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October 7_ 2008 - Village of Valemount Minutes of the Regular

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October 7_ 2008 - Village of Valemount Minutes of the Regular Powered By Docstoc
					                                          Village of Valemount
                                 Minutes of the Regular Council Meeting

                                      Date:        October 07, 2008
                                      Time:        7:00 PM
                                      Place:       Council Chambers

             Those Present:           Mayor Townsend
                                      Councillor Estabrooks
                                      Councillor Tchir arrived at 7:04 PM

             Others:                  D.B. Fleming, Chief Administrative Officer
                                      Sandy Salt, Deputy Director of Corporate Services
                                      Silvio Gislimberti, Economic Development Officer

                                      Press (1)
                                      General Public (5)

1.   Call to Order                    Mayor Townsend called the meeting to order at 7:06 PM

2.   Adoption of Minutes              Res # 405/08
       a) Regular Council             MOVED BY Councillor Tchir
          Meeting September           SECONDED BY Councillor Estabrooks
          09, 2008                    THAT the minutes of the Regular Council meeting held
                                      September 09, 2008 be adopted as printed and circulated.
                                                                                      CARRIED.

3.   Business Arising from the Councillor Tchir referenced Res # 383/08 and inquired if
     Minutes                   Councillor Piper forwarded a copy of the letter from
                               Canadian Union of Postal Workers regarding the Canada
                               Post Corporation Strategic Review to the staff at the local
                               post office here in Valemount. The Chief Administrative
                               Officer responded yes he believed so.

                                      Mayor Townsend referenced Res # 395/08 and mentioned
                                      the announcement the Premier made regarding improved
                                      cell phone service at the UBCM Annual General Meeting.

4.   Petitions & Delegations          The Economic Development Officer Silvio Gislimberti
       a) Economic                    introduced Ms. Kenkel to Mayor and Council. Mayor
            Development Officer       Townsend welcomed Ms. Kenkel, and Ms. Kenkel thanked
            Re: Riette Kenkel         Mayor Townsend.
            Community /
            Destination Branding      Ms. Kenkel referred to a power point presentation outlining
                                      the Community / Destination Branding process the
                                      Valemount Additional Hotel Room Tax Committee have
                                      been going through to market Valemount, and what their
                                      next steps will be.

                                      Mayor Townsend commends the Hotel Owners for coming a
                                      long way with this Committee and the work they have put
                                      into it.




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                                    Res # 406/08
                                    MOVED BY Councillor Tchir
                                    SECONDED BY Councillor Estabrooks
                                    THAT the report and presentation from Ms. Riette Kenkel,
                                    coordinator of the Valemount Additional Hotel Room Tax
                                    Committee regarding Community / Destination Branding be
                                    received.
                                                                                  CARRIED.

                                    Mayor Townsend and Councillor Tchir thanked Ms.
                                    Kenkel, Mr. Felmark and the Valemount Additional Hotel
                                    Room Tax Committee.

5. Correspondence                   Res # 407/08
     a) Regional District of        MOVED BY Councillor Estabrooks
        Fraser Fort George          SECONDED BY Councillor Tchir
        Re: Valemount and           THAT the letter from Regional District of Fraser Fort George
        District Television         regarding Valemount and District Television Rebroadcasting
        Rebroadcasting              Service, Informal Service Review Steering Committee be
                                    received for consideration.
                                                                                      CARRIED.

                                    Res # 408/08
                                    MOVED BY Councillor Estabrooks
                                    SECONDED BY Councillor Tchir
                                    THAT the Chief Administrative Officer and Councillor Tchir
                                    be appointed to the Valemount and District Television
                                    Rebroadcasting Service, Informal Service Review Steering
                                    Committee with Councillor Estabrooks as an alternate for
                                    Councillor Tchir.
                                                                                  CARRIED.

     b) The Valley Sentinel         Res # 409/08
        Re: Live Smart BC           MOVED BY Councillor Tchir
                                    SECONDED BY Councillor Estabrooks
                                    THAT the letter from The Valley Sentinel regarding Live
                                    Smart BC Green Team Committee be received for
                                    consideration.
                                                                                 CARRIED.

                                    Res # 410/08
                                    MOVED BY Councillor Estabrooks
                                    SECONDED BY Councillor Tchir
                                    THAT Councillor Olson be nominated to the Live Smart BC
                                    Green Team Committee subject to her acceptance.
                                                                                  CARRIED.

     c) Sitka Log Homes Inc. Res # 411/08
        Re: Village Entrance MOVED BY Councillor Tchir
        Sign Lighting        SECONDED BY Councillor Estabrooks
                             THAT the letter from Sitka Log Homes Inc. regarding Village
                             of Valemount Community Entrance Sign Lighting be
                             received for consideration.
                                                                             CARRIED.


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                                      Res # 412/08
                                      MOVED BY Councillor Tchir
                                      SECONDED BY Councillor Estabrooks
                                      THAT the electrical LED lighting for the Village of Valemount
                                      Community Entrance Sign be approved.
                                                                                          CARRIED.

       d) Urban Systems Ltd.          Res # 413/08
          Re: 5th Avenue              MOVED BY Councillor Tchir
          Watermain                   SECONDED BY Councillor Estabrooks
                                      THAT the letter from Urban Systems Ltd. regarding 5th
                                      Avenue Watermain be received for consideration.
                                                                                      CARRIED.

                                      Res # 414/08
                                      MOVED BY Councillor Tchir
                                      SECONDED BY Councillor Estabrooks
                                      THAT the Village of Valemount does the upgrading of the 5th
                                      Avenue Watermain at the same time as the Downtown
                                      Revitalization.
                                                                                     CARRIED.

6.   Bylaws                           Res # 415/08
       a) Village of Valemount        MOVED BY Councillor Estabrooks
          Streets, Avenues            SECONDED BY Councillor Tchir
          and Roads Naming            THAT Bylaw No. 623, 2008 cited as “Village of Valemount
          Bylaw No. 623, 2008         Streets, Avenues and Roads Naming Bylaw No. 623, 2008”
          (Reconsidered and           be Reconsidered and Adopted.
          Adopted)                                                                  CARRIED.

       b) Tax Exempt Property         Res # 416/08
          Bylaw No. 629, 2008         MOVED BY Councillor Tchir
          (Reconsidered and           SECONDED BY Councillor Estabrooks
          Adopted)                    THAT Bylaw No. 629, 2008 cited as “Tax Exempt Property
                                      Bylaw No. 629, 2008” be Reconsidered and Adopted.
                                                                                    CARRIED.

7.   General Correspondence           Res # 417/08
                                      MOVED BY Councillor Tchir
                                      SECONDED BY Councillor Estabrooks
                                      THAT the General Correspondence           be   received   for
                                      consideration.
                                                                                        CARRIED.

                                      Res # 418/08
                                      MOVED BY Councillor Tchir
                                      SECONDED BY Councillor Estabrooks
                                      THAT the information from the Federation of Canadian
                                      Municipalities’ Green Municipal Fund be forwarded to Village
                                      staff to look into what funding Valemount may be able to
                                      obtain.
                                                                                      CARRIED.




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                                      Res # 419/08
                                      MOVED BY Councillor Estabrooks
                                      SECONDED BY Councillor Tchir
                                      THAT a letter be sent to Northern Development Initiative
                                      Trust thanking them for their Small Community Grant Writer
                                      Program initiative and advise them that the Village of
                                      Valemount has contracted a Grant Writer.
                                                                                     CARRIED.

                                      Res # 420/08
                                      MOVED BY Councillor Tchir
                                      SECONDED BY Councillor Estabrooks
                                      THAT the information from the Ministry of Labour and
                                      Citizens’ Services regarding $5.2 Million Grant Program
                                      Helps Bridge Digital Divide be forwarded to the Economic
                                      Development Officer.
                                                                                     CARRIED.

8.   Reports                          Res # 421/08
       a) Chief Administrative        MOVED BY Councillor Tchir
          Officer Re:                 SECONDED BY Councillor Estabrooks
          Development Permit          THAT the report from Chief Administrative Officer regarding
          Application (Karas          Development Permit Application DP 02-2008 (Karas Mall) be
          Mall)                       received for consideration.
                                                                                      CARRIED.

                                      Res # 422/08
                                      MOVED BY Councillor Estabrooks
                                      SECONDED BY Councillor Tchir
                                      THAT Development Permit DP 02-2008 be approved and
                                      that the Chief Administrative Officer be authorized to sign
                                      and issue the Permit.
                                                                                          CARRIED.

       b) Bruce Wilkinson Re:         Res # 423/08
          Kinbasket                   MOVED BY Councillor Tchir
          Permanent Lake              SECONDED BY Councillor Estabrooks
          Committee                   THAT the report from Mr. Wilkinson regarding Kinbasket
          Formation                   Permanent Lake Committee Formation be received for
                                      consideration.
                                                                                      CARRIED.

                                      Res # 424/08
                                      MOVED BY Councillor Tchir
                                      SECONDED BY Councillor Estabrooks
                                      THAT Councillor Estabrooks be named as the Village of
                                      Valemount Council representative to sit on the Kinbasket
                                      Permanent Lake Committee.
                                                                                        CARRIED.

                                      Res # 425/08
                                      MOVED BY Councillor Tchir
                                      SECONDED BY Councillor Estabrooks
                                      THAT Council approve the Kinbasket Permanent Lake
                                      Committee Terms of Reference and committee appointees.
                                                                                    CARRIED.
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c) Councillor Piper Re:        Res # 426/08
   UBCM                        MOVED BY Councillor Tchir
                               SECONDED BY Councillor Estabrooks
                               THAT the report from Councillor Piper regarding Forestry
                               related sessions attended while at UBCM be received for
                               consideration.
                                                                                CARRIED.

d) Chief Administrative        Res # 427/08
   Officer Re:                 MOVED BY Councillor Tchir
   Development Permit          SECONDED BY Councillor Estabrooks
   Application                 THAT the report from Chief Administrative Officer regarding
   (Entrance Sign)             Development Permit Application DP 03-2008 (Village of
                               Valemount Community Entrance Sign) be received for
                               consideration.
                                                                               CARRIED.

                               Res # 428/08
                               MOVED BY Councillor Tchir
                               SECONDED BY Councillor Estabrooks
                               THAT Development Permit DP 03-2008 be approved as
                               presented and that the Chief Administrative Officer be
                               authorized to sign and issue the Permit.
                                                                           CARRIED.

e) Chief Administrative        Res # 429/08
   Officer Re: Grant           MOVED BY Councillor Tchir
   Application for             SECONDED BY Councillor Estabrooks
   Emergency Plan              THAT the report from Chief Administrative Officer regarding
   Update                      Grant Application for Emergency Plan Update be received
                               for consideration.
                                                                               CARRIED.

                               Res # 430/08
                               MOVED BY Councillor Estabrooks
                               SECONDED BY Councillor Tchir
                               THAT the grant application to the UBCM for the amount of
                               $1,500.00 for an Emergency Plan Review be approved.
                                                                              CARRIED.

f) Building Inspector Res # 431/08
   Re: September 2008 MOVED BY Councillor Tchir
   Report             SECONDED BY Councillor Estabrooks
                      THAT the report from Building Inspector                   regarding
                      September 2008 be received for consideration.
                                                                               CARRIED.

g) Public Works                Res # 432/08
   Superintendent Re:          MOVED BY Councillor Tchir
   September 2008              SECONDED BY Councillor Estabrooks
   Report                      THAT the report from Public Works Superintendent
                               regarding September 2008 be received for consideration.
                                                                              CARRIED.




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9.   New Business                     Councillor Estabrooks reported on attending the Banff
                                      Mountain Film Festival World Tour on Saturday, September
                                      27, 2008 and the Johnny Reid Concert on Saturday, October
                                      04, 2008.

                                      Councillor Tchir thanked the Chief Administrative Officer for
                                      the Action List. Councillor Tchir then inquired if the Village
                                      has received any updates from Greyhound. The Deputy
                                      Director of Corporate Services said nothing further has been
                                      received as of yet as correspondence has been going all the
                                      way to Texas and that a Canadian regional contact is being
                                      requested in order to receive more timely feedback.
                                      Councillor Tchir expresses wishes to see Christmas lights
                                      put up on the Visitor Information Centre and Village Office.

                                      Res # 433/08
                                      MOVED BY Councillor Tchir
                                      SECONDED BY Councillor Estabrooks
                                      THAT Christmas lights be put on the Visitor Information
                                      Centre and Village Office building and on all the trees
                                      around the Village Office.
                                                                                   CARRIED.

                                      Councillor Tchir reported that the Valemount Historic Society
                                      meeting for today was cancelled but extended an open
                                      invitation to everyone to attend Echoes from the Past and
                                      Memoirs of an Outfitter’s Daughter on Wednesday, October
                                      15, 2008 at 7:00 PM at the Valemount Community Theatre in
                                      the Valemount Secondary School. She also mentioned the
                                      upcoming Valemount Public Library Board meeting on
                                      Wednesday, October 08, 2008.

                                      The Chief Administrative Officer presented a late item to
                                      Council.

                                      Res # 434/08
                                      MOVED BY Councillor Tchir
                                      SECONDED BY Councillor Estabrooks
                                      THAT the report from Chief Administrative Officer regarding
                                      Development Variance Permit Application (Darragh) be
                                      received for consideration.
                                                                                      CARRIED.

                                      Res # 435/08
                                      MOVED BY Councillor Tchir
                                      SECONDED BY Councillor Estabrooks
                                      THAT the Chief Administrative Officer be instructed to
                                      commence with the due process regarding Development
                                      Variance Permit Application (Darragh).
                                                                                  CARRIED.

                                      Mayor Townsend presented a late item to Council.




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                                     Res # 436/08
                                     MOVED BY Councillor Estabrooks
                                     SECONDED BY Councillor Tchir
                                     THAT the letter from Columbia Basin Alliance for Literacy
                                     regarding request for use of Village of Valemount
                                     Community Hall tables and chairs for “Play and Learn”
                                     program be received for consideration.
                                                                                   CARRIED.

                                     Res # 437/08
                                     MOVED BY Councillor Tchir
                                     SECONDED BY Councillor Estabrooks
                                     THAT the request from Columbia Basin Alliance for Literacy
                                     for use of Village of Valemount Community Hall tables and
                                     chairs be approved subject to stipulations.
                                                                                    CARRIED.

                                     Mayor Townsend reported on the sad news of the passing
                                     away of Mr. Dave Wilson former Regional District of Fraser
                                     Fort George administrator, and the many good things he did
                                     for the Village of Valemount.

                                     Res # 438/08
                                     MOVED BY Councillor Tchir
                                     SECONDED BY Councillor Estabrooks
                                     THAT the Village of Valemount contribute up to $100.00 for
                                     flowers or a donation to the Cancer Society in memory of Mr.
                                     Dave Wilson.
                                                                                      CARRIED.

10. In Camera                        Res # 439/08
                                     MOVED BY Councillor Tchir
                                     SECONDED BY Councillor Estabrooks
                                     THAT the Regular Council meeting be closed to the public to
                                     permit consideration of one additional agenda item as In
                                     Camera item pursuant to Section 90.1 of the Community
                                     Charter and that members of the public be excluded from the
                                     In Camera session of Council.
                                                                                      CARRIED.

11. Adjournment                      MOVED BY Councillor Tchir
                                     That the Regular Council meeting held October 07, 2008 be
                                     adjourned.
                                                                                     CARRIED.

                                     The meeting was adjourned at 8:32 PM.



      ADOPTED BY COUNCIL                                  CERTIFIED CORRECT
      AT A REGULAR MEETING
      HELD ON _______________________
      RESOLUTION NUMBER ___________


      ___________________________                        _________________________________
      Mayor                                              Chief Administrative Officer
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