Draft KSA Budget as at November 19, 2008 For discussion purposes only. Not all sections are completed and figures may be subject to change without notice.
2008 Budgeted REVENUE ITEMS Advertising Revenue (1) Events & Sponsorship Revenue (2) Fitness Centre (3) Fundraising & Donations (4) (Grassroots) Café-Lounge (5) Interest, Investments and Reserve Funds (6) Member Services (7) Membership Fees (8) Other Revenue Partnership Agreements (9) TOTAL NET REVENUE EXPENSES Advocacy Service (10) Agenda Daytimer Handbook [SA: Executive Board] Amortisation Audit & Accounting [SA: General Manager / Executive Board] Bad Debts Bank and Interest Charges (6) Business Operating Expenses (11) Campus Council Budgets (12) Capital Equipment [SA: Executive Board] Capital Projects & Renovations [SA: Council] Campaigns & Lobbying (13) Committee Meeting Attendance Honoraria [SA: General Manager] Conferences & Travel (14) Contingency [SA: Council] Dental & Medical Health Plan Expenses (15) Elections (xx) [SA: CRO] Events & Student Life (8) Fitness Centre (3) (Grassroots) Café-Lounge Operating Expenses (5) Liaison Budgets & Social Justice Centre Expenses (16) Legal [SA: General Manager / Executive Board] Member Services Operating Expenses (3) Membership Dues, Funding & Pledges (16) Orientation & Training (xx) [SA: General Manager] Primary Appointments & Hiring [SA: General Manager] Publication Society Transfer [SA: General Manager] SHIP - Student Health Improvement Project (xx) Wages & Benefits - Senior Staff (xx) Wages & Benefits - Elected Officials (xx) TOTAL EXPENSES SURPLUS / (DEFICIT) 2008 Year-toDate
BUDGET - Draft No. 1
Kwantlen University College Student Association January 1, 2009 - December 31, 2009 Budget Notes
Line Item
2009 Budgeted
7,500.00 8,600.00 10,000.00 25,000.00 10,650.00 1,350,000.00 150.00 40,550.00 14,607.00 2,333,500.00 0.00 50.00 2,333,550.00
1,350,000.00
33,000.00 100,000.00
30,000.00 40,000.00
22,620.00
47,000.00 13,000.00
60,000.00 9,200.00 9 200 00 10,000.00 22,750.00 1,163,500.00
34,455.56 118,292.63 2,500.00 150,000.00 145,609.72 31,000.00 1,000.00 170,000.00 324,303.67 220,073.60 2,522,685.17 -189,135.17
Draft KSA Budget as at November 19, 2008 For discussion purposes only. Not all sections are completed and figures may be subject to change without notice.
% Actual 2008 2008 Year2009 2009 Yearto Budgeted to-Date Budgeted to-Date Projected REVENUE ITEMS Advertising Sales - Daytimer Handbook Advertising Sales - Other Advertising Sales - Website Total Revenue EXPENSES Comission Paid on Sales (Budgeted up to 25%) [SA: General Manager] Total Expenses TOTAL NET REVENUE / (EXPENSES)
SCHEDULE 1 - ADVERTISING REVENUE
Line Item
12,000.00 3,500.00 N/A 15,500.00
9,000.00 200.00 800.00 10,000.00
2,500.00 2,500.00 7,500.00
Draft KSA Budget as at November 19, 2008 For discussion purposes only. Not all sections are completed and figures may be subject to change without notice.
% Actual 2008 2008 Year2009 2009 Yearto Budgeted to-Date Budgeted to-Date Projected REVENUE ITEMS Campus Council Events Cram Jam Revenue Event Sponsorships Vending Tables Total Revenue EXPENSES
SCHEDULE 2 - Events & Sponsorship
Line Item
50.00 50.00 N/A 3,500.00
0.00 0.00 N/A 0.00
50.00 50.00 5,000.00 3,500.00 8,600.00
1100000
Total Expenses TOTAL NET REVENUE / (EXPENSES) 20,000.00
0.00 0.00 8,600.00 100000
Draft KSA Budget as at November 19, 2008 For discussion purposes only. Not all sections are completed and figures may be subject to change without notice.
% Actual 2008 2008 Year2009 2009 Yearto Budgeted to-Date Budgeted to-Date Projected REVENUE ITEMS Monthly Student & Alumni Memberships Monthly Staff Memberships Monthly Community Memberships Semester Student & Alumni Memberships Semester Staff Memberships Semester Community Memberships
SCHEDULE 3 - FITNESS CENTRE
Line Item
100.00
500.00
Total Revenue EXPENSES Wages and Benefits - Fitness Centre Attendant (xx) Advertising & Marketing [SA: Executive Board] Capital Equipment [SA: Executive Board] Cleaning, Repairs and Maintenance [SA: Commercial Services Manager] Total Expenses
100.00
500.00
29,955.56 250.00 2,000.00 2,250.00 34,455.56
TOTATL NET REVENUE / (EXPENSES)
Draft KSA Budget as at November 19, 2008 For discussion purposes only. Not all sections are completed and figures may be subject to change without notice.
2008 2008 YearBudgeted to-Date REVENUE ITEMS KSA Investment in Café Gross Sales - Over the Counter Cost of Over the Counter Sales Gross Sales - Catering Cost of Catering Sales Other Income Total Income EXPENSES Mileage [SA: Commercial Services Manager] Café-Lounge Wages and Benefits (xx) [SA: General Manager] Advertising and Promotion [SA: Executive Board] Finance, Bank and Interest Charges [SA: Financial Controller] New Capital Equipment [SA: Executive Board] Cleaning, Repairs and Maintenance [SA: Commercial Services Manager] Capital Projects and Renovations [SA: Executive Board] Telephone & Internet Supplies & Other Expenses [SA: Commercial Services Manager] Security [SA: General Manager] Total Expenses TOTAL NET REVENUE / (EXPENSES) % Actual 2009 2009 Yearto Budgeted to-Date Projected
SCHEDULE 5 - GRASSROOTS KSA CAFÉ-LOUNGE
Line Item
10,000.00 85,000.00 -55,000.00 5,000.00 -4,500.00 50.00 40,550.00
1,500.00 95,292.63 1,500.00 750.00 5,000.00 3,000.00 7,250.00 5,000.00 500.00 118,292.63 -77,742.63
Members Discount Staff Discount Other Discounts - freebies; certificates, coupons, etc
Draft KSA Budget as at November 19, 2008 For discussion purposes only. Not all sections are completed and figures may be subject to change without notice.
% Actual 2008 2008 Year2009 2009 Year-toto Budgeted to-Date Budgeted Date Projected REVENUE ITEMS Interest Income Awards & Bursaries Reserve Account (CIBC) Investment Portfolio - Capital Reserve Fund (CIBC) Investment Portfolio - Dental & Medical Reserve Fund (CIBC) Grassroots Cafe Account Lobby Reserve Reserve Account Women's Centre Reserve Fund Sub-Total EXPENSES Portfolio Management Fee Sub-total TOTATL NET REVENUE / (EXPENSES)
SCHEDULE 6 - INTEREST AND INVESTMENTS
Line Item
Draft KSA Budget as at November 19, 2008 For discussion purposes only. Not all sections are completed and figures may be subject to change without notice.
2008 Budgeted REVENUE ITEMS Locker Rentals Office Services (Binding, Laminating, Printing, Faxing, etc.) Photocopying Income Promotional Product Sales Ticket Income - Gift Card Program (Gross) Cost of Sales - Gift Cards Ticket Income - Movie Tickets (Gross) Cost of Sales - Movie Tickets Ticket Income - Other Tickets (Gross) Cost of Sales - Other Tickets Ticket Income - Seasonal Passes / Packages (Playland, Whistler 4x4, etc.) (Gross) Cost of Sales - Seasonal Passes / Packages Ticket Income - Transit Passes Cost of Sales - Transit Passes Sub-total EXPENSES Advertising & Marketing Expenses Member Services Wages and Benefits (xx) Photocopier Maintenance Costs Security 2008 Yearto-Date 2009 Budgeted % Actual 2009 Yearto to-Date Projected
SCHEDULE 7 - MEMBER SERVICES
Line Item
6,000.00 250.00 2,500.00 0.00 100.00 700.00 100.00 1,000.00
5,845.00 99.75 21.80 33.75 0.00 0.00 14,008.00 -12,250.00 8.50
912.00 20,000.00 N/A 133,268.00 -131,961.00 10,650.00 29,985.80
7,500.00 250.00 2,000.00 50.00 2,000.00 -1,000.00 16,000.00 -14,000.00 0.00 0.00 8,000.00 -7,500.00 133,268.00 -131,961.00 14,607.00
2,500.00 137,109.72 5,000.00 1,000.00
Total Expenses TOTAL NET REVENUE / (EXPENSES)
145,609.72 -131,002.72
Draft KSA Budget as at November 19, 2008 For discussion purposes only. Not all sections are completed and figures may be subject to change without notice.
2008 2008 Year-ToDate Budgeted REVENUE ITEMS Operating & Capital Fund (Per Credit) Operating & Capital Fund (Per Student) Awards & Bursaries Fund (Per Student) Lobby Fund (Per Student) Publication Society Fund (Per Credit) Student Dental Fund (Per Student) Student Medical Fund (Per Student) Total Net Activity Fee Revenue 2009 Budgeted 2009 Year-to- % Actual to Date Projected
SCHEDULE 8 - FEES
Line Item
700,000.00 210,000.00 30,000.00 60,000.00 170,000.00 559,000.00 604,500.00 2,333,500.00
SCHEDULE 1 - FEES 1. In calculating the Awards & Bursaries Fund, as well as the Lobby Fund, which is based on a per student, per semester fee, the following data was used: Total Registrant Count 12,280.00 12,366.00 6,038.00 30,684.00
Semester Fall 2007 Enrollment Spring 2008 Enrollment Summer 2008 Enrollment Total Enrollment
2. All per student per semester fees were estimated at an enrollment of 30,000 students as spread across the Spring 2009, Summer 2009 and Fall 2009 semesters. 3. In calculating the Dental and Medical fund estimates, the following data from Fall 2007 was used: Full Time Part Time Courses Not (9 credits (Less than 9 Assigned or more) Credits) Credits Semester 8,212.00 3,387.00 681.00 Fall 2007 Enrollment Spring 2008 Enrollment 7,585.00 3,486.00 1,295.00 Summer 2008 Enrollment 2,300.00 3,174.00 564.00 Total Enrollment 18,097.00 10,047.00 2,540.00
Total 12,280.00 12,366.00 6,038.00 30,684.00
Furthermore, given a possible drop in enrollment at Kwantlen, as well as considering the normal number of students that opt-out of the plan, it is estimated that 6,500 students will pay into the plan in 2009.
Draft KSA Budget as at November 19, 2008 For discussion purposes only. Not all sections are completed and figures may be subject to change without notice.
% Actual 2008 2008 Year2009 2009 Yearto Budgeted to-Date Budgeted to-Date Projected REVENUE ITEMS Cashline Student Phones 18x24 Advertisements Other Revenue Total Revenue EXPENSES Total Expenses TOTATL NET REVENUE / (EXPENSES) 0.00 0.00 50.00
SCHEDULE 9 - PARTNERSHIP AGREEMENTS
Line Item
0.00 0.00 0.00 0.00 0.00
223.00 0.00 0.00 0.00
50.00 0.00 0.00 0.00 50.00
Draft KSA Budget as at November 19, 2008 For discussion purposes only. Not all sections are completed and figures may be subject to change without notice.
SCHEDULE 11 - GENERAL OPERATING EXPENSES % Actual 2008 2008 Year2009 2008 Yearto Budgeted to-Date Budgeted to-Date Projected EXPENSES Advertising & Marketing Expenses Courier Insurance Office Supplies Storage Mileage Telephone & Internet Total Expenses
Line Item
500.00 20,000.00 10,000.00 5,250.00 2,500.00 7,500.00 45,750.00
500.00 20,000.00 10,000.00 5,000.00 4,000.00 7,500.00 47,000.00
Computers. Capital Purchases. Should the above be broken down?
Draft KSA Budget as at November 19, 2008 For discussion purposes only. Not all sections are completed and figures may be subject to change without notice.
SCHEDULE 12 - CAMPUS COUNCIL 2008 2008 Year-toBudgeted Date EXPENSES Activity Fund - Cloverdale-Newton [SA: Executive Board] Activity Fund - Langley [SA: Langley Campus Council] Activity Fund - Richmond [SA: Richmond Campus Council] Activity Fund - Surrey [SA: Surrey Campus Council] Total Expenses 2009 Budgeted 2009 Year-to- % Actual to Date Projected Line Item
3,540.00 4,800.00 6,780.00 7,500.00 22,620.00
1,602.98 2,188.59 4,009.06 5,199.37 13,000.00
SCHEDULE 12 - NOTES 1. Campus Council Spending Allocation Calculations Base Funding ($) 1,250.00 1,250.00 1,250.00 1,250.00 Spring 2008 Student Count 610 1,622 4,768 6,825 13,825 Percentage Additional on Campus * Percentage Funding Additional on Campus Available ($) Funding 4.412% 8,000.00 352.98 11.732% 8,000.00 938.59 34.488% 8,000.00 2,759.06 49.367% 8,000.00 3,949.37 100.000% 8,000.00
Campus Cloverdale-Newton Langley Richmond Surrey
Final Funding Amount ($) 1,602.98 2,188.59 4,009.06 5,199.37 13,000.00
2. Base Funding for 2008 was $3,500 per campus. Due to significant decreases in projected membership fee revenue the base funding is being lowered to $1,250.00 per campus for a total savings of $9,620.00 for 2009. 3. The Spring 2008 Student Count was based on information located on the Institutional Analysis and Planning website: http://www.kwantlen.ca/__shared/assets/spring07-08_registrant-counts-by-campus8018.pdf
Draft KSA Budget as at November 19, 2008 For discussion purposes only. Not all sections are completed and figures may be subject to change without notice.
% Actual 2008 2008 Year2009 2008 Yearto Budgeted to-Date Budgeted to-Date Projected EXPENSES Provincial Election Campaign [SA: Council] Other Campaigns & External Lobbying Efforts [SA: Council] Lobby Fund Reserve Total Expenses
SCHEDULE 13 - CAMPAIGNS & LOBBYING
Line Item
0.00
20,000.00 10,000.00 30,000.00 60,000.00
Draft KSA Budget as at November 19, 2008 For discussion purposes only. Not all sections are completed and figures may be subject to change without notice.
SCHEDULE 18 - LIAISON BUDGETS & SOCIAL JUSTICE CENTRE EXPENSES % Actual 2008 2008 Year2009 2008 Yearto Budgeted to-Date Budgeted to-Date Projected EXPENSES Activity Fund - Students with Disabilities [SA: Students with Disabilities Commission] Activity Fund - Mature Students [SA: Students with Disabilities Commission] Activity Fund - Multicultural Students [SA: Multicultural Commission] Activity Fund - Queer Students [SA: Queer Commission] Activity Fund - Women [SA: Womens Commission] Liaison Contingency Support Fund [SA: Council] Social Justice Centre Support Fund [SA: Council] Total Expenses
Line Item
600.00 600.00 600.00 600.00 600.00 800.00 3,800.00
450.00 450.00 450.00 450.00 450.00 500.00 500 00 200.00 2,500.00
SCHEDULE 18 NOTES 1. In 2008, $600.00 was allocated across 7 liaison positions, for a total of $5,000 being allocated towards the liaisons. Due to budget constraints, the funding for budgets has been reverted to 2007 levels.