2008 Budget (Final Draft)
Shared by: nastynas
2008 Budget (Final Draft) 01-4550-01-110 Librarian Salary (salaried position) $47,195.00 All Pay lines based on the 2008 Wage scale with adjustment for minimum wage: Grade 20 Step Four ($22.69 for 12 months). Covers 40+ hours per week. No COLA or merit increases included. Rate of Change: +27.00 01-4550-01-0111 Full-Time Hourly Wages (Children’s/YA Librarian) $25,660.00 Children’s/YA Lib (Wendy): Grade 10 Step 3 @ 40 Hrs/Wk ($12.83) =$25,660.00 (March Start Date for Full Time Change) 32 hrs for 10 weeks/40 hours for 42 weeks. Wendy currently has 8 story hours per week, including special ones for the Discovery Center and most recently a home school group has begun coming for story hour. She is also responsible for running our Teen Advisory Board and all school-age and teen programming. She provides book talks to the schools for statewide awards, visits local daycares (or has them visit here) as outreach. Rate of Change: +5,941.00 (She made 19,719.00 Part-time in 2007) 01-4550-01-0113 Custodial/Handyman $7,594.00 This will cover the library custodian/handyman for 12 hours a week at Grade 9 Step 3 ($12.17 for 12 months). This person will be solely responsible for daily cleaning, maintenance, and handyman work done in the library. These funds may also be used to hire an outside custodial service should we lose our custodian and need someone to fill in until a new employee can be hired. Rate of Change: +7.00 01-4550-01-0112 Part-Time Hourly Wages $45,956.00 This line will cover the positions of: Inter-Library Loan (Ellen): Grade 7 Step 3@ 25 Hrs/Wk ($10.93) =$14,209.00 Clerk- Materials Processor (Judi K.): Grade 7 Step 2 @ 20 Hrs/Wk ($10.56) =$10,982.00 Clerk - Circulation (Dave): Grade 7 Step 1 @ 30 Hrs/Wk ($10.20) =$15,402.00 (March Start for additional 5 hours) Saturday Clerk (Judy M. /Leslie R.): Grade 3 Step 2 @ 130 Hrs/Yr ($8.52) =$1,108.00 (Works Every Other Saturday) Library Page (Sandi): Grade 1 Step 2@ 312 Hrs/Yr ($7.66) =$2,390.00 (Works M, W, F) (New Hire) Library Page: Grade 1 Step 1@ 252 Hrs/Yr ($7.40) =$1,865.00 (Would Work T, R, Sat) March Start. Increases in staff hours reflect a continued increase in circulation and program attendance in 2006-7, especially in the area of children’s/YA services. (10.6 % circulation increase, 12.7% increase in number of people served, and a 34% increase in attendance at programs) We have begun to count on volunteers to shelve on T, Thurs., and Sat….when these volunteers can’t be there we find ourselves setting aside needed staff tasks to get items put away. We also cannot use these volunteers to help with other larger projects as they are just helping us keep our heads above water. This staffing should allow our staff more time to finish office tasks and special projects, and allow for better service at the desk so patrons don’t feel rushed out as we try desperately to return to the office to get clerical and planning tasks completed. Even with this staffing, at 33,000 visits a year, each FTE is helping 7,800 people in a year, checking out 15,581 items a year, and doing their office duties, planning, and programs. PT Rate of Change: -17,442.00 (Wendy moved to FT and increases to Dave 5 Hrs/New Page) Staffing Total: $126,405.00 All Staff Rate of Change for Wages: +$8,252.00 (Plus benefits for Wendy…FICA, unemployment, workers comp, health, retirement, and life insurance...net increase info from Carolyn B., approx. $13, 393.00 more per year including wages and benefits) Total Public Service Hours the Library Will Be Open in 2008 =2296 Hours (46 hours week less holidays) ______________________________________________________________________________ 01-4550-01-4341 Telephone & Cable Modem $934.00 This pays for $100.00 a year for our regular phone line used for long distance calls plus a fax line that can also double as an extra phone line during especially busy times. Decrease due to phone system charges being put under general admin.; the library now pays for usage only. It also pays for our cable modem Internet connection at $834 a year. This separate connection is needed because the free account provided to non-profits by Metrocast comes with fewer e-mail addresses for staff, and no Static IP for our online card catalog that requires a Static IP. (47,460 hits since Oct. 2001 on this online resource) Rate of Change: -1,196.00 01-4550-01-4391 Conferences & Training $910 This will cover the Director attending spring and fall New Hampshire Library Association conferences ($335.00); includes conference registration fees, one night hotel, and stipend for food for the two-day spring conference. ($200.00) for the Director to attend the New England Library Conference. Funds for the Children’s librarian to attend the spring and fall Children’s Librarians of NH conferences ($80). Also pays dues for library workers to belong to NHLA ($120 for all staff) thus giving us conference discounts and support from NHLA with library issues. ($175.00) to pay ALA institutional dues (gets a 10% discount on ALA items such as posters, bookmarks, etc. and 4 copies of each Oprah book club title) Increase reflects Trustee request for Director to attend a regional conference to gain wider perspective on planning and programming. (NELA) Rate of Change: +315.00 01-4550-01-4394 Audio Visual Contracts $1,998.00 Covers our yearly fee to belong to the SILC Cooperative that provides a rotating supply of videos, DVD, and audio books. They collect audio books on CD and DVD materials. This collection is a good resource to extend our collection. The Director is now the purchaser for the coop (using coop funds) so I make sure the coop has items we do not own in our collection. ($250.00) Money to cover the third year of a 48-month lease for our networked copier. ($1248.00) OverDrive cooperative dues; belonging to this coop provides our patrons with access to hundreds of audio books to download to their computers, MP3 players, or burn to CD to listen to in the car. This kind of service would be completely out of reach alone but through cooperative buying with other state libraries we can offer this service for $500.00 a year (for towns under 10,000 residents). We could never afford to buy all the titles that are available, nor do we have the space to house them. This service is available via our current web page and allows check outs and downloads from home, making it convenient and appealing to young users or those unable to leave their home. In 2007, from Feb. - June our patrons checked out 382 items via this system. At an average audio book price of $35.00 (which is a low estimate), buying these items would have cost $13,370.00…a great return on a $500.00 investment! Rate of Change: +$0 01-4550-01-4396 Security System $400.00 Covers our yearly fee to have our alarm hooked up to Strafford Dispatch and funds for any unforeseen repairs. This is even more important now that we have valuable computers and furnishings, as well as sought after DVD, videos, and audio books. Recent break-ins make this system a MUST! Increase due to high costs of labor for repair visits. This covers both the security alarm and the fire alarm systems. We have had issues the past two years (unforeseen repairs) that put us over in this line; we simply want to add a little buffer for these circumstances. Rate of Change: +$40 01-4550-01-4430 Equipment Maintenance $1,100 Service for Athena circulation software ($395), Athena Web Server software ($150), and Athena WebLink software ($95). This includes software updates and technical service help with software problems. Extra funds will be used for any overage costs for our copier or unforeseen maintenance on laser printers, which can be expensive. This leaves leeway for emergency repairs in this line. Rate of Change: $0 01-4550-01-4570 Advertising/Public Relations $600 This covers any ads placed to replace current staff that might leave during the year. Costs of PR for events also comes from this line item; increased programming for children and adults has increased the need for posters about town and materials sent to interested parties such as local organizations, schools, and daycare. Also includes any items with hours or other promotional items to get our name, hours, and programming info out to the public. Includes $126.00 a year for Constant Contact, a bulk e-mail provider for the Library E-news Letter which has become a primary way many residents keep track of our upcoming events. Rate of Change: $0 01-4550-01-4625 Postage $420.00 Covers the cost of sending out overdue notices and any bills, packages, or letters that the library needs to mail. Rising number of patrons and checkouts is resulting in rising numbers of overdue notices and bills for lost materials being sent. We are trying to use e-mail as much as possible to keep costs down. We have averaged about $35.00 per month so far for 2007, includes rate hike to .41 cents per item. Rate of Change: $+70.00 01-4550-01-4632 Book/Collection Maintenance $750 This covers all rebinding of books that have begun to fall apart, many of which are out-of-print and unavailable for re- purchase. Also covers any book binding glue, tape, laminate, covers etc. used for repairing damaged items. Money also used to pay for the B&T service which sends books pre-covered/laminated. This also covers maintenance of our growing DVD/CD collection. We have a company that we can send items to to have them resurfaced. This is cheaper than purchasing new DVDs or entire new sets if one CD in an audio book is damaged. They also can fix damaged videotapes and cassettes to keep the collection in working order. We also purchase these A/V items via a vendor that does replacements of single CDs in an audio book for free for the first year, and then for $8.00 per CD so we can buy just one disk if it is damaged beyond repair. Rate of Change: +$0 01-4550-01-4671 Periodicals $1,000 This will cover about 1/2 of our current subscriptions and the local newspaper. The other half of our holdings in this area have been “adopted” by the Friends of the Barrington Library and citizens who felt this was a good way of supporting the library. The Friends of the Library will continue this program on a yearly basis. Magazine checkouts have soared since we added new titles! Thanks to this donation program this line has not increased since 1998 even with increased prices in periodicals in general! Rate of Change: $0 01-4550-01-4680 Books & Multi-Media $15,000 This covers all books, audio books, videos, DVD, music sets, and computer software for loan to the general public. The average bestseller costs $14.40-$15.50 with reference sets ranging from $150.00 a set up to $1,100 for a new set of encyclopedias. Patrons are requesting that we own items in more than one format. (Example: Patrons want the book version (and the audio book version of bestsellers for those that commute). We have rising numbers of users (5025 registered patrons in 2007), a close relationship with the schools that make us the first stop for reading materials, projects, and teacher resources. The majority of this money is spent on books; most of our audio/video collection is purchased through income from fines and book sales. We could use more in this line but until we get a larger space it would be fruitless to buy more each year; it would simply precipitate us throwing out more items out due to lack of space. Rate of Change: +$0 01-4550-01-4682 Program Expenses $1,800 Covers all adult, young adult, and children’s programming expenses including story time supplies, summer reading supplies for over 370 children (teens and adults), and artists performance costs. Teen programs, after-school programs in conjunction with the schools, outreach to pre-schools, daycares, and the summer camp is all included. Increasing population and patron base is creating more demand for programs and higher attendance rates at those we do offer. We have been writing grants for some programming to keep this line from increasing. We have quite a few fall programs which will expend the remainder in this line. Rate of Change: +$0 01-4550-01-4683 Operating Supplies $2,600 This covers all office supplies, book covers, audio book and video cases, book laminate, toner, ink, book barcodes, and patron library card supplies, typewriter ribbons etc. used on a daily basis. This includes laser toner cartridges for one public and one office printer plus two new inkjet scanner/copiers (one staff/one public). We are currently averaging $220.00/month which is a bit higher than budgeted for in 2007. More audio/visual in need of library casing and laminating services for some items that only come in paperback account for this. (Ex. Graphic novels, popular with teens MUST be laminated with strong material from B&T to give them a good shelf life) Rate of Change: +$200 01-4550-01-4690 Mileage & Expenses $300.00 This covers all mileage accrued by staff going to conferences and training as well as mileage for doing library errands such as delivering books to shut-ins, making bank or post office runs, getting needed supplies, or visiting local schools. Mileage rate .405 cents per mile. Rate of Change: +$0 01-4550-01-4740 Capital Equipment $3,000.00 2 Demco high capacity book towers for overflow of paperbacks and audio books on CD ($1,000). These are Demco exclusive products; similar products that hold as many items from other companies are selling for $445.00-1,100. We also get a 15% statewide discount through Demco that we don’t have through other library vendors. The Trustees have decided to remove a large wall display case in order to make room for these much needed storage units. 2 Demco end-of- range units for the children’s area DVD/Video overflow ($900.00)…the current shelving is unsteady and could fall easily on a small one. 1 new easy reader book bin cart ($300.00) 1 Fold and Roll Cubby unit and bins for the children’s room to store puzzles, toys, and puppets as well as art supplies for craft times. This unit from Lakeshore folds up and locks so items can be put out of sight during story times and to create more usable space in the room when it doubles for a meeting space. ($650.00) 20 slat wall wire shelving units from Brodart ($150.00)…we are running out of room in our DVD wall racks and need to begin using the slat wall display areas for shelving items. All items could be re-used in a larger facility in the future. Rate of Change: -$350.00 Technology $2,030.00 Four 3-M brand anti-glare/privacy screens for the LCD monitors in the computer room to protect patron privacy when working along side other people (460.00) 1 Gateway E-2600S with 4 year on site service warranty with 17” LCD Monitor ($1,000) This will replace a public computer that will be 10 years old in 2008 and replace the last CRT monitor in the Director’s office. $500.00 for unexpected hardware failure or technology support from BackBay Networks in an emergency. We are switching to AVG free anti-virus per recommendation of BackBay Networks. Therefore, the usual subscription costs do not show in this budget. Clean Slate software for the new PC to keep patrons from making changes to the system. ($70) Rate of Change: -$25.00 01-4550-01-4431 Library Building Maintenance/Interior Repairs $2,222 This item will cover all library maintenance and repairs once covered under the Town. It will purchase cleaning supplies and equipment, toilet paper, paper towels, vacuum bags, floor wax, and light bulbs plus any other repair items needed or emergency repairs. ($500.00) It will also cover hiring out buffing and maintaining the tile floors and shampooing the carpets once during the year, as our custodian doesn’t have the right equipment and the area is quite large for him alone ($622.00). Funds will also be used for the care of the library gardens, including mulching and weeding. ($1,100) Add New Line (Capital Costs): This funding, recommended in the approved CIP on table 10 page 41 (attached) is for preliminary work on a new library design. $30,000 Trustees Building Plan: 01-4550-01-4397 $30,000 Site selection, evaluation, and continued building development consultation costs for the new building. All Money to come from a Treasury bond which the Library Trustees have from a previous donation. NO tax-dollars required. Rate of Change: +$1036.00 Total Operating Budget (Not Staff): $65,064.00 Tax Funded Budget 2008: $191,469.00.00 Rate of Increase: $37,828.00 increase (only $7,828 or 4.1% is regular budget line increases…the other $30,000 is capital costs associated with a new building plan) Total Budget INCLUDING Trustee NON-TAX Funds: $221,469.00 Goals & Increases: Goal One: To provide good customer service in a timely manner along with the programs and materials our patron base desires, with special focus on the growing children’s services area. You will notice that the majority of the increase in this budget is in staffing. With 8 story time sessions a week (regular sessions plus three special sessions offered to the Rec. Dept. Discovery Center Children), our children’s librarian is very busy. She needs time to plan for these sessions as well as execute them and these sessions usually promote high usage before and after that require all staff to man the desk to meet demand. She also provides all programs and service for school-age children and teens in the community. Her current hours simply aren’t enough to do all this and have any time for wider duties such as collection development, weeding out old materials, etc. The Summer Reading program is also very time consuming as she must prepare all the materials, book all the performers, and create 8 weeks worth of activities as well as actively seeking out local donations to support most of this. We also want to expand our services to teens and school age children to meet demands (including a teen book group) currently, the Director stays over her 40 hours per week when necessary to help out in the children’s department or to pick up any slack left due to lack of staff to get tasks done. We have also found that with over 65,000 items being circulated a year (we are estimating that might go over 70,000 this year if business continues the way it is), just the act of checking items in and out and re-shelving them has become a task that is overwhelming. We would like to hire a young page a few days a week to do shelving and checking in so other staff members can focus on getting their jobs done (processing, inter-library loan, retrieving overdues, cataloging, ordering, paying bills, helping patrons locate materials, navigate the computers, and answer reference questions). We want to keep the focus on the patron and giving them good service…with current staffing that sometimes doesn’t occur because we feel rushed to just keep up with office work. It also leaves us with virtually no time to plan ahead, be creative with new programming, or go beyond the status quo to serve the community better. I am often told to “use volunteers”…it is VERY difficult to find reliable volunteers during day time hours that are willing to commit to a schedule. We shouldn’t be relying on them for work that is just keeping the library afloat (such as shelving). I use volunteers for special projects when I can get someone. This is becoming rarer; as many people have two-income households and mothers/fathers at home have children they can’t just leave behind, the volunteer work force is slim. I am working with RSVP to try to get in a few over 55 volunteers who might be able to help out with special projects. I also take AWEP candidates for short-term 13 week job training when available. I currently have 2 regular volunteers who come in weekly for a couple hours to help out; when they cannot come in it is difficult to shelve items. All other volunteers work on things such as raffles to raise money for the library, book sale days, and one-time events where we ask for help. We also require a certain level of knowledge; you can’t have someone who doesn’t know how to use a computer update your patron files, check-in items or create posters for events. You can’t have someone shelve books if they can’t alphabetize (it happens). We have had many occasions where it took a staff member a long time to correct something a well-meaning volunteer did without asking for clarification. We are always happy to use volunteers but the pool of possible people is not very large. Goal Two: Provide current technology, privacy, and a clean and organized environment to study. Many of the expenses you see listed within capital equipment, technology, and building maintenance are to attain these goals. We are trying to maximize space using certain furnishings, maintain the facility so it can be used by another department when we vacate it, and maintain our level of technology to provide good computer services with a high level of privacy. Our major increase is for funds to do preliminary design work on a new library facility which is needed to alleviate overcrowding, provide quiet space for studying in privacy, and allow us room to expand as the Town population continues to grow.