Teachers' reference guide to WebCT

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					Teachers’ reference
guide to WebCT
This Guide is intended to help you to use WebCT, which is one of the two
VLEs supported by Information Services at this University.




         www.nottingham.ac.uk/is/
         Document: IS1604/Oct05 Replaces/May05
                                                    Contents
                  Title                                                                                         Page

1. Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

2. References . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

3. Terminology . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

4. Managing your course . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
     4.1 How do I get a course set up? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1
     4.2 Can I allow guest access? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1
     4.3 Discussion boards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2
         4.3.1    How do I post discussion messages? . . . . . . . . . . . . . . . . . . . . . . .2
         4.3.2    How do I add discussion topics? . . . . . . . . . . . . . . . . . . . . . . . . . .3

5. Managing your content . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
     5.1 How do I add content to my course? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5
         5.1.1  Adding folders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5
         5.1.2  Adding files to folders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5
         5.1.3  Creating files from scratch . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6
         5.1.4  Creating a Learning Module . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6
         5.1.5  Adding files to Learning Modules . . . . . . . . . . . . . . . . . . . . . . . . .7
         5.1.6  Adding content links to Learning Modules . . . . . . . . . . . . . . . . . .7
         5.1.7  Creating headings and organising content in your Learning Module 7
     5.2 How do I edit the content in my course? . . . . . . . . . . . . . . . . . . . . . . . . . .8
     5.3 How do I organise files in my course? . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8
     5.4 How do I customise the look of my course? . . . . . . . . . . . . . . . . . . . . . . . .9
         5.4.1  Course Tools and Designer Tools . . . . . . . . . . . . . . . . . . . . . . . . . .9
         5.4.2  Selecting icon sets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9
         5.4.3  Page options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
         5.4.4  Adding a background image . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
         5.4.5  Adding a background colour . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
         5.4.6  Adding headers and footers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
     5.5 How do I author and add quizzes, self-tests and surveys . . . . . . . . . . . . 11
         5.5.1  Quizzes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
         5.5.2  Surveys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
         5.5.3  Self tests . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
     5.6 How do I add an assignment? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19




                                                                                                               Continued …


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                   Title                                                                                   Page

     5.7 How do I add a Web Link? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
         5.7.1  Creating links to your web links from folders or learning modules 20
         5.7.2  Action Links . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
     5.8 How do I use the Media Library? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
         5.8.1  Glossary functionality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
         5.8.2  Media Library functionality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
     5.9 How do I activate selective release of resources? . . . . . . . . . . . . . . . . . . 22
         5.9.1  Activating selective release . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
         5.9.2  Editing selective release . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

6. Managing your students                          . . . . . . . . . . . . . . . . . . . . . . . . . . . .24
     6.1 How do I register students onto my course? . . . . . . . . . . . . . . . . . . . . . . 24
         6.1.1  Registering new cohorts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
         6.1.2  Registering individuals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
     6.2 How do I remove students from my course? . . . . . . . . . . . . . . . . . . . . . . 24
     6.3 What information will my students need to access my course? . . . . . . . 24
     6.4 How do I set up areas for student collaboration? . . . . . . . . . . . . . . . . . . . 25
         6.4.1  Creating groups . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
         6.4.2  Creating a group activity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
         6.4.3  Group assignments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
     6.5 How do I manage my assessments and assignments? . . . . . . . . . . . . . . . 27
         6.5.1  Managing assessments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
         6.5.2  Assignment dropbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
         6.5.3  Grade Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
     6.6 How do students find their grades? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

7. Where do I go for further support?                                 . . . . . . . . . . . . . . . . . . .29


Comment Sheet




          This publication may be subject to change without notice and the
       University assumes no responsibility for errors or omissions relating to it.



Contents page ii                                                   IS1604: Teachers’ reference guide to WebCT
1.        Introduction
          The present document is part of a suite of material that we provide to support teachers using
          WebCT version 6. It complements the WebCT course WebCT for University of Nottingham
          staff [1].


2.        References
          [1] WebCT for University of Nottingham staff. WebCT course provided by Information Services,
              available at http://webct.nottingham.ac.uk.
          [2] IS1016: Using IT facilities at the University of Nottingham, Information Services.
          [3] IS1036: IT best practice, Information Services
          All IS documents can be obtained in PDF from the IS website at
          www.nottingham.ac.uk/is/support/knowledgebase/guides/document-number.pdf where
          document-number is IS1016, IS1036 etc.


3.        Terminology
          Unless stated otherwise, “course” means a VLE course (which is typically a component of a
          module in a degree course).
          “Learning Module” is WebCT terminology for a tool that gives you the ability to present your
          material in a structured way.


4.        Managing your course

4.1       How do I get a course set up?
          In order to get started with WebCT you will need:
          • your University username and password
          • access to a WebCT course
          If you have not already done so, you can obtain access to a WebCT course by emailing us –
          stating the title(s) and module code(s) of your course(s) – at IS-WebCT@nottingham.ac.uk.
          If the course you would like setting up is not related to a specific module, then please state an
          appropriate title.
          The URL for the University WebCT site is http://webct.nottingham.ac.uk.




4.2       Can I allow guest access?
          If you would like to allow guest access to your course to a student or member of staff who is
          already registered to use WebCT you can do so, as long as you know their University
          username.

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          You should enrol them onto your course in the following way:
          1. Click on the Teach tab.
          2. From the left-hand Instructor Tools click on Grade Book.
          3. From towards the top left-hand side of the screen, click on the second button, Enroll
               Members.
          4. Enter their username in the box provided.
          5. Click in the box to the left of Auditor. (The Auditor role presents the same view as
               Student, but disallows use of interactive tools, such as Discussions and Assessments.)
          6. Click on Enroll.
          7. Click on Save.
          8. This individual will now be able to access your course.
          If you wish to allow access to someone who is not already registered to use WebCT, please
          contact the Learning Team at IS-WebCT@nottingham.ac.uk and we will do this for you.


4.3       Discussion boards
          Discussion boards allow you and your students to engage in online discussions on selected
          topics.

4.3.1     How do I post discussion messages?
          Sending messages (including attachments)
          To post a message, proceed as follows from either the Build or Teach tab.
          1. Click on Discussions from the left-hand Course Tools.
          2. Click on the title of the topic you would like to post a message to.
          3. Click on Create Message. A new browser window will open up.
          4. Enter a Subject.
          5. Enter your message in the Message field.
          6. If you wish to attach a file:
               • click on the Add Attachments button
               • locate and highlight the required file
               • click on Open.
          7. If you are happy with your reply click on Post.
          8. If you wish to save your reply and return to it later click on Save as Draft.
          9. If you wish to preview your reply click on the Preview button.
          10. From the Preview screen you can either Post, Edit or Print your reply.




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          Reading messages
          To read a message:
          1. Click on the topic heading.
          2. If there are unread messages within the topic this is indicated in brackets by the side of
               the topic heading (e.g. 2 New).
          3. A window opens up containing messages in that topic.
          4. New messages appear in bold and are flagged as (New) in red.
          5. Click on the subject heading of the message you want to read.
          6. The message pops up in a new window.
          7. Messages within the thread can be viewed in the same window by clicking on right-hand
               Previous Message or Next Message options.
          8. Click on Close this window to return to the topic options.
          Opening attachments
          Messages which have attachments are flagged with a paper clip icon. To open an attachment:
          1. Click on the message heading.
          2. The message opens up in a new window.
          3. Attachments are listed below the message text.
          4. Click on attachment file name in order to open it.
          5. A File Download window opens up; either Open or Save the file according to your
              preference.
          Replying to messages
          To reply to a message:
          1. Click on the topic heading which contains the message to which you would like to reply.
          2. Click on the message to which you would like to reply.
          3. Click on the Reply button under the message.
          4. A new message box pops up with the Subject line already filled in.
          5. Enter the text for your reply.
          6. If you wish to attach a file:
               • click on the Add Attachments button
               • locate and highlight the required file
               • click on Open.
          7. If you are happy with your reply click on Post.
          8. If you wish to save your reply and return to it later click on Save as Draft.
          9. If you wish to preview your reply click on the Preview button.
          10. From the Preview screen you can either Post, Edit or Print your reply.

4.3.2     How do I add discussion topics?
          Creating a topic for discussion
          To create a topic for discussion, proceed as follows from either the Build or Teach tab:
          1. Click on Discussions from the left-hand Course Tools.
          2. Click on Create Topic from the top left of the main window.
          3. Enter a Title for your discussion topic.
          4. Enter a Description. (This can include an introductory description to the topic or
               instructions for students.)
          5. If you wish to make the topic gradeable click on the box beside Topic is gradable.
               (A column is automatically created for this topic in Grade Book.)
          6. Enter a Grade Book column title and a Numerical Grade for the topic to be scored “out
               of”.
          7. By default, students are able to edit their own messages after posting them. If you wish
               to disallow this, click on Locked under Topic Settings.

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          8.   Click on Save.




          Organising your topics in categories
          Topics can be grouped within categories. Categories can be created directly from the
          discussions screen or when setting up a new topic. The latter is achieved in the following way:
          1. Create a topic for discussion by following the instructions given in the section Creating a
               topic for discussion.
          2. Click on More Options.
          3. Click on the radio button beside Create a category.
          4. Enter a Name and Description.
          5. (If you wish to specify an existing category click on the radio button beside Specify an
               existing category and select your chosen category from the drop-down menu.)
          Alternatively create your category first in the following way:
          1. Click on Create Category from towards the top of the discussions screen.
          2. Enter a Title and Description.
          3. Click on Save.
          Organising discussion topics
          To reorder your discussion topics:
          1. Click in the square box to the left of the topic you wish to move.
          2.   Click on the icon    to the left of the location to which you would like to move your
               topic.
          3.   You are asked to either Move Selected Items Above or Move Selected Items Below. Click
               on the appropriate option.
          Action Links
          To the right of each topic heading is a drop-down menu icon. Clicking on this invokes Actions
          Links which allows you to do a number of things to that particular topic. In practice, the most
          commonly required actions are renaming and deleting.
          To rename a topic:
               • click in the Action Links icon to the right of the topic
               • click on Edit Properties
               • edit the text in the text box to the right of Title
               • click on Save.
          To delete a topic:
               • click in the Action Links icon to the right of the topic
               • click on Delete.




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5.        Managing your content

5.1       How do I add content to my course?
          Content can be added to WebCT in several ways. You are most likely to start adding content to
          your course using the Add Files, Create Folder and Add Content Link options that are available
          to you as a Designer under the Build tab, or by adding a Learning Module. A Learning Module
          gives you the ability to present your material in a structured way. A table of contents and a
          navigation panel are automatically created for each Learning Module, and headings can be
          added in order to allow you to refine its structure.
          Before you start adding content to your course it is a good idea to think about how you would
          like to structure it. You can create as many folders as you like, add folders within folders and
          add Learning Modules to folders. Other items – i.e. individual Assignments, Chat, Discussions,
          Media Library Collections or items, and Web Links – can all be linked directly to folders or
          Learning Modules.

5.1.1     Adding folders
          To add a folder:
          1. Click on the Build tab.
          2. Click on Create Folder.
          3. Enter a Title for your
               folder.
          4. Enter a Description if you
               wish. (This is not
               compulsory.)
          5. Click on Add Another Folder if you wish to add another or several folders at once.
          6. Click on Save.

5.1.2     Adding files to folders
          To add files to a folder:
          1. Click on your folder icon or title.
          2. Click on Add File.
          3. Click on Browse for Files and you will see a screen similar to the following illustration.
          On the left-hand side
          of the screen you will
          see three icons, under
          the heading Get Files.
          These are the locations
          from which you can
          access and bring files
          into your course. The
          first, My Files, is
          inactive. The second,
          Class Files, are files
          contained within your
          WebCT courses. My
          Computer allows you
          to access files held on
          your computer,
          including network
          drives, and local disc
          drives.




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          If you want to add files which are already included in your course:
          1. Click on the Class Files icon.
          2. Locate the file(s) you wish to include, and click in the box to the left of it(them).
          3. Click on OK.
          If you want to include files located on your computer:
          1. Click on the My Computer icon.
          2. Locate the file(s) you wish to add. (You can add several at once, by highlighting the first,
               holding down the Shift key and pressing the down arrow.)
          3. Click on Open.

5.1.3     Creating files from scratch
          To create files from scratch:
          1. Click on your folder icon or title.
          2. Click on Add File.
          3. Click on Create File.
          4. Enter a Title for your file.
          5. Enter your Content.
          6. If you wish to use WebCT’s built-in text editor – which allows you to format your
               document, and also to insert multimedia files into it – click on the radio button between
               HTML Creator and On.
          7. When you have finished creating your file click on Save.

5.1.4     Creating a Learning Module
          In order to create a Learning
          Module:
          1. Click on the Build tab.
          2. Click on Learning Modules
               from the left-hand Course
               Tools.
          3. Click on Create Learning
               Module.
          4. Enter a Title for your
               Learning Module.
          5. Enter a Description if
               required. (This is not
               compulsory.)
          6. By default, files are
               numbered in the Arabic
               form (e.g. 1, 2, 2.1 etc.). If
               you wish to either turn this
               off or change it to Roman
               numerals (e.g. i. ii. etc.), you
               can select either of these
               alternatives from the drop-down menu beside Numbering, under Table of Contents.
          7. By default, a table of contents is displayed on the left of the screen. To turn this off, click
               on the radio button beside Do not display under Display Table of Contents.
          8. By default, the first page visible in the Learning Module will be the first page in the table
               of contents. If you wish to display the table of contents instead, click on the radio button
               beside The Table of Contents, under First page of the Learning Module should be.
          9. Click on Save.




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5.1.5     Adding files to Learning Modules
          Once you have created your Learning Module, you can add or create in exactly the same way
          as described above in Section 5.1.2 and Section 5.1.3 (“Adding files to folders” and “Creating
          files from scratch”), but clicking on the Learning Module title, rather than the folder title.

5.1.6     Adding content links to Learning Modules




          You can add content links (e.g. individual Assessments, Assignments, Chat, Discussion, Media
          Library items or collections, and Web Links) to your Learning Modules.
          In order to add a content link:
          1. Click on the Build tab.
          2. Click on Learning Modules from the left-hand Course Tools.
          3. Click on the Learning Module title.
          4. Click on Add Content Link and a drop-down menu of tools appears, similar to the
               illustration above.
          5. Click on the heading of the tool you would like to add (e.g. Assessments).
          6. A list of all of the assessments in your course appears.
          7. Highlight the one(s) you would like to add to your Learning Module and press Add
               Selected.
          8. The assessment(s) will appear in the table of contents for your Learning Module.

5.1.7     Creating headings and organising content in your Learning Module
          In order to create a heading:
          1. Click on the Build tab.
          2. Click on Learning Modules from the left-hand Course Tools.
          3. Click on the Learning Module title.
          4. Click on Create Heading.
          5. Add your heading in the text box provided.
          6. Click on Save.
          In order to place your heading where you want it:
          1. Click in the box to the left of your heading title.
          2.   Click on the Move icon    beside the location in the table of contents you wish your
               heading to appear.
          3.   Your heading should appear in its new location.
          You can also indent and outdent items in your table of contents by clicking in the box beside
          the appropriate item and then clicking on the Indent or Outdent buttons. Items can be deleted
          in a similar way, i.e. by clicking in the box beside the item you would like to delete and then
          clicking on the Delete button.


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5.2       How do I edit the content in my course?
          Under the Build tab of your WebCT course, each item has a drop-down Action Links             menu
          to the right of its title or icon. Anything you can do to a particular item is available with the
          functions contained within this menu. It will look similar to the illustration below, though
          options vary according to item type.
          From here, clicking on Edit Properties will give you the option of
          editing the properties of a particular item, including Title and
          Content. Here, as illustrated above, you will also find options that
          allow you to set release criteria for that particular item, or to delete
          it.
          Each item also has an Actions Links menu beside each item under
          the Teach tab. Options here though are more limited. These
          generally only give the ability to Go to file, Edit description and
          Hide or Show items.
          HTML files can also be edited in File Manager, under the Build tab, where each file has an
          Action links option.


5.3       How do I organise files in my course?
          File Manager can be used to organise the files contained within your course. You can create
          folders in which to group them logically. For example, in the illustration below, there are
          folders for icons, images, and sections within the course.
          In order to access File Manager:
          1. click on the Build tab
          2. click on File Manager from the left-hand Designer Tools.
          You can use File Manager to organise files you have already uploaded or created within your
          course. Alternatively, you can use it to upload and organise files before you include them in
          your course.
          In order to create a
          folder in which to store
          a group of files:
          1. Click on Create
               Folder.
          2. Enter a Title for
               your folder.
          3. Click on OK.
          In order to insert files
          into your folder:
          1. Click on the title of
                your folder.
          2. Click on Get Files.
          3. Search for your files by locating them in either Class Files or My Computer (as described
                in Section 5.1.2 “Adding files to folders”).
          In order to create a file within your folder:
          1. Click on the title of your folder.
          2. Click on Create File.
          3. Enter a File Name.
          4. Enter your Content.




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          5.   If you wish to use WebCT’s built-in text editor, which allows you to format your
               document, and also to insert media files into it, click on the radio button between HTML
               Creator and On.
          6.   Click on Save or Save and Add Another if you wish to create more than one file.
          Note that you can also create folders within folders in order to further refine the management
          of your files.


5.4       How do I customise the look of my course?
5.4.1     Course Tools and Designer Tools
          In order to select which tools appear on your left-hand navigation bar:
          1. Click on the Build tab.
          2. Click on Manage Course from the left-hand Designer Tools.
          3. Click on Tools.
          4. If a tool has a tick in the left-hand box beside it, it is presently available. If you wish to
               make it unavailable, click in the box and it will become unchecked.
          5. Similarly, if there is a tool which is presently unavailable, the box beside it will be empty.
               If you wish to make it available, tick in the box.
          6. Click on Save in order to save any changes.




          In order to select which tools appear on your students’ left-hand navigation bar:
          1. Click on the Build tab.
          2. Click on Manage Course from the left-hand Designer Tools.
          3. Click on Course Menu.
          4. In order to hide a tool from students’ view click on the Hide Link button to the right of it.
          5. In order to make a tool presently hidden from students’ view visible, click on Show Link.
          Tools hidden from students will still be visible to you, and will be marked with an H [e.g.
          Calendar (H)] in the Build and Teach tabs, to indicate that they are hidden from students. You
          will not be able to see them from the Student View tab.

5.4.2     Selecting icon sets
          In order to select an alternative icon set:
          1. Click on the Build tab.
          2. Click on Manage Course from the right-hand Designer Tools.
          3. Click on Course Content Icons.
          4. Click on Select New Content Icon Set.


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          5.    A variety of icon sets will appear in a new window. Click on the button to the left of the
                icon set you wish to select.
          6.    Scroll to the bottom of the window and click on Select.
          7.    Click on Apply.

5.4.3     Page options
          In order to customise the look of your
          homepage:
          1. Click on the Build tab.
          2. Click on Page Options from the top
               right of the screen.
          3. From the drop-down menu click on
               Customize Page Display.
          There are 6 page layouts for you to choose
          from including Custom Layout. If you
          select this option, you can customise icon
          placement, alignment and appearance.




5.4.4     Adding a background image
          To add a background image:
          1. Click on the Build tab.
          2. Click on Page Options from the top right of the screen.
          3. From the drop-down menu click on Customize Page Display.
          4. Click on Custom Layout.
          5. Click on the Browse button underneath Background Image.
          6. Locate the image you wish to include.
          7. Click on Open if you have selected your file using My Computer, or OK if you have
               selected your file from Class Files.
          8. Click on Apply.
          In order to remove a background image follow steps 1-4 above and click on the Remove
          Background Image button underneath Background Image.

5.4.5     Adding a background colour
          To add a background colour:
          1. Click on the Build tab.
          2. Click on Page Options from the top right of the screen.
          3. From the drop-down menu click on Customize Page Display.
          4. Click on Custom Layout.
          5. Click on the Select Color button underneath Background Color. A new window
               containing a colour chart will appear.
          6. Click on the required colour.
          7. Click on Select.
          8. Click on Apply.
          If you wish to revert back to the default colour, follow steps 1-4 above and click on the Revert
          to Default button beneath Background Color.




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5.4.6     Adding headers and footers
          To add headers and footers:
          1. Click on the Build tab.
          2. Click on Page Options from the top right of the screen.
          3. From the drop-down menu click on Edit Header or Edit Footer.
          4. Enter the text for your header or footer in the text box provided.
          5. Click on Save.


5.5       How do I author and add quizzes, self-tests and surveys
          There are three assessment types available in WebCT. They are quizzes, self-tests and surveys.

          • A self-test allows students to informally test their knowledge of a particular topic. A score
            is neither given nor retained.
          • A quiz is a more formal test, and can be used for either self-assessment or graded
            assessment.
          • A survey allows anonymous collation of statistics and opinions.

5.5.1     Quizzes
          Quizzes and surveys can be created by you, and marked by WebCT. You can choose whether or
          not to grade your quiz, and whether or not you want the grade to be automatically released to
          students.
          You can set a duration time for the quiz, specify the number of times students will be allowed
          to access it, and the times/dates between which you would like it to be available.
          There are a variety of question types: Calculated, Combination, Fill in the Blank, Jumbled
          Sentence, Matching, Multiple Choice, Paragraph, Short Answer and True/False.




          Creating a quiz
          To create a quiz:
          1. Click on the Build tab from
               the top left of your course
               homepage.
          2. Click on Assessments from
               the left-hand Course Tools.
          3. Click on Create
               Assessment.
          4. Enter a Title for your quiz.
          5. Enter a Description for
               your quiz.
          6. By default, the radio
               button beside Quiz is selected as the assessment Type.
          7. Click on Save and Add Questions.
          8. Click on Create Questions and you are presented with a drop-down list of question types
               available.
          9. Click on the question type required.


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          Details of particular question types
          a) Calculated
          Calculated questions require students to enter a mathematical formula as their answer.
          Questions are created using variables. Based on a specified range, random values are
          automatically generated for each variable, making questions unique for each student.
          1. From the drop-down list of question types available click on Calculated.
          2. Enter a Title.
          3. Enter your Question text. (This must contain all formula variables for value
               substitution.)
          4. Question formulae can be created using the Equation Editor. Click on the green arrow
               beneath the Question text box in order to activate this.
          5. If you wish to insert an image click on the Browse button to the right of Image, locate the
               image file you require and click on Open.
          6. Enter your formula. (You can View a list of supported formulas.)
          7. Enter Units for the answer value.
          8. Click on Analyse Variables.
          9. Enter the Minimum and Maximum values and the number of decimal places to calculate
               to (if appropriate) from the Variables boxes supplied.
          10. Specify the number of answer sets required. If required, specify the whole numbers or
               decimal places you wish to calculate the answer sets to, and specify answer tolerance in
               the Answers boxes provided.
          11. Click on Generate Answer Set.
          12. Feedback for the question can be generated by clicking on More Options and entering
               the appropriate text in the General Feedback textbox.
          13. If you wish to see what the question will look like or try it out before you save it click on
               Preview, then Close.
          14. Click on Save.
          b) Combination
          With this type of question, students are first presented with a list of answers. Students are
          then asked to choose the correct answer from a list containing various combinations of these
          answers.
          1. From the drop-down list of question types available click on Combination.
          2. Enter a Title.
          3. Enter your Question text.
          4. If you wish to insert an image click on the Browse button to the right of Image, locate the
               image file you require and click on Open.
          5. Enter your answers (a combination of correct and incorrect answers) in the answer boxes
               provided beneath Single Answers. If you require more answer boxes than are provided
               by default, click on Create Additional Single Answers.
          6. Under Create Answer Combinations select as many different combinations of answers as
               you require by clicking on the letters which correspond with your answers. One of these
               must be the correct combination of letters – click on the button beside Correct response
               for this combination. If you wish to create more combinations than are available by
               default, click on the Create Additional Combinations button, and fill in appropriately.
          7. Feedback for individual responses can be entered in the Feedback button below each
               combination of possible responses.
          8. Feedback for the whole question can be generated by clicking on More Options and
               entering the appropriate text in the General Feedback textbox.
          9. If you wish to see what the question will look like or try it out before you save it, click
               on Preview, then Close.
          10. Click on Save.


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          c) Fill in the blank
          Students are given a question containing blank spaces, for which they must provide the
          missing text. You can include one or several blanks and you can specify one or several values
          for each.
          1. From the drop-down list of question types available click on Fill in the Blank.
          2. Enter a Title.
          3. Enter your Question text enclosing the text that is to appear as blanks within square
                brackets.
          4. If you wish to insert an image click on the Browse button to the right of Image, locate the
                image file you require and click on Open
          5. Click on Generate Answers.
          6. The text you have specified as answers appears in a table.
          7. Specify a percentage value for each answer (which must total 100%) in the box provided
                and from the drop-down menu to the right of this enter the appropriate Grading scheme.
                (By default this is Equals, so the student’s answer must equal that specified.)
          8. If there is more than one possible answer click on Create Alternate to the right of the
                appropriate answer and enter the alternative text in the text box provided.
          9. Feedback for the question can be generated by clicking on More Options and entering
                the appropriate text in the General Feedback textbox.
          10. If you wish to see what the question will look like or try it out before you save it click on
                Preview, then Close.
          11. Click on Save.
          d) Jumbled sentence
          Students are given a question consisting of a partially completed sentence. They are expected
          to select and order the missing text from the drop-down lists provided.
          1. From the drop-down list of question types available click on Jumbled sentence.
          2. Enter a Title.
          3. Enter your Question text, enclosing the text that is to appear in the list of words or
                phrases to be selected and ordered by the student, in square brackets.
          4. If you wish to insert an image click on the Browse button to the right of Image, locate the
                image file you require and click on Open.
          5. Click on Generate Answer.
                • In order to create an alternative answer that uses the same jumbled words but in a
                  different order click on Create Alternate.
                • Select the alternative order by choosing the appropriate words or phrases from the
                  drop-down lists.
                • Enter a value for the selection.
          6. Feedback for the question can be generated by clicking on More Options and entering
                the appropriate text in the General Feedback textbox.
          7. If you wish to see what the question will look like or try it out before you save it click on
                Preview, then Close.
          8. Click on Save.
          e) Matching
          With this type of question, students are presented with two lists and are expected to match
          data in one with the data in the other.
          1. From the drop-down list of question types available click on Matching.
          2. Enter a Title.
          3. Enter your Question text.
          4. If you wish to insert an image click on the Browse button to the right of Image, locate the
               image file you require and click on Open.



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          5.  Enter the text for your matching pairs beside each other in the Matching pairs grid (e.g.
              The Battle of Hastings matches 1066).
          6. If you require more text boxes than are available by default, click on Create Additional
              Pairs and fill the boxes with the appropriate information.
          7. By default, all answers have equal value, if you wish to change this click on the radio
              button beside the appropriate option listed under Grading scheme. These options are:
              • Equally weighted – all answers have equal value.
              • All or nothing – the student must complete all matches correctly to receive full value
                 for the question.
              • Right minus wrong – the total value is derived from the number of correct matches
                 minus the number of incorrect matches.
          8. Feedback for the question can be generated by clicking on More Options and entering
              the appropriate text in the General Feedback textbox.
          9. If you wish to see what the question will look like or try it out before you save it click on
              Preview, then Close.
          10. Click on Save.
          f) Multiple choice
          With this type of question, you can require students to select either one correct answer, or
          multiple answers from a given list.
          To create a multiple-choice question with just one correct answer:
          1. From the drop-down list of question types available click on Multiple choice.
          2. Enter a Title.
          3. Enter your Question text.
          4. If you wish to insert an image click on the Browse button to the right of Image, locate the
               image file you require and click on Open.
          5. As you only require one correct answer leave the button checked beside Select mode,
               One answer under Answers.
          6. Type your answers in the text boxes marked Answer#. By default, there are five answers
               boxes. Should you require more than this, click on the Create Additional Answers button
               towards the bottom of the screen.
          7. Click in the box to the left of Correct response by the side of the correct answer.
          8. You do not need to enter a value in the value text box as this will set itself to 100% by
               default.
          9. Feedback can be entered for individual answers in the Feedback text boxes beneath each
               answer box.
          10. Under Settings you can select various options by clicking on the radio button by the side
               of your preference.
               • Answer layout can be set as Horizontal or Vertical.
               • Answer labels can be set as Numbers or Letters.
               • Randomised answer ordering can be activated.
               • The Grading scheme can be set as Cumulative or “All or nothing”.
               • Negative scoring can be activated.
          11. Feedback for the question can be generated by clicking on More Options and entering
               the appropriate text in the General Feedback textbox.
          12. If you wish to see what the question will look like or try it out before you save it click on
               Preview, then Close.
          13. Click on Save.
          To create a multiple-choice question with more-than-one correct answer:
          1. From the drop-down list of question types available click on Multiple choice.
          2. Enter a Title.
          3. Enter your Question text.


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          4.    If you wish to insert an image click on the Browse button to the right of Image, locate the
                image file you require and click on Open.
          5.    Click on the Multiple answers button under Answers, Select mode.
          6.    Type your answers in the text boxes marked Answer#. By default, there are five answers
                boxes. Should you require more than this, click on the Create Additional Answers button
                towards the bottom of the screen.
          7.    Click in the boxes to the left of Correct response by the side of the correct answers.
          8.    If you wish to prescribe a percentage value for each correct answer, enter these values in
                the box by the side of Value. If you do not enter anything in the Value boxes, each will be
                given the same value (which will total 100%).
          9.    Feedback can be entered for individual answers in the Feedback text boxes beneath each
                answer box.
          10.   Under Settings you can select various options by clicking on the radio button by the side
                of your preference.
                • Answer layout can be set as Horizontal or Vertical.
                • Answer labels can be set as Numbers or Letters.
                • Randomised answer ordering can be activated.
                • The Grading scheme can be set as Cumulative or “All or nothing”
                • Negative scoring can be activated.
          11.   Feedback for the question can be generated by clicking on More Options and entering
                the appropriate text in the General Feedback textbox.
          12.   If you wish to see what the question will look like or try it out before you save it click on
                Preview, then Close.
          13.   Click on Save.
          g) Paragraph
          Questions set with this question type require students to respond in paragraph format.
          Answers to paragraph questions must be marked manually once students have submitted their
          responses.
          1. From the drop-down list of question types available click on Paragraph.
          2. Enter a Title.
          3. Enter your Question text.
          4. If you wish to insert an image click on the Browse button to the right of Image, locate the
               image file you require and click on Open.
          5. If you wish to provide information for students concerning their response, type this in
               the text box below Pre-fill answer box with:
          6. For your own use, or to aid fellow instructors or teaching assistants when marking the
               question, you might want to include a model answer in the text box below Correct
               response.
          7. You can adjust the size of the answer box under Settings, by clicking on the drop-down
               menus beside Answer box height and Answer box width.
          8. Feedback for the question can be generated by clicking on More Options and entering
               the appropriate text in the General Feedback textbox.
          9. If you wish to see what the question will look like or try it out before you save it click on
               Preview, then Close.
          10. Click on Save.
          h) Short answer
          With this question type students must enter text for their answer, in the form of a word of a
          phrase. You can allow for variations in spelling and higher marks for better answers (e.g.
          fewer marks for incorrect spellings).
          1. From the drop-down list of question types available click on Short Answer.
          2. Enter a Title.
          3. Enter your Question text.

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          4.  If you wish to insert an image click on the Browse button to the right of Image, locate the
              image file you require and click on Open.
          5. Enter your Answer text in the boxes provided.
          6. Enter the Value of each answer in the box to the right of the appropriate text.
          7. Should you require more answer boxes, click on Create Additional Answers and fill in the
              boxes accordingly.
          8. You can select the size of the answer box by clicking on the box to the right of Answer
              box width.
          9. You can allow for case sensitivity by clicking on Yes beside Answers are case sensitive.
              (By default this is set to No.)
          10. Feedback for the question can be generated by clicking on More Options and entering
              the appropriate text in the General Feedback textbox.
          11. If you wish to see what the question will look like or try it out before you save it click on
              Preview, then Close.
          12. Click on Save.
          Note that the above summarises how to use the Short Answer question option in its simplest
          format. There are several variations for this question type:
          • one correct answer
          • several correct answers in any order
          • several correct answers, with bonus marks for the correct
          • several correct answers, which must be in the correct order.
          For a full explanation of how to make use of all of these variations please see the context-
          sensitive help within your WebCT course. To do this, click on the top right-hand Help button
          when creating your question.
          i) True/False
          Students must decide whether the question presented is either true or false. They must then
          click on the radio button beside either True or False.
          1. From the drop-down list of question types available click on True False.
          2. Enter a Title.
          3. Enter your Question text.
          4. If you wish to insert an image click on the Browse button to the right of Image, locate the
                image file you require and click on Open.
          5. Click on the radio button beside either True or False.
          6. Feedback for the question can be generated by clicking on More Options and entering
                the appropriate text in the General Feedback textbox.
          7. If you wish to see what the question will look like or try it out before you save it click on
                Preview, then Close.
          8. Click on Save.




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          Scoring questions
          When you have finished
          adding questions, you will
          need to allocate scores to
          each of them. (By default,
          each is given a score out of
          10.) In order to do this:
          1. Click on the text box
                under Points, to the
                right of each question,
                and enter a points value
                for each.
          2. Click on Update Total.
                A new total will appear
                to the right of Total
                Points.
          Removing questions
          To remove a question:
          • Click in the left-hand box beside the question you want to remove.
          • Click on the Remove button towards the centre bottom of the screen.
          Making assessments available
          Your assessment will be hidden until you make it visible. In order to do this:
          • Click on the Action links icon    beside your quiz title.
          • Click on Show Item.




          Edit assessment properties and settings
          To edit assessment properties and settings:
          1.   Click on the Action links icon   beside your quiz title.
          2.   Click on Edit Properties.
          3.   Under Question delivery you can you can choose whether to
               • deliver questions all at once
               • deliver questions one at a time and allow questions to be revised.
               • deliver questions one at a time and do not allow questions to be revisited.
               • display question titles.
          4.   Under Display Assessment you can choose to display the assessment:
               • in the same browser window
               • in a new browser window.
          5.   Under Duration you can set time as Unlimited or specify a time limit. You can also
               Disallow answer submission if time has expired.
          6.   Under Attempts you can allow students to attempt the assessments 1, 2, 3, 4, 5 or an
               unlimited number of times.


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          7.    Under Student score you can
                • Release the score once the assessment has been submitted.
                • Release the score once the assessment has been submitted and all of the questions
                   have been graded.
                • Do not release score.
                • If multiple attempts are allowed you can choose whether the first, last, highest or
                   average score is displayed as student grade.
          8.    Under Statistics release you can choose to release assessment statistics to students after
                releasing their score.
          There are various other settings under More Options.
               • Under Dates Available you can select a start and end time for your assessment.
               • Under Results Settings you can select what will be displayed to the students with
                 their results.
               • Under Submission Settings you can enter a submission message, and select and email
                 address to send submission to, if required.
               • Under Security Settings you can enter a Proctor password, which your students must
                 enter to access your assessment. You can restrict machine access to your assessment
                 by specifying IP addresses.
          9. Click on Save to save any changes.
          Making your assessment available from a page within your course
          To make your assessment available:
          • Click in the box to the left of your assessment title.
          • From the drop-down box to the left of Create Link on click on the location of your choice
            and click on the green arrow button    to the right of this.
          • Click on Student View to check that your assessment is available to your students.
          Testing out your assessment
          To test your assessment:
          • You can Preview your assessment by clicking on the Action links icon     beside your quiz
            title and clicking on Preview.
          • You can also test out your assessment in Student View. Results of your student test can be
            seen in the Grade Book, but will not be included in course statistics.
          Set Release Criteria
          You can release your assessment to specific students based a number of different criteria. To
          do this:
          • Click on the Action links icon      beside your quiz title.
          • Click on Set Release Criteria.
          • Click on the criterion required:
                      Add Data Criteria
                      Add Member Criteria
                      Add Group Criteria
                      Add Grade Book Criteria
          • Fill in the appropriate values for the criterion selected.
          • Click on Save.

5.5.2     Surveys
          Surveys are assessments for which no grades are assigned. WebCT anonymises responses to
          surveys. Although you will be able to see who responds, you won’t see names associated with
          submissions.
          To create a survey, follow the procedure outlined in the section Creating a quiz above, but
          clicking on Create Survey rather than Create Assessment in stage 3.


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5.5.3     Self tests
          Self tests are assessments for which students receive grades and feedback. However, these
          grades are not recorded in the Grade Book, as self-tests are intended for the benefit of
          students only, in order to keep them aware and informed of their progress.
          To create a self test, follow the procedure outlined in the section Creating a quiz above, but
          clicking on Self Test rather than Create Assessment in stage 3.


5.6       How do I add an assignment?
          Assignments can be allocated to individual students, groups of students who work
          independently and receive their own grade, or groups of students who work collaboratively
          and receive the same grade.
          Student submissions can consist of text, text with attachments (e.g. Word documents), or
          linked HTML files that form a website.
          In order to create and
          add an assignment:
          1. Click on the Build
               tab from the top
               left of your course
               homepage.
          2. Click on
               Assignments from
               the left-hand
               Course Tools.
          3. Click on Create
               Assignment.
          4. Enter a Title for
               your assignment.
          5. Enter a Description
               for your
               assignment if you wish. (This is not compulsory.)
          6. Enter any Instructions for your students in the text box provided.
          7. If you wish to add an attachment click on the Add attachments button, then locate and
               select the required file(s).
          8. Under Student submission format click on either Text with attachment or Web site.
          9. Under Assignment recipients, do one of the following:
               • Accept the default of Decide later. (Save assignment as a draft and sent it later.)
               • Click on the button beside All students individually.
               • Click on the button beside Groups of students. Click on Select Groups button. In the
                  new window that opens up, click on the radio button to the left of the groups you
                  wish to select. Click on Save.
          10. Under Dates, from the drop-down menus select a Due Date. (Submissions are accepted
               after this date, but are marked “late”.)
          11. If you wish to Create a corresponding event in the Calendar tool click in the box to the
               left of this option.
          12. From the drop-down menus select a Cutoff Date. (Submissions are not accepted after
               this date, and are marked as “missed”.)
          13. If you wish the assignment to be graded click in the box to the left of Allow the
               assignment to be graded. (A column is automatically created for this assignment in
               Grade Book.)
          14. Enter a Grade Book column title in the text box provided.



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          15. Enter a Numeric or Alphanumeric grade for the assignment to be marked “out of”, and
              click on the appropriate radio button.
          16. Click on Save.
          Extra options
          The following functions are available under More Options:
          • Turn grade book column visibility to ON for this assignment.
          • Students can take back and correct work after submission.
          • Both Section Instructor and students can publish submissions.
          • Notify Section Instructor when student submits assignment.


5.7       How do I add a Web Link?
          You can use this tool to compile a list of internet addresses. It is possible to add all or any of
          these addresses to folders or learning modules (content pages) within your course. For
          example, you can add a link to an online essay that you would like your students to read in
          association with a particular learning module.
          To add a web link:
          • Click on the Build tab.
          • Click on Web Links from the left-hand
            Course Tools.
          • Click on Create Web Link.
          • Enter a Title.
          • Enter a Description if required. (This
            is not compulsory.)
          • Enter the URL in the box provided.
          • Click in the box beside Open in a new
            browser window, should you require
            this option.
          • Click on Save.
          If you have created several web links, the list will look something like the illustration below:




          To change the order of your links:

          • Click on the icon      to the left of the link you want to move
          • Click on either Move Selected Above or Move Selected Below, as required.

5.7.1     Creating links to your web links from folders or learning modules
          To create links:
          • Click in the box on the left of the web link to which you wish to create a link.
          • Select your location from the drop-down list to the right of Create Link on.
          • Click on the green arrow       to the right of this.

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          You will receive a message (in a yellow box) confirming that your link has been added to the
          place you specified.

5.7.2     Action Links
          To view the Action Links      for individual web links, click on the icon to the right of a link
          and you will see with the following options:
          1. Click on Edit Properties in order to make any changes to
               settings that were set in the creation process (1-6 above).
          2. Click on Preview to preview the URL.
          3. You can hide or show an item by clicking on Hide Item or
               Show Item (when one is showing, the other is operational).
          4. View Links to this item allows you to see where individual
               items have been linked to in your course.
          5. Set Release Criteria allows you to release items to specific
               individuals or groups.
          6. Click on Delete in order to delete an item.


5.8       How do I use the Media Library?
          The Media Library provides a Glossary functionality and allows collections of objects to be
          grouped together.

5.8.1     Glossary functionality
          When you access the Media Library the Glossary is already provided within the tool but
          without any entries. To add entries to the Glossary:
          • Click on the Build tab.
          • Click on Media Library from the left-hand Course Tools.
          • Click on Glossary.
          • Click on Create Entry.
          • Enter a Title. (This word will be highlighted within the text of HTML documents.)
          • Enter a Description. (This is what will appear when the word is clicked on.)
          • Under More Options, you can choose how the word is linked, as illustrated in the image
            below. If you wish all instances of your word to be linked to the glossary you need not
            access More Options (as this will happen automatically by default, unless you specify
            otherwise).
          • Click on Save.




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5.8.2     Media Library functionality
          The Media Library provides a way of grouping sets of objects that you may wish to keep
          together – for example a set of images or a series of audio files. In order to do this you will first
          need to create a container for your files. To do this:
          • Click on the Build tab.
          • Click on Media Library from the left-hand Course Tools.
          • Click on Create Collection.
          • Enter a Title.
          • Enter a Description.
          • Click on Save.
          In order to create an entry in your
          collection:
          1. Click on the title of the collection
                you have just created.
          2. Click on Create Entry.
          3. Enter a Title for your entry.
          4. Enter a Description for your
                entry.
          5. Click on the Browse button to
                the right of File:
          6. Locate the file you wish to
                include in your collection.
                • If this is already in WebCT,
                   click on Class Files
                       click on the radio button to
                       the left of your chosen file
                       click on OK.
                • If the file is located on your computer, network drive, or other disk, click on My
                   Computer
                       locate and click on your file
                       click on Open.
          7. Under Include in collections click on the box to the left of the collections you would like
                the entry to appear under.
          8. Click on Save.
          To Edit, Preview or Remove Media Library entries:
          1. Click on the Action Links icon to the right of the
               entry
          2. Click on Edit, Preview or Remove from the drop-
               down menu.




5.9       How do I activate selective release of resources?
          Selective release allows you to release material at specific times and to specific students or
          groups of students. For example, you may only wish to release material to students once they




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          have scored a certain percentage in a quiz. You can release material based on one or more of
          the following:
          • Date Criteria
          • Member Criteria
          • Group Criteria
          • Grade Book
            Criteria.




5.9.1     Activating selective release
          In order to activate selective release on a particular item:
          • From the Build tab click on Selective Release from Designer Tools, or from the Teach tab
             click on Selective Release from Instructor Tools.
          • Click on the Set Release Criteria button to the right of the item you wish to selectively
             release.
          • Click on Add Date Criteria, Add Member Criteria, Add Group Criteria or Add Grade Book
             Criteria according to your requirements.
          Add Date Criteria:
          1. From the drop-down date lists, select the dates you would like availability to start and
              finish.
          2. Click on Save.
          3. Click on Save.
          Add Member Criteria:
          1. Click in the box to the left of the usernames of the students you would like to include.
          2. Click on Save.
          3. Click on Save.
          Add Group Criteria:
          1. Click on the box beside the name(s) of the group(s) you would like to release the item to.
          2. Click on Save.
          3. Click on Save.
          Add Grade Book Criteria:
          1. From the first drop-down menu select your criteria (e.g. name of quiz).
          2. From the second drop-down menu select your condition (e.g. is Equal to).
          3. Enter a Value in the text box provided (e.g. Quiz score).

5.9.2     Editing selective release
          To edit selective release criteria:
          1. From the Build tab click on
               Selective Release from Designer
               Tools, or from the Teach tab click
               on Selective Release from
               Instructor Tools.




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          2.    Information concerning any items you have set to release selectively will appear in the
                right-hand Release Criteria column – click on the text in this column alongside the item
                you wish to edit selective release for.
          3.    Click on the Action Links     icon beside the criteria you wish to edit or delete.
          4.    Either click on Delete to delete the criteria or click on Edit to edit it.
          5.    Edit as appropriate.
          6.    Click on Save.
          7.    Click on Save.


6.        Managing your students

6.1       How do I register students onto my course?
6.1.1     Registering new cohorts
          Details of new cohorts of students will be uploaded for you. Email details, including module
          code (if applicable) and course title to: IS-WebCT@nottingham.ac.uk.

6.1.2     Registering individuals
          Providing individual students are already registered in the WebCT database, you can enrol
          them onto your course yourself. You will need to know their University username in order to
          do this. To enrol a student onto your course:
          1. Click on the Teach tab.
          2. From the left-hand Instructor Tools click on Grade Book.
          3. From towards the top left-hand side of the screen, click on the second button, Enroll
               Members.
          4. Enter the username in the box provided.
          5. Click in the box to the left of Student.
          6. Click on Enroll.
          7. Click on Save.
          8. This student will now be able to access your course.
          If an individual is not registered in the WebCT database you will need to contact the Learning
          Team via the email address above, and we will register them for you.


6.2       How do I remove students from my course?
          You can, if you wish, remove students individually from your course at any time. In order to
          do this:
          1. Click on the Teach tab.
          2. From the left-hand Instructor Tools click on Grade Book.
          3. Click in the box to the left of name(s) of the student(s) you wish to remove.
          4. Click on the Unenroll button located towards the bottom right of the screen.
          5. You will be asked “Are you sure you want to unenroll the selected member(s) from this
               course?”. Click on OK.
          6. The student(s) will be removed from your course.


6.3       What information will my students need to access my course?
          You will need to tell your students how to access WebCT. They can do this via the Portal
          http://my.nottingham.ac.uk, which is the default homepage in the University ISCRAs. The
          direct URL is http://webct.nottingham.ac.uk.



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          Students will need their University username and password. Please make sure they know
          that, if they change their University password, it will have changed correspondingly in
          WebCT.


6.4       How do I set up areas for student collaboration?
          You can set up areas for student collaboration using Groups. With Group Manager, you can
          create:
          • Custom Groups (single groups in which you select the members you want to add)
          • Multiple Groups (empty groups to which you can add members later or create groups in
             which students are randomly distributed)
          • Groups with sign-up sheets (students are allowed to select the group they want to join by
             signing up to it themselves).
          Group activities can then be assigned to specific groups, including Discussions and
          Assignments. Assignments allow work to be submitted as attachments (for example as a Word
          document or a website).

6.4.1     Creating groups




          You create these different types of group as follows.
          Create custom group:
          1. Click on the Teach tab.
          2. Click on Group Manager from the left-hand Instructor Tools.
          3. Click on Create Groups.
          4. Click on the radio button to the left of Create custom group.
          5. Click on Continue.
          6. Enter a name for your group in the box provided.
          7. Enter a Group description if you wish. (This is not compulsory.)
          8. Click on Add Members.
          9. If you wish to add all registered students, click on Add All.
          10. To choose individuals click in the boxes to the left of the names that you wish to select.
          11. Click on Add Selected.
          12. Click on Save.
          Create multiple groups:
          1. Click on the Teach tab.
          2. Click on Group Manager from the left-hand Instructor Tools.
          3. Click on Create Groups.
          4. Click on the radio button to the left of Create multiple groups.
          5. Click on Continue.
          6. Enter a word or phrase for all group names to start with in the box provided (e.g.
               Laboratory class).

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          7.    Enter a Default description if required. (This is not compulsory.)
          8.    For How Should the Groups Be Created? Click on Create empty groups, and add
                members later, and enter a number in the Number of Groups boxes or accept the default
                of Create full groups, and randomly distribute students.
          9.    Click on the box beside Include the demo student in one of the groups if you wish to
                experience the full group functionality using the Student View tab.
          10.   Under Set Up Groups, click on the radio button beside either By number of groups and
                enter the appropriate number, or By number of students per group and enter the
                appropriate number.
          11.   Click on Continue.
          12.   Edit group names and descriptions, as desired.
          13.   Click on Save.
          Create groups with sign-up sheets:
          1. Click on the Teach tab.
          2. Click on Group Manager from the left-hand Instructor Tools.
          3. Click on Create Groups.
          4. Click on the radio button to the left of Create groups with sign-up sheets.
          5. Click on Continue.
          6. Enter the number of groups you require in the text box beside Number of groups:
          7. Enter a Word or phrase all group names start with in the box provided.
          8. Enter a Default description if you wish. (This is not compulsory.)
          9. Enter a number in the box beside Maximum Students per group.
          10. Click in the box beside Student view if you wish to allow students who have not yet
               joined a group to see the names of group members on the sign-up sheet.
          11. Enter a Sign-up sheet title.
          12. Enter Sign-up sheet instructions in the box provided if required.
          13. From the drop-down list provided beside Place the sign-up sheet link on, select a
               location for your sign-up sheets.
          14. Click on Continue.
          15. Edit Groups names, Descriptions or Maximum students per group, if required.
          16. Click on Save.

6.4.2     Creating a group activity
          Once you have created your groups, you can assign an activity to an individual group.
          Assigning a Discussion Topic or Chat Room to a group




          To assign an activity:
          1. Click on the Teach tab.
          2. Click on Group Manager from the left-hand Instructor Tools.
          3. Click in the box beside the group to which you wish to allocate an activity.
          4. From the drop-down menu beside Create Group Activity select either Discussion Topic or
               Chat Room.

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          Discussion Topic:
          1. From the drop-down menu beside Create Group Activity select Discussion topic and click
               on the green arrow      to the right of it.
          2.   Enter a Title for your discussion topic.
          3.   Enter a Description if you require one. (This is not compulsory.)
          4.   If you wish to make the discussion topic gradeable click in the box to the left of Topic is
               gradable and enter in Grade Book column title in the text box provided.
          5.   Enter a maximum numerical or alphabetical grade in the text box provided, and click on
               the appropriate radio button.
          6.   Click in the box beside Editable posts if you wish to allow your students the ability to
               edit their messages once they have been posted.
          7.   Click on Save.
          Chat Room:
          1. From the drop-down menu beside Create Group Activity, select Chat Room and click on
               the green arrow       to the right of it.
          2.   By default, the title of your group will appear in the Name text box, this can be edited if
               required.
          3.   Enter a Description. (This is compulsory.)
          4.   Enter a number of Maximum users in the box provided.
          5.   Under Type, click on the radio button beside Chat and Whiteboard, Chat only or
               Whiteboard only.
          6.   Click on Save.

6.4.3     Group assignments
          Once you have set up your groups, you can allocate assignments to individual groups, allowing
          the members to work collaboratively, submitting one assignment per group, each member of
          the group receiving the same grade.
          In order to add assignments, please see Section 5.6 (“How do I add an assignment?”).


6.5       How do I manage my assessments and assignments?
6.5.1     Managing assessments
          Assessments are managed via the Teach tab. In order to access Assessment Manager:
          • click on the Teach tab
          • click on Assessment Manager from the left-hand Instructor Tools.




          There are 4 views within Assessment Manager. Click on the appropriate tab for Graded, Not
          Graded, Not Submitted or All.
          In order to see all submissions for a particular assessment, click on its title in the View by
          option. To view statistics for a particular assessment, click on the Action links icon to the right
          of the assessment title, and click on View Reports.




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          Viewing grades and submissions
          To view grades and
          submissions, click
          on the assessment
          title. You will see
          information
          regarding students’
          attempts at that
          assessment,
          including grade,
          score and time
          taken.
          In order to view a
          particular attempt,
          click on View
          Attempt # by the
          side of the appropriate assessment name. This will give you complete details in relation to this
          attempt, and gives you the ability to edit and enter scores manually, as well as adjust the final
          score. You can also enter comments for students concerning their answers.
          To edit a score for a particular question enter a score in the Override score box below each
          question. If you wish to add comments for a student regarding this question, type it in the box
          below this, entitled Comments for student. You can adjust the total score by typing the
          appropriate adjustment in one of the Adjust total score by boxes located at the top and bottom
          of the screen. You will need to click on Update Grade from the bottom of the screen in order
          for the updated score to come into effect.

6.5.2     Assignment dropbox
          To view assignments submitted by your students:
          • click on the Teach tab
          • click Assignment Dropbox from the left-hand Instructor Tools.
          There are 5 views within Assignment Dropbox. Click on the appropriate tab for Submitted,
          Not Submitted, Graded, Published or All.
          Here you can view an assignment submitted by a particular student, grade it and enter
          comments for that student concerning their submission. To do this:
          1. Click on the assignment name to the left of the student’s name.
          2. From here you will be able to view their assignment, including any attachments.
          3. Enter any comments for the student in the Grader/Reviewer Comments text box.
          4. Click the appropriate button below Save Options.
          5. Click on Save.

6.5.3     Grade Book
          The Grade Book lists scores for any assessments, assignments or discussion topics that you
          have made gradeable in your course.
          To access Grade Book:
          • click on the Teach tab
          • click on Grade Book from the left-hand Instructor Tools.


6.6       How do students find their grades?
          In order to see for yourself how your students find their grades:
          • Click on the Student View tab.
          • From the left-hand My Tools click on My Grades.


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          Information is displayed about the course, including a list of assessments and marks obtained.




          Note that new grades are posted on MyWebCT where students can access them directly for each
          course on which they are enrolled.


7.        Where do I go for further support?
          WebCT has a very good context-sensitive Help facility. Just click on the top right-hand Help
          button at any time, and you will receive help on the topic you are, at that moment, working
          in.
          As a member of staff you should also have access to the course entitled Information Services –
          WebCT for University of Nottingham staff [1]. This contains several online demonstrations and
          tutorials on WebCT CE6, as well as an extremely comprehensive Designer-Instructor
          Reference Manual.
          For further help from the Learning Team, email us at IS-webct@nottingham.ac.uk.
          Information from WebCT Inc can be accessed from their website at http://www.webct.com




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                                                                      Comment Sheet

             To:             IS IT Service Quality Team
                             King’s Meadow Campus
                             Lenton Lane
                             University of Nottingham
                             NG7 2NA

             IS Publication:                   Teachers’ reference guide to WebCT
                             This Guide is intended to help you to use WebCT, which is one of the two VLEs supported
                             by Information Services at this University.
                             If you feel there are inaccuracies or omissions that should be rectified, or have any
                             suggestions to improve future editions, please comment below. Where appropriate,
                             please quote the relevant page and chapter/section number.
                             Alternatively, you may email comments to IS-IT-ServiceQuality within GroupWise.
                             Please ensure you identify the guide about which you are commenting.




From

Name:............................................................ School: ................................................................... Date:.............................