Leadership Workshop Policy Group, Unified Command and Incident Management Teams Presented by: Department of Emergency Management, July 24, 2007 Course Logistics 2-hour working lunch Sign-in sheet Housekeeping Informal-question at will Breaks-on your own Cell phones-vibrate or off Any concerns? Leadership Workshop Visual 2 Incident Complexity and Resource Needs Incident Complexity Resource Needs ICS Structure Complexity Leadership Workshop Visual 3 Unified Command Enables all responsible agencies to manage an incident together by Incident Command Post establishing a common set of incident objectives and strategies. Allows Incident Commanders to make joint decisions by Agency 1 Agency 2 Agency 3 establishing a single command structure. Maintains unity of command. Each employee only reports to one supervisor. Agency 1 Agency 2 Agency 3 Incident Incident Incident Commander Commander Commander Leadership Workshop Visual 4 Unified Command Features A single integrated incident organization Collocated (shared) facilities Single planning process and Incident Action Plan Integrated General Staff Coordinated process for resource ordering Leadership Workshop Visual 5 Single Integrated Incident Organization In a Unified Command: Jurisdictions and/or agencies blend into an integrated, unified team. The mix of participants depends on location of the incident and kind of incident. The members must function together as a team. Leadership Workshop Visual 6 Multi-jurisdictional Incident Sample Organizational Chart Unified Command Jurisdiction A Jurisdiction B Jurisdiction C Incident Commander Incident Commander Incident Commander Unified Objectives Command Staff Finance/ Operations Planning Logistics Administration Section Section Section Section Leadership Workshop Visual 7 Multi-agency/Single Jurisdiction Incident Sample Organizational Chart Unified Command Emergency Public Public Sheriff Health Works Management Unified Objectives Command Staff Finance/ Operations Planning Logistics Administration Section Section Section Section Leadership Workshop Visual 8 Incident Commander Responsibilities Each designated agency Incident Commander functioning in a Unified Command must: Act within his/her jurisdictional or agency limitations. Inform the other Commanders of any legal, political, jurisdictional, or safety restrictions. Be authorized to perform certain activities and actions on behalf of the jurisdiction or agency he/she represents. Manage the incident to the best of his/her abilities. Leadership Workshop Visual 9 Command Meeting The command meeting: Includes all members of the Unified Command. Takes place before the first operational period planning meeting. Provides the responsible agency officials with an opportunity to discuss and concur on important issues prior to joint incident planning. Leadership Workshop Visual 10 Command Meeting Agenda (1 of 2) Statement of specific jurisdictional/agency goals, based on the following overarching priorities: #1: Life Saving #2: Incident Stabilization #3: Property Preservation Presentation of jurisdictional limitations, concerns, and restrictions Development of a collective set of incident objectives Establishment and agreement on acceptable priorities Adoption of an overall strategy or strategies to accomplish objectives Leadership Workshop Visual 11 Command Meeting Agenda (2 of 2) Agreement on the basic organization structure Designation of the best qualified and acceptable Operations Section Chief Agreement on General Staff personnel designations Agreement on planning, logistical, and finance agreements and procedures Agreement on the resource ordering process to be followed Agreement on cost-sharing procedures Agreement on informational matters Designation of one agency official to act as the Unified Command spokesperson Leadership Workshop Visual 12 Spokesperson Designation One of the Incident Commanders may be designated as the spokesperson. The spokesperson: Serves as a designated channel of communications from Command and General Staff members into the Unified Command. Does NOT make independent command decisions, but does provide a point of contact as necessary for the Command and General Staffs. Leadership Workshop Visual 13 Floods Train Incidents What types of incidents would be appropriate for a response from NWIMT? Severe storms Volcano Earthquake Wildland Fires Terrorism - a real possibility Leadership Workshop Visual 15 Complexity Analysis Factors Impacts to life, property, and the economy Community and responder safety Potential hazardous materials Weather and other environmental influences Likelihood of cascading events Potential crime scene (including terrorism) Political sensitivity, external influences, and media relations Area involved, jurisdictional boundaries Availability of resources Leadership Workshop Visual 16 Incident Typing: Overview Typically, Types 1 & 2 are incidents of national significance. 95% of all incidents Leadership Workshop Visual 17 What is an IMT? Incident Management Teams (IMT’s) are designed to ASSIST local emergency services and SUPPORT unusually large, complex, or long-term emergency incidents, when REQUESTED. Leadership Workshop Visual 18 Incident Management Teams (IMT’s) An IMT may be used to respond to an incident. IMT’s include Command and General Staff members. IMT types correspond to incident type and include: Type 5: Local Village, Town, Township, or Lowest Level of Government (if applicable) Type 4: City, County, or Fire District Level Type 3: State or Metropolitan Area Level Type 2: National and State Level Type 1: National and State Level (Type 1 Incident) Team members must have training and experience to fulfill IMT positions. Leadership Workshop Visual 19 Northwest Washington Incident Management Team (NWIMT) – Type 3 Leadership Workshop What NWIMT can do for you Assist in control and containment of the incident Provide logistics support to the incident (food, sanitation, housing, transportation, facilities, base camp setup, etc.) Provide communications plans and systems Provide time records for personnel and equipment (CONTINUES ON NEXT SLIDE) Leadership Workshop Visual 21 What NWIMT can do for you (continued) Provide safety measures for the incident Provide operational support and expertise Arrange for additional manpower and equipment that might be needed Provide conduit for Public Information Leadership Workshop Visual 22 What does NWIMT need from you? Information Policy Guidance Mission Authority Leadership Workshop Visual 23 Authorities, Policies, and External Stakeholders In addition to the information collected during the size-up, the Incident Commander must take into account: Authorities Policies & Guidelines External Stakeholders Leadership Workshop Visual 24 Policies and Guidelines: Examples Pre-incident plans Wildland Fire Situation Standard operating Analysis (WFSA) procedures Wildland Fire Emergency operations Implementation Plan plans (WFIP) Continuity of operations Corrective action plans plans Mitigation plans Community Recovery plans preparedness plans Tribal, State, regional, Mutual-aid agreements and national mobilization guides Field operations guides Leadership Workshop Visual 25 Executives/Senior Officials Delegate Command Authority Executives/Senior Officials delegate authority to the designated Incident Commander for on- scene operations. The Incident Commander has direct tactical and operational responsibility for conducting incident management activities. Leadership Workshop Visual 26 COMMAND, COORDINATION, SUPPORT & AGENCY OVERSIGHT Leadership Workshop Visual 27 Executive/Senior Officials’ Role & Responsibilities Executives/Senior Officials: Appoint an Agency Administrator Provide policy guidance on priorities and objectives based Agency on situational needs and the Administrator Emergency Operations Plan. Oversee resource coordination and support to the on-scene command from the Emergency Operations Center or through dispatch. Incident Commander Leadership Workshop Visual 28 AGENCY ADMINISTRATOR The Incident Command System (ICS) uses the term “Agency Administrator” (AA) as a generic title for the Agency Executive or Official (or designee) who is responsible for that agency’s response to an emergency. This title is used temporarily, regardless of that person’s normal position title. Another term used for this position is “Agency Official”, but it is not a standard ICS title. Leadership Workshop Visual 29 AA BRIEFING An Agency Administrator’s Briefing is used when an incident exceeds the capability of the agency’s normal response organization and an IMT is being assigned. Along with a Delegation of Authority, the AA Briefing is used to convey critical information that the IMT needs to safely and efficiently assume command of the incident and achieve the management goals and objectives of the Agency Administrator. Leadership Workshop Visual 30 Agency Administrator briefing is used to: • Convey Management Objectives to the AC/IC • Provide critical agency and local information required by the IMT to do their jobs • Provide incoming IC with information needed to establish Incident Objectives Leadership Workshop Visual 31 AA Briefing should cover: The general situation Current jurisdictional authority over the incident Management Objectives Agency Administrator’s goals, priorities, and expectations Policies, political factors, or other constraints Status of communications systems Policy on interacting with the media Schedules for required briefings and meetings (More on next page) Leadership Workshop Visual 32 AA Briefing should cover (cont.): • Jurisdictional boundaries influence policies • Must identify spectrum of management and appropriate incident responses • Identify laws and regulations that govern the authority of the IC • Responder and public safety is normally number one priority Leadership Workshop Visual 33 Delegation of Authority Delegation of authority may be in writing (established in advance) or verbal, and include: Legal authorities and restrictions. Delegation of Authority Financial authorities and restrictions. Reporting requirements. Demographic issues. Political implications. Agency or jurisdictional priorities. Plan for public information management. Process for communications. Plan for ongoing incident evaluation. Leadership Workshop Visual 34 Summary: Incident Management Roles Executive/Senior Official’s Role Incident Commander’s Role You provide the following to The Incident Commander: the Incident Commander: Manages the incident at Policy the scene. Mission Keeps you informed on all Direction important matters pertaining to the incident. Authority To maintain the unity of command and safety of responders, the chain of command must NOT be bypassed Leadership Workshop Visual 35 Command Staff The Incident Commander may designate a Command Staff who: Provide information, liaison, and safety services for the entire organization. Report directly to the Incident Commander. Incident Commander Public Information Officer Liaison Command Officer Staff Safety Officer Leadership Workshop Visual 36 General Staff As the incident expands in complexity, the Incident Commander may add General Staff Sections to maintain span of control. Incident Commander Public Information Officer Liaison Command Officer Staff Safety Officer Operations Planning Logistics Finance/Admin General Section Section Section Section Staff Leadership Workshop Visual 37 Who Does What? Finance/Admin: Command: Overall Monitors costs responsibility for the related to the incident. Sets objectives. incident. Provides Incident Commander overall fiscal guidance. Operations Planning Logistics Finance/Admin Section Section Section Section Operations: Develops the Planning: Develops Logistics: Provides tactical organization and the Incident Action resources and all directs all resources to Plan to accomplish other services carry out the Incident the objectives. needed to support Action Plan. the incident. Leadership Workshop Visual 38 ICS Organizational Components Incident Commander Public Information Liaison Officer Officer Safety Officer Finance/Admin. Operations Section Planning Section Logistics Section Section Resources Demob. Service Support Time Compensation Unit Unit Branch Branch Unit Claims Unit Air Ops Branches Branch Situation Doc. Procurement Cost Unit Unit Commun. Supply Unit Unit Unit Unit Divisions Groups Medical Facilities Unit Unit Strike Team Food Ground Task Force Unit Support Unit Single Resource Leadership Workshop Visual 39 The Planning Cycle Leadership Workshop Visual 40 Steps in Assuming Command Assess the situation with the current Incident Commander. Receive a briefing from the current Incident Commander. Determine an appropriate time for the transfer of command and document the transfer (ICS Form 201). Notify others of the change in incident command. Assign the current Incident Commander to another position in the incident organization. Leadership Workshop Visual 41 Incident Command and Closeout The Incident Commander will stay with the incident until its absolute conclusion and the “closing out.” Leadership Workshop Visual 42 Briefing Checklist Situation and Prognosis Resources Remaining and Status Areas of Concern (political, community interest, etc.) Logistical Support Needed or Retained Turnover of Appropriate Incident Documentation Leadership Workshop Visual 43 Agency Closeout Briefing The agency officials and staff receive a closeout briefing with the following information: Incident summary Major events that may have lasting ramifications Documentation, including components that are not finalized Opportunity for the agency officials to bring up concerns Final evaluation of incident management by the agency executive/officials Leadership Workshop Visual 44 Leadership Most importantly Executives/Senior Officials provide leadership. Leadership means . . . Motivating and supporting trained, on-scene responders so that they can accomplish difficult tasks under dangerous, stressful circumstances. Instilling confidence in the public that the incident is being managed effectively. Leadership Workshop Visual 45 Northwest Washington Incident Management Team (NWIMT) turns incident back over to Skagit County Questions?
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