SUBJECT Uniform Service Agreement by ojp65951

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									                                                                                                               #14

____________________________________________________________________________ MEMORANDUM
                                                                               PUBLIC WORKS DEPARTMENT
TO:             John Phillips, City Manager
                                                                                                Number: 2008-081
SUBJECT: Uniform Service Agreement                                                                  Date: 03/10/08
________________________________________________________________________________________________
The Public Works Department requested bids from eight (8) vendors for a three (3) year uniform service for AFSCME/A
and AFSCME/B employees. Three (3) bids were opened Wednesday, February 20, 2008. A summary of the bids follows
and the details are attached.

              Vendor                                                          Bid Item Cost

              Aramark Uniform Service Co.                                     $ 2,096.38
              East Moline, Illinois

              Cintas Corporation                                             $ 2,701.92
              Davenport, Iowa

              Phelps Uniform Specialists Co.                                  $ 2,986.88
              Muscatine, Iowa

              G&K Services Co.                                                No Bid
              Davenport, Iowa

              Commercial Towel Service Co.                                    No Bid
              Port Byron, Illinois

              Ideal Uniform Services                                          No Bid
              Rockford, Illinois

              Unitog Uniform Services                                         No Bid
              Cedar Rapids, Iowa

              Premier Uniform Services                                        No Bid
              Dubuque, Iowa

The bids met or exceeded the minimum specifications. Staff tried to contact the vendors that did not submit a bid, but
none responded to the inquiry.

The bids were compared based upon the annual cost of selecting one or every available uniform option. The actual
annual cost of the service depends upon the number of employees who participate and the uniform options they select.
The service normally costs about $38,000 per year and the low bid will probably increase this cost about 4%.

RECOMMENDATION

The Public Works Department recommends that the City Council award a three year contract to Aramark Uniform
Service Co. for uniform services.

Submitted by:      William Woeckener, Fleet Services Director
                   Robert Hawes, P.E., Assistant City Manager/Public Works Director
______________________________________________________________________________________________
2008 UNIFORM BID TABS

Executive Wear (5 changes per week)    Phelps       Aramark     Cintas

Cotton Burgundy Polo Shirts                 $3.00       $2.40            $2.70

Cotton Navy Blue Polo Shirts                $3.00       $2.40            $2.70

Cotton White Polo Shirts                    $3.00       $2.40            $2.70

Cotton Burgundy Button Down Shirts          $3.66       $2.40            $3.60

Cotton Navy Blue Button Down Shirts         $3.66       $2.40            $3.60

Plain & Pleated Casual Khaki Slacks         $3.00       $2.80            $3.25

Khaki Cargo Shorts                          $2.50       $1.90            $1.80

Plain & Pleated Khaki Shorts                $2.00       $1.80            $1.30

Sleeve Changes                              $1.00       $0.00            $0.00

Total weekly cost                          $24.82      $18.50        $21.65


Work Uniforms (5 changes per week)     Phelps       Aramark     Cintas

Cotton Light Blue Button Down Shirts        $3.66       $2.40            $3.00

Cotton Dark Blue Button Down Shirts         $3.66       $2.40            $3.00

Hi-Visibility Button Down Shirts            $9.00       $4.00            $5.70

Jean Cut Dark Blue Slacks                   $2.25       $1.65            $3.10

Regular Cut Dark Blue Slacks                $2.25       $1.65            $4.50

White Lab Coat                              $0.60       $1.15            $0.30

Dark Blue Coveralls                         $0.75       $0.75            $0.45

Dark Blue Jacket                            $0.50       $0.65            $0.65

Sleeve Changes                              $1.00       $0.00            $0.00

Total weekly cost                          $23.67      $14.65        $20.70
Miscellaneous Rental (per item price)   Phelps       Aramark      Cintas

Floor Mat 3x5                                $1.75       $1.40             $1.85

Floor Mat 3x10                               $3.50       $2.85             $3.85

Floor Mat 4x6                                $2.75       $2.05             $2.85

Dust Mop                                     $0.80       $0.72             $0.85

White Lab Towels                             $0.10       $0.10             $0.14

Red Shop Towels                              $0.05       $0.05             $0.07

Total weekly cost                            $8.95       $7.17             $9.61


Total Cost Per Week                         $57.44      $40.32         $51.96

ANNUAL COST                              $2,986.88    $2,096.38     $2,701.92

								
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