Finance Reference Guide by beh18617

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									                                                                           Banner Training
                                                                  Finance Reference Guide


                          Finance Reference Guide

Restricted Accounts

I.   Trial Balance Summary Form (FGITBSR) for account balances and
     activities
     A. Access the FGITBSR form




     B. COA will always be G
     C. Input the Fiscal Year you want to look at (click on the search icon to view all
        Fiscal Year codes available)
     D. Input the Fund number or conduct a search




        1. Double click in the Fund field or click on the search icon
        2. Perform an <Enter Query> function to place the form in ‘query’ mode
        3. Input the title of the Fund. Remember that searches are case sensitive.
           Use the wildcard (%) to broaden your search.




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                                                         Finance Reference Guide




   4. Perform an <Execute Query> to begin search
   5. Use the scroll bar or arrow keys to view list
   6. Highlight the Fund you want to look at and double click or perform a
      <Select> function to retrieve the Fund number back to the FGITBSR form.




E. Click in the Acct Type or the Account column or perform a <Next Block> to view
   information




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                                                           Finance Reference Guide




   1.   The current Fund balance will be located in the bottom right hand corner of
        the form.
        a. A ‘C’ next to the balance indicates a Credit
        b. A ‘D’ next to the balance indicates a Debit, which is a negative balance

F. To view details on Encumbrance Control (PO’s) or Expense Control (Invoices)
   highlight the account and use the Options list to access the General Ledger
   Activity Form (FGIGLAC) or Right click in a blank area of the form and select
   the General Ledger from the list of options.




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                                                        Finance Reference Guide

                                      OR




1.   Highlight a specific PO or Invoice and use the Options Menu for details or
     Right click and select Transaction Source information. Refer to page 14 for
     POs or page 15 for Invoices.




                                       OR




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                                                                   Finance Reference Guide




         2. <Exit> to return to the FGITBSR form.
      G. <Rollback> to search for a different Fund number or <Exit> to leave form.



Unrestricted Accounts


II.   Organization Budget Status Form (FGIBDST) to view department or
      area budget information
      A. Access the FGIBDST form




      B. Chart will always be G
      C. Input the Fiscal Year you want to look at (click on the search icon to view a list
         of all Fiscal Year codes that are available).
      D. Input an Organization Code or conduct a search




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                                                           Finance Reference Guide




   1. Double click in the Orgn field or click on the search icon
   2. Perform an <Enter Query> function to place the form in ‘query’ mode.
   3. Input the title of the Organization. Remember that searches are case
      sensitive. Use the wildcard (%) to broaden your search.




   4. Perform an <Execute Query> function to start search
   5. Highlight the Orgn code you want to look at and perform a <Select>
       function to retrieve the code back to the FGIBDST form.
E. Fund will always be 1000
F. Program will vary and should default in for you. Consult the Chart of Accounts
   booklet for appropriate Program code.




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G. Click in the Acct column to view the information for that Organization
H. Use the Options Menu to view additional information or Right click in blank
   canvas area and select from list.




                                         OR


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                                                     Finance Reference Guide




1.   Budget Summary Information for entire Organization




     a.   <Exit> to return to the FGIBDST form




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                                                       Finance Reference Guide


2. Organization Encumbrances for open PO’s for entire Organization




   a.   Use the Options menu to view details on any encumbrance or Right click
        in the blank canvas area and select Query Detail Encumbrance Info




   Encumbrance Detail


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   b. <Exit> to return to the FGIOENC form. <Exit> again to return to the
      FGIBDST form
3. Transaction Detail for specifics on individual accounts listed




   a. Use the horizontal scroll bar to view additional columns of information
   b. Use the Options menu to view details on PO’s or Invoices, or Right click
      and select Query Document. Refer to page 12 for POs and page 14 for
      Invoices for more information.




   c.   <Exit> to return to the FGIBDST form.




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      I.   When back on the FGIBDST form, <Rollback> to look at a different
           Organization code or <Exit> to leave form.

Document Query


III. Document History Form (FOIDOCH) to view status of PO’s, Invoices,
     Checks
      A. Access the FOIDOCH form




      B. Input the Document Type
         1. PO for Purchase Order
         2. INV for Invoice
         3. CHK for Check
      C. Input the Document Code
         1. Retrieve this code from the General Ledger FGIGLAC form for Restricted
            Funds
         2. Retrieve this code from the Detail Transaction Activity FGITRND form for
            Unrestricted Accounts
      D. <Next Block> to view information




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         1. The letter next to the reference number under each block of information is
            a status indicator. Use the Options Menu to view the descriptions for these
            status indicators or Right click and select View Status indicators.
         2. To view details under the different blocks of information, click in the block
            and use the Options Menu or Right click and select Invoice Info, Purchase
            Info, or Check Info as appropriate.
         3. <Exit> to return to the FOIDOCH form
      E. <Rollback> to view a different Doc Type or Doc Code, or <Exit> to leave form.

IV.   Purchase/Blanket Order Inquiry Form (FPIPURR) to view details on a
      PO
      A. Access the FPIPURR form via Go To or via the following forms: FGIGLAC,
         FGITRND, or FOIDOCH




      B. Input the PO number
         1. Retrieve this number from the General Ledger FGIGLAC form for
            Restricted Funds
         2. Retrieve this number from the Detail Transaction FGITRND form for
            Unrestricted Accounts




      C. <Next Block> to view the information




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D. Use the Options Menu to view additional information about the PO or Right click
   in a blank canvas area and select from the list




E. <Rollback> to view a different PO number or <Exit> to leave form.



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V.   Invoice/Credit Memo Query Form (FAIINVE) for details on Invoices
     A. Access the FAIINVE form via Go To or via the following forms: FGIGLAC,
        FGITRND, or FOIDOCH




     B. Input the Invoice number
        1. Retrieve this number from the General Ledger FGIGLAC form for
           Restricted Funds
        2. Retrieve this number from the Detail Transaction FGITRND form for
           Unrestricted Accounts




     C. <Next Block> to view the information




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D. Use the Options Menu to view additional information about the Invoice or Right
   click and select from the list




E. <Rollback> to view a different Invoice number or <Exit> to leave the form.


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VI.   Check Payment History Form (FAICHKH) to view details on checks
      that have been issued
      A. Access the FAICHKH form via Go To or via one of the following forms:
         FGIGLAC or FOIDOCH




      B. Input the Check number
          1. If you click on the search icon to search for the check, you can only search
             based on the check number, check date, or check amount
      C. Bank code will always be US
      D. Click in the Document Number column to view the information




         1.  Use the Options Menu to view details on the Document number or Right click
             and select from the list
          2. <Exit> to return to the FAICHKH form
      E. <Rollback> to view a different Check number or <Exit> to leave form.




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