Event Budget Worksheet and Report
(To be submitted within two weeks after event)
Name of Event Coordinator Daytime Phone Estimated Number Girls Estimated Number Adults Estimated Number Guests Date(s) Age Level Service Area Actual Number Girls Actual Number Adults Actual Number Guests
Girl Scouts of San Gorgonio Council 1751 Plum Lane Redlands, CA 92374-4505 (909) 307-6555 or (800)400-4475 www.gssgc.org
Expenses
Item Food: Number of meals ______ x $ ______ Site rental Equipment rental Transportation Insurance* Program supplies: Admission/Entrance fees Patches Other _______________________________ Printing: Promotional flyers Other Mailings Postage Telephone Honorariums (Consultants, resource people) Miscellaneous ________________________ ____________________________________ Sub-Total ____% Contingency (Inflation/unexpected expenses) Total Expenses (A)
*If you wish to have non-member accident insurance, contact the Central Service Center.
Estimated Expense:
Actual Expense:
Event Fee:
EstimatedFee: Total Expenses (From line A above) Number of participants (Girls and Adults) Total Fee (B)
Total expenses divided by number of participants g
Actual Fee:
Income
Item Fee Charged (from line B on reverse side) Other Income (List sources) Estimated Income: Actual Income:
Donations (List sources)
Total Income
Number of Participants by Racial/Ethnic Group*
American Indian or Alaskan Native Daisy Brownie Junior Cadette Senior Non-Scout Adult Total
* As categorized by the U.S. Census Bureau
Asian
Black or African American
Hawaiian or Pacific Islander
White
Also Hispanic or Latina/o
Not Hispanic or Latina/o
Brief Description of the event with program emphasis
This form is to be completed in duplicate and submitted within two weeks following the event. Submit both copies to the Service Area Finance Coordinator, who then forwards one copy to the council Membership Specialist. Also attach the event flyer, program or additional printed materials used at the event, and summary of the event or copies of the evaluation.
DK/sc Mem #3053 06/06