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EPOD Manager Product Specifications
Elevator Pitch
EPOD Manager provides an integrated system for timely delivery of critical medical
supplies and resources to patients and evacuees. This secure web based solution
accelerates patient registration and meets or exceeds the CDC benchmarks for
Countermeasure Allocation and Tracking. EPOD Manager is designed to integrate into
your National Incident Management System (NIMS). Resources, personnel, teams,
facilities, supplies, and SNS inventory available for assignment or use during incidents
follow the NIMS typing system.
Emergency Responders can customize evacuee and patient triage procedures to fit the
specific incident needs.
POD (point of dispensing) coordinators can request supplies directly from the RSS
facilities and designated warehouse facilities; mange workload across dispensing points
and proactively direct the flow of citizens based upon symptoms, and risk criteria.
State and Local Coordinators can co-ordinate the distribution transfer and routing of
supplies across multiple POD’s and treatment centers. Supply chain integration to
Strategic National Stockpile (SNS) assets (medicines, medical supplies, equipment, and
vaccines) and commercial pharmaceutical supplies enables resources managers to tap
into and maximize the use of all available regional resources.
Secure, redundant servers allow authorized users to access and review information from
multiple locations across the Internet 24/7.
Designed to be deployed and field ready for use
in under 20 minutes EPOD Manager is an
essential aid during your emergency response.
Supported HIPAA transactions
Health Care Claim 837 Professional
Health Care Claim 837 Physician
Health Care Claim Request for Additional information 277
HIPAA Compliant EDI X.12N Transactions
Features
Streamline Patient and Evacuee Tracking
EPOD manager streamlines patient and
evacuee information, captures the citizen’s
demographic information and enables 1st
responders to keep track of patients and
evacuees as they receive services.
Fast and accurate capture of information is
essential during an emergency. EPOD manager
supports 1D, 2D and PDF417 barcodes from
driving licenses to social services and national
ID cards. The combination of multiple capture
devices including Web Kiosk self registration
and OCR patient entry enable unprecedented
access to verifiable demographic information.
• Supports multiple entry mechanisms:
o Kiosk Self Registration Figure 1 Photo ID Scanner
o Form based OCR Patient Entry
o Electronic Identification
Barcode
Reads passive and active RFID
• Issue Patient Identifier (RFID)
• Capture and assign photos
Capture key evacuee and patient demographic information quickly and efficiently. Reduce the admissions tasks to
less than sixty seconds.
Pre-populated State and Local Master Index
EPOD manger not only reduces the time to capture vital patient information it improves accuracy at every step.
Using a pre-populated state and local and master index with support for automated Interfaces to the Drivers
License, and Clinical Information Management Systems:
• Consolidated Master Index
• Multiple Retrieval Mechanism
o Fuzzy Search by Name
o Geographic Lookup
o Match on alias’s
o Address, Telephone, Social Security and Drivers License
• Integration points to Hospital HIS Electronic Medical Records
• Support for CDA 2.0 Clinical Document Architecture
HL7 RIM 3.0 Messaging
CDA 2.0 Electronic Medical Record Exchange
RFID ISO 15693, ISO 18000-6 and Philips U Code
1D, 2D and PDF417 barcodes
Self Customizable Triage Patient Encounter
Unique events require specialized response EPOD manager tracks and supports your team
management. Not all evacuees will require treatment; throughout the patient encounter.
how an agency communicates with their citizens is
very different when it responds to a pandemic or a EPOD manager provides real-time access to where a
Bio-terrorism event. EPOD managers customizable patient or evacuee is in your process, tracking
triage feature enables POD mangers and Health patients and evacuee information, where the patients
professionals to customize self registration and triage. is located, what is their condition, and which
Templates and pre-loaded questions can be medicines and treatments have been provided to the
developed as part of your planning process to survey patient.
and route patients based on the conditions:
EPOD manager takes your process one step further
• On demand triage scenarios tracking patient wait and activity times at each step of
• Store triage templates the visit supporting throughput analysis, workflow and
• Integrated queue management potential bottlenecks identification:
• Capture Symptoms
• Vital Statistics
Portable Field Rugged
Single and multi-site support • Track Intervention
NIMS Type Support • Medical History
• Record Counter Indications
• Track 1st Responder Exposure
• Barcode / RFID match patient to the
countermeasure
Ware house and Logistical Support
Just as essential in ensuring the rapid identification of
evacuee and patients is the ability to ensure fast efficient
dispensing of vaccines, prophylaxis and additional
medical supplies.
At the core of EPOD manager’s ability to deliver these
services is a tried and tested industrial strength
warehouse and logistics package.
• Supply Tracking
• Material Receipt and Verification
• Local medical inventory monitoring
• Emergency Resource Management
• Requisition
• Stock Transfer
• Dispatching Figure 2 GIS Logistic Display
• RFID and Barcode labeling
SNS Supply Integration Manager
During an emergency time is at a premium tracking and inventory management is not typically the first item on
your response checklist. Our SNS integration manager ensures a smooth transition from local stock to SNS-
supported items. As you create your local inventory, you can include items that are stocked in the SNS inventory.
Our SNS integration manager is configured to upload SNS items, the shipment, their quantities, packaging, and
other characteristics from either the 12-Hour Push Package 3.5-in. diskette or directly from the SNS inventory
system.
Your Inventory Control Team can enter orders into our inventory-management system and create documents that
allow RSS personnel to pick assets from storage and stage them by delivery location.
As your Inventory Control Team issues assets, it will monitor the stocks it has on hand
and work with SNS to order more before stocks run out.
Recording the receipt, storage location, orders, and issues regarding all re-sources,
including the maintenance of a record of the assets that you ship to each customer (e.g.,
PODs, treatment centers, and other sites); is equally important when the emergency has
passed and it is time to recover SNS equipment.
SNS Supply Integration main functions:
• Track dispatch and receipt of SNS Supply
• On route repackaging
• Upload dispatched Inventory to EPOD warehouse and Logistics module
• Recognize SNS Barcode and RFID identifiers
• Integrated requisition requests
• Reorder additional SNS supplies
• GIS Logistics Display
Wholesale Supply Integration
Integration with your local pharmacy and medical supply wholesalers supply chain
management systems enables your Inventory Control Team to extend the supply of
emergency resources out into the local community.
Available as an optional module wholesale supply integration extends the EPOD
Logistics Managers adding the capabilities to:
• Track local partner prophylactic availability
• Generate and track commercial pharmaceutical requisitions
• Track and record shipment dispatch and arrival using EPOD Logistics
manager
POD Management
If the need arises to handle a disaster with massive casualties EPOD Manager provides functions that help support your team:
Interactive Analysis and Reporting, Integrated GIS functionality, Load management system alerts, wait times thresholds, and
pre-defined values for core phases of care.
POD management modules core functions include the following additional capabilities:
• Assign volunteers
• Integrate with existing volunteer registrations systems (ESAR_VHP)
• Track volunteer availability
• Queue workload management
• Personnel Management / Volunteer Management
• Crowd Control / Flow Management
LDAP 3.0 Integration
3G and EVDO Wireless and WiFi support.
.Net 2.0 Framework
System Requirements
• Windows 2000 Microsoft® Windows 2000® Server Intel Pentium processor (or
• Windows 2003 with Service Pack 4, Windows equivalent) at 500MHz or faster,
• Windows XP 2000® Advanced Server with Intel EM64T, or AMD 64-bit,
Service Pack 4, Windows Server Opteron (32-bit Operating System
2003, Data Center, Windows Server support only), minimum 990MB free
2003, Enterprise or Windows disk space for installation (includes
Server 2003, Standard, Windows SDK), minimum 512MB physical
XP Professional with Service Pack memory; 1GB recommended, CD-
1a. ROM drive
(Note: Windows XP supported for
application design, development,
and testing only; no support for
production use.)
ID Scanner System Requirements
• Windows 2000 Microsoft® Windows 2000® Intel Pentium processor (or
• Windows XP Professional Service Pack 4, equivalent) at 200MHz or faster,
Windows , Intel EM64T, or AMD 64-bit,
Windows XP Professional with Opteron (32-bit Operating System
Service Pack 1a. support only), minimum 60MB free
disk space for installation, minimum
126MB physical memory; 512MB
recommended, CD-ROM drive,
USB 1.0 port
VGA Monitor with true color
800x600 or greater
RFID Frequency Support
IClass RFID printer currently supports two different modules, one HF and one UHF. The HF module operates at
13.56 MHz and supports the ISO 15693 High Frequency standard. The UHF module operates between 860 and
960 MHz depending on geographic region and supports the EPCglobal Class 0, 0+, 1, and Class 1 Gen 2
standards, along with ISO 18000-6 and Philips U Code.
EPOD Manager Pricing Specifications
1 Modules:
SNS Logistics
Modules POD Manager Manager
Sub Module 1 Intake Logistics
Registration Distribution
Screening GIS
Dispensing Pre Allocations
Sub Module 2 Resource Management Inventory Manager
Shipping
Ordering
Requisitions
Warehouse
Sub Module 3 Queue Management Management
Sub Module 4 Transportation
2 EPOD In a BOX
Software Hardware
POD Manager 1 Server
Intake (Registration, Screening/Triage, 16 laptops (8 Registration, 4
Dispensing) Screening, 4 Dispensing)
Resource Management/Queue
Management 3 Screens 40''
Barcode readers
4 Kiosks
Other Required Hardware (Not
Included)
Cabling
Scanners
RFID readers
3 General and GSA Pricing
EPOD In A BOX $ 29,000.00
Software $ 4,000.00
Hardware $ 25,000.00
EPOD Manager Per POD $ 4,000.00
SNS Logistics Manager $ 30,000.00
Hardware $ 25,000.00
4 EPOD Manager Pricing Discounts
Number of PODs Price Per POD Max Total
1-5 $ 4,000.00 $ 20,000.00
5-10 $ 3,500.00 $ 35,000.00
10-20 $ 3,000.00 $ 60,000.00
20-50 $ 2,500.00 $ 125,000.00
>50 Call for Pricing Call for Pricing
SNS Logistics Manager
Number of RSS Price Max Total
1-5 $ 30,000.00 $ 30,000.00
5-10 $ 25,000.00 $ 25,000.00
10-20 $ 20,000.00 $ 20,000.00
20-50 $ 18,000.00 $ 18,000.00
>50 Call for Pricing Call for Pricing
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