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					                                    Application Form
        Initial Registration as a Non Self-Accrediting Higher Education
                                    Institution


                                       Instructions to applicants
Before completing your application, refer to the following:
         National Protocols for Higher Education Approval Processes – Protocols A and B .
                                                                                                1


         National Guidelines for Higher Education Approval Processes – Guidelines for the registration of
          non self-accrediting higher education institutions and the accreditation of their course/s (relating to
                                       2
          National Protocols A and B) .
          This application form aligns with Section 17 of the National Guidelines – each numbered section of
          the form aligns with the corresponding number in Section 17 (eg Section 2.2 in the application form
          aligns with section 17.2.2 in the Guidelines).
Note:
1.      Non self-accrediting higher education institutions must seek registration as a higher education
        institution and course accreditation for each of the higher education courses offered. These two
        processes may be undertaken concurrently or separately, with each requiring different criteria to be
        met. An institution may not operate without both registration and course accreditation.
2.      If an institution intends to seek approval to deliver courses to international students, the institution and
        the courses must also meet requirements and standards specified in the National Code for
                                                                                                    3
        Registration Authorities and Providers of Education and Training to Overseas Students (the National
        Code). Institutions are advised to contact the Victorian Registration and Qualifications Authority
        (VRQA) for information about the application process.

When preparing your application:
1.      Follow the instructions contained in this application form.
2.      Use the headings and sub-headings contained in the template. (Note: the boxes will expand to
        accommodate responses.)
3.      If an additional attachment is included in the application, or if an attachment is relevant to more than
        one requirement, please include reference to it in the body of the application and in the attachment
        checklist at the end of the application.
        Please note: it is not necessary to duplicate attachments that are relevant to more than one
        requirement.
4.      Prepare the relevant attachments, ensuring that each attachment has a title, is paginated and is
        sequentially and clearly labelled (using an exposed tab) so that it may be readily located and
        referenced by members of the assessment panel.
5.      Complete/update the Attachment Checklist at the end of the application form.
6.      Select and update the Table of Contents before printing the final document.




1
    http://www.mceetya.edu.au/verve/_resources/NationalProtocolsOct2007_Complete.pdf
2
    http://www.mceetya.edu.au/verve/_resources/NationalProtocolsOct2007_AandB.pdf
3
    http://aei.dest.gov.au/AEI/ESOS/NationalCodeOfPractice2007/National_Code_2007_pdf.pdf
Before submitting your application:
Check that the application is complete and has all required attachments. Incomplete applications will be
returned, thus delaying the assessment of your application.
Note: It is the responsibility of each applicant to ensure that the documentation provided in its
application demonstrates that it can operate at a standard that meets the requirements.
A complete application should consist of the following:
1.     Five bound original copies of the completed application and the required attachments, including the
       declaration signed by the institution‟s authorised officer (eg CEO). (Attachment 1.4a - a template can
       be downloaded from the website of the VRQA.)
2.     Upon receipt of the formal application, an invoice will be issued by the VRQA.

Submitting your application
The application should be submitted to the Victorian Registration and Qualifications Authority (VRQA):
        Higher Education Unit
        Victorian Registration and Qualifications Authority
        Level 6, 35 Spring Street
        Melbourne VIC 3000
However, if the institution intends to operate in more than one State or Territory, the initial application may be
submitted:
       simultaneously to the Government Accreditation Authority in the State in which the institution‟s
        legal entity is registered (the primary jurisdiction) and to the Government Accreditation Authority in
        the other State (secondary jurisdiction), OR
       subsequently to the secondary jurisdiction following registration and accreditation in the primary
          jurisdiction.
The secondary jurisdiction will require information that specifically relates to the proposed delivery
arrangements in that State which must be provided in a separate form – Mutual Recognition of a Non Self-
Accrediting Higher Education Institution and its Courses in a Secondary Jurisdiction. This form can be
downloaded from the website of the Government Accreditation Authority in the secondary jurisdiction (refer
below).

Timelines for submission
As a general rule, initial applicants should allow at least six months between the time of making a complete
and satisfactory application to the Government Accreditation Authority and a decision being made by the
responsible decision maker. Timelines may be extended by a number of factors, including the complexity of
the application, incomplete applications, panel requests for additional information and the time taken by the
applicant to provide additional or revised information.


Government Accreditation Authorities:
Australian Capital Territory                    http://www.decs.act.gov.au/services/trainingARC.htm
New South Wales                                 https://www.det.nsw.edu.au/communityed/higheredu/index.htm
Northern Territory                              http://www.training.sa.gov.au/OVETorgs/

Queensland                                      http://education.qld.gov.au/office/higher-education/

South Australia                                 http://www.training.sa.gov.au/OVETorgs/

Tasmania                                        http://www.tqa.tas.gov.au/

Victoria                                        http://www.vrqa.vic.gov.au/reg/registration_procedures/higher.htm

Western Australia                               http://www.des.wa.gov.au/pages/higher_ed.php

Commonwealth Department of                      http://www.dest.gov.au/sectors/higher_education/default2.htm
Education, Employment and Workplace             (for those seeking to operate in Australia‟s external territories)
Relations
      Application for Initial Registration
as a Non Self-Accrediting Higher Education Institution




      Name of Institution (Legal Entity)

           Trading Name/s (if applicable)


                   Date of Submission
                                                       TABLE OF CONTENTS


INSTITUTION DETAILS ................................................................................................................... 1

REQUIREMENT 1: FITNESS AND LEGALITY .................................................................................... 4
1.1     The institution is a legally constituted entity established and/or recognised by or under an
        Australian legislative instrument.......................................................................................................... 4
1.2     The applicant and the senior officers of the institution demonstrate that they are „fit and
        proper‟ persons. .................................................................................................................................. 4
1.3     The applicant discloses all details of the history of the entity, its predecessors and related
        entities, and its history of prior applications for approval to deliver education; and any prior
        involvement in education delivery indicates a track record of compliance and quality
        education provision. ............................................................................................................................ 4
1.4     The applicant undertakes to comply with relevant State/Territory and Commonwealth laws
        and regulatory requirements. .............................................................................................................. 5


REQUIREMENT 2: GOALS AND CULTURE OF THE INSTITUTION ........................................................ 5
2.1     Legal and public documentation of the institution clearly articulates a purpose focused
        towards higher education delivery even if this is not the only focus of the institution. ........................ 5
2.2     The mission and goals of the institution and its programs can be mapped broadly against the
        goals of Australian higher education as stated in Part 1 (Introduction) of the National
        Protocols for Higher Education Approval Processes and no goal of the institution is
        incompatible with the goals of Australian higher education. ............................................................... 5
2.3     The institution has policies, procedures and practices in place which encourage academic
        integrity and honesty as well as free intellectual inquiry in the teaching, research (if relevant)
        and scholarship activities of the institution. ......................................................................................... 5


REQUIREMENT 3: CORPORATE GOVERNANCE .............................................................................. 6
3.1     The institution has a legally constituted governing body which has responsibility for oversight
        of all of the institution‟s activities including conferral of its higher education awards and the
        delegation of academic governance to an appropriate body. ............................................................. 6
3.2     The governing body has access to the range of expertise required for effective governance
        of the institution, including financial expertise, through its membership and/or through
        external advisors. ................................................................................................................................ 6
3.3     The institution has an organisational structure whose reporting arrangements, delegations
        and inter-relationships are clearly described and which has the necessary positions,
        structures and arrangements in place to manage all key aspects of a quality higher
        education institution............................................................................................................................. 6
3.4     The governing body ensures that all the institution‟s operations, including its governance, are
        systematically reviewed and that strategies are implemented to improve institutional
        performance. ....................................................................................................................................... 7


REQUIREMENT 4: FINANCES AND MANAGEMENT ........................................................................... 7
4.1     The institution has a current strategic plan which is approved by the governing body, is well-
        understood by stakeholders and indicates that the institution has clarity about its future
        directions. ............................................................................................................................................ 7
4.2     There are management and administrative systems, policies, procedures and practices in
        place to ensure that adequate records are maintained and kept secure, and that reporting
        requirements are met. ......................................................................................................................... 7
4.3    The institution has systems and processes which ensure that potential risks are identified
       and prevented or minimised and that strategies are in place to deal with risks which
       eventuate. ............................................................................................................................................ 7
4.4    The financial records for the institution are accurate and independently audited by a qualified
       auditor. ................................................................................................................................................ 7
4.5    The institution demonstrates its financial viability and its capacity to sustain quality higher
       education operations into the future through a range of financial indicators, such as credit
       rating, cash flow, current ratio (equal to or greater than 1) and debt ratio (equal to or less
       than 1) or, if necessary, the institution has a financial guarantor with capacity to service the
       guarantee. ........................................................................................................................................... 8


REQUIREMENT 5: PROTECTION OF STUDENTS .............................................................................. 8
5.1    The institution has financial and tuition safeguards in place for students, such as
       membership of an approved Tuition Assurance Scheme, financial underwriting and written
       course assurance agreements with another institution, should the institution cease to be able
       to provide a course or cease to operate as a higher education institution. ......................................... 8
5.2    Students are informed about their contractual arrangements with the institution and have
       access to information about all charges, conditions, refunds and tuition assurance
       arrangements. ..................................................................................................................................... 8
5.3    Students have access to effective grievance procedures which enable them to make
       complaints about any aspect of the institution‟s operations without fear of reprisal and which
       provide access to an independent third party if internal processes fail to resolve the
       grievance. ............................................................................................................................................ 8


REQUIREMENT 6: ACADEMIC GOVERNANCE AND QUALITY ASSURANCE .......................................... 9
6.1    The institution has academic governance arrangements, such as a properly constituted
       academic board and/or course advisory committees, which provide the institution with
       access to expertise to ensure that standards are comparable with Australian universities. ............... 9
6.2    The academic board and/or course advisory committees consider and act on relevant data
       such as teaching evaluations, student feedback, student attrition, progress rates, grade
       distributions, course completions and graduate satisfaction. ............................................................. 9
6.3    The academic governance arrangements provide for the development, dissemination and
       monitoring of academic policies related to academic standards. ..................................................... 10
6.4    The institution has effective mechanisms to collect regular, valid and reliable feedback from
       stakeholders, such as students, graduates, staff and employers of graduates, and effective
       mechanisms are in place to ensure that the feedback is acted upon to bring about
       improvements. ................................................................................................................................... 10
6.5    The institution has mechanisms for benchmarking its academic performance against other
       appropriate higher education institutions to identify and act upon areas requiring
       improvement...................................................................................................................................... 10
6.6    The institution takes full responsibility for and ensures consistent standards for all courses
       which lead to a qualification it awards, including through specific strategies to monitor
       courses delivered offshore and those delivered through agents if relevant...................................... 10


REQUIREMENT 7: STAFFING ...................................................................................................... 10
7.1    The numbers, qualifications, experience, expertise and sessional/full-time mix of academic,
       administrative and support staff are appropriate for the mission, nature, size and complexity
       of the institution. ................................................................................................................................ 10
7.2    The institution verifies the bona fides of the qualifications of its staff. .............................................. 12
7.3    The institution ensures that the teaching of its courses is normally carried out by academics
       with relevant qualifications at least one AQF qualification level higher than the level of the
       course being taught. .......................................................................................................................... 12
7.4    There are appropriately experienced academic staff available and clearly identified to
       provide leadership for key academic tasks such as course development, course co-
       ordination and course review. ........................................................................................................... 12
7.5    The institution ensures that academic staff are available for students seeking academic
       assistance. ........................................................................................................................................ 12
7.6    The institution has strategies for enhancing teaching quality and other aspects of staff
       performance, including for sessional staff, such as through staff development and other
       professional development opportunities............................................................................................ 13
7.7    The institution‟s policies and practices encapsulate a commitment to the scholarship of
       teaching and learning including through promotion and appointment processes which reflect
       an expectation that academic staff are active in scholarship which informs their teaching in
       all fields in which courses are offered. .............................................................................................. 13
7.8    Academic staff of the institution, including sessional staff, are actively engaged in
       scholarship and/or professional practice relevant to the fields in which they teach and at an
       appropriate level reflecting their seniority and responsibilities. ......................................................... 13
7.9    Academic staff who are principal supervisors of research higher degree students are active
       in research (if relevant)...................................................................................................................... 13


REQUIREMENT 8: FACILITIES AND STUDENT SERVICES ................................................................ 14
8.1    The physical presence of the institution, as a minimum, provides a point of contact for
       students during normal office hours and is appropriate to the size, nature, mode of delivery
       and higher education purpose of the institution. ............................................................................... 14
8.2    The institution has arrangements to maintain contact with and support students who are
       remote from the campus, such as through a website, telephone, print and on-line resources,
       and email. .......................................................................................................................................... 14
8.3    The institution has facilities, including classrooms, library/information resource centre,
       laboratories, administrative areas and staff office accommodation, appropriate in scope and
       quality for the size, mode of delivery and nature of the institution. ................................................... 14
8.4    The institution provides an appropriate range and quality of student services, such as
       counselling, academic and career advice, IT support, and student learning assistance. ................. 14
8.5    The institution has measures in place to prevent and detect cheating and plagiarism
       amongst its students and to deal appropriately with any instances of these practices. ................... 14
8.6    The institution has effective mechanisms to identify students „at risk‟ in terms of their
       academic progress and provides support for such students. ........................................................... 15
8.7    The range and quality of the learning and information resources provided to students by the
       institution support effective student learning and are appropriate for the size and nature of
       the institution. .................................................................................................................................... 15


ATTACHMENTS CHECKLIST......................................................................................................... 16
INSTITUTION DETAILS


 Name of Institution        Legal Name of Entity

 Trading Name/s             Trading Name/s

 Postal Address             Post Office Box
                            Suburb State Postcode

 Business Address           Street Address
                            Suburb State Postcode

 Contact Numbers            Tel: Telephone (include          Fax: Fax (include        Toll Free: Toll Free No.
                            area code)                       area code)

 Web Address                Web address

 Email Address              General email address



 Authorised Officer (eg CEO) details
 (The authorised officer is to complete the Applicant‟s Declaration and attach the declaration to the
 application as Attachment 1.4a).

 Name                       Title Firstname Lastname

 Position                   Position title

 Postal Address             Post Office Box
                            Suburb State Postcode

 Contact Numbers            Tel: Telephone (include          Fax: Fax (include        Mobile: Mobile
                            area code)                       area code)

 Email Address              Email



 Contact officer for this application

 Name                      Title Firstname Lastname

 Position                  Position title

 Postal Address            Post Office Box
                           Suburb State Postcode

 Contact Numbers           Tel: Telephone                   Fax: Fax                  Mobile: Mobile

 Email Address             Email




Application for registration as a non self-accrediting higher education institution                              Page 1
Delivery sites
If the institution plans to offer courses in more than one location, details of all locations, including offshore
locations, are to be provided. If the institution plans to deliver courses through a principal/agent
arrangement, details of the agent should be provided and the Principal/Agent box should be checked.
Add additional tables, or delete tables, as required.

Delivery Site 1

Campus Name                                  Campus Name

Street Address                               Street Address
                                             Suburb State Postcode

Telephone Number                             Tel: Telephone (include area code)

Principal/Agent Relationship                     Yes                   No

Name of Agent

Courses to be offered at this site:          
                                             
                                             
                                             



Delivery Site 2

Campus Name                                  Campus Name

Street Address                               Street Address
                                             Suburb State Postcode

Telephone Number                             Tel: Telephone (include area code)

Principal/Agent Relationship                     Yes                   No

Name of Agent

Courses to be offered at this site:          
                                             
                                             
                                             




Application for registration as a non self-accrediting higher education institution                         Page 2
Application details
Does the institution intend to apply for registration in a secondary jurisdiction?
   Yes                No
If YES, provide below, the names of those jurisdictions and an indication of when the application will be
submitted. (Add or delete rows, as required.)

Name of Secondary                   Application will be submitted
Jurisdiction

                                        simultaneously            following registration in the primary jurisdiction

                                        simultaneously            following registration in the primary jurisdiction

                                        simultaneously            following registration in the primary jurisdiction




Application for registration as a non self-accrediting higher education institution                              Page 3
REQUIREMENT 1: FITNESS AND LEGALITY
Expected Outcome: There is a legally accountable and reputable entity responsible for all higher
education courses and delivery

1.1        The institution is a legally constituted entity established and/or recognised by or under an
           Australian legislative instrument.
           a)     Indicate if the institution is:
                          A company registered under the Corporations Act 2001 or,
                          Other form of Australian legal entity
                  If other (eg statutory body, trust), please indicate the basis under which the legal entity was
                  established (eg legislation, Royal Charter).



           Attach to this section, as attachment 1.1a, a copy of the certificate of incorporation and/or other
           documentation related to legal entity status.
           b)     Provide the Australian Company Number (ACN) below, if relevant.

           ACN

           c)     Provide the Australian Business Number (ABN) below.

           ABN

           d)     If relevant, provide the name/s under which the institution does/will trade.

           Trading Name/s
           If applicable, attach to this section, as attachment 1.1d, a copy of the current certificate/s of
           registration of business name/s issued by the relevant government business name registration
           authority.
           e)     Indicate below, who owns the institution (eg individual(s), shareholders, trustees, members).
                  If applicable, indicate if foreign owned and include the relevant foreign ownership details.

           Owners of the Institution
           Attach to this section, as attachment 1.1e, details of the owner, shareholders (and their
           proportional shareholdings), members or directors, including names, qualifications and experience.
           If foreign owned, include the relevant foreign ownership documentation.
           f)     Attach to the back of this section as attachment 1.1f, a copy of the constitution or equivalent
                  of the legal entity.
           g)     If relevant, attach to the back of this section as attachment 1.1g (i, ii, iii etc) copies of
                  contracts with agents and/or other organisations involved in the delivery of the applicant‟s
                  services in the primary jurisdiction and/or offshore.

1.2        The applicant and the senior officers of the institution demonstrate that they are ‘fit and
           proper’ persons.
           a)     Attach to the back of this section as attachment 1.2a, the ‘Fit and Proper Persons’
                  Declaration. (The declaration template can be downloaded from the website of the VRQA.)

1.3        The applicant discloses all details of the history of the entity, its predecessors and related
           entities, and its history of prior applications for approval to deliver education; and any prior
           involvement in education delivery which indicates a track record of compliance and quality
           education provision.
           a)     Has the institution previously made an application for higher education registration and/or
                  accreditation in any State or Territory in Australia?

Application for registration as a non self-accrediting higher education institution                       Page 4
                          Yes (provide the details as indicated below)                  No
           Note: add additional rows if required.

           Year of          Type of application               State or            Application outcome
           application      (higher education                 Territory           (i.e. approved, not approved) -
                            registration and/or               where               include where relevant reasons for
                            accreditation)                    application         rejection)
                                                              was made



           b)     Has the institution ever operated as an education institution (eg a registered training
                  organisation)?
                          Yes                       No
                  If yes, provide below a brief statement of the institution‟s history as an education institution.




1.4        The applicant undertakes to comply with relevant State/Territory and Commonwealth laws
           and regulatory requirements.
           a)     Attach to the back of this section as attachment 1.4a, the Applicant Declaration that must
                  accompany this application for registration. (The template can be downloaded from the
                  website of the VRQA.)

REQUIREMENT 2: GOALS AND CULTURE OF THE INSTITUTION
Expected Outcome: The institution contributes to higher education outcomes in Australia and has a
commitment to free intellectual inquiry

2.1        Legal and public documentation of the institution clearly articulates a purpose focused
           towards higher education delivery even if this is not the only focus of the institution.
           a)     Indicate below the mission and goals of the institution.

           Mission and goals statement
           Attach to the back of this section as attachment 2.1a, a copy of the relevant documentation that
           records the approval of the mission and goals statement by the relevant governing body.
           b)     Attach to the back of this section as attachment 2.1b (i, ii, iii etc) copies of proposed
                  documentation (eg website, prospectus and advertising material) that articulates the
                  institution‟s mission, purpose and programs

2.2        The mission and goals of the institution and its programs can be mapped broadly against
           the goals of Australian higher education as stated in Part 1 (Introduction) of the National
           Protocols for Higher Education Approval Processes and no goal of the institution is
           incompatible with the goals of Australian higher education.
           a)     Indicate below how the mission and goals of the institution and its programs map against the
                  goals of Australian higher education (refer to page 2 of the National Protocols for Higher
                  Education Approval Processes).




2.3        The institution has policies, procedures and practices in place which encourage academic
           integrity and honesty as well as free intellectual inquiry in the teaching, research (if
           relevant) and scholarship activities of the institution.
           a)     Attach to the back of this section, as attachment 2.3a-(i, ii, iii, etc) copies of academic
                  policies and procedures which relate to academic integrity and honesty, and free intellectual
                  inquiry

Application for registration as a non self-accrediting higher education institution                             Page 5
           b)     Provide below, examples of how these policies and procedures will be implemented and
                  communicated to students and staff.




REQUIREMENT 3: CORPORATE GOVERNANCE
Expected outcome: The institution is well governed

3.1        The institution has a legally constituted governing body which has responsibility for
           oversight of all of the institution’s activities including conferral of its higher education
           awards and the delegation of academic governance to an appropriate body.
           a)     Indicate below, the name of the body (eg corporate board) that has primary responsibility for
                  governing the institution and will confer higher awards.

           Name of governing body
           Attach to the back of this section as Attachment 3.1a, a copy of the proposed academic testamur.
           b)     Attach to the back of this section as attachment 3.1b, information relating to the governing
                  body including its relationship to the owner(s) or financial sponsor(s), its terms of reference,
                  its process for appointing members, duties of members, lines of responsibility, delegations
                  and meeting frequency.

3.2        The governing body has access to the range of expertise required for effective governance
           of the institution, including financial expertise, through its membership and/or through
           external advisors.
           a)     Provide as indicated below, details of the membership of the governing body.
           Note: add additional rows, as required.

           Membership Purpose               Full Name                        Details of Background    Owner/
           (eg to provide financial                                          and Expertise            Board of
           management expertise)                                                                      Directors/
                                                                                                      Other
                                                                                                      Financial
                                                                                                      Interest
                                                                                                      Y=Yes,
                                                                                                      N=No

                                                                                                      Y/N

           b)     If relevant, provide below details of the background and expertise of external advisors to the
                  institution.

           Full Name                        Occupation                        Expertise




3.3        The institution has an organisational structure whose reporting arrangements, delegations
           and inter-relationships are clearly described and which has the necessary positions,
           structures and arrangements in place to manage all key aspects of a quality higher
           education institution.
           a)     Attach to the back of this section, as attachment 3.3a an organisational chart and
                  explanation of the relationships and reporting lines among key positions and structures
                  which relate to the major institutional governance, management and academic
                  responsibilities.
           b)     Provide below, an explanation of the relationship between the governing body and the
                  academic governance arrangements (see also requirement 6 below).


Application for registration as a non self-accrediting higher education institution                        Page 6
           Explanation of the relationship between the governing body and the academic governance
           arrangements

3.4        The governing body ensures that all the institution’s operations, including its governance,
           are systematically reviewed and that strategies are implemented to improve institutional
           performance.
           a)     Attach to the back of this section, as attachment 3.4a-(i, ii, iii, etc) the institution‟s policies,
                  plans and outcomes for reviews of institutional performance, including an indication of the
                  role of the governing body in these processes

REQUIREMENT 4: FINANCES AND MANAGEMENT
Expected outcome: Quality student learning outcomes are achieved by a well-managed institution
with sufficient resources

4.1        The institution has a current strategic plan which is approved by the governing body, is
           well-understood by stakeholders and indicates that the institution has clarity about its
           future directions.
           a)     Attach to the back of this section, as attachment 4.1a, a copy of the institution‟s strategic
                  plan, covering at least the next three years.
           b)     Provide below, details of the planning, dissemination, monitoring and reporting processes
                  associated with the strategic plan.

           Details of the planning, dissemination, monitoring and reporting processes associated with the
           strategic plan

4.2        There are management and administrative systems, policies, procedures and practices in
           place to ensure that adequate records are maintained and kept secure, and that reporting
           requirements are met.
           a)     Provide below, information about the institution‟s financial management system/s, including
                  systems for managing student fee payments, and the student records management system,
                  including contingency arrangements that are in place to manage student records in the
                  event that the institution ceases to offer courses, or in the event of fire, outage, etc.

           Information about the institution's financial and student records management systems

           b)     Attach to the back of this section, as attachment 4.2b (i, ii, iii etc) copies of policies and
                  procedures related to records management and security of information

4.3        The institution has systems and processes which ensure that potential risks are identified
           and prevented or minimised and that strategies are in place to deal with risks which
           eventuate.
           a)     Attach to the back of this section, as attachment 4.3a, a copy of the institution‟s detailed
                  business plan, incorporating a three year profit and loss projection, sources of funding,
                  capital and asset plan, student enrolments.
           b)     Attach to the back of this section, as attachment 4.3b, a copy of the institution‟s risk
                  assessment plan.

4.4        The financial records for the institution are accurate and independently audited by a
           qualified auditor.
           a)     Does the institution have copies, for the last three years, of independently audited general
                  purpose accounts?
                          Yes (attach financial statements for the last three years presented and independently
                          audited by a qualified auditor in compliance with Australian Accounting Standards and
                          label as attachment 4.4a-i).


Application for registration as a non self-accrediting higher education institution                            Page 7
                          No (for start-up institutions only) – (attach evidence of sufficient capital investment
                          or source of funds to finance losses in the start-up phase as demonstrated through a
                          letter of guarantee (such as a letter of credit or overdraft facility) from the applicant‟s
                          financial institution, or a legally enforceable financial guarantee from the parent body,
                          a director/s or associated entity/ies along with evidence of the financial capacity of the
                          guarantor. Label attachment as 4.4a-ii.

4.5        The institution demonstrates its financial viability and its capacity to sustain quality higher
           education operations into the future through a range of financial indicators, such as credit
           rating, cash flow, current ratio (equal to or greater than 1) and debt ratio (equal to or less
           than 1) or, if necessary, the institution has a financial guarantor with capacity to service the
           guarantee.
           a)     Attach to the back of this section, as attachment 4.5a, evidence that the institution has a
                  Current Ratio of 1:1 or better.
           AND
           b)     Attach to the back of this section, as attachment 4.5b, evidence that the institution has a
                  Debt Ratio of 1:1 or better.
           OR, if unable to meet (a) and (b)
           c)     Attach to the back of this section, as attachment 4.5c, a legally enforceable financial
                  guarantee along with evidence of the financial capacity of the guarantor.

REQUIREMENT 5: PROTECTION OF STUDENTS
Expected outcome: The rights and interests of students are safeguarded

5.1        The institution has financial and tuition safeguards in place for students, such as
           membership of an approved Tuition Assurance Scheme, financial underwriting and written
           course assurance agreements with another institution, should the institution cease to be
           able to provide a course or cease to operate as a higher education institution.
           a)     Indicate below, what student financial or tuition safeguard arrangements are in place for
                  students in the event of closure of course/s or the entity.
                  Note this may include a financial guarantee (as in 4.4a-ii), membership of an approved
                  Tuition Assurance Scheme (TAS), written course assurance agreements from other higher
                  education institutions, bank guarantee or other form of underwriting.

           If financial guarantee has been provided at 4.4a-ii, refer to this attachment OR include details of
           other arrangements
           Attach to the back of this section, as attachment 5.1a, a copy of the legal/formal document
           containing details of the financial/tuition arrangements (if not already provided at 4.4a-ii).
           Note: If the financial or tuition safeguards are guaranteed by another higher education institution,
           the applicant must provide the evidence detailed at 4.5a, 4.5b and 5.1a for the guarantee
           institution.

5.2        Students are informed about their contractual arrangements with the institution and have
           access to information about all charges, conditions, refunds and tuition assurance
           arrangements.
           a)     Indicate below, how students will be informed of their contractual and other arrangements
                  (eg information published on website or in student handbook).

           Describe how students will be informed of contractual and other arrangements.
           Attach to the back of this section, as attachment 5.2a-(i, ii, iii, etc) a copy of the proposed
           documentation relating to fees and charges, refunds of fees and tuition assurance arrangements
           that will be available for students.

5.3        Students have access to effective grievance procedures which enable them to make
           complaints about any aspect of the institution’s operations without fear of reprisal and

Application for registration as a non self-accrediting higher education institution                          Page 8
           which provide access to an independent third party if internal processes fail to resolve the
           grievance.
           a)     Attach to the back of this section, as attachment 5.3a, the student grievance policy and
                  procedures, including details of any costs to students.
                  Note: Institutions who intend to offer courses to overseas students should ensure that the
                  grievance policy and procedures meet the requirements of Standard 8 of the National Code.
           b)     (for existing institutions) Indicate below, details of any student grievances over the previous
                  three years which have resulted in legal action – include the nature of the grievance and the
                  outcome.

           Details of any student grievances which have resulted in legal action.




REQUIREMENT 6: ACADEMIC GOVERNANCE AND QUALITY ASSURANCE
Expected outcome: The institution has a focus on continuous improvement of its teaching and
learning to provide quality outcomes for students and academic standards comparable with
Australian universities

6.1        The institution has academic governance arrangements, such as a properly constituted
           academic board and/or course advisory committees, which provide the institution with
           access to expertise to ensure that standards are comparable with Australian universities.
           a)     Attach to the back of this section, as attachment 6.1a (i, ii, iii etc), documents specifying
                  the terms of reference of the academic governing body and/or course advisory committees
                  highlighting meeting frequency, sub-committee structure/s, procedures for appointing
                  members, reporting lines and responsibilities.
           b)     Provide, as indicated below, information on the membership of the academic governing body
                  and/or course advisory committee/s.
           Note: add tables / rows, as required.

           Name of academic governing body

           Full Name                   Qualifications        Current Position &       Experience and Expertise
                                                             Employer




           Note: add tables / rows, as required.

           Name of course advisory committee
           Responsible for: Course Name/s

           Full Name                   Qualifications        Current Position &       Experience and Expertise
                                                             Employer




6.2        The academic board and/or course advisory committees consider and act on relevant data
           such as teaching evaluations, student feedback, student attrition, progress rates, grade
           distributions, course completions and graduate satisfaction.
           a)     Describe below, the processes used by the academic board and/or course advisory
                  committees to consider and act on survey and feedback data.




Application for registration as a non self-accrediting higher education institution                        Page 9
6.3        The academic governance arrangements provide for the development, dissemination and
           monitoring of academic policies related to academic standards.
           a)     Attach to the back of this section, as attachment 6.3a-(i, ii, iii, etc) copies of key academic
                  policies endorsed by the academic governing body, including student admissions;
                  recognition of prior learning (RPL) and credit transfer, student progress and exclusion,
                  assessment, academic appeals, student conduct, graduation, course approvals and course
                  reviews.

6.4        The institution has effective mechanisms to collect regular, valid and reliable feedback from
           stakeholders, such as students, graduates, staff and employers of graduates, and effective
           mechanisms are in place to ensure that the feedback is acted upon to bring about
           improvements.
           a)     Provide below, details of the mechanisms used to collect and act upon feedback from
                  stakeholders, including frequency of collection.



           Attach to the back of this section as attachment 6.4a, copies of questionnaires.
           b)     Provide below, examples of data collected and analysed to enhance quality.




6.5        The institution has mechanisms for benchmarking its academic performance against other
           appropriate higher education institutions to identify and act upon areas requiring
           improvement.
           a)     Provide below, details of the mechanisms used for benchmarking academic performance
                  (eg, developing relationships with other institutions; assessment moderation; pass/fail rates;
                  retention rates; graduation rates).




6.6        The institution takes full responsibility for and ensures consistent standards for all courses
           which lead to a qualification it awards, including through specific strategies to monitor
           courses delivered offshore and those delivered through agents if relevant.
           a)     Attach to the back of this section, as attachment 6.6a-(i, ii, iii, etc) copies of policies and
                  procedures to assure quality of all courses including those delivered by agents and those
                  delivered offshore (if relevant), such as policies and procedures relating to course
                  consistency or equivalence and moderation of assessment.
           b)     If courses are delivered through an agent/agents, attach to the back of this section as
                  attachment 6.6b (i, ii etc), a copy of the agreement with each agent which establishes,
                  among others, standards for the employment of staff; monitoring and quality assurance of
                  course delivery and course standards; facilities and resource provision; protecting the
                  welfare of students; and advertising.
           c)     Provide below, examples of improvements made as a result of quality assurance processes
                  (for existing institutions).




REQUIREMENT 7: STAFFING
Expected outcome: Students are taught and supported by staff with academic and professional
expertise to facilitate quality learning outcomes and who contribute to the advancement of
knowledge and understanding.

7.1        The numbers, qualifications, experience, expertise and sessional/full-time mix of academic,
           administrative and support staff are appropriate for the mission, nature, size and
           complexity of the institution.

Application for registration as a non self-accrediting higher education institution                        Page 10
           a)     Provide a summary of the institution‟s higher education staffing profile, as indicated below
                  (include current and projected staffing and provide separate detail at attachments 7.3a-i.
                  7.3a-ii and 7.3a-iii).
           Management/Administration staff
           Note: insert additional rows or delete rows as applicable

            Employment category                                      Permanent staff             Contract/casual/
            (eg principal, administration staff)                                                 sessional staff

                                                                       No. Full       No. Part    No. Full     No. Part
                                                                         Time            Time       Time          Time

            Category                                                    Number        Number      Number        Number

            Category                                                    Number        Number      Number        Number

            Category                                                    Number        Number      Number        Number

            Category                                                    Number        Number      Number        Number

            Category                                                    Number        Number      Number        Number

            Category                                                    Number        Number      Number        Number

            TOTAL                                                               0           0            0               0
            (right click on each total column and update field)


           Academic/Teaching staff
           Note: insert additional rows or delete rows as applicable

            Employment category                                      Permanent staff             Contract/casual/
            (eg tutor, lecturer, course coordinator)                                             sessional staff

                                                                       No. Full       No. Part    No. Full     No. Part
                                                                         Time            Time       Time          Time

            Category                                                    Number        Number      Number        Number

            Category                                                    Number        Number      Number        Number

            Category                                                    Number        Number      Number        Number

            Category                                                    Number        Number      Number        Number

            Category                                                    Number        Number      Number        Number

            Category                                                    Number        Number      Number        Number

            TOTAL                                                               0           0            0               0
            (right click on each total column and update field)

            Ratio of Effective Full time (EFT) teaching                    Ratio         Ratio       Ratio          Ratio
            staff : projected student numbers


           Provide below, details where the academic staff also service non-higher education programs (eg
           VET, ELICOS).




Application for registration as a non self-accrediting higher education institution                            Page 11
           Support staff
           Note: insert additional rows or delete rows as applicable.

            Employment category                                      Permanent staff             Contract/casual staff
            (eg librarian, counsellor, computing staff)
                                                                       No. Full       No. Part    No. Full      No. Part
                                                                         Time            Time       Time           Time

            Category                                                    Number        Number      Number        Number

            Category                                                    Number        Number      Number        Number

            Category                                                    Number        Number      Number        Number

            Category                                                    Number        Number      Number        Number

            Category                                                    Number        Number      Number        Number

            Category                                                    Number        Number      Number        Number

            TOTAL                                                               0           0            0               0
            (right click on each total column and update field)


7.2        The institution verifies the bona fides of the qualifications of its staff
           a)     Provide below, details of procedures used by the institution to verify the bona fides of all
                  qualifications of staff.




7.3        The institution ensures that the teaching of its courses is normally carried out by
           academics with relevant qualifications at least one AQF qualification level higher than the
           level of the course being taught.
           a)     Attach to this section, as attachment 7.3a-i, 7.3a-ii and 7.3a-iii, current staff profiles for
                  management/administrative, academic and support staff, respectively. Details are to include
                  employment arrangements, length of service, qualifications, experience and areas of
                  responsibility (including teaching and leadership, where applicable).
                  AND / OR
                  If the staff has not yet been employed, provide details relating to the proposed positions.

                  (Templates can be downloaded from the website of the VRQA.)
           b)     Provide below, details of the strategies that your institution has in place to ensure that staff
                  who do not hold qualifications as specified above, are engaged in enhancing their
                  qualification levels.




7.4        There are appropriately experienced academic staff available and clearly identified to
           provide leadership for key academic tasks such as course development, course co-
           ordination and course review.
           a)     Attach to this section, as attachment 7.4a, details of staff involved in the development,
                  coordination, quality assurance and delivery of the institution‟s higher education courses.

7.5        The institution ensures that academic staff is available for students seeking academic
           assistance.
           a)     Provide below details of arrangements for ensuring that academic staff will be available for
                  consultation with students.


Application for registration as a non self-accrediting higher education institution                            Page 12
           b)     Attach to this section, as attachment 7.5b, copies of policies and procedures relating to
                  student consultation.

7.6        The institution has strategies for enhancing teaching quality and other aspects of staff
           performance, including for sessional staff, such as through staff development and other
           professional development opportunities.
           a)     Attach to this section, as attachment 7.6a, copies of staffing policies and procedures,
                  including those relating to staff recruitment, appointments, induction, promotions and
                  performance review.
           b)     Attach to the back of this section as attachment 7.6b a copy of the staff development policy,
                  plans, budget and expenditure, including for sessional staff.

7.7        The institution’s policies and practices encapsulate a commitment to the scholarship of
           teaching and learning including through promotion and appointment processes which
           reflect an expectation that academic staff are active in scholarship which informs their
           teaching in all fields in which courses are offered.
           a)     Provide below, an explanation of how policies and practices show a commitment to the
                  scholarship of teaching and learning, such as through appointments and promotions, the
                  design of courses, student assessment and the promotion of academic honesty, regular
                  course review, monitoring student progress and graduate outcomes, staff development and
                  the recognition of excellence in teaching.



           b)     Provide below, details of budget allocations and other institutional strategies proposed to
                  support staff in research (if relevant) and scholarship.




7.8        Academic staff of the institution, including sessional staff, are actively engaged in
           scholarship and/or professional practice relevant to the fields in which they teach and at an
           appropriate level reflecting their seniority and responsibilities.
           a)     Provide below, arrangements proposed to facilitate staff involvement in various types of
                  scholarly activity, such as membership of a discipline journal editorial board, acting as an
                  anonymous peer reviewer, membership of academic societies, peer recognition (eg
                  fellowship of an academy or other awards), and presentation of conference papers.



           b)     Provide below, details of involvement by academic staff in various types of relevant
                  professional activity integral to the academic‟s discipline, such as membership of
                  professional societies, consultancy work and creative endeavour.




7.9        Academic staff who are principal supervisors of research higher degree students are active
           in research (if relevant).
           a)     If relevant, attach at the back of this section as attachment 7.9a copies of proposed policies
                  and procedures for appointing supervisors of research students, demonstrating the
                  requirement for principal supervisors to be research active (noting that the definition of
                  research active for this purpose must exclude research student supervision).
           b)     For staff that will be involved in research student supervision, provide below details of a
                  record of successful research student supervision and details of research output, such as
                  research publications and research income.



Application for registration as a non self-accrediting higher education institution                      Page 13
REQUIREMENT 8: FACILITIES AND STUDENT SERVICES
Expected outcome: Student learning outcomes are enhanced through access to quality facilities,
learning and information resources and support services.

8.1        The physical presence of the institution, as a minimum, provides a point of contact for
           students during normal office hours and is appropriate to the size, nature, mode of delivery
           and higher education purpose of the institution.
           Refer to evidence at 8.3a.

8.2        The institution has arrangements to maintain contact with and support students who are
           remote from the campus, such as through a website, telephone, print and on-line resources,
           and email.
           Refer to evidence at 8.3a.

8.3        The institution has facilities, including classrooms, library/information resource centre,
           laboratories, administrative areas and staff office accommodation, appropriate in scope and
           quality for the size, mode of delivery and nature of the institution.
           a)     Provide below, a description of the facilities, contact and support arrangements, including
                  hours of operation and accessibility for on-site and remote students.



           b)     Provide below, details of the processes for review and improvement of facilities.



           c)     If the premises are leased, attach to the back of this section as 8.3c, a copy of the lease
                  agreement.
           d)     Does the institution outsource the supply of any facilities (eg library/information resource
                  services, laboratory equipment) to another organisation/agency?
                          Yes (attach to the back of this section, as attachment 8.3d, a copy of the
                          contracts/agreements.)
                          No

8.4        The institution provides an appropriate range and quality of student services, such as
           counselling, academic and career advice, IT support, and student learning assistance.
           a)     Provide details of all student services, including information about accessibility for all
                  students.



           b)     Provide below, details of the processes for review and improvement of student services.



           c)     Does the institution outsource the supply of any services to another organisation/agency?
                          Yes (attach to the back of this section, as attachment 8.4c, a copy of the
                          contracts/agreements.)
                          No

8.5        The institution has measures in place to prevent and detect cheating and plagiarism
           amongst its students and to deal appropriately with any instances of these practices.
           a)     Attach to the back of this section as attachment 8.5a copies of policies on student academic
                  misconduct and plagiarism.
           b)     Provide below, details about strategies for detecting and dealing with plagiarism.

Application for registration as a non self-accrediting higher education institution                        Page 14
8.6        The institution has effective mechanisms to identify students ‘at risk’ in terms of their
           academic progress and provides support for such students.
           a)     Provide below, details of how “at risk” students are identified.



           b)     Describe below, the academic counselling or other learning assistance and support available
                  to these students.




8.7        The range and quality of the learning and information resources provided to students by the
           institution support effective student learning and are appropriate for the size and nature of
           the institution.
           a)     Attach at the back of this section as attachment 8.7a, listings of library holdings, including
                  electronic databases, and details of access to learning resources for students and staff
                  (such as location and opening hours).
           b)     Provide below, details of the assistance available to students in developing information
                  literacy and in accessing resources.



           c)     Attach at the back of this section as attachment 8.7c, policies on the development and
                  review of learning and information resources, including details of budget available for
                  maintaining and upgrading such resources.




Application for registration as a non self-accrediting higher education institution                       Page 15
ATTACHMENTS CHECKLIST
Confirm as indicated below that you have attached all requested documentation.
Ensure that each attachment:
        has a title
        is paginated
        is sequentially and clearly labelled (using an exposed tab) so that it may be readily located and
         referenced by members of the assessment panel
        is included in the attachment list below.


No.         Attachment name                                                                        Attached
                                                                                                   Y N N/A

1.1a        Copy of the certificate of incorporation or similar                                    Y N N/A

1.1d        Copy of certificate/s of registration of business name/s                               Y N N/A

1.1e        Details of the institution‟s owner/s                                                   YN

1.1f        Copy of the constitution or equivalent                                                 YN

1.1g        Copy of contract with agent/s (if relevant)                                            Y N N/A

1.2a        Signed ‘Fit and Proper Persons’ Declaration                                            YN

1.4a        Signed applicant declaration to accompany the registration application                 YN

2.1a        Copy of the relevant documentation that records the approval of the mission and        YN
            goals statement by the relevant governing body

2.1b        Copy of public documentation that articulates the institution‟s mission, purpose and   Y N N/A
            programs

2.3a        Copy of the policies, procedures and practices relating to intellectual property and   Y N N/A
            plagiarism

3.1a        Copy of the proposed academic testamur                                                 Y N N/A

3.1b        Copy of the constitution or other legal document that shows how the governing body     Y N N/A
            is constituted

3.3a        Organisation chart                                                                     Y N N/A

3.4a        Copy of the institutions policies, plans and outcomes for reviews of institutional     YN
            performance

4.1a        Copy of the institution‟s strategic plan                                               Y N N/A

4.2b        Copy of policies and procedures related to records management and security of          Y N N/A
            information.

4.3a        Copy of the institution‟s detailed business plan                                       Y N N/A

4.3b        Copy of the institution‟s risk assessment plan                                         Y N N/A


Application for registration as a non self-accrediting higher education institution                  Page 16
No.         Attachment name                                                                          Attached
                                                                                                     Y N N/A

4.4a-i      Copy of independently audited general purpose accounts                                   Y N N/A

4.4a-ii     Financial guarantee (for start-up institutions)                                          Y N N/A

4.5a        Current ratio                                                                            Y N N/A

4.5b        Debt ratio                                                                               Y N N/A

4.5c        Financial guarantee (for institutions that have submitted audited financial statements   Y N N/A
            but cannot provide evidence of the required Current Ratio and Debt Ratio)

5.1a        Tuition/financial safeguard agreement/arrangement                                        Y N N/A

5.2a        Copy of published information relating to student contractual arrangements               Y N N/A

5.3a        Copy of the student grievance policy                                                     Y N N/A

6.1a        Academic governance arrangements – academic governing body and/or course                 Y N N/A
            advisory committees

6.3a        Copies of key academic policies                                                          Y N N/A

6.3a-i      Student selection and admissions policy                                                  Y/ N

6.3a-ii     Academic credit, RPL and transfer policy                                                 Y/ N

6.3a-iii    Student progression, exclusion and graduation policy                                     Y/ N

6.3a-iv     Student assessment policy                                                                Y/ N

6.4a        Questionnaires used to survey students/collect data                                      Y N N/A

6.6a        Copies of quality assurance policies                                                     Y N N/A

6.6b        Copy of the principal-agent agreement                                                    Y N N/A

7.3a-i      Management/administrative staff profile                                                  Y N N/A

7.3a-ii     Academic staff profile                                                                   Y N N/A

7.3a-iii    Support staff profile                                                                    Y N N/A

7.4a        Staff involved in the development, coordination, quality assurance and delivery of       Y/ N
            the institution‟s higher education courses

7.5b        Copies of policies and procedures relating to student consultation.                      Y N N/A

7.6a        Copy of staffing policy and procedures                                                   Y/ N

7.6b        Copy of the staff development policy                                                     Y N N/A

7.9a        Copies of policies and procedures for appointing supervisors of research students        Y N N/A

8.3c        Lease agreement - premises                                                               Y N N/A

8.3d        Legal/formal documentation relating to outsourcing of facilities                         Y N N/A

8.4c        Legal/formal documentation relating to outsourcing of student services                   Y N N/A

8.5a        Copy of policies on student academic misconduct and plagiarism                           Y N N/A
Application for registration as a non self-accrediting higher education institution                    Page 17
No.         Attachment name                                                              Attached
                                                                                         Y N N/A

8.7a        Listings of library holdings                                                 Y N N/A

8.7c        Copy of policies on the development and review of learning and information   Y N N/A
            resources




Application for registration as a non self-accrediting higher education institution       Page 18

				
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