerns, and
   Development of a collective set of incident objectives
   Establishment and agreement on acceptable priorities
   Adoption of an overall strategy or strategies to
    accomplish objectives

Leadership Workshop                                          Visual 11
Command Meeting Agenda (2 of 2)
   Agreement on the basic organization structure
   Designation of the best qualified and acceptable
    Operations Section Chief
   Agreement on General Staff personnel designations
   Agreement on planning, logistical, and finance
    agreements and procedures
   Agreement on the resource ordering process to be
   Agreement on cost-sharing procedures
   Agreement on informational matters
   Designation of one agency official to act as the Unified
    Command spokesperson
Leadership Workshop                                        Visual 12
Spokesperson Designation
 One of the Incident Commanders may
 be designated as the spokesperson.
 The spokesperson:
   Serves as a designated channel of
    communications from Command
    and General Staff members into
    the Unified Command.
   Does NOT make independent
    command decisions, but does
    provide a point of contact as
    necessary for the Command and
    General Staffs.

Leadership Workshop                     Visual 13

Train Incidents   What types of incidents
                  would be appropriate for
                     a response from
                    Severe storms

Volcano            Earthquake       Wildland Fires
                      Terrorism -
            a real possibility

Leadership Workshop                 Visual 15
Complexity Analysis Factors
   Impacts to life, property, and the economy
   Community and responder safety
   Potential hazardous materials
   Weather and other environmental influences
   Likelihood of cascading events
   Potential crime scene (including terrorism)
   Political sensitivity, external influences, and media
   Area involved, jurisdictional boundaries
   Availability of resources
Leadership Workshop                                     Visual 16
Incident Typing: Overview

                            Types 1 & 2
                            are incidents
                            of national

                            95% of all

Leadership Workshop                Visual 17
What is an IMT?

 Incident Management Teams (IMT’s) are designed
 to ASSIST local emergency services and
 SUPPORT unusually large, complex, or long-term
 emergency incidents, when REQUESTED.
Leadership Workshop                           Visual 18
Incident Management Teams (IMT’s)
   An IMT may be used to respond to an incident.
    IMT’s include Command and General Staff members.

   IMT types correspond to incident type and include:
         Type 5: Local Village, Town, Township, or Lowest Level of
          Government (if applicable)
         Type 4: City, County, or Fire District Level
         Type 3: State or Metropolitan Area Level
         Type 2: National and State Level
         Type 1: National and State Level (Type 1 Incident)

   Team members must have training and experience to
    fulfill IMT positions.

Leadership Workshop                                              Visual 19
Northwest Washington
Incident Management Team
(NWIMT) – Type 3

             Leadership Workshop
      What NWIMT
      can do for you
 Assist in control and containment of the incident
 Provide logistics support to the incident (food, sanitation,
 housing, transportation, facilities, base camp setup, etc.)
 Provide communications plans and systems
 Provide time records for personnel and equipment

Leadership Workshop                                             Visual 21
 can do for you

 Provide safety measures for the incident
 Provide operational support and expertise
 Arrange for additional manpower and equipment
 that might be needed
 Provide conduit for Public Information

Leadership Workshop                              Visual 22
    What does NWIMT need from you?

                 Information
                 Policy Guidance
                 Mission
                 Authority

Leadership Workshop                 Visual 23
Authorities, Policies, and External Stakeholders
 In addition to the information collected during the
 size-up, the Incident Commander must take into


                          Policies & Guidelines

                         External Stakeholders

Leadership Workshop                                Visual 24
Policies and Guidelines: Examples
   Pre-incident plans          Wildland Fire Situation
   Standard operating           Analysis (WFSA)
    procedures                  Wildland Fire
   Emergency operations         Implementation Plan
    plans                        (WFIP)
   Continuity of operations    Corrective action plans
    plans                       Mitigation plans
   Community                   Recovery plans
    preparedness plans          Tribal, State, regional,
   Mutual-aid agreements        and national mobilization
                                Field operations guides
Leadership Workshop                                        Visual 25
Executives/Senior Officials Delegate Command Authority

      Executives/Senior Officials delegate authority
       to the designated Incident Commander for on-
       scene operations.
      The Incident Commander has direct tactical and
       operational responsibility for conducting
       incident management activities.

Leadership Workshop                                     Visual 26
                  & AGENCY OVERSIGHT

Leadership Workshop                           Visual 27
Executive/Senior Officials’ Role & Responsibilities
 Executives/Senior Officials:
   Appoint an Agency Administrator
   Provide policy guidance on
    priorities and objectives based     Agency
    on situational needs and the      Administrator
    Emergency Operations Plan.
   Oversee resource coordination
    and support to the on-scene
    command from the Emergency
    Operations Center or through
    dispatch.                           Incident
Leadership Workshop                                Visual 28
 The Incident Command System (ICS) uses the term
 “Agency Administrator” (AA) as a generic title for
 the Agency Executive or Official (or designee) who
 is responsible for that agency’s response to an
 This title is used temporarily, regardless of that
 person’s normal position title. Another term used
 for this position is “Agency Official”, but it is not a
 standard ICS title.

Leadership Workshop                                   Visual 29
                      AA BRIEFING
 An Agency Administrator’s Briefing is used when
 an incident exceeds the capability of the agency’s
 normal response organization and an IMT is being
 Along with a Delegation of Authority, the AA
 Briefing is used to convey critical information that
 the IMT needs to safely and efficiently assume
 command of the incident and achieve the
 management goals and objectives of the Agency

Leadership Workshop                                 Visual 30
Agency Administrator briefing is used to:

 • Convey Management Objectives to the AC/IC

 • Provide critical agency and local information required
 by the IMT to do their jobs

 • Provide incoming IC with information needed to
 establish Incident Objectives

Leadership Workshop                                    Visual 31
                 AA Briefing should cover:
  The general situation
  Current jurisdictional authority over the incident
  Management Objectives
  Agency Administrator’s goals, priorities, and
  Policies, political factors, or other constraints
  Status of communications systems
  Policy on interacting with the media
  Schedules for required briefings and meetings
 (More on next page)

Leadership Workshop                                     Visual 32
AA Briefing should cover (cont.):
 • Jurisdictional boundaries influence policies
 • Must identify spectrum of management
 and appropriate incident responses
 • Identify laws and regulations that govern
 the authority of the IC
 • Responder and public safety is normally
 number one priority

Leadership Workshop                               Visual 33
Delegation of Authority
 Delegation of authority may be in writing (established in
 advance) or verbal, and include:
   Legal authorities and restrictions.            Delegation
                                                   of Authority
   Financial authorities and restrictions.
   Reporting requirements.
   Demographic issues.
   Political implications.
   Agency or jurisdictional priorities.
   Plan for public information management.
   Process for communications.
   Plan for ongoing incident evaluation.
Leadership Workshop                                               Visual 34
Summary: Incident Management Roles
Executive/Senior Official’s Role   Incident Commander’s Role
You provide the following to       The Incident Commander:
the Incident Commander:             Manages the incident at
  Policy                            the scene.
  Mission                          Keeps you informed on all
  Direction                         important matters
                                     pertaining to the incident.
  Authority

     To maintain the unity of command and safety of
     responders, the chain of command must NOT be

Leadership Workshop                                          Visual 35
Command Staff
 The Incident Commander may designate a
 Command Staff who:
   Provide information, liaison, and safety
    services for the entire organization.
   Report directly to the Incident Commander.

                           Public Information

                                  Liaison       Command

Leadership Workshop                                       Visual 36
General Staff
 As the incident expands in complexity, the Incident
 Commander may add General Staff Sections to maintain
 span of control.
                                                   Public Information

                                                         Liaison           Command

   Operations         Planning               Logistics         Finance/Admin
    Section           Section                 Section             Section

Leadership Workshop                                                                Visual 37
Who Does What?
   Command: Overall                                            Monitors costs
   responsibility for the                                      related to the
   incident. Sets objectives.                                  incident. Provides
                                           Commander           overall fiscal

                 Operations     Planning               Logistics        Finance/Admin
                  Section       Section                 Section            Section

Operations: Develops the        Planning: Develops                 Logistics: Provides
tactical organization and       the Incident Action                resources and all
directs all resources to        Plan to accomplish                 other services
carry out the Incident          the objectives.                    needed to support
Action Plan.                                                       the incident.

Leadership Workshop                                                                Visual 38
  ICS Organizational Components
                                                     Incident Commander

                                   Public Information                      Liaison
                                         Officer                           Officer


   Operations Section            Planning Section                 Logistics Section

                               Resources        Demob.           Service             Support      Time       Compensation
                                  Unit           Unit            Branch              Branch       Unit        Claims Unit
                     Air Ops
                               Situation             Doc.                                      Procurement       Cost
                                  Unit               Unit       Commun.              Supply        Unit          Unit
                                                                  Unit                Unit
Divisions      Groups
                                                                 Medical         Facilities
                                                                  Unit             Unit
       Strike Team
                                                                  Food            Ground
       Task Force                                                 Unit          Support Unit

     Single Resource

 Leadership Workshop                                                                                            Visual 39
The Planning Cycle

Leadership Workshop   Visual 40
Steps in Assuming Command
  Assess the situation with the current Incident
  Receive a briefing from the current Incident
  Determine an appropriate time for the transfer of
   command and document the transfer (ICS Form
  Notify others of the change in incident
  Assign the current Incident Commander to
   another position in the incident organization.
Leadership Workshop                               Visual 41
Incident Command and Closeout
 The Incident Commander will stay with the
 incident until its absolute conclusion and the
 “closing out.”

Leadership Workshop                               Visual 42
Briefing Checklist
                       Situation and Prognosis
                       Resources Remaining and

                      Areas of Concern (political,
                        community interest, etc.)
                       Logistical Support Needed or
                       Turnover of Appropriate
                        Incident Documentation

Leadership Workshop                               Visual 43
Agency Closeout Briefing
 The agency officials and staff receive a closeout
 briefing with the following information:
   Incident summary
   Major events that may have lasting ramifications
   Documentation, including components that are not
   Opportunity for the agency officials to bring up
   Final evaluation of incident management by the
    agency executive/officials

Leadership Workshop                                    Visual 44
 Most importantly Executives/Senior Officials provide
 Leadership means . . .

   Motivating and supporting trained, on-scene
    responders so that they can accomplish difficult tasks
    under dangerous, stressful circumstances.

   Instilling confidence in the public that
    the incident is being managed effectively.

Leadership Workshop                                          Visual 45
Northwest Washington Incident
Management Team (NWIMT) turns
incident back over to Skagit County


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