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MILITARY PAY SUPPLEMENT FOR CITY EMPLOYEES ACTIVATED TO MILITARY by yew20072

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									Effective November 2, 2004

  MILITARY PAY SUPPLEMENT FOR CITY EMPLOYEES ACTIVATED TO
 MILITARY SERVICE AS A RESULT OF THE TERRORIST ATTACKS UPON
                      THE UNITED STATES

Purpose

The purpose of Military Pay Supplement is to assist employees that will be
absent from their City jobs as a result of being called to active military service on
an involuntary basis as a result of the terrorist attacks upon the United States on
September 11, 2001. Supplemental pay will only be available to military
personnel called to active duty for these operations. The intent of this program is
to minimize an employee’s loss of pay due to involuntary activation into military
service.


Criteria For Eligibility To Receive Military Pay Supplement

Employees receiving supplemental pay must:

    Ø be called to active full-time military duty status
    Ø have exhausted all of the 15 days of annual paid military leave (from
      October 1 – September 30)
    Ø be a full-time or part-time regular non-elected employee on the payroll of
      the City and a member of the Retirement Fund

Military Pay Supplement Benefit and Period

Supplemental pay will be provided on a graduated scale for up to one full year
(365 calendar days) for employees receiving Military Pay (base pay plus
additional pay such as housing allowance, combat pay and other special pay)
that is less than 100% of their total City of Fort Worth pay (base pay plus
additional pay such as assignment pay, incentive pay, shift differential pay, civil
service longevity and bilingual pay.) Overtime pay and Holiday Overtime Pay is
not factored into the total pay provided by the City of Fort Worth.


The Military Pay Supplement will be calculated as follows:

       100% Supplement
       Subtract the total monthly military salary from the total monthly City salary.
       If a negative number or zero results, no supplement is provided. If a
       positive number results, supplement will equal the number (See
       attachment 3).
To reconcile the difference in pay schedule between the military and the City, pay
rates will be converted to daily rates.

Employees who were called to Active Duty prior to November 2, 2004, and who
are still on Active Duty will receive Military Pay Supplement at the 100% level
from November 2 for one full year or until they are deactivated, whichever comes
first.

Renewal

Military Pay Supplemental Benefit shall be renewed with each subsequent
activation by an employee.

Example: Employee is deployed from November 15, 2004 to June 16, 2005, and
         is then released from active duty. The employee is later reactivated
         from December 1, 2005 to November 1, 2006. The employee will
         receive Supplemental Pay Benefit for up to one year for each period of
         activation.

Initialization and Application

Employees seeking supplemental pay will be required to submit a request using
a “Military Supplemental Pay Request” form. This form will collect relevant
information needed to calculate the supplemental pay involving military rank,
years of service, additional military pay. Employees will certify that all
information is correct and will provide appropriate documentation of all military
pay to receive any supplemental pay. Employees will also submit a copy of their
military orders.

In the event that the employee is unable to 1) submit a Military Supplement Pay
form in a timely manner due to deployment or 2) provide proof of all military pay
upon activation (e.g., paycheck stub); if a hardship arises and is verified,
alternate arrangements will be made to estimate the amount of military pay,
subject to verification later. Upon receipt of the appropriate documentation of
total military pay, the appropriate amount of underpay or overpay will be
calculated for the appropriate time period. Any overpayments will be required to
be refunded to the City.


Health, Dental and Hi-Option Life Plan Coverage

The employee’s current health, dental, and high-option life insurance benefits will
remain in effect while the employee’s leave of absence is being paid with his/her
accrued vacation or similar leave. The normal premium contributions will
continue to be made by payroll deduction. Employees may drop their medical
benefits coverage at the time they are called to active duty and may re-enroll
upon their return to City employment. They will be reinstated without a waiting
period upon their return to employment.

After exhausting his/her accrued leave, or if the employee is no longer on the
payroll or the salary difference check is less than the amount of payroll
deductions, the employee will be responsible for mailing direct payments for the
normal monthly premium contributions for Health, Life and Dental coverage. The
employee will also have to make arrangements with the vendors for other
voluntary deductions, such as credit union payments, child support and long-term
disability.

Termination

This program expires on December 31, 2005, unless extended by the City
Council.


                    MILITARY LEAVE DONATION PROGRAM

                                  (M&C #G-13498)

Purpose

The Military Leave Donation program provides the opportunity for all city
employees to financially assist city personnel called for active duty as a result of
the terrorist attacks upon the United States on September 11, 2001. The leave
donation program is designed to minimize financial hardship in the event the
employee’s total Military Pay is less than 100% of the total City o f Fort Worth
pay, and the employee and/or family is experiencing a financial hardship.
Eligibility to access donations will be determined on a case-by-case basis by the
Military Leave Donation Program Committee. Another purpose of this fund is to
provide retroactive supplemental pay to those called up to active duty before the
effective date of the Military Pay Supplement.

Criteria for eligibility to receive leave time from the Military Leave Bank

All employees requesting to receive/use leave from the Military Leave Bank must
be deemed eligible by the Military Leave Donation Program Committee and:

   •   be activated to active full-time duty military status as a result of the
       terrorist attacks upon the United States on September 11, 2001
   •   have exhausted all of the 15 days of annual paid military leave
   •   be a full-time or part-time non-elected employee on the payroll of the City
       and a member of the Retirement Fund
   •   have total Military Pay which is less than 100% of the total City of Fort
       Worth pay under the same conditions as put forth for supplemental pay
Contribution of hours – ALL CITY EMPLOYEES with accumulated vacation leave
are eligible to contribute vacation leave to the Military Leave Donation Program.
At least 56 hours of vacation leave must be on the books after the donation.
Donations to the Military Leave Donation Program are not applicable to the “use
it or lose it” provisions in the City’s Personnel Rules and Regulations.

The Human Resources Department will convert all donations to a dollar amount
based on the donor’s base rate of pay at the time of donation.


Military Leave Donation Program Committee

The City Manager shall appoint three employees to serve as the Military Leave
Donation Program Committee. Membership will consist of employees who have
donated into the fund. The committee will assist in establishing the guidelines of
the program and review requests for receipt of the leave donation. The date of
activation, financial hardships, and salary differential may be used as criteria in
reviewing requests. The Military Leave Bank Committee will approve or
disapprove the request within 10 working days or as soon as is practicable after
receipt of the request and documentation of the hardship.



Guideline for Insufficient Donation of Funds

If insufficient leave is donated to adequately fund all supplemental pay, an
equitable distribution of funds will be determined by the committee.

If the fund is exhausted, a request will be made to City employees for additional
donations.



Guideline for Retroactive Supplemental Pay

The schedule for the rate of retroactive supplemental pay under the Military
Leave Donation Program will be the same as that put forth for the City of Fort
Worth Military Pay Supplement Benefit.

Employees who used accrued leave benefit prior to January 22, 2002 and wish
to take advantage of retroactive supplemental pay must buy back their used
leave time to take advantage of the supplement.

Termination
This program expires December 31, 2005, unless extended by the City Council.




                                                   11/2/04-12/31/05
City Manager Signature                             effective dates




Attachments:
    1    M&C G-14569
    2    M&C G-13498
    3    Example of Calculation of Supplemental Pay
                          ATTACHMENT 3
           EXAMPLE OF CALCULATION OF SUPPLEMENTAL PAY

Employee’s total City pay rate is $1100/biweekly and the employee’s total military
        pay is $1800/month.

          Step 1: Convert pay to daily amount.
          City daily rate = $1100 x 26 ÷ 365 = $78.35/day
          Military daily rate = $1800 x 12 ÷ 365 = $59.18/day

          Step 2: Calculate the difference between City pay rate and military pay.
          $78.35-$59.18 = $19.17

The City of Fort Worth will pay the equivalent to $19.17/day for up to one full year
(365 days), and $0 for the remainder of time the employee is on full-time military
leave.

								
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