Car Parking Policy For the John Radcliffe and Churchill hospitals by keara

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									                                                                         Oxford Radcliffe Hospitals
                                                       Parking Policy – JR and CH – 2006/07




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                   Car Parking Policy


            For the John Radcliffe
            and Churchill hospitals

                                    2006 - 07
           Issued 25 May 2006, applies on and from 1 June 2006




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                                                                         Oxford Radcliffe Hospitals
                                                             Parking Policy – JR and CH – 2006/07



Contents

                                                                                        Page

Introduction                                                                               1

Objective                                                                                  1

Development & review                                                                       1

Scope of the Policy                                                                        1

Overall principles for allocation of parking space and permits                             2

Management and organisational arrangements                                               2-3

Patient and visitor parking                                                              3-5

Staff parking                                                                            5-7

Applying for a staff permit                                                              7–8

Appeals against refusal to issue a staff permit                                            9

Enforcement of the Policy and associated procedures                                        9

Appendices

         1      Eligibility criteria for a staff permit                                 10 – 11
         2      Staff parking permit Application Form and Notes                         12 - 15
         3      Roles and duties of Car Parking Office                                     16

         4      Enforcement & Penalties                                                   17 - 18
         5      Car Share Scheme                                                           19

  The car parking permit application form and maps of the public transport
 zones are available on request and on the ORH Intranet, Facilities web site.




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                                                          Parking Policy – JR and CH – 2006/07


Introduction
1. The Trust’s Car Parking Policy is a response to:
    1.1. demands from the local community and local authorities for us to manage our traffic,
         both now and with future developments, without increased car commuting
    1.2. concern from staff about the problems of congestion, parking difficulties and the need
         for better parking enforcement and car park security
    1.3. Government policies to reduce the environmental impact of travel to NHS facilities
    1.4. The extension of parking restrictions in streets around the hospital sites.
2. The Trust has agreed a Travel Plan (TP), in which management of parking goes hand in
   hand with improvement and promotion of alternative modes. The TP sets out what is
   necessary to support healthcare developments without compromising operational needs.
3. The local authorities have developed a Headington & Marston Area Transport Strategy
   (HAMATS) which is intended to address needs in a co-ordinated way.

Objective
4. The objective of this Policy is to ensure that car parking is managed efficiently, effectively
   and equitably in accordance with the Trust’s Travel Plan and other Policies.

Development & review
5. This Policy was initiated in 2000 following extensive consultation with staff, trade unions
   and external bodies. It has been revised and re-issued at least annually.
6. This, the 2006/07 version incorporates changes, notably a revised tariff for staff permits,
   with prices ranging from £60 for staff earning up to £14,999 p.a., to £300 for staff earning
   £90,000 p.a. or more. The eligibility criteria for permits are unchanged as at May 2006, but
   are likely to as a consequence of the move of RI services to the JRH in January 2007. This
   will take account of changed accessibility by alternative modes and the supply and demand
   for car parking spaces and consultation with staff representatives. The Trust Board has
   agreed the principle of increasing charges so that they equate more closely to the costs
   faced by staff that use buses for commuting because they are not eligible for a permit.

Scope of the Policy
7. This Policy applies to private cars and commercial vehicles on the John Radcliffe Hospital
   (JRH) and the Churchill Hospital (CH). Motorcycles and Bicycles are not subject to this
   Policy and permits or tickets are not required. The Policy sets out the arrangements for
   controlling car parking, including:
    7.1. regulations that apply to patient and visitor parking and to staff parking
    7.2. eligibility criteria for staff parking permits
    7.3. arrangements for charging for parking
    7.4. enforcement.
8. There is a separate Policy for the Radcliffe Infirmary (RI) and Horton Hospital (HH),
   where circumstances regarding accessibility and supply of parking differ from Headington.




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                                                                 Parking Policy – JR and CH – 2006/07

Overall principles for allocation of parking space and permits
9. Car parking space is allocated and signed as follows:
    9.1. Patient & Visitor spaces, pay & display or pay on foot, or longer stay patient tickets or
         visitor permits. Includes designated spaces for holders of the blue parking badge for
         disabled people (a limited number of disabled spaces are free of charge)
    9.2. Short stay: parking for up to 20 minutes free of charge in designated areas (for setting
         down and picking up only) and within ‘pay on foot’ car parks
    9.3. Standard (non-resident) Permit holders (including Special Day Tickets) – between
         08.00 and 18.00 Monday to Friday, and non-permit holding staff at other times
    9.4. Priority (non-resident) Permit holders only at any time
    9.5. Residents – Resident Permit holders only at any time. These areas are managed by A2
         Housing Solutions to whom resident staff should apply for a permit. Note that after
         18.00 and before 08.00 Monday to Friday and at weekends, Resident permit holders
         may park in JR car park D (ground floor) or E, and Churchill Car Park 4, but only if no
         resident spaces are available. Outside these times residents’ cars will be subject to the
         Enforcement and Penalty Ticket rules (see 61 to 67 below).
10. The allocation of spaces is based on expected demand, taking account of site geography
    and providing for patients as close as possible to entrances to the hospitals. At present
    about 30% of spaces are for patients and visitors.
11. The allocation of Standard and Priority permits to non-resident staff is based on the criteria
    set out in Appendix 1 of this Policy and summarised in the Application Form (Appendix 2).
    All staff working on the sites, except those holding a parking badge for disabled people
    (the orange or blue badge), require a permit to park during core times: 08.00 – 18.00
    Monday to Friday (see Appendix 1 for eligibility criteria).
12. There are also areas for the delivery and collection of goods.

Management and organisational arrangements
Car park management
13. Car Parking is managed by the Car Parking Manager who reports to the Transport &
    Development Planning Manager. The Car Parking Office is at the JRH (opposite Main
    Hospital Level 2 Entrance and open 09.00 to 17.00 Monday to Friday, tel 01865 220108).
    There is a sub office at the Churchill (Security & Car Parking Office, near the Porter’s
    Desk – if unattended the supervisor can be contacted on 07917 267190).
14. The Car Parking Manager leads a small team, responsible for:
    14.1. Issuing staff permits in accordance with this policy
    14.2. car park patrols for enforcing this Policy, contributing to safety and security and
          monitoring use (except resident parking areas managed by A2 Housing Solutions)
    14.3. responding to queries, provision of assistance in the event of problems, and
          provision of travel information
    14.4. a database of permit holders
    14.5. bicycle lockers and space in the secure bike shelter
    14.6. ordering and selling bus passes at discounted rates to staff.


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Transport & Car Parking Forum and Travel Plan Steering Group
15. The Transport & Car Parking Forum chaired by the Transport and Development Planning
    Manager and includes the Head of Facilities, Car Parking Manager, and staff-side
    representatives. Its role is to consider the development of the Travel Plan, including the
    annual review of this Policy. Members of external bodies (e.g. bus companies and the
    Patients Forum) are invited to attend. Its work is overseen the JSCNC and IWL forums.
16. Monitoring of car parking operations is undertaken on a daily basis by the Car Parking
    Manager. The Car Parking Manager reports to the Forum on matters such as supply and
    demand for parking spaces, supported by the Transport and Planning Development
    Manager and by information from annual travel and transport surveys.

Patient and visitor parking
General
17. There are three main patient and visitor car parks at the JRH (numbered 1,2 and 2A) and
    four at the Churchill (numbered 1,2,3/3A and 4). There are also parking areas at some of
    the hospital entrances. The use of patient and visitor parking is restricted to:
    17.1. Patients attending the hospital and their visitors, relatives, carers or helpers
    17.2. People with official business on the site, including staff of other NHS bodies that do
        not have a parking permit for the site.
18. Parking is at owner’s risk. Only in special circumstances are contractors and ORH permit
    holders allowed to park in patient & visitor spaces (see 31 and 41 below).

Patients and visitors who are disabled
19. There are designated spaces for holders of the Parking Badge for Disabled People. No
    payment is required except within the barrier controlled Pay on Foot car parks at the JRH,
    where charges apply equally to all users. Enforcement rules (see 64 to 69 below) apply.
    Note that the hospitals are private land so the National Concessions for Blue Badge
    Holders parking on public streets (e.g. parking on double yellow lines) do not apply.
20. Vehicles can be driven up to public entrances to allow anyone with a mobility problem to
    be set down or picked up. If staying beyond the time required to set down or pick up the
    vehicle must be moved to a car park or a designated 20 minute short stay space.

Payment and charges
21. Payment is either at the time of parking (Pay & Display (P&D)), or departure (Pay on
    Foot). A valid ticket must be obtained and displayed where appropriate. Ticket machines
    have notices explaining the arrangements and conditions. P&D tickets issued at the JRH
    site are valid on the CH site, and vice versa (but not at the RI or NOC sites), provided the
    period of validity is not expired. Enforcement procedures apply (see 61 to 67 below). Pay
    on Foot tickets are magnetically encoded with the arrival time.
22. Charges are related to length of stay. The charges are displayed in the car parks and / or at
    the pay machines. Charges are reviewed annually and may be increased or varied. The
    maximum stay is 24 hours. In Pay on Foot car parks the first 30 minutes is free of charge,
    after which the charge is £1.00 (up to one hour), rising incrementally to a maximum of
    £10.00 for up to 24 hours. In Pay & display car parks the minimum fee is £3, for up to four
    hours. All income raised is retained by the Trust to fund car parking and security services
    with the surplus being used to improve the environment and services for patients.
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Visitors to longer stay patients
23. Visitors to longer stay patients, (those who are seriously ill and / or are staying more than
    three days) may purchase ‘scratch card’ permit valid at any time of day for seven
    consecutive days including day of issue. This ticket enables parking in car parks as
    directed by the Car Parking Office. The charge is £8 a ticket.
24. Entitlement is determined by ward staff who will authorise and issue a Request Form. The
    visitor must exchange the Form, together with payment for the ‘scratch card’ Permit, at the
    Car Parking Office as appropriate. Special arrangements may be made for families of JRH
    patients in CCU, ICU or PICU, where ward staff may authorise and issue a Permit Request
    Form for exchange (at the Car Parking Office JRH or Cashiers Office CH) for a special pay
    & display ticket issued free of charge. Parking will be in areas as advised by staff of the
    Car Parking Office at the time of issue.
25. Only in exceptional circumstances will more than one permit or ticket be issued per patient
    visited. The permit is transferable between cars and must be displayed prominently in the
    vehicle. Enforcement rules apply (see 61 to 67 below).

Patients who are regular attendees
26. Patients who, because of their treatment, attend regularly over an extended period may be
    entitled to a permit, free of charge, similar to a staff permit. Examples are Radiotherapy,
    Chemotherapy, Haemodialysis and Transplant patients. Eligibility may be determined by
    the department in line with guidance from Car Parking Manager, or by the Car Parking
    Manager, taking account of the frequency and regularity of need.

Reclaiming parking fees (Hospital Travel Costs Scheme)
27. Patients (but not visitors) who receive certain State Benefits may claim reimbursement of
    parking charges from the Cashier’s Office on presentation of their travel claim form and
    benefit book for authorisation.

Short Stay Parking
28. Spaces marked and signed ‘short stay’ at the main hospital entrances, and in other car
    parks within easy reach of building entrances, are limited to a wait of 20 minutes without
    payment. Vehicles must be moved after this time. The enforcement rules apply (see 64 to
    69 below). Note that the first 30 minutes in a Pay on Foot car park is free of charge.
29. Taxis and Voluntary Car Scheme (VCS) cars, collecting or delivering from the site are
    exempt from charges if on-site for 20 minutes or less. Taxis parking for more than 20
    minutes must go to a staff car park or other area as directed by the Car Parking Office, and
    not into visitor parking areas. VCS drivers should display the ORCC OCTABADGE or
    other proper authority issued by the car parking office.
30. Vehicles making deliveries, or collecting goods, may stop only at the delivery points.
    They are exempt from charges, providing the vehicle is removed immediately after the
    delivery is made. ORH NHS Trust operated vehicles are exempt from charges.

Contractors and engineers vehicles
31. Contractors (building, mechanical, electrical, service engineers etc.) carrying out work on-
    site must park in a designated contractor’s compound or, to park elsewhere, they must
    obtain a ‘Contractors’ permit from the Estates Office and display this on the vehicle. They
    may not park in visitor car parks unless agreed with the Car parking Office. This
    requirement should be included in contract documents.
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People with official business at the ORH
32. All people on official business must park in a patient & visitor car park and pay the correct
    fee. Departments are not allowed to issue chits or otherwise ‘authorise’ parking.

The Emergency Services
33. Fire, Police, Ambulance, Armed Forces and Prison Service are exempt from charges. Pass
    cards or key pad numbers may be issued for access to Pay on Foot car parks

Conferences and special events on-site
34. Organisers of events must advise The Car Parking Office and must make arrangements for
    attendees to travel by bus, park and ride or coach to avoid overloading the visitor car parks.
    The Car Parking Manager can help with information on transport options.

Special arrangements
35. In exceptional circumstances (e.g. major incident) special parking arrangements may be
    authorised by the Duty Executive, and be managed by the Car Parking Manager.

Staff parking

Permits
36. Permits are required to park during the ‘core hours’ of 08.00 to 18.00 Monday to Friday in
    car parks that are designated as “staff permit holder” car parks. Permits are generally
    issued to cover a period of twelve months for a single fee payable at the time of issue by
    cheque, deduction from salary or (exceptionally) cash. Permits are not required outside the
    core hours. Staff are not allowed to leave their car on site unless they are at work / on duty
    at the time, unless there exceptional circumstances and only if the Car Parking Manager has
    been advised and has agreed. Parking is at owner’s risk.
Fee for new permits and renewal
37. There is an annual fee for each staff permit. The fee is related to basic Pay as follows:
        Salary range (basic pay #)                       Fee for 12 months                 Monthly deductions from salary
        Up to £14,999                                     £60                              10 payments of £ 6
        £15,000 to £29,999                               £120                              10 payments of £ 12
        £30,000 to £59,999                               £180                              10 payments of £18
        £60,000 to £89,999                               £240                              10 payments of £ 24
        £90,000 and above                                £300                              10 payments of £ 30
            # Basic pay is defined as earnings for basic hours worked (i.e. for staff working less than full time hours the full time rate is pro
rated) and for doctors the banded payment is counted as part of basic pay.

38. For volunteers the fee is waived. Other concessions may be agreed from time to time for
    specified groups of staff.
39. Permit holders who surrender their permits early will receive a refund for each full month
    unexpired at a rate of 1/12 of the permit’s value per month. The fee for replacing a lost
    permit is £20 (see Appendix 2, Conditions of Use)
40. Accounts for the Car Parking Office are open to scrutiny annually at the Transport & Car
    Parking Forum (see below). Any financial surplus is ring-fenced for travel and car parking
    initiatives subject to overall budgetary policies. There continues to be capital funding for
    transport and car parking from various programmes and site development schemes
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Where you may park
41. Staff must park in designated car parks that are usually signed “staff permit holders only”.
    Exceptionally and only if all staff areas are full at the time of parking, staff may park in
    the Pay on Foot Car Park at the JRH upon payment of the appropriate Pay on Foot fee
    or in the Pay & Display Car Parks at the Churchill the minimum pay & display fee.
42. Parking spaces are not ‘reserved’, and the permit does not guarantee a space.
43. A car park on each site is designated for Priority (orange) permit holders only. Standard
    permit holders must not park in them. A few staff spaces are designated ‘on call only’.
    Staff using these spaces must be on-call for the period they are parked and evidence of this
    must be displayed in the car. The validity of permits on other sites is shown by a tick in the
    table below (table also shows the validity of NOC, RI and Horton permits).
                            JR/CH      JR/CH           RI       RI        Horton      Horton       NOC
       Permit type         Standard    Priority       Blue    Orange     Standard     Priority   Standard
                            Areas       Areas         Areas   Areas       Areas        Areas      Areas
JR/CH Blue (standard)         √           x             x       x            √           x            x

JR/CH Orange (priority)       √           √             x       x            √           √            √
NOC Blue (standard)           x           x             x       x            x           x            √
NOC Orange (priority)         √           √             x       x            √           x            √
RI Blue (standard)            √           x             √       x            √           x            x
RI Orange (priority)          √           √             √       √            √           √            √
Horton Blue (standard)        √           x             x       x            √           x            x
Horton Orange (Priority)      √           √             x       x            √           √            x
Note : None of the above permits are valid at sites of other NHS Trusts in Oxfordshire or elsewhere


Staff who are disabled or temporarily incapacitated
44. Staff who hold a parking badge for disabled people do not need a permit and may park on
    site in any of the designated disabled spaces at no charge (See 22 above). Staff who have a
    temporary incapacity (including the later stages of pregnancy) will be considered for a
    permit for the duration and / or a temporary disabled badge.

Volunteers and ambulance car / voluntary car scheme drivers
45. Registered volunteers are subject to the same conditions as paid staff but permits are issued
    free of charge. The application form must be authorised by the ORH Voluntary Service
    Organiser an official of the League of Friends or other voluntary services co-ordinator.
46. Ambulance and Volunteer Car Scheme cars are exempt from charges if registered with the
    Ambulance Service or Car Parking Office and / or, displays the appropriate identification
    (e.g. ORCC’s Octabadge) and not parked in a Pay on Foot car park for more than 30 mins.

Temporary or contract staff (inc. agency staff and locums)
47. Temporary or contract staff are defined here as “people employed on the Trust's sites by the
    Trust or other tenants. to carry out clerical, administrative, consultancy, managerial or
    clinical duties”. They may apply for a permit under the same eligibility criteria and
    conditions as permanent staff, or purchase a Special Day ticket for £2.00, for parking in
    staff ‘standard permit’ parking areas, NOT in patient and visitor areas. The enforcement
    rules apply (see 64 to 69 below). Tickets from Car Parking Office at JRH / Security Office
    at CH. Also see paragraphs 50 & 51 below.



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Universities and third party occupiers
48. Staff of the University of Oxford, Oxford Brookes University and other third party
    occupiers are usually eligible for permits under the same conditions as ORH staff. Where
    car parking space is shown within a lease the occupier must make arrangements to control
    parking in the leased spaces and the occupiers are usually not eligible for ORH permits.

Students
49. Oxford University Medical School students are subject to the same criteria and fees for
    permits as other site based personnel. Oxford Brookes University Students are, in line with
    Brookes’ parking policies, not entitled to a parking permit, with the exception of School of
    Health Care students only whilst in clinical practice. These permits are issued by the
    School of Health Care under arrangement with the ORH NHS Trust.

Daily tickets (to cover occasional needs)
50. Special one-day tickets (up to 5 per month) are available for staff who are not eligible for a
    permit but have an occasional work-related or personal need to park. Tickets are obtained
    in advance from the JRH Car Parking Office or Churchill Security Office for a charge of £2
    per ticket. Daily tickets may also be offered to staff who are eligible for an annual permit
    but chose to pay only for the days they are on site, up to 10 per month (the same
    application form as required for a permit would need to be completed each year).
51. Special tickets are valid in standard permit holder car parks only. They must be validated
    by the staff member for the day of parking and be displayed clearly in the windscreen.

Car sharing
52. Staff are encouraged to share vehicles and to achieve this objective a single permit is issued
    to a group of applicants, which may be transferred between vehicles. It identifies the
    registration numbers of all the cars involved in the car-sharing ‘pool’. The vehicle that is
    brought on to site must always display the permit (see Appendix 3). Car sharing does not
    override the need to qualify for a permit under the needs based criteria.

Applying for a staff permit
Eligibility criteria and application procedure
53. Permits are issued only on receipt of a properly completed application form (available from
    car parking office and on the ORH Intranet, Travel Plan web site), which demonstrates that
    the applicant fulfils the criteria for a permit (See Appendix 1). Applications must be
    endorsed by the manager responsible for the applicant (e.g. the Departmental, Unit or
    Divisional Manager). The Manager is responsible for certifying that the applicant is
    eligible under the criteria as set out in this document and the application form, and
    that the salary band declared is correct. The form may also used to collect some data to
    assist in monitoring the Travel Plan. This data are not be used to determine eligibility for a
    permit. The form also acts as an application for inclusion in the car share scheme.
54. The application process is set out in the table over page.




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 •     Read paragraphs 36 to 60, appendices to this Policy, application form regarding eligibility criteria
                                   and the plans of the Public Transport Zones
        (telephone the Car Parking Manager on Ext. 20108 for clarification of points if necessary)
           If ineligible, do not apply for a permit, if eligible, follow the steps set out below
                                                   ⇓
        Complete and sign the application form, appending any information asked for, and sign it
           (The form is available from the Car parking Office and the Facilities intranet site)
   •   You must read the guidance notes that accompany the Car parking Permit Application Form
   The information you provide must be accurate – if it can be shown that you have provided
 inaccurate or misleading information in order to gain a permit, it will be withdrawn for the year
       and question and action may be taken under the Performance and Conduct Policy
                                                  ⇓
      Give the completed form to the authorised person (supervisor / manager) for certification
The authorised person is responsible for certifying that the information provided is correct (and
     therefore that the applicant is eligible for a permit) before signing certifying the form.
                                                   ⇓
     Send / take the completed form, with a deduction from salary form or cheque for correct amount
     (payable to Oxford Radcliffe Hospitals NHS Trust) or cash to the Car Parking Office, JR Hospital
                                                 ⇓
 The Car Parking Manager will consider applications against the eligibility criteria and prepare
          permits for issue. If the application is refused, the cheque will be returned.
                                                   ⇓
You must attend the Car Parking Office in person to collect your permit, taking with you your ID badge,
                              full drivers licence and proof of address

Definition, design and display of permits
55. The permit shows the user's ID number, and car registration number(s) and the last month
    of validity (as for road fund licences). The colour of the permit indicates the user's
    entitlement: blue for standard, orange for priority. Permits must be displayed in the
    windscreen and must be displayed at all times. Failure to do so will result in a Breach
    of Contract Notice (BCN) being issued.
56. Permits are not transferable between users except for members of car share pools. Up to
    two vehicle index numbers can be specified on a permit, and the permit transferred between
    vehicles as necessary. Permits are renewed annually in accordance with the version of this
    policy current at the time of renewal. There is no automatic right to renewal. Staff must not
    themselves alter the details on a permit (see para 57 below).

Amendment of Permit, e.g. for New Vehicle on a permanent or temporary basis
57. When a car is changed, or a permit is damaged and unreadable, a new permit must be
    obtained. This will be free of charge for the un-expired time, upon surrender of the original
    permit. If a vehicle is replaced temporally, the holder must transfer the permit and inform
    the Car Parking Office. Staff must not themselves make any alteration or amendment
    to a permit. If any alteration or amendment to a permit on the part of a staff member
    is identified or suspected, the case will be reported and investigated under the Trust’s
    Counter Fraud Policy and / or Performance and Conduct Policy.

Ceasing employment at an ORH site
58. Staff who leave must surrender the permit. Permits are the property of the Trust. Permit
    holders who surrender their permits early will receive a refund for each full month
    unexpired at a rate of 1/12 of the permit’s value per calendar month.
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Appeals against refusal to issue a permit
59. There is an appeals procedure, with an Adjudication Panel including a staff-side
    representative, a Human Resources Manager, the Transport and Development Planning
    Manager under the chairmanship of the Head of Facilities.
60. The Panel will consider written appeals only. The Panel’s decision is final. Staff may not
    park on site while waiting for the result of an appeal, unless they still hold a valid permit.

Enforcement of the Policy and associated procedures
61. On weekdays there are not enough spaces to allow all who wish to drive to work, to park
    safely and lawfully. Good control of parking is therefore essential to maximise availability
    of spaces and prevent unauthorised use.
62. Enforcement is accorded a high priority and is required also to meet the requirements of the
    Planning Authority (Oxford City Council) and the emergency services. Physical controls
    and signs – permanent or temporary - are in place to prevent unauthorised parking, keep
    roadways clear and eliminate obstructive parking.
63. Unauthorised parking includes:
    63.1. Parking on yellow lines; hatched areas and areas signed “no waiting”.
    63.2. Failure to park in a marked space or parking in a designated area without the appropriate
          permit or ticket.
    63.3. Failure to display a valid permit (i.e. that is in date and covers the vehicle concerned) or a
          valid pay and display ticket or other authorisation
    63.4. Parking in a manner which causes obstruction to fire roads, fire exits, roadways, footways,
          cycleways, car park accesses, or block in other vehicles
    63.5. Parking during periods such as weekends or holidays which are not the holders working
          hours (in exceptional circumstances such parking may be allowed at the discretion of the Car
          Parking Manager).
64. Signs identify clearly the restrictions of each car parking area and the penalties for failure
    to comply with restrictions. Details of the sanctions, which may vary during the currency
    of this Policy are available from the Car Parking Office and on the Intranet.
65. Breach of Contract Notices (BCNs) will be placed on vehicles parked in contravention of
    the Policy and procedures. The charge is £50, or £25 is paid within 14 days of issue. See
    procedure notes set out in Appendix 4.
66. Vehicles that are apparently abandoned will be notified to the Police. All possible steps will
    be taken to contact the owner. If after this the owner does not remove the vehicle, the Car
    Parking Manager will have it removed for scrap as soon as practicable.




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Appendix 1 (a) Eligibility criteria for a non-resident staff permit


Public Transport Zone

Staff are entitled to a permit if they live outside The Public Transport Zone, which is an area in
easy walking / cycling distance and in which bus / park & ride services offer a reasonable
alternative to car use. The Zones are shown on maps available from the Car parking office and
on the Travel Plan intranet web page). Staff will be issued a Standard Permit unless they fit the
clinical commitments criteria for a Priority Permit.
Staff who live within the Zones are not entitled to a permit unless they fulfil the criteria for a
Priority Permit or Standard Permit as set out below

Standard (blue) Permit entitlement for staff living within the Public Transport Zones
Disability / Medical condition
        Staff who have a medical condition which means they cannot use public transport or walk /
        cycle / to work (Holders of Orange or Blue Badges for disabled people do not need to a permit
        unless they intend to park in a non Blue Badge Holder space within a staff car park))
        Staff must provide evidence to confirm their inability to travel by bus, or to walk or cycle.
        An assessment by Occupational Health may be asked for.
Essential operational users & Volunteers
       Staff who travel, on two or more days a week (on average), to a clinic, outreach service,
       hospital or other place for business / clinical purposes, to which there is no suitable alternative,
       e.g. public or inter-site transport or a site within reasonable walking distance.
        Staff must provide copies of travel claims for the past three months.

Shift workers
       Staff who work shifts regularly and where one of the shifts has a start / finish time before 07.00
       or after 21.30

        Staff must provide details of shift patterns.
Childcare / other caring responsibilities
       Staff who have caring responsibilities, which, in relation to working hours, prevent them from
       using a mode other than car for the journey to work. These circumstances relate only to child-
       care / schooling or to being the sole or registered carer for a relative, so staff working ‘9 to 5’
       and full time hours will not fulfil the requirements and staff working ‘9 to 5’ on more than three
       days a week are highly unlikely to.
        Staff must provide the name and address of the Nursery(s) or School(s) attended and
        age(s) of the children, or details of circumstances regarding the dependant relative. A
        letter from the from the school / nursery / institution may be asked for.

Priority (orange) permits
        (i)   Staff with clinical commitments at two or more sites and needing to leave their base four
              or more times each week. This includes academic, research and management activities
              which, together with clinical duties, involve the need to leave base four or more times
              each week;
        (ii) Community Midwives and Social Services ‘outreach’ staff
        (iii) GPs with admitting rights to the GP Maternity Unit.
        Staff must provide written details of all duties.

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Appendix 1 (b) Eligibility criteria for a staff permit (cont’d)
Definition of the Public Transport Zone (maps are available to staff)
        The zone boundaries include:
        i.   The geographical area within a 1½ mile (about 2½ km) radius of the main place of
             work; plus
        ii. All home addresses within approximately ½ mile (800m) of a frequent bus route,
            either:
             •   direct to the main place of work, i.e. a route which stops within approximately
                 ¼ mile (400m) of a main entrance to the hospital building, or
             •   to within a reasonable walking distance of the main place of work, and usually
                 enabling it to be reached within 45 to 55 minutes, based on scheduled bus times.
                 In certain cases a change of buses may be necessary, or be advantageous to
                 reduce walking distances or overall travel time.
        iii. All addresses of Churchill based staff living within the ‘service 600 park&ride
             zone’ as defined on the relevant plan, where the total journey time including park &
             ride direct to the hospital site should not exceed one hour
        iv. All addresses of JRH based staff within the ‘Abingdon or X13’ zone as defined on
            the relevant plan, as and when this service is re-introduced.
        v. Other areas that may be defined during the currency of this Policy.
        A frequent bus route is defined as:
        i.   daytime schedule of every 20 minutes on average between 07.30 and 09:30 and
             15:30 and 18.00 approximately and the service No. 14 ‘city – JRH Hospital bus’
        ii. evening schedule of every 30 minutes on average between 18.00 and 21.00 or an
            alternative service providing the same link
        iii. a park & ride service to the sites operating between 07:00 and 19:00 approximately
             (other criteria regarding shift work are adapted to suit these hours of operation)
        This includes City Park & Ride buses which serve certain stops in the City and suburbs.
        Note:
        i.   The definitions will be reviewed from time to time as necessary to reflect changed
             circumstances (e.g. alterations to bus services or a shortage of car parking spaces in
             relation to demand).


The car parking permit application form and maps of the public transport zones
    are available on request and on the ORH Intranet, Travel Plan web site.




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Application for Car Parking Permit - John Radcliffe & Churchill Hospitals 2006/07
Apply only if you believe you are eligible for a permit under the criteria set out in the Car Parking Policy.

                                  Notes on completing this form and conditions of use of permits are attached

1.    Title ….….… Forename(s) ……………………………………………..… Surname…………………..…….………..…

2.    Job Title…………………………………………………………… ORH ID Badge Number ……………….…..…..……
3.    Home Address (i.e. where usually living during the working week – see note 3)

      No. & street ……………………………………………………………………………………………….……………………
          District / Village

                                                                            Post Code
      Post Town / County ……………………………………………….…..
4. Employer tick box (See Note 4)              5. Base, tick box (see Note 5)            6. Staff Group, tick box (See Note 6)
          Oxford Radcliffe NHS Trust                     John Radcliffe Hospital               Ancillary /Maintenance staff.
             Other NHS organisation                            Churchill Hospital              Admin/Clerical/Snr. Manager
                               Carillion                      Radcliffe Infirmary                           Medical & Dental
                Agency / Nurse Bank                                                                       Nursing & Midwifery
              Research organisation.                                                               AHP (PAM) / Technician
               County or City Council                                                                                  Scientist
           Oxford Brookes University                                                                         Medical Student
                  University of Oxford                                                         Lecturer (if not in any above)
     League of Friends / voluntary                                                                         Volunteer (unpaid)

     Other (specify)………………….               …                                                  Other (specify)……..………….             …
      7.      Department / section ……………………………………………………..……………………………(see note 7)
      8.      Tel ………………………………….                        Bleep number /pager…………... ………………
      9.      Email: ORH (internal) ………….…………………                      Non-ORH email        ….…………………………...…………...…

10 Reason for applying for a permit. Read the list blow and tick the first box which fits your
   circumstances and attach the information requested. Do not tick more than one box (see Note 10)
                                                                                                   Tick        Notes - and details
                                                                                                   box         that are required
APPLICATION FOR PRIORITY PERMIT
     I have clinical commitments (possibly including other duties) at two or                               ⇒ See Note 10A
     more sites, requiring me to leave my base four or more times each week
     I am a Community Midwife or Oxon CC Social & Healthcare worker                                        ⇒ See Note 10A
     I am a GP with admitting rights to Maternity Unit                                                     ⇒ See Note 10A
APPLICATION FOR STANDARD PERMIT
      I live in an area that is outside the boundaries of the public transport                             ⇒           See Note 10B
      zone, or the Park & Ride zone for the Churchill
      I live in an area that is within the boundaries of the public transport zone,
      or the Park & Ride zone for the Churchill, so would not normally be
      eligible for a permit but I believe I qualify for one of the following reasons:
      •      I have a medical condition which means I can’t bus / walk / cycle to work,                    ⇒ See Note 10C
             (Holders of a parking badge for the disabled do not need a permit)
      •      I travel at least two days a week (on average), for work purposes to a place                  ⇒ See Note 10D
             to which there is no adequate alternative transport.
      •      I work rostered shifts regularly, one of which necessitates a start and / or a                ⇒ See Note 10E
             finish before 07.00 or after 21.30
      •      I have parental or other caring responsibilities which, in relation to my work                ⇒ You must complete the
             hours, make it essential to use a car for the work journey                                        Caring Responsibilities
                                                                                                               Form (see note 10F)
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11. Fee: There is an annual fee for each staff permit. The fee depends on basic pay. Volunteers who do not
receive payment for their work are exempt from payment. Staff who hold a ‘disabled badge’ do not need a permit
unless they intend to park in non-Blue Badge space in staff car parks.
   Basic salary (see              Tick      Fee        I enclose cheque         I enclose a salary deduction form
notes below and note 11)          box                  (tick appropriate            (tick appropriate amount)
                                                            amount)
Up to £14,999                             £60                                12 monthly payments of £ 5
£15,000 to £29,999                        £120                               12 monthly payments of £ 10
£30,000 to £59,999                        £180                               12 monthly payments of £ 15
£60,000 to £89,999                        £240                               12 monthly payments of £ 20
£90,000 and above                         £300                               12 monthly payments of £ 25
  I am an unpaid volunteer                £ nil     No payment required      No payment required

  (For definition of Basic Pay see Note 11)
  NOTES: Deduction from salary applies only to staff employed by the ORH Trust
         Cheques to be made payable to Oxford Radcliffe Hospitals NHS Trust
         (Once a permit is made out your cheque may be banked even if you have not collected the permit )
         Cash: You may pay by cash in person at the car parking office
________________________________________________________________________________________________________________________

12. Vehicle details                                    Registration No. ( Vehicle 1 ) …..…………………….. ………..

                                                                       ( Vehicle 2 ) ………….…………………………
Maximum of two vehicles can be specified on a single permit.

13. Applicant’s Declaration and Signature
   I have read the Car Parking Policy including eligibility criteria and conditions of use for parking permits and
   understand them. If I am issued with a permit I agree to adhere to the conditions of use and know that abuse of
   them may lead to withdrawal of the permit (see note below).

   Signed………………………………………………………………….…………………….…… Date……………………………
If it is shown that you have provided information that is inaccurate, misleading, erroneous or incomplete in
order to gain a permit, it will be withdrawn immediately and action may be taken against you under the
appropriate employers performance & conduct or disciplinary policy.
________________________________________________________________________________________
14. Manager’s Declaration and Signature
Must be completed by Head of Department / line Manager before the application can be processed.
  I confirm that:

    a. to the best of my knowledge the above information relating to eligibility for a permit (including any supporting
       details which are appended and I have initialled) are correct
    b. the applicant’s basic pay is as she / he has stated at 11 above

   Signed………………………………………………….…… Date……………………… Tel Ext. No. ………………………..


   Name (in capitals)…………………….….………..……… Position………………….………………….…….………………
Send / take this form + any necessary supporting information + payment or deduction from salary form to the Car
Parking Manager, Car Parking Office, John Radcliffe Hospital
(Tel Ext. 20108, email car.parking@orh.nhs.uk, usual opening hours M-F 09.00-16.30)
You must collect your permit from the Car Parking Office and you must bring with you (a) your Full Driving
Licence, (b) your ORH ID badge and (c) proof of your usual address during the working week.
Your permit must be displayed at all times when parked on site. It must be clearly visible through the
windscreen. If not, a Breach of Contract Notice (BCN) will be issued, in accordance with the Parking Policy
(paragraphs 64-69 and Appendix 4).
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Notes on completing the Car Parking Permit Application for John Radcliffe and Churchill sites

   General notes
   It is important that you read and understand the Car Parking Policy, and that you read and follow these notes as
   you fill in the form. Apply only if you are eligible for a permit under the Criteria.
   The Information you give is used for establishing eligibility for a parking permit, to assist in managing and
   ‘policing’ parking and for statistical analysis related to travel and car parking. It will be stored electronically.
   Answer each question that is relevant to you in full otherwise the form will be returned to you for completion,
   causing delay in the issuing of your permit.
3 Address
   This must be the address where you are resident for the majority of the working week. It is the usual address
   from which you travel to and from work. It is not, for example, an address to which you return only at
   weekends or visit overnight on occasions during the working week. Note that Resident Staff parking
   permits that allow the holder to park in the designated residents’ car park for his or her residential
   accommodation are issued by A2 Housing Solutions (formerly Apex)
4 Employer
   This information is important in ensuring equal treatment of staff and to enable comparisons with data from
   staff travel surveys. Students should regard their University or Institute as their employer. Volunteers should
   regard the Leagues of Friends or other voluntary body as employer, not the ORH Trust.
5 Base (Main place of work)
   This is your main place of work, which is generally the place where you are based according to contract or the
   base from which your travel expenses are calculated.
6 Staff group
   This information helps ensure equal treatment of all staff and enables comparisons with travel survey data. If
   you cannot see a group which you think fits you, then say what your job is in the space by ‘other’.
7 Department / section
   Agency / nurse bank or other temporary staff should state the agency with whom they are contracted.
10 Reason for applying for a permit – specific requirements
See eligibility criteria in Appendix 1 to the Car Parking Policy and summarised on the Application Form. Make sure
your circumstances must match one of the ‘needs-based’ criteria (A to F) and that you provide the necessary
supporting information as follows:
        10A - Priority Permits. You must attach details of clinical commitments, together with academic, research
        and management activities, including locations & frequency.
        10B - Public Transport Zone. The ‘exclusion’ zone includes all areas within the Oxford ring road (except
        Sth. Hinksey and the southern part of Nth. Hinksey). It also includes Cutteslowe and the more central parts
        of Botley. There is also a park & ride zone for the Churchill (based on 600 Thornhill service). See
        Appendix to the Car Parking Policy and plans available from Car parking Office or the ORH Travel Plan
        Intranet site. (the Abingdon Park & Ride zone for the JR is in abeyance following withdrawal of the X13. It
        is hoped that the service will be restored before too long).
        10C - Disability. You must attach details of your disability or condition, including evidence from your
        doctor / Occupational Health (if not attached such evidence or an assessment may be requested).
        10D - Essential/Operational. You must attach travel claim forms for the past three months which detail
        business travel which could not be made by alternative modes (e.g. bus or staff shuttle service).
        10E - Shifts. Shift means regular rostered working hours which vary, rotate or alternate and where there is
        a duty which regularly starts or finishes before 07:00 or 21:30. Irregular hours which you may choose
        to work or be asked to work from time to time do not constitute shift working.

        10F - Caring responsibilities. You must complete a form (available from the Car Parking Office) giving
        evidence of attendance / caring arrangements, including the name and address of the Nursery(s) or
        School(s) attended and age(s) of the children, or details of circumstances regarding the dependant relative.
        A letter from the from the school / nursery / institution may be asked for.
11 Pay / salary. The relevant pay is basic salary, i.e. gross for contracted basic hours excluding overtime,
enhancement or bonuses, but including the banded payment for doctors. It is what you receive, so if you work part
time it is the amount for the contracted basic hours you work, not the full time equivalent amount.


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Conditions of use of Car Parking Permit for John Radcliffe and Churchill sites
Permits are required to park on ORH sites between 08.00 to 18.00 Monday to Friday. Outside these times permits
are not required. Staff without a permit are allowed to park in staff car parks between 18.00 and 08.00 the
following weekday and all day on Saturdays and Sundays. Plans showing the location of staff car parks are
available from the Car parking Office and, in due course, will be on the ORH Intranet Facilities page. You must
park in a recognised parking space within one of these car parks.
The permit shows the user's ID number, car registration number(s) and the last month of validity (as for road fund
licences). The colour of the permit indicates the user's entitlement: blue for standard, orange for priority. Permits
must be displayed in the windscreen and must be displayed at all times. Failure to do so will result in a
Breach of Contract Notice (BCN) being issued. Parking Policy paragraps. 64 to 69 and Appendix 4
Non-resident staff Standard (blue) permit
A Standard (blue) permit authorises the holder to park in staff parking areas except priority and resident car
parking areas at the John Radcliffe Hospital, Churchill Hospital and Horton Hospital sites. It also allows the holder
to park in pay and display car parks at the above hospitals after 10am but only if all other staff spaces are full and
upon payment of the minimum period fee shown on the tariff. This concession is liable to change.
The permit is valid only for parking during hours when you are at work.
The permit is not valid at The Radcliffe Infirmary, Nuffield Orthopaedic Centre NHS Trust or on premises of the
Oxfordshire PCTs, Mental Health Trust, Oxford Learning Disabilities Trust, Oxford Ambulance Trust, Health
Authority, University of Oxford and Oxford Brookes University.

Non-resident staff Priority (orange) permits
Authorises the holder to park in Priority or Standard car parking areas at the John Radcliffe Hospital, Churchill
Hospital, Horton Hospital sites and Nuffield Orthopaedic Centre. Otherwise validity is as for Standard permits.

Resident Staff permits issued by A2 (Apex) Housing Solutions
Authorises the holder to park at all times in the Residents’ car parks on the site where the holder is resident. It is
also valid in other Staff car parks but only outside the core hours of 08.00 to 18.00 Monday to Friday.

Special Day Ticket
Special Day Tickets are to enable staff who do not have an annual permit to park on site occasionally for work
purposes (e.g. when moving equipment or going on business that day) or for certain personal circumstances (e.g.
going to a doctor’s appointment on way home). They authorise the holder to park in Standard car parking areas at
the John Radcliffe Hospital and Churchill Hospital sites during one core period (08.00 to 1800 Monday to Friday).
They should be obtained in advance from the Car Parking Office at the JRH or Security Office at the Churchill. The
cost for a ticket for one core period is currently £2. They are not valid in visitor car parks

Fee for Annual Permit
A fee is payable for each Standard or Priority permit. The fee covers the cost of administering the system and
contributes to ‘Commuter Assistance’ measures and other Trust expenses. Volunteers are exempt from this fee.
Disabled staff who hold a ‘blue badge’ do not need a permit unless they park in a non-Blue Bage Holder space in a
staff car park. If you lose your permit there will be a fee of £20 to cover the cost of replacement, unless you can
provide a Police Crime Number as evidence of theft in which case the fee is waived. A refund equivalent in amount
to the number of whole months unexpired will be made in the case of early surrender of a permit.

Incomplete applications
If the application and accompanying information is incomplete the form (and payment) will be returned to you.
Appeals Procedure / Adjudication Panel
If your application is rejected by the Car Parking Manager in accordance with the Car Parking Policy you are
entitled to appeal in writing against the decision. The Car Parking Office will advise you of how to do this. An
Adjudication Panel will consider the written evidence submitted. The Panel comprises at least three staff, including
a Staff-side representative, a Personnel Manager, the Transport Strategy Officer and the Head of Facilities who is
the Chair. The Panel's considers written appeals only. The Panel’s decision is final.
Ceasing employment at the ORH sites
Parking permits remain the property of the Oxford Radcliffe Hospitals NHS Trust. They must be returned
to the Car Parking Office on termination of service at the Trust.



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Appendix 3      Role and Duties of Car Parking Office

1       Responsible to the Transport & Development Planning Manger for the day to day operation of car
        parking, including permit issue, patrols, enforcement and pay and display.
2       To provide an efficient and courteous car parking service to meet the needs of patients, staff and
        visitors, providing assistance and advice where possible.
3       To be familiar with the geography of the Trust, its car parks, wards and departments, and to be
        familiar with all aspects of the car park management operational policy
4       To act as the main resource in assisting the public to locate parking facilities and in direction
        finding
5       To carry out regular patrols the site to monitor the car parks, to act as a deterrent against theft or
        vandalism, and to assist in the improvement of safety and security in Car Parks
6       To monitor car park crime statistics, liaise with the police in any investigations in respect of car
        parking, and initiate preventative action to minimise crime
7       To maintain an incident log and report daily to the site manager on any unusual or untoward
        incidents
8       To monitor and protect car parking revenue, ensuring that pay and display car parks are used to
        their maximum potential and maintain accurate records of income
9       To ensure that roads and access roads remain free from obstruction and report maintenance
        defects as necessary
10      To manage parking areas through progressive enforcement, to reduce congestion, control ad-hoc
        / obstructive parking
11      To issue parking enforcement notices and, if appropriate, take further action as prescribed,
        including the use of wheel clamps
12      To control and monitor the issue and use of staff permits
13      To monitor customer satisfaction and take appropriate action where such monitoring indicates
        shortfall in performance
14      To be contactable at all times during normal office hours, for all patrol staff and for all
        administration enquires (Ext 20108), and to ensure that one patrol person is available in the office
        or within radio contact at all times when on duty
15      To provide assistance, if required, in the operation of the fire and emergency procedures
16      To respond to and resolve queries relating to parking matters quickly
17      To provide regular checks on all car-parking equipment and promptly report any apparent fault or
        breakdown to the appropriate department
18      To assist in the collection of transport and travel data, relating to car parking, as and when
        required by hospital management
19      To notify permit holders if problems are identified with their vehicles - flat tyres, lights left on etc
20      To undertake any other duties relating to car parking management which are requested by the
        hospital management




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Appendix 4 Enforcement & Penalties: Breach of Contract Notices

1       General Principles or “Considerate car parking”
Considerate car parking is parking in an authorised space - not on a verge, pavement, yellow line or other restricted
area, thereby creating a hazard; and it is not taking up two spaces or blocking in other cars. The overall concern of
the Parking Policy and the procedures used to enforce it is the management of risk and the promotion of safety for
all users of the site.
The Trust’s parking policies set out above must be adhered to.
The Penalty Charge or Breach of Contract (BCN) system. This arrangement replaces wheel claming as
the method of deterring parking behaviour that contravenes the Trust’s Car Parking Policies. In
accordance with the Trust’s Car Parking Policies, cars that are not parked in an authorised area, or not
displaying a valid permit / ticket will receive a penalty charge notice, known legally as a “Breach of
Contract” (PCN or BCN). It will be implemented first at the JRH in October 2005, then be rolled out to
the other two retained sites by the end of 2006.
The charge for Breach of Contract is £50, which is reduced to £25 if paid within 14 days. Should the
charge remain unpaid it may lead to action that would result in County Court proceedings and if
judgement is obtained as a result it will affect the driver’s credit rating will be affected. The issuing of a
BCN may or may not be preceded by a warning notice, see detail below.

2       Staff permit holders: parking in unauthorised area
The Parking Policies set out the principles and procedure for dealing with staff who park their cars in
unauthorised areas. If you are called to deal with an emergency and have no choice but to ‘abandon’ your
car, do so without causing an obstruction and make sure the Car Parking or Facilities Office is informed
of the circumstances. It is your responsibility to do this.
The procedure set out in the Policies has been reviewed following the decision to no longer use wheel
clamping as the ‘ultimate deterrent’ and instead adopt the Breach of Contract procedure. Accordingly,
the following is now the agreed arrangement for all sites where the BCN system has been implemented
(i.e. the necessary legal notices have been put up and are visible to all drivers, and staff have been
given due warning through emails, bulletins or other means of communication).

Offence                         Stage              Procedure
                                 st
Parking within a car park       1 time car is      A BCN will be issued. There will be no warning but attempts
but not in a bay, or parked     identified in      may be made to contact driver by telephone to ask them to
in an area not valid for the    an                 move their car to a proper parking space within ONE hour to
vehicle at the time of          unauthorised       avoid a BCN being issued.
parking, including parked       area or with
in Pay &Display without         invalid ticket
valid ticket, parked in
Priority Permit area with a
Standard Permit.
Parking in Restricted Area      1st time car is    A BCN will be issued. There will be no warning but attempts
that is lined, e.g. most        identified in a    may be made to contact driver by telephone to ask them to
double yellow lines,            Restricted         move their car to a proper parking space within ONE hour to
hatched areas, or on            area               avoid a BCN being issued
verges, grassed areas,
foot-paths, pavements,
traffic islands & reser-
vations, whether or not
signed ‘no parking’


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3       Staff permit holders: permit out of date

The Parking Policies set out the requirement for a parking permit or special day ticket to be displayed at
all times when parking on a hospital site during ‘core hours’ as defined in the Policies.

The procedure set out in the Policies has been reviewed following the change from wheel clamping to
BCNs and the following is now the agreed arrangements for all sites where the BCN system has been
implemented (i.e. the necessary legal notices have been put up and are visible to all drivers and staff
have been given due warning through emails, bulletins or other communications).
.
Offence                        Stage           Procedure
Permit out of date             1st time car    “First Warning” notice placed on car requesting renewal of
                               is identified   permit and saying that failure to submit application form and
                               with out-of-    payment (if appropriate) within SEVEN days and / or failure to
                               date permit     display a valid permit within 14 days will result in a BCN being
                                               issued
                               2nd time car    A BCN will be issued. There will be no further warning.
                               is identified
                               with out-of-
                               date permit



4       Non-permit holders: unauthorised parking

The following applies to patients, visitors and any car that is not displaying a valid ticket / permit or other
form of authority issued by the Trust.

Offence                        Stage           Procedure
                                 st
Parking anywhere on site       1 time car      A BCN will be issued. There will be no warning.
without proper authority,      is found
e.g. permit, Pay & Display     without
ticket; ‘scratch card’,        valid
disabled blue badge            authority


5       Contractors: unauthorised parking

Contractor’s vehicle           1st time car    A BCN will be issued. There will be no warning.
belonging to a person /        is found
company working on the         without         (Contractors have been well informed of the restrictions that
premises and parking at        valid           allow them to park only in a compound unless they have a valid
the site but not within a      authority       Contractors’ Permit that allows them to park in staff areas and in
compound, designated                           certain cases adjacent to the site where they are working)
contractors’ area or
without a contractors’
permit




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Appendix 5                Car Share Scheme
Over the next few years there will be large-scale expansion of services on the John Radcliffe and Churchill sites,
with the relocation of the Radcliffe Infirmary and other developments. Expansion of car parking will be limited to
that which is already approved, subject to some increase in public parking.
The Trust recognises, however, that by virtue of its location and work requirements the private car is not only a
convenient mode of transport to work but is often the only practical mode of transport to work.
In order to reconcile these two conflicting needs the Trust in partnership with other health providers, the
universities, and with the support of the City and County Councils has developed the Hospitals Integrated
Transport Strategy. As part of this strategy the Trust is committed to reducing the numbers of private cars parking
on the hospitals sites, through implementation of the ‘Travel Plan’, part of which is the establishment of Car Sharing
Scheme. Copies of the Travel Plan are available from David Edwards on (2)22553 or on the Trust’s Intranet site
under Facilities.
The ORH Car Share Scheme has advantages for the driver and passenger(s).
       • Reduction in fuel and running costs of all vehicles involved in the scheme.
       • Will allow those cars not being used, to be used by other family members.
An agreement to share is on a personal basis, the car used can be alternated between the individuals or groups.
How Does it Work?
Staff should log onto the Oxford University / Hospitals “Oxshare” web site www.234car.com/oxford The
Information is confidential, and will be used only for the purpose of establishing car share partnerships and for
statistical analysis related to travel and car parking.

Once individuals or groups have been identified, the name(s) and internal telephone number(s) of individuals or
potential members of a group will be sent by the Car Parking Office to those identified by the system. It will then be
the responsibility of those identified to make their own arrangements with the other participants.
Once car sharing commences, those involved will be entitled to a refund of part of the fee charged for issue of
parking permits commensurate with the number of permit holders sharing one car. One laminated permit will be
issued covering all cars in the group. This permit will then move around cars in the group as drivers rotate.
What about Car Insurance?
Vehicles involved in the scheme must be fully insured. It is advisable that vehicle insurance companies are
informed that a driver is registered with the scheme. This should not incur extra insurance costs. The majority of
vehicle insurance policies will cover the carriage of passengers for a journey to and from work, as long as the
vehicle is not built or adapted to carry more than eight passengers; and you do not profit from the contributions
received for the journey.

What about sharing costs?
The ideal mode of car sharing is where driver and vehicle alternate. If there is only one driver then they may
charge their passengers for the journey. This is a matter for individual negotiation between those involved in the car
share.

What happens if a driver goes home early?
In the event that a driver has to return home at short notice, or use his vehicle for Trust business, the Car Parking
Manager will arrange for an alternative means of transport home for those left ‘stranded’ at the hospital, the Car
parking Office must be informed as soon as possible. There is no charge to car sharers for this service, the
transport costs will be borne by the Trust’s Car Parking Administration Account.
END.




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Parking Policy-JRCH-2006-07-V1                                     Last printed 18/07/2006 09:57:00
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