CERTIFICATES Submitted to the Research Grants Office
Human Subjects Applicants conducting research involving human subjects must have this research reviewed and approved by the appropriate
Research Ethics Board (REB) before the research may begin. There are 5 McGill REBs and each of the affiliated hospitals has its
own REB. Certificates must be renewed on an annual basis. Further information can be found at
www.mcgill.ca/researchoffice/compliance/human/ or contact Lynda McNeil, Research Ethics Officer (Human Subjects),
firstname.lastname@example.org, 514-398-6831, fax 514-398-4644.
Animal Subjects Applicants should submit an Animal Use Protocol form to obtain certification for their experimental procedures. Forms and
guidelines are available at www.mcgill.ca/researchoffice/compliance/animal/. For further information, contact your local
Animal Care Committee Chair or Suzanne Smith, Research Ethics Officer (Animal Studies), email@example.com,
514-398-2837, fax 514-398-4644. Certificates must be renewed annually.
Biohazards Prior to beginning work with biohazardous material, users must submit an Application to Use Biohazardous Materials to
Environmental Health & Safety (EHS) for review and approval. For more information concerning applications, please contact
Elizabeth St. Louis at 514-398-1657, or go to the EHS Website to obtain a form www.mcgill.ca/ehs/forms/forms/ .
Certificates are usually valid for the duration of the grant. However, certificates approved by the Biohazard Committees of
McGill Affiliated Institutions must be renewed annually.
Radioactive Materials Currently, RGO requires a copy of a valid Atomic License in order to approve the release of funds.
Please contact Joseph Vincelli at 514-398-1538 for information. Permits must be renewed annually.
Ministère de l’Éducation, Québec The Clarder Codes are descriptions of the areas of research. These codes are reported to the Quebec Government for statistical
Clarder Codes purposes. Please select the code that best relates to your research project. Website: www.mcgill.ca/rgo/checklists/clarder/
Indirect Costs (Provisional) Indirect Costs on research grants from government agencies, private sector, and any other external sponsors must be included in the
initial application or negotiated with the sponsor before a research agreement is drawn up.
Exceptions to this policy are: 1) Government of Quebec Agencies; 2) Liste des organismes pourvoyeurs de fonds agrées however
whenever indirect are costs allowed by these sponsors and whatever the rate is, they must be included in the proposed budget
www.mcgill.ca/rgo/policies/indirect/; 3) CIHR, NSERC, SSHRC. For more information, please contact RGO.
Salary Refer to the granting agency's guide concerning salary levels for students and PDFs.
University Recommended -For Masters, Ph.D. and PDFs, budget according to the federal council (CIHR, NSERC, SSHRC) guidelines for stipends in your
Minimum Rates discipline. Professors should budget for the maximum allowed amount at the time of grant application.
-For PDFs: Federal Council guidelines for stipends are subject to McGill’s policy stipulating that the minimum stipend for a
PDF is $27,000/yr. (For more information, please see Graduate Student Funding Information on Stipends and Research
-For Graduate Students Research Assistantships the minimum hourly rates at McGill are:
Masters 2007-08: $15/hr Ph.D. 2007-08: $20/hr
-For Undergraduate Students, the minimum hourly rate is the Minimum Wage.
Minimum Wage $8.00/hour The Current Minimum Wage rate is available at www.mcgill.ca/hr/policies/rates/
Mandatory Benefits The employer's contribution should be included as a separate budgetary item.
Calculated as a percentage of salaries requested, the mandatory benefits are for:
Regular employees (full & part time)……….25 - 28% (varies as a function of included benefits)
Casual employees……………………………up to 12%
Students and PDFs…………………………..up to 12%
IN ADDITION to the above:
• 4% additional pay in lieu of vacation time for casual employees, students and PDFs.
• The rate for the PGSS Supplemental Health and Dental Plan in 2007-08 is $391 per annum (for graduate students & PDFs).
(For more information, please see Graduate Student Funding Information on Stipends and Research Assistantships
Goods & Services Tax Budget items that are subject to goods and services taxes must add *6.194% (*New rate effective January 1, 2008 is 5.821%)
This rate includes the Federal GST (*6%) (*New rate effective January 1, 2008 is 5%), Québec TVQ (7.5%), 67% rebate on the
Federal GST and 47% rebate on the Québec TVQ. Further details are available from RGO.
Purchase of Goods & According to Agreement on Internal Trade (AIT) all purchases of $100,000 and over must be tendered publicly for a minimum
Services ($100,000 and over) of 15 calendar days. For more information, please consult McGill Purchasing Website: www.mcgill.ca/purchasing/ . Contact
Purchasing Services as soon as the grant has been awarded and the specification of your requirements have been determined.
4-6 weeks advance notice to Purchasing is required.
Import and Export of Goods For general information regarding import and export, please consult the McGill Purchasing Website:
www.mcgill.ca/purchasing/policy/custom/ . Should you have specific questions regarding applicable duty or required forms to be
completed when importing goods, you may contact Anna Gentile at Purchasing Services, McGill University (514-398-1720/fax 514-
398-1885) or Secam International, McGill University’s customs broker (514-631-7151).
Animal Care Consult the Manager of the local Animal Facility about per diem rates.
U.S. Exchange (When appropriate) Use current rates, contact General Accounting (514-398-3880).
Computing Costs Continuing users of the Computing Centre's facilities are advised to base their future estimates on previous costs but new customers
should consult with Debra Simpson (514-398-7413 / fax 514-398-6876). Website: www.mcgill.ca/ncs .
RGO Website: www.mcgill.ca/rgo/ (Last update: December 7, 2007)