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					          IPT ASSESSMENT: PART 3: PRESENATION
        HANDOUT:PROCEDURES IN ELECTRONIC MAIL:
DEFINITION:
Electronic mail or email is a way of sending messages electronically from one computer to
another, generally through a modem and telephone line connected to a computer.
www.ed.gov/pubs/parents/internet/glossary.html Accessed 7th Feb 2005




WHAT IS THE PROCEDURE OF ELECTRONIC MAIL?
Using http://www.hotmail.com as an example…
To logon type in your username and password.
E.g. joe_m_2000@hotmail,com password **********
Click on Sign-In (or press "Enter"). The Hotmail screen will appear.

To read your e-mail:
- Click on the "Inbox" tab. The Inbox screen will appear.
This is found under the "From" column, click on the e-mail you wish to read.

To send e-mail:
1. Click on the Compose tab. The Compose screen will appear.
2. Type in the full e-mail address and the subject.
3. Type your message in the large space below.
4. Click "Send". A message will appear confirming the e-mail was sent.


HOW IT WORKS:
 An email address consists of two parts separated by the @ (at) symbol in the form
  “name”@”domain name”
 The first part is the name of the account E.g. Joemenezes
 The second part is the domain name. It is the location of the person’s account on the
  internet. E.g. joemenezes@bigpond.net.au for a bigpond email account
 Most email messages contain two parts… the header and the body of the message.
 The header contains 4 main parts that the sender fills in as required.
      o EMAIL ADDRESS: (To:) is the address of the person receiving the message
      o CARBON COPY: (CC:) sends the same message to more than one person (this
           is optional)
      o BLIND CARBON COPY: (BCC:) Sends a copy to other people without
           revealing these other people got the message (this is optional)
      o SUBJECT: the topic of the message or a brief description. This is very useful for
           the receiver of the message (This is also optional) E.g. “IPT assessment” could be
           a subject or “no subject”
                                           To…
                             Carbon copy


                              Blind Carbon copy
                                     Subject




                                      This is an example of an email message sent from
                                                    http://www.hotmail.com
       The body contains the text that you want the person you want the user to receive.



                                                                                         [By Joe Menezes]
          IPT ASSESSMENT: PART 3: PRESENATION
        HANDOUT:PROCEDURES IN ELECTRONIC MAIL:
       This can contain text, attachments, pictures etc.

BACKGROUND ON THE DEVELOPMENT OF EMAIL:
According to Darwin Magazine: Prime Movers, the first e-mail message was sent in 1971 by
an engineer named Ray Tomlinson. Before this, you could only send messages to users on a
single machine. Tomlinson's breakthrough was the ability to send messages to other machines
on the Internet, using the “@” sign to designate the receiving machine. An e-mail message is
a simple text message which is a piece of text sent to a recipient.
In the beginning and even today, e-mail messages tend to be short pieces of text, although the
ability to add attachments now makes many e-mail messages quite long. Even with
attachments, however, e-mail messages continue to be text messages.

ADVANTAGES/DISADVANTAGES EMAIL:
            ADVANTAGES:                                          DISADVANTAGES:
   Each message that is transmitted                       It is not completely reliable
     contains details about the sender and                 Emotion or complete meaning may
     recipients, a subject and a message.                   be lost without verbal or visual clues
   It saves time, paper, and money                        Cannot be canceled once it has been
     compared to the telephone or written                   sent
     letters                                               Unsolicited or unwanted messages
   It is common. Majority of people                        (Spam) may flood your mailbox
     have access to email and the internet                 It keeps a record of sent items. This
   Email is relatively fast                                may be a privacy concern
   E-mail is asynchronous                                 Privacy is not guaranteed (unless the
     communication, which means                             message is encrypted)
     communication that does not occur at                  Restricted audience (cannot yet be
     the same time                                          used to reach everyone
   The email address directs the letter to                Security and privacy are quite low
     the correct email box where it waits                   with e-mail
     until the recipient logs into the box to              You cannot actually communicate to
     check his or her mail                                  the person by listening to them like a
   messages can be sent and received                       phone
     almost instantaneously                                The message may be misinterpreted
   the recipient may read the message                     The person checking their email logs
     anytime                                                in using a username and password
   allows you to communicate easily                        however this can be a disadvantage if
     with many people at once                               they have their password as
   allows you to thoughtfully compose                      “remembered”. The next person
     what you would like to say                             using the computer after them may
   There are nearly no additional                          have access to their email.
     mailing costs once emailing access is
     installed
   It doesn’t intrude in contrast to the
     phone
   It consumes almost no resources
   messages can be edited, forwarded,
     distributed (E.g. to multiple
     recipients) and manipulated in other
     ways with very little effort
   With e-mail you can select messages
     directly from the inbox.
   The person checking their email logs
     in using a username and password



                                                                           [By Joe Menezes]
         IPT ASSESSMENT: PART 3: PRESENATION
       HANDOUT:PROCEDURES IN ELECTRONIC MAIL:
Electronic Mail has good and bad features. A table found at
http://www.vanderbilt.edu/Engineering/CIS/Sloan/web/es130/internet/emaddis.html compare
E-Mail with the telephone and postal mail, we there are similarities.




LATEST INFORMATION ON PROCEDURES IN ELECTRONIC MAIL:
   Hotmail has increased size from 2MB to 100MB…
   Google mail is available to people by invitation. They give their users 1 gigabyte of
     storage for their inbox!
   Today people can access their email on their mobile phones using WAP and GPRS.
     E.g. Hotmail Mobile and Google wap for Gmail.

BIBLIOGRAPHY:
Books:
Excel Information Processes and Technology Johnstone G, Lowbridge M. & Smith J.
Pascal Press 2001
Heinemann Information Processes and Technology Powers, G.K., Gregory Powers 2000
International Books Australia Pty Ltd. Port Melbourne, Victoria

Internet sites:
A Beginners Guide to effective email http://www.webfoot.com/advice/email.top.html
Accessed 8th Feb 2005
About.com-Email http://email.about.com/
Advantages and Disadvantages of Electronic Mail: <http://oasis.fiu.edu/Ch6/ch6page6.htm>
Accessed 7th Feb 2005
EBSCO
<http://web17.epnet.com/search.asp?tb=1&_ug=sid+CAEA9237%2D0460%2D41F9%2DBE
76%2DC93D8CCBECD0%40sessionmgr3+dbs+anh+cp+1+9680&_us=hs+True+ss+SO+sm
+KS+716B&_uso=hd+False+db%5B0+%2Danh+2232&newsrch=1> Searched electronic
mail from Oct 2004 to Jan 2005. Wasn’t very successful
Email advantages and disadvantages:
http://www.vanderbilt.edu/Engineering/CIS/Sloan/web/es130/internet/emaddis.html
Eyo http://www.eyo.com.au/ Accessed 7th Feb 2005, 9th Feb 2005, 11th Feb 2005
www.ed.gov/pubs/parents/internet/glossary.html Accessed 7th Feb 2005
Gilroy College Homepage-students home 0menezesj
http://www.gilroy.parra.catholic.edu.au/home/Welcome.htm Accessed 6th Feb 2005, 11th Feb
2005
Google Image search: <http://www.google.com.au/imghp?hl=en&tab=wi&q=>
Hotmail: <http://www.hotmail.com>
How Stuff works: <http://www.howstuffworks.com> Accessed 7th Feb 2005
Internet Communication <http://www.isep.at/internet_ws/mayer1.html#4.1> Accessed 7th Feb
2005
University Communications:
<http://www.ucs.uwa.edu.au/web/info/email/introduction/advantages_disadvantages>
Accessed 7th Feb 2005
Yahoo mail: <http://au.f502.mail.yahoo.com/ym/login?.rand=0f882lnssrnsa> Accessed 11th
Feb 2005



                                                                     [By Joe Menezes]

				
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