SAMPLE BUDGET The following is a recommended breakdown of

SAMPLE BUDGET The following is a recommended breakdown of categories and expense/revenue items to be considered in budget preparation for a project or artistic business plan. Part 1: EXPENSES A: ARTISTIC FEES Choreographer Dancers: Rehearsal Dancers: Performance Composer Musicians Costume Designer Set Designer Lighting Designer Guest Artist(s) Other Artistic Fees Number of X Fee Amount X # months/weeks or flat fee Number of X Fee Amount X # months/weeks/hours or flat fee Number of X Fee Amount X # weeks/hours or flat fee Usually flat fee Number of X Fee Amount X # weeks/hours or flat fee Usually flat fee Usually flat fee Usually flat fee Number of X Fee Amount X # weeks/hours or flat fee Actors, Rehearsal Directors, etc. Number of X Fee Amount X # weeks/hours or flat fee Training, Visual Designer, Dramaturg, etc. AMOUNT TOTAL ARTISTIC FEES B: TECHNICAL FEES Technical Director Lighting Director/Stage Manager Wardrobe Supervisor Other Technical Fees Payroll Benefits Expense Other SUM OF A= AMOUNT Fee Amount X # weeks/hours or flat fee Fee Amount X # weeks/hours or flat fee Fee Amount X # weeks/hours or flat fee Fee Amount X # weeks/hours or flat fee Fee Amount X # weeks/hours or flat fee List and explain. TOTAL TECHNICAL FEES C: ADMINISTRATION Administrator Agent Retainer Office Supplies Overhead Bookkeeping & Audit Board Expenses Fundraising Expenses Memberships & Subscriptions Bank Charges Other SUM OF B= AMOUNT Fee Amount X # months/weeks/hours or flat fee Fee Amount X # month or flat fee Photocopying, letterhead, envelopes, etc. Phone, courier, postage List and explain. TOTAL ADMINISTRATION SUM OF C= 1 SAMPLE BUDGET D. CREATION & PRODUCTION Studio Rental Royalties or Licensing Fees Amount X # months/weeks/hours or flat fee Payment to artist(s) or licensing agent(s) For rights to work(s) being used in your performance For recording, dubbing, purchases, etc. For use in rehearsal and/or production AMOUNT Music Costs Video Costs Costume Materials, Construction, Maintenance Set & Property Materials & Construction Equipment Rentals/Repairs To transport production materials to rehearsal and to Truck Rental, Gas & Oil the theatre Set & Equipment Storage Other List and explain. TOTAL CREATION & PRODUCTION E. THEATRE COSTS Theatre Rental Technicians Front of House Personnel & Box Office Manager Insurance Box Office Costs SUM OF D= AMOUNT Amount X # months/weeks/hours or flat fee As applicable to the theatre rental contract As applicable to the theatre rental contract 3rd Party Liability For tickets, ticket sellers TOTAL THEATRE COSTS F. PROMOTION Publicist Print Materials Graphic Design Fees Photo Shoot & Reproductions Advertising Mailing/Distribution Costs Programmes Receptions/Entertainment Video Other SUM OF E= AMOUNT Flat fee Posters, flyers, postcards, etc. To design above plus print advertisements Includes cost of photographer For the performance engagement(s) Of posters, flyers, postcards, etc. For archival shoots and dubbing List and explain. TOTAL PROMOTION G. CONTINGENCY H. TOTAL EXPENSES Between 2% - 5% SUM OF F= SUM OF A+ B+ C+D+E+F+G= 2 SAMPLE BUDGET Part 2: REVENUES I. GOVERNMENT The Canada Council for the Arts Other Federal Ontario Arts Council Other Provincial Municipal/Regional Other List . APPLICATION DEADLINE APPLICATION ANNOUNCEMENT OR AS CONFIRMED AMOUNT TOTAL GOVERNMENT J. PRIVATE Foundations In-Kind Fundraising: Special Events Fundraising: Corporate Fundraising: Private Other SUM OF I= PENDING OR AS CONFIRMED AMOUNT Requires charitable receipting. Donated services and goods. This must be represented in the expenses. Most giving requires charitable receipting. Most giving requires charitable receipting. Most giving requires charitable receipting. List TOTAL PRIVATE SUM OF J= NOTE: Most private giving requires the recipient organization to be a charity. If you do not have charitable status, you may be able to develop an agency agreement between you and a charitable organization. This requires careful review of the charitable regulations and approval from the charity's board of directors. K. EARNED Performance Fee(s) In-Kind Box Office # of seats X # of performances X attendance % Other PENDING OR AS CONFIRMED AMOUNT Donated services and goods. This must be represented in the expenses. Net ticket sales based usually on 55 65% attendance. Such as advertising in programmes, etc. TOTAL EARNED SUM OF K= L. GRAND TOTAL REVENUES SURPLUS / (DEFICIT) SUM OF I+ J+K = L minus H= 3 SAMPLE BUDGET TIP – 3 quotes 4