MINUTES RANCHO PALOS VERDES CITY COUNCIL SPECIAL MEETINGTACTICAL by zpq79685

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									                                MINUTES
                   RANCHO PALOS VERDES CITY COUNCIL
              SPECIAL MEETING/TACTICAL PLANNING WORKSHOP
                       SATURDAY, FEBRUARY 28, 2009

The meeting was called to order at 8:06 A.M. by Mayor Clark at Pt. Vicente Interpretive
Center, 31501 Palos Verdes Drive West, notice having been given with affidavit thereto
on file.

City Council roll call was answered as follows:

PRESENT: Long, Stern, Wolowicz and Mayor Clark
ABSENT:  Gardiner (excused)

Also present were Carolynn Lehr, City Manager; Carolynn Petru, Deputy City Manager;
Joel Rojas, Director of Planning, Building, and Code Enforcement; Jim Bell, Director of
Public Works; Ron Rosenfeld, Director of Recreation and Parks; Kathryn Downs,
Deputy Director of Finance/Information Technology; and Carla Morreale, City Clerk.

FLAG SALUTE:

The Flag Salute was led by Mayor Pro Tem Wolowicz.

APPROVAL OF AGENDA:

Councilman Stern moved, seconded by Mayor Pro Tem Wolowicz, to approve the
Agenda as presented.

Without objection, Mayor Clark so ordered.

PUBLIC COMMENTS:

Councilman Stern moved, seconded by Councilman Long, to allow public comments on
items not on the agenda as well as items on the agenda.

Without objection, Mayor Clark so ordered.

There were no requests to speak under Public Comments.

REGULAR NEW BUSINESS:

Tactical Plan for 2009 (306)

Deputy City Manager Petru provided a PowerPoint presentation and update regarding
the Tactical Goals for the previous year.

Infrastructure/Capital Improvement Program (CIP) Goal
Deputy City Manager Petru reported that the first goal on the Tactical Plan for 2008 was
the Infrastructure Goal, which was renamed as the Infrastructure and Capital
Improvement Program Goal. She noted that the first Milestone, regarding development
of a method to extend the Pavement Management Program for the arterial streets, was
completed. She reported that the second Milestone, the development of a draft
inventory of the 5-year Capital Improvement Plan, was also completed and a workshop
was held in January 2009 where the draft CIP Inventory List was presented to Council.
She noted that the third Milestone was to begin engineering design of the San
Ramon/25th Street Drainage Improvement Project and reported on the following actions:
1) a Council workshop was held in November 2008 regarding the project; 2) $800,000
has been included in the FY08-09 budget towards scoping the design of the project;
3) the City has entered into a contract with Zeiser-Kling & Associates to develop the
scope of work for the project; 4) $675,000 has been included in the 5-Year Model to
begin the project; and, 5) City Geologist Jim Lancaster has begun design of an interim
solution for the project, to include the stabilization of Palos Verdes Drive East (PVDE).
She reported that the fourth Milestone was to match priority projects and maintenance
programs with the anticipated revenue from the Terranea Resort, once those figures are
known.

Director of Finance/IT McLean reported that he has been in conversation with the
representative from the City’s Hospitality and Resort Consultant, Hospitality Valuation
Services, who noted that projections in the hospitality and resort industry are not
predictable and reliable at this time due to the state of the economy. He recommended
that the City wait until the resort opens and incorporate the future revenue projections
into the process once there is more information available.

Council and staff discussion focused on funded and unfunded projects; programming of
arterial street repair to match the residential streets pavement repair program;
conversations with Janice Hahn, Don Knabe, and Mike Gin regarding the magnitude of
the problem, liabilities, damages and need for collaboration on the San Ramon/25th
Street Drainage Improvement Project and the limited funds available to the County of
Los Angeles; a suggestion to attempt different approaches to the future City Attorney for
City of Los Angeles regarding the San Ramon/25th Street Drainage Improvement
Project; shovel-ready projects in the City that might benefit from the Stimulus Package;
and, a future date for a situational briefing with the legislative representatives regarding
the San Ramon/25th Street Drainage Improvement Project.

Deputy City Manager Petru reported that Milestone No. 5 under Infrastructure was for
the completion of an assessment of the City’s existing Sanitary Sewer System and
noted that staff was making good progress on this goal, but was requesting an
extension of the deadline to June 30, 2009. She reported that Milestone No. 6 was to
present the first draft of the Five-Year CIP to Council, which is planned for the March
21, 2009 Budget Policies Workshop.

Staff reported on the outreach to the public regarding the CIP program at a recent
Council of Home Owners’ Association Meeting; an upcoming presentation of the
program to the Peninsula Seniors organization; programming regarding the CIP on RPV

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TV Channel 33; workshops for outreach to residents without Home Owners
Associations; and, featuring the information regarding the CIP on the City’s website.

Deputy City Manager Petru reported that Milestone No. 7 under Infrastructure was for
the completion of the McCarrell Canyon Drainage Improvement Project which was on
target for completion by June 30, 2009.

Council and staff discussion ensued regarding the costs incurred to date on the
McCarrell Canyon Drainage project; the completion of the project and funding;
$3 million spent to date of the $6.5 million budgeted for the project; the anticipated
completion date of the project taking weather delays into consideration; and, a
suggestion to highlight the completion of the project due to its importance.

Deputy City Manager Petru reported that Milestone No. 8 under Infrastructure was to
develop a plan in conjunction with the City and County of Los Angeles to address the
San Ramon/25th Street improvements which will be rolled over into the Tactical Goals of
2009, to meet with elected officials of the two entities.

Citywide Traffic and Roadway Safety Goal

Deputy City Manager Petru reported that Milestone No. 1 under the Citywide Traffic and
Roadway Safety Goal called for the presentation of a staff report to Council for traffic
calming and oversized vehicle parking in residential neighborhoods. She noted that
Council adopted a revised Traffic Calming Program at a Joint City Council/Traffic Safety
Commission Workshop Meeting in October 2008, and staff was planning to make a
presentation regarding overnight vehicle parking and an ordinance regarding oversized
vehicle parking in April or May 2009.

Deputy City Manager Petru reported that Milestone No. 2 under the Citywide Traffic and
Roadway Safety Goal was regarding a grant for roadway safety improvements on Palos
Verdes Drive East and Milestone No. 3 was for the presentation and implementation of
a conceptual plan for those roadway safety improvements .

Public Works Director Bell reported that the $280,000 grant was for guardrail
replacements along the Palos Verdes Drive East (PVDE) roadway.

Council and staff discussion included the following topics: widening of the PVDE
roadway; roadway safety issues related to higher use by automobiles, bicyclists,
motorcycles; the need for an in-depth study of the problems and possible solutions; the
bicyclists’ perspective which lends to overall roadway safety; the need for incremental
improvements; PVDE as a hybrid road as it functions as an arterial roadway but is not
built like one; the need for input from all the users of the roadway including vehicular,
bicyclists, equestrians, joggers, and pedestrians to be incorporated into the broad scope
of roadway safety needs; striping of the roadway for safety; improved school crossings
and sectional widths; the incorporation of some of the concepts with the upcoming
resurfacing project; and, funding of $500,000 to be received from the Metropolitan
Transit Authority (MTA) as part of the economic stimulus package for roadway repair by
the City of Rancho Palos Verdes.
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                                                                            February 28, 2009
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Deputy City Manager Petru reported that Milestone No. 4 under the Citywide Traffic and
Roadway Safety Goal was regarding looking for technological solutions to improved
traffic safety which was proposed to be presented to the City Council by December 31,
2009.

Civic Center Master Plan Goal

Deputy City Manager Petru reported that Milestone No. 1, under the Goal to Prepare a
Civic Center Master Plan, to complete the Vision Plan, which includes the Upper Point
Vicente/Civic Center site, was completed with the Council’s adoption of the Coastal
Vision Plan in September 2008.

Deputy City Manager Petru reported that Milestone No. 2 was to resume discussions
with the Palos Verdes Art Center (PV Art Center) regarding the lease terms and
possible integration with the proposed Ginsburg dance facility. She reported that there
have been discussions with the PV Art Center staff and the City Attorney to recap the
main issues and points of contention with the last version of the lease agreement; and
noted that the PV Art Center was moving forward on the remodel of their existing facility
at Crenshaw Boulevard and Crestridge Road.

Planning Director Rojas reported that the PV Art Center was making minor renovations
to modernize the exterior of the building, updating the entrance, and adding storage
space as a temporary fix.

Council and staff discussion centered on the need to re-engage in conversations with
representatives of the PV Art Center regarding future plans and it was decided Mayor
Clark, Mayor Pro Tem Wolowicz and staff would participate in a future meeting with
them.

Deputy City Manager Petru reported that Milestone No. 3 was to complete the next
phase of the Baseline Study for the Upper Point Vicente/Civic Center site (i.e., geology,
soil testing, property limitations, etc.) and good progress was being made in this effort.

Deputy City Manager Petru reported that Milestone No. 4 was to identify a funding
source to prepare a Feasibility Study for the Civic Center Master Plan. She noted that
this milestone would be rolled into the next year’s Tactical Goals.

Eastview School Boundary Goal

Deputy City Manager Petru reported that under the Goal to bring Eastview into the
Palos Verdes Peninsula Unified School District (PVPUSD), Milestone No. 1 was to
arrange a meeting between the Chief Administrative Office of the Los Angeles Unified
School District (LAUSD), then Mayor Stern, City Manager Lehr, and Deputy City
Manager Petru, which was held in June 2008. She noted that copies of the meeting
notes were distributed to Council this morning.


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Councilman Stern reported that the meeting was productive in the sense that issues
were aired and the process to transfer the students of Eastview residents from the
LAUSD to the PVPUSD was clearly explained. He stated that the transfer of students to
the PVPUSD would require the residents of Eastview to take the following actions:
petition and vote on the matter; pay double tax to the LAUSD and PVPUSD for bonded
indebtedness; lose the right to attend LAUSD schools, which some of them still currently
choose to attend; and, they would gain the right to vote for the PVPUSD School Board
Trustees and serve on the School Board. He noted that in his nine years in office, he
has not heard from a single Eastview resident who has wanted to pursue this process.

Council discussion ensued on the pros and cons of the matter surrounding the Eastview
School Boundary issues, including the following issues: the suggestion for the transfer
of bonded indebtedness from the PVPUSD to LAUSD for the students; residents
currently default to status as LAUSD students, but have the right to attend PVPUSD
schools; the redrawing of the boundaries; LAUSD would retain the school sites; both
school districts not being pleased with the State Legislative route to change the default;
the new Superintendent of the LAUSD reaching out to schools affected by LAUSD; the
difficulty in accomplishing changes in the present economic status of the State; the lack
of eagerness by either School District to pursue the matter; the suggestion to remove
this item from the Tactical Goal list and not require staff to spend significant time on the
pursuit of the matter; continue to monitor opportunities regarding the issue; and, the
proposal to create additional milestones for next year.

Emergency Preparedness Goal

Deputy City Manager Petru reported that under the Goal to Improve Emergency
Services and Preparedness, Milestone No. 1 was to implement the Council-approved
plan for pre-positioned emergency supply and equipment caches. She reported that
staff was making good progress on the milestone, with Senior Administrative Analyst
Gary Gyves working with a consultant to refine the list of equipment and position the
storage containers at City sites. She stated that he was also engaging with John
Douglas, the CERT coordinator for the Lomita Sheriff’s Station, regarding the grant from
Supervisor Knabe’s Office, that Mayor Pro Tem Wolowicz was helpful in procuring. She
reported that responses from the Mayor’s of the other Peninsula cities have indicated
that they are interested in going in on a per capita type of arrangement so that each city
could receive additional supplies.

Council and staff discussion ensued regarding the local hospitals and their preparation,
plans, and funding of programs to meet the demands of the area in the event of a
disaster.

Deputy City Manager Petru reported that Milestone No. 2 was to complete the purchase
of the tax defaulted vacant lot on East Crest Road to complete the installation of an
emergency radio repeater on the property to augment the emergency communications
facility located at City Hall. She reported that there has been a question raised
regarding who owns that particular property, but City staff was presently in
conversations with Verizon and Cal Water regarding co-location of a repeater on a
tower they plan to erect on the Cal Water property near that area.
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                                                                            February 28, 2009
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Deputy City Manager Petru reported that Milestone No. 3 was to make improvements to
the City’s Emergency Operations Center (EOC) in the Community Room at City Hall to
minimize set-up time and improve functionality of the room during an emergency or
natural disaster. She reported that staff was working with Mike Martinet, Area G
Coordinator, and the Emergency Preparedness Committee to identify some
improvements and design a plan to convert the room more easily into an EOC.

Council discussion ensued regarding the City Council’s role during an emergency or
disaster and the possible need for a mock exercise for the Council Members to
participate in to assist them in feeling prepared for such an event.

Organizational Assessment Goal

Deputy City Manager Petru reported that under the Goal to complete a comprehensive
review of the recommendations made in the February 2008 Organizational Assessment
Final Report and implement those recommendations determined to be appropriate,
Milestone No. 1 was to conduct meetings with each advisory board regarding staff’s
preliminary findings and recommendations. She reported that this task was completed
by June 30, 2008.

Council and staff discussion ensued on the progress of the 64 recommendations as a
result of the Organizational Assessment Final Report.

Deputy City Manager Petru reported that Milestone No. 2 was related to a review of the
function, size, and effectiveness of the City’s various advisory boards, which had been
completed.

Council and staff discussion ensued regarding the status of the Equestrian Committee
and the future action to be taken by Council at the end of the fiscal year.

Deputy City Manager Petru reported that Milestone No. 3 was to review the remaining
recommendations contained in the Final Report which has taken place, and noted that
Milestone No. 4 was completed in December 2008 with a status update provided to
Council on the implementation of the Final Report’s recommendations.

Palos Verdes Nature Preserve Goal

Planning Director Rojas reported that under the Goal to complete the Natural
Communities Conservation Plan (NCCP) and dedicate the Palos Verdes Nature
Preserve, Milestone No. 1 was to approve a formal contract with the Palos Verdes
Peninsula Land Conservancy (PVPLC), which is scheduled for the April 7, 2009 City
Council Meeting.

Council and staff discussion ensued regarding the reasons for the delays with the
PVPLC contract based on staffing changes and the completion of the NCCP including
delays with the Resource Agencies due to the State budget crisis.

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                                                                        February 28, 2009
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Planning Director Rojas indicated that the Public Use Master Plan (PUMP), under
Milestone No. 2, was scheduled to be presented to the Council at the April 7, 2009 City
Council Meeting; the NCCP Resource Agency documents were scheduled to be
presented by June 2009; and, the NCCP Implementing Agreement, which will follow the
approval of the NCCP by December 2009. He explained that there have been delays in
the purchase of the 191-acre Upper Filiorum Property due to the rejection of the initial
and revised appraisals by the State based on the recent Monks court decision.

Recreational Facilities Goal

Director of Recreation and Parks Rosenfeld indicated that under the Goal to identify
unmet recreational needs and improve the City’s recreational facilities, staff has been
working closely with the PVPUSD and youth organizations and that there was good
news to report. He stated that the PVPUSD plans to complete new soccer and baseball
fields at the Malaga Cove School site this year; and a second gymnasium at Palos
Verdes Peninsula High School in the near future. He reported that at Palos Verdes
Drive West and Via Coronel, in the City of Palos Verdes Estates, there was a potential
project for additional fields that would be available to the sports leagues on the
Peninsula. He stated that Recreation and Parks and Public Works staff were working
on estimates regarding the upgrade of Ryan Park, Hesse Park, and Ladera Linda
Community Center with planned improvements and noted that they would be
presenting an item to Council in May 2009.

Council and staff discussion ensued regarding funding of active recreation fields;
participation and funding from local youth organizations; the initiation of fund raising
conversations on the part of the PVP Girls’ Softball League; the continuing need for
active recreation fields as and when the funding becomes available; the assessment of
Peninsula need versus inventory and the observation that most of the needs were being
met, but there was concern regarding future growth; the suggestion that if the needs
were being met, there was a question as to why the School District was building more
fields; limitations to the number of fields available for practices as well as games and
the need for regulation size fields; and, a request from the PVP Girls’ Softball League
for an additional 90 days to raise funds for the fields at Upper Hesse Park before
reprogramming the site for other active recreational uses.

RECESS AND RECONVENE:

Mayor Clark called a brief recess from 10:19 A.M. to 10:42 A.M.

Mayor Clark requested that the Council Members consider the eight goals listed under
the Tactical Plan for 2008 to determine if there were any desired changes or deletions.

Council and staff discussion focused on the following titles and descriptive goals for the
Tactical Goals: the deletion of the Organizational Assessment goal since it is not at the
level of a Tactical Goal any longer and staff is well on its way to implementing the
changes; changing the title of Civic Center Master Plan Goal to “New City Civic Center”
and modifying the goal to read “Create a new City Civic Center;” and, modifying the goal

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                                                                          February 28, 2009
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under the Recreational/Educational Facilities Goal to read “Optimize the City’s
recreational and educational facilities.”

Council and staff discussion continued on the following topics: a new goal to update
and complete the General Plan; zoning issues; the review and status of the Coastal
Specific Plan; the Housing Element; and, the suggestion to include as a milestone the
Re-examination of City Plans to include the General Plan Update and consider how to
address the Coastal Specific Plan.

The Council agreed to add a new goal as articulated by Councilman Long to read “Re-
Examine City Plans: Complete the General Plan Update and Consider the status of the
Coastal Specific Plan.”

Draft Tactical Plan for 2009

Mayor Clark directed Council to the Draft Tactical Plan for 2009 and requested
suggested language changes or additions.

Capital Improvement Program (CIP) Goal

Council and staff discussion focused on the following issues: the timeline and funding
for the Arterial Streets Pavement Management Program under the Capital Improvement
Program (CIP) Goal; acceleration of spending by tapping into General Reserves;
candidate projects that are either urgent in nature, cost effective, or opportunities for
cost savings; the intent for the Reserve Fund to fund overruns of CIP projects, such as
the Lower San Ramon storm drain project; and, the addition of the phrase “in
conjunction with the Five-Year Financial Model” at the end of Milestone No. 5.

Mayor Pro Tem Wolowicz moved, seconded by Councilman Stern, for the adoption of
the Capital Improvement Program Goal and Milestones, as amended.

Without objection, Mayor Clark so ordered.

Citywide Traffic and Roadway Safety Goal

Councilman Long moved, seconded by Councilman Stern, to adopt the Citywide Traffic
and Roadway Safety Goal as presented.

Council and staff discussion ensued on the following topics: acquisition of the
Automated Surveillance and Apprehension Program (ASAP) for one regional Sheriff
patrol vehicle; the usual protocol of the use of the Traffic Safety Commission (TSC) and
the incorporation of these items in the TSC work plans; a request to incorporate the
amount of $280,000 in Milestone No. 1 as the amount of the State grant request; the
timelines for three of the milestones under the Citywide Traffic and Roadway Safety
Goal currently set at December 31, 2009; a motion made by Councilman Long to delete
further work on the Oversized Vehicle Parking Permit Ordinance, which died for a lack
of a second; the addition of a Milestone to state “By May 31, 2009, staff will present an
Oversized Vehicle Parking Permit Ordinance to City Council for consideration;”
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modification to Milestone No. 3 to state “By June 30, 2009, staff will present a public
educational program for the existing Neighborhood Permit Parking Program to City
Council for consideration;” and, the modification to Milestone No. 6 to read “By
October 31, 2009, staff will present alternative concepts for innovative, technology-
based traffic safety improvements to City Council for consideration.”

Councilman Long moved, seconded by Mayor Pro Tem Wolowicz, to adopt the Citywide
Traffic and Roadway Safety Goal, as modified.

Without objection, Mayor Clark so ordered.

New Civic Center Goal

Mayor Clark noted that the title “Civic Center Master Plan Goal” was modified earlier in
the meeting to read “New Civic Center Goal” with the goal to read “Create a New Civic
Center.”

Councilman Long moved, seconded by Councilman Stern, to adopt the milestones for
the New Civic Center Goal, as presented by staff.

Mayor Pro Tem Wolowicz offered an amendment to the motion to change the deadline
on Milestone No. 4 from December 31, 2009 to November 30, 2009.

The maker and seconder of the motion accepted the amendment.

Without objection, Mayor Clark so ordered.

Eastview School Boundary Goal

Mayor Clark proposed that a new milestone be added to the Eastview School Boundary
Goal to read, “By June 30, 2009, the Mayor will meet with the LAUSD Superintendent
and staff to explore this tactical goal and seek feedback.”

Councilman Stern proposed a modification to Milestone No. 1 to read “By May 1, 2009,
the Council subcommittee will present a proposal to inform Eastview residents
regarding the petition process required to bring Eastview into the Palos Verdes
Peninsula Unified School District; seek input from Eastview residents; and, receive
further direction from City Council.”

Mayor Clark proposed Milestone No. 3 to read “By November 30, 2009, Council
subcommittee to provide a status update to the full Council on the progress made to
date.”

Councilman Long moved, seconded by Councilman Stern, to adopt the milestones for
the Eastview School Boundary Goal, as modified.

Emergency Preparedness Goal

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                                                                           February 28, 2009
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Councilman Long proposed Milestone No. 4 for staff to present to City Council a plan to
professionalize the Neighborhood Watch Program.

Council discussion ensued regarding the merits of the Neighborhood Watch Program; a
desire to see information distributed by the organization from a non-alarmist viewpoint;
a review of the Neighborhood Watch Program; alternatives for additional public support
for the Neighborhood Watch Program; constructive information that can be shared to
the community; administration of expenses of the Neighborhood Watch Program by
reimbursement through a trust deposit, which is comprised of funds collected from
resident donations and membership dues to the program; and, Sheriff support to the
Neighborhood Watch Program.

Mayor Clark suggested modifying the milestone to read “By October 31, 2009, the City
Council will review the RPV Neighborhood Watch Program.”

Councilman Long moved, seconded by Councilman Stern, to approve the goal and
milestones, as modified, regarding the Emergency Preparedness Goal.

Without objection, Mayor Clark so ordered.

Palos Verdes Nature Preserve Goal

Council and staff discussion focused on the total number of acres in the Palos Verdes
Nature Preserve, with the total of approximately 1,500 acres being added to the Goal;
consideration of a milestone regarding the rules and dedicated resources to fund the
enforcement of the established rules for the Palos Verdes Nature Preserve; and, tying
the enforcement of Preserve rules into the upcoming discussion of the agreement with
PVPLC for management of the Preserve.

Councilman Long suggested Milestone No. 8 to read “By May 31, 2009, staff to provide
Council with best practices alternatives for the management of the Nature Preserve and
enforcement of Preserve rules. (Related to Milestone No. 1.)”

Mayor Pro Tem Wolowicz requested that the deadline dates for Milestone No. 4 and 7
be changed from December 31, 2009 to November 30, 2009.

Councilman Long moved, seconded by Mayor Pro Tem Wolowicz, to adopt the Palos
Verdes Nature Preserve Goal, as amended.

Without objection, Mayor Clark so ordered.

Recreational/Educational Facilities Goal

Council and staff discussion ensued regarding the following issues: funding of active
recreational improvements at Upper Hesse Park; assessment of community needs for
active recreational facilities; a suggestion to bring forward to Council alternatives to
improve the accessibility of all existing parks for all user groups; and, the deletion of the
phrase “including the development or disposition of the property” in Milestone No. 4
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                                                                             February 28, 2009
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regarding the Grandview Park property so that it reads “By September 30, 2009, staff
will present a report to City Council regarding possible options to develop Grandview
Park for active recreation.”

Council and staff discussion continued regarding staff’s involvement in meetings with
the Annenberg Foundation regarding the necessary studies prior to the environmental
and entitlement process for the Annenberg Animal Educational Center Project at Lower
Point Vicente Park; and, a request to change the deadline date of the related Milestone
No. 5 from January 31, 2010 to November 30, 2009.

Mayor Pro Tem Wolowicz moved, seconded by Councilman Long, adopt the
Recreational/Educational Facilities Goal, as amended.

Re-Examine City Plans: Complete the General Plan Update and Consider the Status of
the Coastal Specific Plan

Councilman Long moved, seconded by Mayor Pro Tem Wolowicz, to adopt the Goal
with staff to bring back milestones to be brought back to Council for review, discussion,
and adoption.

Without objection, Mayor Clark so ordered.

ADJOURNMENT:

Mayor Clark adjourned the meeting at 12:11 P.M.



                                                                     /s/ Larry Clark
                                                                          Mayor

Attest:



/s/ Carla Morreale
    City Clerk

W:\City Council Minutes\2009\20090228 CC MINS - TACTICAL WKSHP.doc




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