IT Budget Planning The Ohio Lottery Commission
Take a chance on Education, Odds are you’ll have fun!
Kevin Peters, IT Manager
Lottery Director, Michael Dolan
Director of IT, Michael Petro
IT Manager of Operations, Tom Schervish IT Manager of Application Development, Paul Zimmerman IT Manager of Network Information Services, Kevin Peters
IT Budget Planning The Ohio Lottery Commission
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Introduction – how did I arrive here? Step One - Brainstorming Step Two - NGT Step Three - SWAG Demonstration Questions
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We’re not in Kansas any more! (How did I arrive here?)
• 21 years in manufacturing (Armco Steel, Zanesville
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Works, now AK Steel) 5 years in higher education (Denison University and Zane State Technical College) Started with The Ohio Lottery April 16th, 2007
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Step One - Brainstorming
• Assumptions:
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• The Mission, Vision, and Strategic Objectives of The Ohio Lottery
Commission are defined and communicated to the staff Two tiers of Brainstorming – Director and Deputy Directors (and their Departments) – IT Staff Round Robin All suggestions and ideas are encouraged – No “Idea Skeet” – i.e., someone throws an idea into the air and everyone else Blows the Hell out of it No discussion, clarification of suggestions only Let’s have fun – I want a Popcorn Machine!
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Step Two – NGT (Nominal Group Technique)
• Assumptions:
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• The Mission, Vision, and Strategic Objectives of The Ohio Lottery
• How NGT works
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are defined and communicated to the staff NO 51%’s (i.e. No matter the outcome, I have 51% of the vote!)
• A “list” of ideas has been generated from Brainstorming • All suggestions have been clarified, if necessary – to understand,
not to justify! Based upon the number of items on the list, each person participating in the NGT has the same number of ranking numbers
– Given a list of 60 items each person has 20 ranking numbers to use
• Each person participating in the exercise assigns “weighted” values • •
to their important projects/activities for the year – i.e., 20 is the most important, 19 the next, 18 the next, etc. All values are collected from all participants and added together to establish a total “weighted” value for each project/activity All projects/activities are sorted/ranked based upon highest weighted value
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Step Three – “SWAG”
• “SWAG” estimates of resources and prices for the projects/activities
on the list
• • • •
– Best estimates based upon
Known pricing (desktop computers, servers, maintenance contracts, etc.) Past experience Past budget numbers (training, travel, other expenditures, etc.) RFQ, vendor information, etc.
– Presentation of results to executive management (the business owners) – Acceptance from executive management – The IT Road Show – sharing the plan with the Agency!
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Next Steps
• Move into Project Planning and Management • Track activities against the Budget Plan • Make adjustments – new projects, change in direction,
budget cuts
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Benefits
• Benefits of using this method
– Builds morale - WIIFM – What’s in it for me? – Team building – Synergy – Consensus – Clear expectations
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IT Budget Planning at The Ohio Lottery!
• Demo
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IT Budget Planning at The Ohio Lottery!
• Questions?
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