The Budget Meeting was called to order at p
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The Budget Meeting was called to order at 7:03 p.m. by Mayor Sam Alonso Roll Call: Mrs. Flynn Present Mrs. Kiss Present Mr. Milano Present Mr. Phillips Present Mr. Walter Present Mr. Williams Present Mr. Williams stated that Finance met on October 19 to review a proposal made by Mayor Alonso, a copy of which he presented to each Council member at the last Council meeting. His recommendation was the Police Department would have $790,000 and the Fire Department would have $600,000 which includes their Fire Income Tax Revenue of $346,666. There remains a $9400 deficit between the anticipated revenue and the appropriations but Mrs. Baker felt we would have a greater carryover than the $37,000 originally projected. The Finance Committee voted to approve submitting this proposal to Council. This proposal would include $250,000 from JEDD funds which is a 50% reduction of the original proposed revenue. Mr. Williams reminded everyone that if this proposal went to three readings we would be well into November and then the actual appropriations would need three readings as well as the salary legislation for 2007. At some point, it may be necessary to pass these items by emergency in order to be able to go forward with payroll in January. Mrs. Flynn reviewed her proposal which had been e-mailed to Mr. Williams last Thursday afternoon. She put money back for raises for police and fire as well as $69,000 for the fire department to maintain the current staffing level. Her proposal utilizes $137,795 of JEDD monies. She further recommended that we hire a third party to create budget projections for the next several years. Mayor Alonso stated there has to be a level of service from the police and fire departments that is comfortable for the residents. Mrs. Flynn felt her proposal would still provide that level of service. h y r a c n en d b u te a th t r g g n h h rf D p r nn T eMa o w s o c re a o th fc ta bi i i teS eis e at n w u h v f ’ me t o l a ed e ra e h e l f ev e v c d ce s dtel e o s ri . MrWa e s i w d n h v ape e tt nf m teS eis . l r a e i ’ a e rs nai r h h rf t d dt o o f ’ e at ts e o ’ n w h th i rp s l g h v e n me t r D p r n, ow d n k o w a te po o a mi t a eb e . h Mayor Alonso had taken all the information from previous sessions and put them into his proposal s e a MrP ip ’ r i po o a s e o e t e ta w u l li a w l s . hlsoin l rp s l A h l k da i ms h t o l be coming out of the ga . o t d JEDD Fund, private street dedication $280,000 for instance. He spoke with Osborn Engineering this morning and they feel comfortable that we will receive the grant based on the 90 points scored on the application. This would eliminate that $280,000. He is usually chastised for using public money to plow and repair those private streets and yet e e in o a e 2 00 0 f u l fn s o u tw r h rj t n s Fy ’ p i r l i i w ’ wl gt tk $ 8 ,0 o p bc u d t p to adtipo c I Mr. l n o io , s e. ns nn the only money that needs to be spent in 2007 is the matching funds for the $1,400,000 from the Federal government for Glenwood Blvd. Mr. Williams indicated that the Permissive Tax money could be utilized for part of this project which could amount to about $200,000 by 2007. Mr. Phillips stated his list was of projects we should be looking to complete within the next year or two. Some of these are not approved projects but, none the less, need to be looked at. e y r o s ’ a e rb m t e k g o d n h rmi o h e i ns fhe n e Th Ma o d e n h v apo l ma i g o o tepo s t ters e t o t private d streets to do what is necessary to make them public streets but he does have a problem not keeping a promise made to two police officers that we hired within the last several months. He feels we can fulfill both of those promises. s n o e s ra s e t a d c se . y r l o i ’ h k h t n a s n Mr. Milano’ma p w r pe d h e w s i u s d Ma o Ao s d n ti ta o ec l dt n l would take 10-15 minutes. Mrs. Flynn had spent some time on the road with the police depart- ment and stated it took more than 10-15 minutes for a call including a lot of paperwork. With Mrs. l ’ rp s l h ee te o l e si e o o d uy . l r se h f u k o ns , i Fy n po o a ted tcv w u b a s n dt ra d t MrWa e a k dC i B c t d g . t e explain the difference between the $721,000 and $661,000 proposals and the Chief stated it meant decreasing the staff by two officers. That would mean four road officers, the Chief and a secretary. Mr. Phillips felt we were pretty much in order with the budget with the exception of the police department. In his conversations with Chief Buck, the Chief is somewhat uncomfortable with the level of service that could be provided with the $661,000. He just learned we were running 10 o r h t e h u h w ee u n g i t o r h t n h h rf D p r f s n g h u s i .H to g t ew r rn i e h h u s i a dteS eis e at n w s o g fs f ’ me t a g i n to run six hour shifts. He now understands how the shifts work. On the surface, it looks like one thing but when you look at the time they have to spend doing the other kind of work they have to do, it puts a different light on it. This whole issue is because Mr. Phillips and others feel we need to stop digging into the JEDD to balance the budget. People are upset as they have become used to a certain level of service and we can no longer afford to provide that service. He is the last person in the world to want to let anyone go, but the greater good of the Village tells us we have to make some cuts. Mrs. Kiss stated the JEDD is a source of revenue and can be used to balance the budget. Over the last few years, we have come from almost bankruptcy to where we are now and if we have to utilize some JEDD money to help us for a few years, we should do so. If you have a financial problem at home, it takes time to remedy that situation. She only wants to see us decrease the money over a period of years rather than cut it out all at once. Bringing the original JEDD usage ro 5 00 0 o 2 00 0 s i i a t o rmi n e o io v n h u h s Fy ’ gf c e f m $ 0 ,0 t $ 5 ,0 ias n i n c mpo s i h r p i e e to g Mr. l n nn ns rp s l s s n 1 70 0 y u ne n s r e r n e o u.t ad o e b c. po o a u e o l$ 3 ,0 .Wej t e do emoey a.O c y uc tI h r t g t a k ’s s Fy ge d h i e a o n l a on a bti ’ e dt Mr. l na re teVlg h dc meal gw y u d n s e us decreasing the use of JEDD u d b cue h i ’ e dt rscn e s n n me o te uue i c c fn s e a s s ed n s eada t i ra ei i o frh ftr.Mr. i s tdta b s a s Ks t e h t y using the $250,000, we would be able to keep our current level of manpower. Cuts were made r t vlf n o e i h e e across the board to allow the cur n l e o ma p w rnteMa o’po o a MrWia s . y r rp s l . l ms i l said the $250,000 is for 2007 only. After that, it will be the job of Council to determine where the $250,000+ is coming from for 2008. That will probably fall within the realm of Human Resources and Community Development as he has heard that if we pass a .5% police department levy, may let the Road Levy expire letting JEDD monies take care of the roads. Mr. Walter had no confidence in any type of levy passing with the exception of a renewal of the Road Levy. He also has no confidence that a future Council would honor the wishes of this o n io 2 0 . e e i l C u c fr 0 8 H flf ed n d s meh gs n i n n w h h dn c ni n ei o l t w i ’ o o ti i i a t o , e a o o f e c t u dt n gf c d w d ever happen. He has absolute confidence that a new Council would do what they think is right, but not necessarily what he thinks is right. He felt manpower and service were two different h g. n a e o t to h i e o rv e et n e l f ev e w o ’ a e me ti s Weh v ac mmi n t tiVlg t po i ac r i l e o s ri ; ed n h v s l a d a v c t a manpower commitment. Mrs. Kiss stated they go hand in hand. No manpower –no services. Mayor Alonso asked that Council review the page in his proposal showing that by 2010 there will e 10 00 0 up sn h E D u d e i ’ a to i h mpe s n h th i u dt b a$ ,0 ,0 s rl i teJ D F n .H d n w n t g etei rsi ta teVlge v o la is in dire straits; it is not. He wants to make certain that our homes continue to increase in value n h o ’ a p n f o l h k e r a i i n i po l . . hls t e h t s t a dtiw n h p e i e p ti w aeh v gf a c l rb ms MrP ip s tdta p e n n n a e li a everything we are doing is an effort to maximize our income and minimize our overspending so we come out in the black. He commended all the departments, including the police department, for stepping up to the plate and trimming their budgets. The issue still is what level of service do we want from our police department and can we afford it. Mrs. Kiss stated she was elected to represent the people and has heard loud and clear that they want to keep the level of service currently in place. Mr. Walter stated he was also elected by the people and he has heard loud and clear that they want us to balance this budget without using the JEDD income. He has been hearing from young families with children in school, people with rather flexible incomes, etc. and these are the people who would be bearing the brunt of the income tax. Mr. Williams stated what Mr. Walter has been hearing may be true, but he is listening to the people who have taken time out of their schedules to attend these meetings and n w n ti si aey t n k make their wishes known. If he was part of a young family, he would ’ a th g leS ft Town cut out of the budget and even going with the $790,000 figure, it will be difficult to continue some of the programs by the police department. Mr. Walter stated the cost of Safety Town was miniscule compared to this budget as well as the Easter Egg Hunt and the Halloween Party. Chief Buck stated these line items cover only supplies for the various parties, not manpower. Mr. Walter wanted to know if these were volunteers of time and a half officers. He has heard over and over about the volunteers used for these events and all these volunteers are paid overtime rates. Chief Buck said the volunteers are civilian volunteers, Mr. and Mrs. Williams, Mrs. Hoffmann and many other people that come and td n h h f e i d u g t e t e “ r ib o v rme es s a volunteer. Mr. Milano stae i teC i ’rv e b d e h s ts teewl en o et h l i v ib o te nh e i tp . t o s ’ ee t o ne r f r a c ri o h h f l e y o i ” a aa l frh mo tls n rr s Id e n rfrov l te ofes cod gt teC i . t u ic n e Mayor Alonso is concerned about the dissention among Council members. If everyone wants the e to te i e w a ’ a e w i s id . ig a w e e o k v r s y rn la t d ve b s frh Vlg , ec n h v tos e d i d Hs o l h nh to o e a Ma o i 2000 was to make this Village one and he thought we were headed in that direction and now it has stopped. He understands we have growing pains. He has tried to accommodate everything Council wants. Mr. Walter stated he was here three years ago for the Budget Meeting and it was so bad that the Mayor had to call in a specialist to conduct a retreat for members of Council. Mayor Alonso said that was absolutely untrue. He had contacted Kent State because Council asked him to do so in order to put together a plan for the Village. The discussion was about a charter, putting a ten- year plan, infrastructure, etc. It had nothing to do with the budget. h y r a ui d n T eMa o s i d r gMrMin ’c mp i , es tdteew s op nfrh Vlg .Ma o . l o a a n h t e h r a n l o te i e a s g a a a l yr a td o ok o ad et in Alonso w ne t w r tw r g t gap nfrh Vlg a dta’w y e t tt w s ae . l o te i e n h t h K n Sae a c ld a la s l The number one priority that came from that workshop was infrastructure; 2, was storm water. Mr. Walter stated earlier this year, they asked for the April-May budget meetings as we had in the a t n ee o e i ’ e d h m, e o l u b g n e tmb r s B k r a h d dt d s n p s a dw r tl w d n n e te w c u j t e i i S pe e.Mr. a e s i te d reasoning behind that was that we approved the appropriations so early in the year that we had to have meetings in the September to amend them. The idea was to eliminate the earlier meetings and just do it in the fall. Mr. Williams stated last year we did it in April and were here again in September because some people were not happy with what had been agreed upon. Mr. Walter had spoken with the Mayor prior to the meeting indicating he had to leave at 7:45 p.m. and respectfully asked to be excused. Mayor Alonso asked Council if they agreed that no matter which budget they used, we would not bankrupt this Village. Mr. Milano would prefer we not pay the minimum allowable on the Municipal Center loan and incur the interest that would result in dragging it out over 28 years. s ’ l n u s a i fti ud g s a cd n Mayor Alon o p ni l e p y gofh b ii .Ma o Ao s i i tdtel nia o t s ln n da yr l on c e h o s b u a 4% and we are getting 5% on our sweep account so we would be losing money by paying it off early. Mr. Phillips suggested compromising between the six person staff and the eight person staff to a e e es n t f i n d i n f 4 ,0 o s Fy ’ rp s l f 1 70 0 fh E D a h to ns s v np ro s fwt a a d i o $ 00 0t Mr. l n po o a o $ 3 ,0 o teJ D n y r g g t 1 00 0 n e o n ar ma . e e l h s h e t e e o g o nn t s o mo e bi i i o$ 8 ,0 a dw l eo ep t l n H fe tiiteb s w ’ g i t s s r n do. Mrs. Kiss countered with using the $790,000 proposal and if a police officer leaves do not replace him/her. Mr. Milano and Mrs. Flynn were confused by the police department proposals as they appear to have some incorrect information regarding the number of officers in each proposal. Chief Buck apologized for the error. Mrs. Kiss felt cutting personnel was not a compromise she was willing to accept. Mr. Milano said a couple of meetings ago there was a motion to balance the budget without any JEDD funds. Today we are looking at possibly utilizing $140,000, $180,000 or even $250,000. He felt there was different means everyone uses to work through things. . u a s e s e i n h o s ’ a th n m ev e a d MrS h jttda ars e t ed e n w n temimu s ri .Weh v apo o a ta t i c a e rp s l t h allows us to keep the current service. Compromises are being made all around on these various proposals but cutting personnel is not acceptable to him. He stated the people he has talked to are dead set against any cuts in personnel. He also felt that since the shopping center opened, traffic has increased on Glenwood dramatically. We need the police personnel now more than ever. Mr. Barthelman stated there has been more progress in the last fifteen minutes and asked that Council not stop their discussions. Mrs. Hoffmann asked what had changed in the past six months since the two officers were hired that now makes it difficult to keep them on staff. Also she felt that the majority of people in the Village supported the police department and would also pass a police department levy. Mr. Phillips said when the budget requests were received a few months ago and they totaled almost $600,000 more than the projected revenue that was the catalyst. The safety forces take 80% of our budget so obviously that is where the largest cuts have to be made. s Ks a n ”o . hlsc mpo s s d l i Mr. i s i “o t MrP ip ’o rmi .MrWia w u let k e te$ 9 ,0 e l i dk . l ms o l i o e p h 7 00 0 compromise and if someone leaves, do not replace them. He felt the proposal made by the Finance Committee decreasing the supplemental JEDD funding to $250,000 was a major compromise. Mr. Williams also said if an issue is placed on the ballot for the police department and if it is defeated, he will tell Chief Buck he needs to cut staff for 2008 as the people will have spoken. Mayor Alonso will attempt to get additional funding for Glenwood Blvd. to help alleviate the burden on the JEDD fund for this project. Mr. Phillips indicated he would like to begin thinking about a community center next year. o . l mss g e t n a v r mu h li Roger Brown, Crows Nest Cove, said if you listenedt MrWia ’u g so w s ey c ai compromise and gives the citizens a chance to respond to the levy. It gives us everything we e d i t o n o s ’ a e o f n y u o te E D n e a o o h i e s I g t t n e r h n wa dd e n tk al o mo e o t fh J D a dw c ng t teci n .f tz h y a “o, e ould have the right to tell the Chief he would not be able to hire additional te s y n ”h w personnel. Mr. Hoffmann complimented Council for attempting to bring financial order to the Village but to o a c p te y r u g t rp s l o l e u e s k . s d n t ce th Ma o’b d e po o a w u b ah g mia e t Motion to adjourn at 8:28 p.m. made by Mr. Phillips, seconded by Mr. Williams. All votes aye.